Jayalakshmi Institute of Technology

NH-7, Salem Main Road, T.Kanigarahalli, Thoppur, Dharmapuri, Tamil Nadu - 636 352.

(Approved by AICTE - New Delhi, Affiliated to Anna University - Chennai)

FILES TO BE MAINTAINED BY THE DEPARTMENT FOR NAAC INSPECTION
S.No Staff Incharge Name of the File Content in the File

1 Academic Calendar File Institution Academic Schedule Department Academic Schedule

2 Work load File Department teaching staff workload Subject willing form

Class Time table Master Time Table Individual Time Table Lab Time Table Overall
3 Time Table File
Lab Time Table

4 Student’s Feedback File Records of the feedback collected twice in a semester

5 Student’s Participation File Participation and Prize winning Certificates (inside and outside of the college)

6 Student’s Mentor File Counseling records & Mentor list

7 Student’s Certificate Course File Value Added Course, Add on Course related documents

8 Project File ***

List of Projects List of Review details Circular about the review

9 Students Online Course File NPTEL Spoken tutorial

10 Sports Activity File Participation Prize Winning Certificates

11 Association/Club File Guest Lecture, Seminar and Workshop Organized in the Department.

Industry Communication Students list Principal permission Circular Students

12 Industrial Visit File ***

feedback form Photos Report and Related Documents

13 Internship/Inplant Training File Bonafide requisition letter Participation Certificates

Placement Training includes soft skills programme and technical skills development
14 Placement File
programme Offer letter and other relevant documents

15 Budget File Budget Request and Approval Details Expenditure details

16 Higher Studies File ***

Student’s ID Card, GATE and TANCET Score Other Relevant Documents

Alumni Details
17 Alumni File ***

Alumni Employment Details

18 Principal Circular File All Circulars

19 Department Meeting File Minutes of Meeting

20 Anna University Circular File Anna University Circular Details

21 Department Circular File Department Circular Details

22 Exam Circular File Internal Exams Circular Details

23 Class Committee Meeting File Class Committee Meeting Circular Minutes of Meeting Action Taken

24 Curriculum and Regulation File Regulation 2017/2021 Syllabus

25 MOU File ***

MOU Signed Documents Other Relevant Documents

26 Research Publication File Publication Details

27 Patent File Patent Details

28 Ph.D Pursuing Detail File Relevant Documents

Supervisor/Reviewer/Examiner
29 Relevant Documents
Detail File
Sponsored/Funded Project
30 Relevant Documents
File
***

31 EDC File ***

Relevant Documents

Minutes of Meeting
32 Parent Teachers Meeting File
Parents Feedback documents
Students Mark list
33 Internal Assessment File
Cycle test Review Meeting

34 University Result Analysis File Result Analysis document University mark list

35 Department Library File Book Details

36 Faculty Participation File Workshop/Seminar/FDP Certificates

37 Department Purchase Order File Approved Supplier List Comparative Statement Purchase Order

38 Consumables Issue Register Relevant Documents

39 Equipment Service Register Relevant Documents

40 Condemned Register Relevant Documents

41 Equipment Stock Register Relevant Documents

42 Bills/Invoice Register Relevant Documents

43 Equipment Movement Register Relevant Documents

44 Calibration File Relevant Documents

45 Faculty Detail File Faculty Biodata Faculty Details

46 Faculty Appraisal File (API) Faculty Self-Appraisal Documents Faculty Appraisal by HOD

47 Faculty Online Course File Online Course details attended by Faculty

 Department Vision, Mission, PEO, PSO Syllabus
Lesson plan
Question paper with IQAC Approval Assignment Questions with IQAC Approval All test
48 Theory Course File Consolidated Marksheet Test and Assignment papers (Average, Best, Worst)
Content Beyond Syllabus CO-PO Attainment
CO-PO Justification
University Question paper feedback Logbook

49 Practical Course File Laboratory Manual Model Test Mark sheet Content Beyond Syllabus Logbook

50 Revaluation File Revaluation Result Copy

51 Students TC/Redo File Related Documents

52 Slow Learners- Coaching and Remedial Class File Coaching Class Schedule Attendance Coaching Class Test Marks

53 Department Assessment Committee File Curriculum Gap Identified Minutes of Meeting Expert Members Correspondence

54 Graduation Day File*** List of students graduated in each academic year

55 Dept. Discipline Committee File Discipline action taken documents

56 Students Long Leave File Medical leave and other long leave documents