DONATION (COMPANY TO TRUST)

This Term Sheet is valid for 15 days from the DOI. ......................... DOI = 23 OCTOBER 2023.
THIS IS STRICTLY A “NO ESCROW & NO PG” PROCESS
PLEASE DO NOT MAKE CHANGES IN THIS TERM SHEET. COMMENTS OR CHANGE REQUEST CAN BE GIVEN SEPARATELY .
TRUST .......refers to the Authorized TRUSTEE who is seeking donation and will show Tangible Assets
DONOR......refers to the Company (+ Authorized Person) who will give DONATION
BRIEFLY...This is a ONE-DAY process. Both parties meet near Tangible Assets location to introduce each
other. DONOR will check TRUST’S documents and then will show his Bank Account Statement.
TRUST will then show Tangible Assets to DONOR. On its Q&Q, DONOR will give donation RTGS
to TRUST and take away Tangible Assets after emailing the Donation Letter.

COMMITMENT: Work will be done only after TRUST pays the commitment amount or BOOKING FEE
against same amount security cheque. Please see NOTES on page 3 about it.

SCOPE OF WORK, ITS LOCATION & TIMING

Place (Tangible Assets City): .........................................................PIN CODE: ............

Landmark/Meeting Place (near Tangible Assets): ...........................................................

Work Date: _ _ _ _ _/_ _ _ _ _/2023

SLOT TIME 60 MIN.: Starts AT: 10:00 AM Ends at 11:00 AM ………… or … … … … AM TO … … … … AM

Tangible Assets Total Volume (expected): ...................................................................

Tangible Assets First Day’s Amount: ..........................................................................

PROCEDURE
ONE HOUR TIME SLOT BEGINS AT THIS STAGE.
[1] Both sides AUTHORIZED PERSONS will meet, right at the above noted START TIME and meeting
place. DONOR side will not go to any other place (Please follow the Guidelines noted on Page 2 &
3 that define who can be the Authorized Person of the Trust).

[2] Both Party’s Authorized persons will show their Authorization Letters from their respective
company or trust and their personal ID (PAN, AADHAR, etc.) to each other.

[3] DONOR will check TRUST’S documents (original and one set of self-attested copies; if its pdf is sent
earlier and cleared, then the original and copies will be simply matched with the pdf).

[4] On satisfaction, DONOR’S Authorized person will show their Bank Account (“a/c”) Statement
(showing previous day’s balance) to TRUST’S Authorized person only.
NOTE: TRUST can note down DONOR Company's Name and its a/c details. If they wish, they can verify it using their
own resources, but they have to do it fast, within first 15 to 20 minutes of the TIME SLOT; because DONOR
Company’s Person must be able to do random check of assets and call Q&Q Team about 10 minutes before
TIME SLOT ends. If any negative feedback on verification, then proper proof, such as bank manager’s signed
and sealed hardcopy original document is required. Usually these type of a/c are under several layer security,
that can be verified only by the top management of the bank or by the permanent signatory of the a/c.
BLAMES WITHOUT ANY VALID PROOF ARE NOT ACCEPTABLE. VERBAL QUARRELS ARE
NOT ALLOWED. DOCUMENTS PROVE THE POINT BUT ARGUMENTS DON’T.

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Trust’s Initial: Donor’s Initial:
 [5] Then DONOR will go with TRUST to Asset Location. DONOR’S persons will go from the meeting
place to Assets Location in their own car by following the TRUST'S vehicle. No other cars from
Trust side should follow or go with these two cars.

[6] Then DONOR’S Authorized Person, along with his ONE assistant (having DONOR’S
Authorization) will enter into the Assets location to randomly check the Tangible Assets.
DONOR’S other 1 or 2 persons will wait outside the building in their own Company’s car.
NOTE: Assets must be shown within 40 minutes of above noted start time, because donor’s person needs at least
15 minute for random check by his hands and to call Q&Q team. Time extension is not allowed under any
circumstances. If assets are not shown within 40 minutes of slot time then donor company person will go away
immediately after slot time ends, because he also needs about 15-20 minutes for random check.

[7] Inside the Assets room, DONOR’S person will perform random check by his hand with the help
of his assistant. On satisfaction, DONOR’S Person will call the Q&Q team. For this, he will be
allowed phone calls using his own mobile phone.
ONE HOUR TIME SLOT ENDS AT THIS STAGE.

[8] While waiting for the Q&Q Team, KYC may be exchanged and other required documentations
and banking papers may be completed by both the parties.

[9] After Q&Q success, DONOR Company will do RTGS of the DONATION AMOUNT (in the ratio as
agreed previously) from his Bank a/c to the Bank a/c of TRUST and will give its UTR № to
TRUST and begin loading the Assets.

[10] TRUST will check RTGS receiving, possibly by IN/OUT. Loading of Tangible Assets by DONOR’S
Q&Q team in their vehicles will continue.

[11] On completing the Assets loading, the DONOR Company will email an image of original
“DONATION LETTER” from their official email ID to TRUST’S official email ID.

