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Justification Obmusc Emecom

Atty. Nabila Mohamad is requesting reimbursement for Extraordinary Miscellaneous Expenses totaling ₱11,925.00 incurred during November and December 2024, which includes meals for unannounced visitors and notarial services essential for her official duties. Additionally, she seeks reimbursement of ₱5,000.00 for communication expenses, which are based on actual usage and typically reimbursed after consumption. Both requests align with the allowed limits for such expenses and highlight the impracticality of following standard procurement processes for these unforeseen and usage-based costs.

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49 views2 pages

Justification Obmusc Emecom

Atty. Nabila Mohamad is requesting reimbursement for Extraordinary Miscellaneous Expenses totaling ₱11,925.00 incurred during November and December 2024, which includes meals for unannounced visitors and notarial services essential for her official duties. Additionally, she seeks reimbursement of ₱5,000.00 for communication expenses, which are based on actual usage and typically reimbursed after consumption. Both requests align with the allowed limits for such expenses and highlight the impracticality of following standard procurement processes for these unforeseen and usage-based costs.

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6z84dg7st6
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We take content rights seriously. If you suspect this is your content, claim it here.
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JUSTIFICATION

Date of Transactions: November 2024 – December 2024


Subject: Reimburse the Extraordinary Miscellaneous Expense incurred by Atty.
Nabila Mohamad for the months of November – December 2024

Extraordinary Miscellaneous Expenses (EME) are those that arise unexpectedly in


the course of official duties and cannot be planned or anticipated in advance. These
expenses are incurred only when situations demand them, making it impractical
to subject them to the standard procurement process, which requires prior
planning, approvals, and documentation.
The standard procurement process is designed for foreseeable and planned
expenditures. However, EME, by its nature, is spontaneous and situational,
arising only when the need presents itself. Requiring a prior purchase request for
such expenses defeats its purpose and hampers operational efficiency.
Details of Incurred Expenses
1. Meals for Visitors – ₱ 8,925.00
o The amount was spent on meals for visitors of Atty. Nabila Mohamad,
who arrived unannounced during the discharge of her official
functions. Since these visits were unforeseen, it was impossible to
process a purchase request in advance through the usual procurement
system.
2. Notarial Services – ₱ 3,000.00
o The notarial services were required for the notarization of important
documents related to Atty. Nabila Mohamad’s official functions.
Notarial services are inherently situational, depending on the
immediate need for document authentication.
As such, the reimbursement of ₱11,925.00 is within the allowed amount
under Extraordinary Miscellaneous Expenses, in line with the entitlement
of ₱9,100.00 per month allotted to Atty. Nabila Mohamad for such necessary
expenditures. This justification is submitted for appropriate consideration and
approval.

Sincerely,

Atty. Nabila Mohamad


Director II, OBMUSC
JUSTIFICATION
Date of Transactions: November 2024 – December 2024
Subject: Reimburse the Communication Expense incurred by Atty. Nabila Mohamad
for the months of November – December 2024

The communication allowance is provided to cover the necessary and regular


communication expenses incurred in the performance of official duties. These
expenses are normally reimbursed after consumption rather than processed
through the standard procurement system.
Unlike other office supplies or services that can be procured in
advance, communication expenses are usage-based, meaning the actual cost is
determined only after the services have been consumed. Requiring a prior purchase
request or procurement approval before the expense is even incurred would be
impractical and illogical.
Hence, the reimbursement of the ₱5,000.00 communication allowance for the
months of November–December is justified and within the allowed limit. The
nature of this expense dictates that payment is done after exhaustion of the
allowance, making reimbursement the standard and appropriate practice.
Subjecting such an expense to the standard procurement process would be
inefficient, impractical, and unnecessary.
Thank You.

Sincerely,

Atty. Nabila Mohamad


Director II, OBMUSC

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