[12] DONOR will take away the Assets after TRUST receives the DONATION LETTER EMAIL.

[13] Other documents will be completed as per both party’s mutual convenience. Service charges
will be disbursed through intermediaries appointed paymasters.

[14] Original hardcopy of signed Documents and Donation Letter will be sent by a reputed courier
to the registered address of the TRUST.

[15] If there is a scope of future work, then an MOU will be executed for that future work to
protect the interests of the and intermediaries.

NOTES & HELPFUL GUIDELINES

Please do not edit this term sheet. Comments or change request can be written on the space below signatures.
[i] Terms & Conditions stated herein will not be changed or partially deleted for any party’s convenience.
Donor’s decisions will be final on this Term Sheet.
[ii] VERY IMPORTANT: ONLY THIS TERM SHEET IS VALID FOR THE WORK AFTER BOTH SIDES SIGN ON IT.
Deviation from the process, sequence of the steps and reinterpretation of any step are not allowed by
any party after signing this term sheet and locking the work and during the performance.
[iii] BOTH SIDES AUTHORIZED PERSONS, who will do the work, must read and understand each and every
step, and if agree to do exactly like this, then only they sign. No changes are allowed after booking fee
is paid. Both sides authorized persons will bring their own printed signed term sheet to perform each
step as written in that term sheet and on its successful completion, please tick mark  that step.
[iv] Tangible Assets Location PIN Code etc. should be sent before sending Trust’s pdf file to Donor for
approval. Meeting place, PIN and other terms cannot be changed after paying booking fee and certainly
not after the work is finally locked.

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Trust’s Initial: Donor’s Initial:
 [v] From the date of BOOKING FEE payment, please keep MINIMUM 3 days’ gap for the work date in
metro cities and 4-5 days’ gap in other cities where flights are NOT available.
[vi] PERFORMANCE DAY start time will be messaged by donor just one day before the performance. Better
be early enough rather than being late to enable completing the work on time.
[vii] NEW CONDITIONS FROM ANY SIDES ARE NOT ALLOWED WHILE PERFORMANCE UNDER ANY
CIRCUMSTANCES. If any party will insist on working under new or modified conditions, then that
party may face the consequences written below.
[viii] FEMALE DIRECTOR OR FEMALE TRUSTEE from any side is not allowed to participate in this work.
[ix] DONOR WILL WORK WITH ONLY THE CHIEF TRUSTEE. If he cannot come due to compelling reasons, then
other authorized Trustee may do the work only if he follows the below stated condition.
[x] The Trustee, who comes to do the work, must show a recent Authorization by Board Resolution signed
by ALL Trustees, including NO OBJECTION-from all Trustees (sample of such Board Resolution is
available). Donor will not interact with any other person from Trust side during the performance,
[xi] A Trustee or Chief Trustee is considered genuine whose name appears in the current NITI AAYOG
documents of the Trust. It will be checked on Niti Aayog website. A Trustee will not be allowed to
participate in the performance if he is appointed recently but his name is not yet loaded on the Niti
Aayog records on its web-portal.
[xii] For help in performance, the Authorized Trustee may bring maximum ONLY ONE ASSISTANT, who
must be another Trustee. He will show Authorization by Board Resolution signed by ALL Trustees.
[xiii] CROWDING is not allowed. If many people from any side are present near the work, then DONOR will
simply go away without any arguments and it will be declared a failure of the Trust. The work will be
performed ONLY by 2 Authorized persons from each side. Onlookers are not allowed.
[xiv] ONE HOUR SLOT TIME MUST BE HONOURED. Extra time is not allowed. Please strictly follow the timing
and advice the associates to timely conduct their part of work.
[xv] MEETING PLACE must be under 995 meters by forward driving to Tangible Assets from the meeting
place. Please measure the distance by car trip meter while driving forward a car from the Meeting
Place to the Assets Location before paying the booking fee. Ensure that U-Turns are not on the way to
avoid traffic delays. When going to the location, the car will NOT be driven in reverse gear at any time.
Asset location must not be on a narrow, too busy or usually crowded road.
[xvi] Tangible Assets MUST BE placed only on GROUND FLOOR LOCATION at a Business Place or Office or
Commercial Place or Warehouse, or Residential Property used for office / commercial purpose. There
should be wide enough parking area for large vehicle, where carrying and loading can be easily done.
Please ensure availability of electric sockets in the work area for Q&Q machines. Standby power
should be ready, if electricity is not continuous.
[xvii] Tangible Assets MUST NOT BE placed at religious, social, government place, bank premises, pure
residential place, village or rural area, highly crowded area, hotels, hospitals, colleges, schools, or in
building on narrow road. Location must not be on a dead-end road, because Donor’s vehicles will
never be reverse driven. WORK WILL NOT BE DONE UNDER CCTV OR ANY TYPE OF CAMERAS .
[xviii] Tangible Assets amount stated above should be placed all at one place at the same time. DONOR will
not allow subsequent deliveries after they see the stock. DONOR’S persons and Q&Q team will go to
ONLY ONE LOCATION FOR Q&Q of TANGIBLE ASSETS and its LIFTING.
[xix] Donor’s persons will keep and carry his phone all the time in active and switched-on condition. He
will not switch his phone off or give it to anyone else under any situation.
[xx] If non-authorized or third party persons from the TRUST side get involved or intervene or on any kind
of misconduct or threatening, verbal or physical, group gathering, or any attempt to render captive,
Donor and his Team will go away immediately and it will be declared the Trust’s failure.

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 COMMITMENT & PENALTY
[i] Trust will pay a refundable booking fee to get this work done. Same amount security cheque will be given. For
ONE DAY process in Mumbai or Delhi NCR, the booking Fee is ₨ 15 Lakh, but ₨ 20 Lakh for elsewhere in India.
If TRUST wants to do KYC & account statement show on 1-Day before the transactions, then Booking Fee is ₨
25 or 30 Lakh (its process is different, call for details).
[ii] Work must be done on the agreed date & time. It cannot be postponed after Donor has locked the work and
informed it to Trust. Hence, at the start time, the security cheque must be given back to Donor’s team.
[iii] If Trust does not perform on their part of this Term Sheet or fail due to insisting on changes in this Term Sheet
process during work performance, then their booking fee will be FORFEITED.
[iv] PENALTY: If Donor could not give the required Donation by RTGS or other banking methods AFTER SEEING AND
VERIFYING THE ASSETS, then a PENALTY will be given by Donor as follows:
 Total penalty is 1% (one percent) of the seen and Q&Q verified amount noted above on 1 st page (any other
costs or consequential damages are not covered)
 If Trust doesn’t show the Tangible Assets or it is less than the amount noted on page #1, then penalty will
NOT be paid by the Donor in any circumstances.
 HALF of PENALTY (= 0.50%) will be given by Donor to Trust. Booking fee will be also returned.
 Other HALF will be given by Donor to both side media in the same ratio as applicable for commission.
[v] But, if DONOR fails due to insisting on changes in this Term Sheet process while performing, then they will have
to refund the booking fee even if the work is not successful due to any other reasons.

LIST OF THE DOCUMENTS TO BE KEPT READY BY RECEIVER TRUST

After signing the TERM SHEET, the TRUST will send a commitment message that they are ready with their documents as per
the list given at the end of this term sheet. Trust may send its pdf file to DONOR for checking. Please keep ready originals and
two sets of self-attested copies (preferably colour copies of colour originals) that may be deposited in the transaction bank.
On completing the transaction, all the required documents will be given by DONOR to TRUST.
[i] Trust Registration Certificate
[ii] 80 G and 12 AA Certificates
[iii] Bylaws of the Trust / Trust Deed, Trust Profile/Activity/Website Address
[iv] All Trustees’ profile with passport size photograph, PAN Card, AADHAR & Trust provided ID
[v] Trust PAN Card and Trust’s full KYC including GSTY Certificate
[vi] Niti Aayog Registration Certificate (all pages downloaded recently, only the UID number is not sufficient)
[vii] Legal Entity Identifier (LEI) 20-digit Code and its Certificate
[viii] Project Report and its Approvals by the Government’s concerned agency (or CA Certificate)
[ix] 3 years. ITR copies and Audited Balance sheet with Audit Reports
[x] Bank Receiving-capacity Letter (BRL) stating per day receiving capacity; Recently dated BRL is necessary
[xi] Cancelled Cheque of Receiving Bank Account (marked with recent date on which it was cancelled)
[xii] Government provided ID Card (or PASSPORT) of Authorized Trustee (bring original to conduct the work)
[xiii] Other Certificates if any such as 35 AC/1/2 etc. CBDT, SIRO, FCRA etc. if active, available and applicable
[xiv] Requisition letter from the Trust seeking donation (for this, bring Trust Letterhead blank and seal stamp)
[xv] Trust’s BOARD RESOLUTION and NO OBJECTION from all the TRUSTEE; it should have the following points:
 NO OBJECTION FROM ALL TRUSTEES TO RECEIVE DONATION,
 To AUTHORIZE THE CHIEF TRUSTEE OR OTHER TRUSTEE as the signatory and responsible person for doing the
banking and finance work, and to do what is needed to get the donation and to show the Tangible Assets;
 To interact/meet with the DONOR or DONOR’S PERSON for getting and receiving the donation.
It must have been signed (in wet blue ink pen) recently by all the Trustees. Bring its original for STEP № 1.
A sample of such board resolution can be given.
WE HAVE READ, UNDERSTOOD AND AGREED TO WORK AS PER ABOVE TERMS & CONDITIONS:

X……………………………… X………………………………
TRUST AUTHORIZED SIGNATURE DONOR AUTHORIZED SIGNATURE

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Trust’s Initial: Donor’s Initial: