Tender for Annual Rate Contract of Cleanroom

Validation (Including HEPA) for OTs of D&T OT

and Trauma Building, at AIIMS Jodhpur

N.I.T. No. AIIMS-JDH/EE/ELECT/2024-25/09

NIT Issue Date 18.02.2025

Pre-bid meeting 25.02.2025

Last Date of Online Submission of tender 04.03.2025 up to 03:00 pm

Tender Documents may be downloaded from the following websites

www.aiimsjodhpur.ac.in
http://eprocure.gov.in,
tenders.gov.in

All India Institute of Medical Sciences, Jodhpur

Basni Phase – II, Jodhpur – 342005, Rajasthan
Telephone: 0291- 2740741, Ext. No. 3189/3190 email: [email protected]
www.aiimsjodhpur.edu.in
 INDEX

S. No. Detail provided Page No.

1 Notice Inviting Tender 2

Instructions for the Bidder /service provider and Criteria of

2 eligibility & documents to be furnished by the bidder along 4-5
with Technical Bid

3 Acceptance Of Tender 6

4 General Terms & Conditions 7-9

5 Special Conditions of Contract 10-12

6 Technical Specification / System Details 13

8 Annexure – I (Details of the Bidder / Bidders) 14

8 Annexure – II (Undertaking for Non-blacklisting) 15

9 Annexure – III (Details of all works of similar class completed) 16

11 Annexure - IV (Financial Information) 17

12 Annexure – V (Tender Acceptance Certificate) 18

13 Checklist for Documents Required with Technical Bid 19

Separately attached in
14 Price bid in excel format (Financial bid)
excel

Executive Engineer (E)

AIIMS, Jodhpur

1
 NOTICE INVITING TENDER

S. No. Particular Remarks

1. Tender for Annual Rate Contract of
Name of work Cleanroom Validation (Including HEPA)
for OTs of D&T OT and Trauma Building,
at AIIMS Jodhpur
2. Tender No. AIIMS-JDH/EE/ELECT/2024-25/09

3. Contract period 01 Year (further extendable up to one year)

4. Total estimated cost ₹ 10,83,240.00/-

5. Performance Guarantee @ 3% of contract value

6. Earnest Money Deposit (EMD) ₹ 21,665/-

7. Security Deposit @ 5% of billing amount

Download from the following websites:

8. Tender documents www.aiimsjodhpur.edu.in
https://eprocure.gov.in

9. Last date and time of online submission of

04.03.2025, up to 03.00 PM
tender
25.02.2025, @3.00 PM at Conference Room,
10. Pre-bid meeting
Administrative Block, AIIMS-Jodhpur

11. Website for online submission of tender https://eprocure.gov.in/eprocure/app.

Executive Engineer (E)

AIIMS, Jodhpur

2
 Definitions:

(i)​“Client” means The Executive Director, AIIMS- Jodhpur.

(ii)​“Institute” means All India Institute of Medical Sciences, Jodhpur
(iii)​“Engineer-In-Charge” means Executive Engineer (Electrical), AIIMS- Jodhpur.
(iv)​ “Contractor / service provider/bidder” means the individual or the firm providing operation
and maintenance services incorporated in the contract
(v)​“e-Tender” means Tender received from a Firm / Tenderer / Bidder.
(vi)​“e-Tenderer” means Bidder/ the Individual or Firm submitting Bids / Quotation / Tender
(vii)​ “Goods” means the articles, material, fixtures, raw material, spares, instruments,
machinery, equipment, industrial plant etc. which the supplier is required to be supplied / services
to the client under the contract.
(viii)​ “Services / Work” means Tender for Annual Rate Contract of Cleanroom Validation
(Including HEPA) for OTs of D&T OT and Trauma Building, at AIIMS Jodhpur.
(ix)​ “Earnest Money Deposit” (EMD) means Bid Security/ monetary or financial guarantee to
be furnished by a tenderer along with its tender.
(x)​ “Contract” means the written agreement entered into between the Client and/or Contractor/
Service provider, together with all the documents mentioned therein and including all attachments,
annexures, etc. therein.
(xi)​ “Performance Guarantee or PG” means monetary or financial guarantee to be furnished by
the successful tenderer for due Performance of the contract placed on it.
(xii)​“Security Deposit” means the amount deducted from the respective bills for works.
(xiii)​ “Specification” means the document/standard that prescribes the requirement with which
goods or service has to conform.
(xiv)​ “Inspection” means activities such as measuring, examining, testing of the product or
service, and comparing the same with the specified requirement to determine conformity.
(xv)​“Day” means calendar day.
Abbreviations:
i)​ “E-I-C” means Engineer-In-Charge.
ii)​ “TE Document” means Tender Enquiry Document
iii)​“NIT” means Notice Inviting Tenders.
iv)​“GCC” means General Conditions of Contract
v)​ “SCC” means Special Conditions of Contract
vi)​“SOW” means Scope of work
vii)​“NSIC” means National Small Industries Corporation
viii)​“LSI” means Large Scale Industry
ix)​“SSI” means Small Scale Industry
x)​ “PBG” means Performance Bank Guarantee
xi)​“GST” means Goods and Services Tax
xii)​“FOR” means Free on Rail
xiii)​ “MOH&FW” means Ministry of Health & Family Welfare, Government of India

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 Instructions for the Bidder/ The service provider/ Bidders: -
All India Institute of Medical Sciences (AIIMS), Jodhpur, Rajasthan, an apex healthcare institute
established by an Act of Parliament of India under aegis of Ministry of Health & Family Welfare,
Government of India, calls for tender for Tender for Annual Rate Contract of Cleanroom
Validation (Including HEPA) for OTs of D&T OT and Trauma Building, at AIIMS, Jodhpur.
1.​ Bids​ shall​ be​ submitted​ online only​ at​ CPPP website:
https://eprocure.gov.in/eprocure/app.

2.​ The complete bidding process is online. Bidders should be in possession of valid digital
Signature Certificate (DSC) of class II or III for online submission of bids. Prior to bidding DSC
needs to be registered on the website mentioned above. For any assistance for the e-bidding
process, if required, the bidder may contact the helpdesk at 0291-2740741.

3.​ Bidder/service provider are advised to follow the instructions provided in the
‘Instructions to the service providers/Bidders for the e-submission of the bids online through
the Central Public Procurement Portal for e-Procurement at
https://eprocure.gov.in/eprocure/app’.

4.​ Bid documents may be scanned with 100 dpi with black and white option which helps in
reducing size of the scanned document.

5.​ Criteria of eligibility: Bidder must fulfil following requirements in the last 7 years shall
be eligible to apply. Joint ventures are not accepted.

Note: Completion certificate to be attached mandatorily.

“Similar works means Cleanroom Validation/ HEPA filter Validation.”

a)​ Should have satisfactorily completed works of annual value mentioned below till
31.01.2025.

1 One similar completed work of annual value Or 80% of the total estimated cost
Two similar completed works each of annual value
60% of the total estimated cost
2 Or
3 Three similar completed works each of annual 40% of the total estimated cost
value

b)​ Satisfactory job completion certificate certifying the detailed scope of work handled to
include similar works must be submitted/attached with the tender. The bidder must have
completed similar works in the last seven years and work should be completed till 31.01.2025 with
a Government / Semi-government organization. (Fill details Annexure-III).

6.​ Bidder should have an Average Annual Financial Turnover equals to 50% of total estimated
cost of one year during the last three consecutive financial years ending till 31.01.2025. (Scanned
copy of Certificate from Chartered Accountant with Unique Document Identification Number
(UDIN) to be uploaded).
7.​ Earnest Money Deposit: The EMD amounting to ₹. 21,665/- shall be deposited in favour
of “All India Institute of Medical Sciences, Jodhpur”, Payable at Jodhpur, and of any Scheduled
4
Bank the same will be allowed with validity up to 180 days. The Firms registered with Micro
Small Medium Enterprises (MSME) / National Small Industries Corporation (NSIC) / OR
Small-Scale Industries (SSI) are exempted from submitting the EMD only (A copy of registration
must be provided along with a technical bid). No other relaxation shall be allowed. The EMD, in
case of unsuccessful Bidders, shall be retained by AIIMS, Jodhpur till the finalization of the
tender. No interest will be payable by AIIMS, Jodhpur on the EMD. * The Hard Copy of original
instruments in respect of earnest money deposit must be delivered to the AIIMS, Jodhpur on or
before the last date of submission of bid. The bid submitted without EMD will be summarily
rejected.

8.​ Bidders are recommended to visit the site at AIIMS Jodhpur before quoting the rates. No
claim whatsoever will be entertained in this regard.

9.​ Submission of Tender:

The tender shall be submitted online in two parts, viz., technical bid and financial bid.

✔ The offers submitted by email or any other media shall not be considered. No
correspondence will be entertained in this matter.

I.​ Technical Bid

The following documents are to be furnished by the bidder along with Technical Bid as per the
tender document:
●​ Copy of NABL accreditation or copy of calibration certificate of equipment used in
validation of cleanroom from NABL accredited lab.
●​ Original Copy of EMD or copy of relaxation certificate as per Clause-7 above.
●​ Copy of Annual Financial Turnover for the last (03) Three consecutive financial years
duly authorized by CA.
●​ Copy of GST registration certificate.
●​ Certificates as per Annexure - I to V.

II.​ Financial Bid

Price bid Form [As per BoQ] - Price must be quoted as per format specified failing which tender
shall be summarily rejected.

Executive Engineer (E)

AIIMS, Jodhpur

5
 ACCEPTANCE OF TENDER
TENDER NOTICE NO: AIIMS-JDH/EE/ELECT/2024-25/09

Name of work: Tender for Annual Rate Contract of Cleanroom Validation (Including HEPA)
for OTs of D&T OT and Trauma Building, at AIIMS Jodhpur.

I/We have read and examined the Notice Inviting Tender, General Conditions of Contract, Special
Conditions of Contract, Scope of Work, Annexure-I to V.

We agree to keep the tender open for from the due date of its opening of technical bid and not to
make any modification in its terms and conditions.

If I/We fail to furnish the prescribed performance guarantee within the prescribed period, I/We agree
that the Executive Director, AIIMS, Jodhpur, or his successors, in office shall without prejudice to
any other right or remedy, be at liberty to forfeit the said earnest money absolutely. Further, if I/We
fail to commence work as specified, I/ We agree that the Executive Director, AIIMS, Jodhpur, or the
successors in office shall, without prejudice to any other right or remedy available in law, be at
liberty to forfeit the said performance guarantee absolutely. The said Performance Guarantee shall
be a guarantee to execute all the works referred to in the tender documents upon the terms and
conditions contained or referred to those in excess of that limit at the rates to be determined in
accordance with the provision contained in all the conditions of the tender form. Further, I/We agree
that in case of forfeiture of Earnest Money or Performance Guarantee as aforesaid, I/We shall be
debarred for participation in the re-tendering process of the work. I/We undertake and confirm that
eligible similar work(s) has/have not been executed through another contractor on a back to back
basis. Further that, if such a violation comes to the notice of the Department, then I/ We shall be
debarred for tendering in AIIMS, Jodhpur in future forever. Also, if such a violation comes to the
notice of the Department before the date of start of work, the Engineer-in-Charge shall be free to
forfeit the entire amount of Earnest Money Deposit/Performance Guarantee. I/We hereby declare
that I/We shall treat the tender documents drawings and other records connected with the work as
secret/confidential documents and shall not communicate information/derived therefrom to any
person other than a person to whom I/We am/are authorized to communicate the same or use the
information in any manner prejudicial to the safety of the State.

Dated ……………………………​ Signature of Contractor:

Witness:​ Postal Address:
Address:
Occupation
:

6
 General Terms and Conditions
1.​ Rate: Rates to be quoted as per Financial Bid (BoQ) considering costs of all required
works, minimum wages for labour and all their benefits and deductions. The rates shall be quoted
only in the schedule of quantities attached with the tender and nowhere else i.e. letterheads, etc.
2.​ Validity: The quoted rates must be valid for a period of 180 days from the date of closing
of the tender. The overall offer for the assignment and bidder(s) quoted price shall remain
unchanged during the period of validity. If the bidder quoted the validity shorter than the required
period, the same will be treated as unresponsive and it may be rejected. In case the tenderer
withdraws, modifies, or changes his offer during the validity period, the bid is liable to be rejected
and the earnest money deposit shall be forfeited without assigning any reason thereof. The bidder
should also be ready to extend the validity, if required, without changing any terms, conditions etc.
of their original tender. In case the last date of sale / of receipt of tender / of opening the tender is
declared as a Holiday, the respective dates shall be treated as postponed to the next working day
accordingly.
3.​ Technical Evaluation:
a.​ Detailed technical evaluation shall be carried out by the Institute pursuant to conditions in
the tender document to determine the substantial responsiveness of each tender. For this clause, the
substantially responsive bid is one that conforms to all the eligibility and terms and conditions of
the tender without any deviation.
b.​ The Institute’s determination of the bid’s responsiveness is based on the contents of the bid
itself without recourse to extrinsic evidence. The Institute shall evaluate the technical bids also to
determine whether they are complete, whether required sureties have been furnished, whether the
documents have been properly signed, and whether the bids are in order. The Executive Director,
AIIMS, Jodhpur shall have the right to accept or reject any or all tenders without assigning any
reasons thereof.
4.​ Financial Evaluation:
After due evaluation of the bid(s) AIIMS, Jodhpur will award the contract to the lowest evaluated
responsive tenderer on a composite basis. Conditional bid/s will be treated as unresponsive and
will be rejected.

5.​ The right to issue and to accept or reject any or all tenders without assigning any reason
thereof is reserved by the Competent Authority.
6.​ Award of Contract: The Institute shall consider placement of orders for jobs on those
bidders whose offers have been found technical and financially acceptable. The Institute reserves
the right to counter offer price(s) against price(s) quoted by the L1 bidder.
7.​ Signing of Contract: The successful bidder shall be required to execute the Contract
Agreement accepting all terms and conditions stipulated herein on a non-judicial stamp paper of
appropriate value within fifteen days of the issue of the Letter of notification of award along
with performance security. In the event of failure on the part of the successful bidder to sign the
Contract within the period stipulated above, the EMD shall be forfeited and the acceptance of BID
shall be considered as cancelled.
8.​ Performance bank guarantee:
a.​ Performance guarantee of the contract in accordance with all the terms and conditions

7
specified in the tender, the successful tenderer/contractor shall furnish a Performance bank
guarantee @ 3% of order value in the form of Fixed Deposit Receipt or Bank Guarantee (as per
attached format) from any Nationalized Bank duly pledged in the name of the "All India Institute
of Medical Sciences, Jodhpur".
b.​ AIIMS-Jodhpur shall have the right to encash the PBG for non-compliance of any or all
the terms and conditions of the tender / contract and to recover any Liquid Damages and penalties
under the contract as well as against defects in the any of the work as enumerated in the tender /
contract.
c.​ Refund of PBG-: The Performance bank guarantee will be refunded after completion of
warranty period of material supplied, all types of contractual liability of the contractor, issuance of
completion certificate and clearance from the Engineer-In-Charge. No interest will be admissible /
paid on PBG by the Institute.
9.​ Security deposit:
●​ Security Deposit @5% will be deducted from the final bill of the Contractor or Contractor
may submit Bank Guarantee against yearly billing amount as per consent of E-I-C for the works.
●​ Refund of Security deposit: The amount deducted from contractor’s bill/s as security
deposit shall be refunded after completion of contract, all type of contractual liability of the
contractor and clearance from the Engineer-In-Charge. No interest will be paid on account of
Security deposit by the institute.

10.​ Authority of person signing document: A person signing the tender form or any
documents forming part of the contract on behalf of another shall be deemed responsible, that he
has authorize to bind the same and if, on enquiry, it appears that the person so, signing had no
authority to do so, the Executive Director, AIIMS, Jodhpur may without prejudice to other Civil
and criminal remedies cancel contract and held the signatory liable for all cost and damages.
11.​ Right of acceptance: The Executive Director, AIIMS, Jodhpur reserves the right to accept
the whole or any part or portion of the bid; and the bidder shall provide the same at the rates
quoted. The Executive Director, AIIMS, Jodhpur reserve the right to reject any or all tenders
/quotations or all offers received in response to the tender or cancel or withdraw the tender notice
without assigning any reason thereof and also does not bind itself to accept the lowest quotation or
any tender and no claim in this regard shall be entertained. Right to issue and to accept or reject
any or all tenders without assigning any reason thereof is reserved by the Competent Authority.
12.​ Quoted rate by bidder shall be including GST. Bidder shall submit a GST invoice for
payment of services provided.
13.​ Subletting of Work: The firm shall not assign or sublet the whole work/job. The tender is
not transferable.
14.​ Breach of Terms and Conditions: In case of breach of any terms and conditions as
mentioned in the tender, the Competent Authority will have the right to reject the bid at any stage
without assigning any reason thereof and nothing will be payable by AIIMS, Jodhpur in that event
the bid shall also stands forfeited.
15.​ Insolvency etc.: In the event of the firm being adjudged insolvent or having a receiver
appointed for it by a court or any other order under the Insolvency Act made against them or in the
case of a company passing any resolution or making of any order for winding up, whether
voluntary or otherwise, or in the event of the firm failing to comply with any of the conditions
herein specified AIIMS, Jodhpur shall have the power to terminate the contract without any prior
notice.
8
16.​ After the evaluation of the bid(s) AIIMS, Jodhpur will award the contract to the lowest
evaluated responsive bidder on a composite basis. Conditional bids will be treated as unresponsive
and will be rejected.
17.​ Applicable Law:
●​ The contract shall be governed by laws and procedures established by Govt. of India, within
the framework of applicable legislation and enactment made from time to time concerning
such commercial dealings/ processing.
●​ The contractor shall follow all the government labour laws, minimum wages, labour safety,
labour insurance etc.
●​ Any disputes are subject to the exclusive jurisdiction of the competent court and forum in
Jodhpur, Rajasthan, India only.
●​ The Arbitration shall be held in accordance with the provision of the Arbitration and
Conciliation (Amendment) Act 1996 and the venue of arbitration shall be at Jodhpur. The decision
of the Arbitrator shall be final and binding on both the parties.
●​ Force Majeure: Any delay due to Force Majeure will not be attributable to the service
provider.
18.​ The rates shall be quoted (including GST) only in the BOQ (schedule of quantities)
attached with the tender in MS-Excel format and nowhere else.
19.​ The number of cleanrooms (OTs) given in the tender is tentative, which may be increased
or decreased as per the institute’s requirement.
20.​ Any information / document required for verification shall be provided by the bidder.
21.​ Contractor shall be fully responsible for any damages caused to the government. property
or allottees property by his or his labour in carrying out the work and shall be rectified by the
contractor at his own cost.
22.​ The work of Cleanroom Validation has to be completed (along with submission of all
reports) within 21 days after receiving every part work order given for this ARC from the
Engineer in charge failing which a penalty of Rs. 500 per day for each Cleanroom shall be
imposed.

Executive Engineer (E)

AIIMS, Jodhpur

9
 Special Conditions of Contract
1.​ Co-ordination with Others: While this work will be under progress, there may be
different work under the other may progress simultaneously. Also other agencies like Cleanroom
O&M agency, sanitary contractors or Hospital staff will work simultaneously during the progress
of work covered under any schedule of other contractors. The contractor shall carry out work in
co-ordination with other ongoing works.
2.​ Discrepancy between Specifications: In case of discrepancy in the specifications or any
other matter the matter shall be brought by the contractor to the notice of the Engineer in charge
for further decision.
3.​ Contractor to Employ Qualified Supervisor/Engineer: The contractor shall employ a
skilled supervisor/Engineer with the cleanroom validation team to supervise and execute the work.
4.​ Inconvenience to the Public: The contractor shall not deposit or store any materials at any
site without permission of the Engineer. The materials will be stored at such places only with prior
approval of the Engineer as there is no obstruction in traffic or other agencies.
5.​ The provision against accident and safety measures: -
i)​ The contractor will take all necessary precautions against a fire during the course of his
work & will ensure the work against fire at his cost.
ii)​ He will also take all case against likely damage of floor, walls, doors, windows or any part
of the building. In case of any damage or loss, the contractor has to make good at his own cost.
6.​ Cleaning the Site: The site described (i.e. cleanrooms/OTs), shall be cleared off all the
rubbish of all kinds etc. complete. After completion of the work.
7.​ Secrecy: In a view to safeguard the secrets & confidential information relating to All India
Institute of medical Sciences, Jodhpur, the tenderer binds himself and his successors to secrecy &
contracts to bind to secrecy of his officials, Manager, Technical Senior staff & all other staff
directly or indirectly concerned in or whom have to acquire information relation to the AIIMS,
Jodhpur equipment and the tenderer shall access to any such information.
8.​ Care in Case of Occupied Buildings: Tenderer may also note that when the subject work
is to be carried out in the premises of AIIMS, Jodhpur which are already under occupation, all care
shall be taken to protect personal and / or Government materials fixtures, appliances, equipment’s
etc. In case of any damage to any of the existing arrangements, contractor is liable to do such work
to its original and / of shall be liable to pay the cost of such damages / losses. The work shall be
carried in close co-ordination with occupants of these buildings without any hindrance and
interruption.
9.​ Supply of Tools Tackles and Other Materials: For full completion of the work,
contractor shall at his own expense arrange & furnish all necessary work tools, tackle and other
materials that may be required to complete the work under contract.
10.​ Inspection of Work: Engineer or any person appointed by Engineer In charge, AIIMS,
Jodhpur shall have access and right to inspect the work, or any part thereof at all times and places
during the the work.
11.​ Security: The contractor shall follow security rules of Institute. The contractor should
issue the identity cards to their workers. Contractor may please note that the security section is
empowered to carry out the checks.
12.​ Damage to adjoining property: Contractor shall take all precautionary measures to avoid
any damage to adjoining property. All necessary arrangement shall be made at his own cost. In
case it’s happen contractor may repair the damage property at his own cost and no claim in this
10
regard will be entrained.
13.​ The contractor shall take instructions from the Engineer-in-Charge regarding collection and
stacking of materials at any place. No excavated earth or building rubbish shall be stacked on areas
where other buildings, roads, services and compound walls are to be constructed.
14.​ Normally contractors shall not be allowed to work at night. Work at night shall, however,
be allowed if the site conditions / circumstances so demand. However, if the work is carried out in
more than one shift or at night, no claim on this account shall be entertained. In such situations the
contractor shall make available to the department proper means of transport such as vehicle at his
own cost.
15.​ Terms of payment:
(a)​ The work will be inspected by EIC on daily basis.
(b)​ No Payment shall be made in advance nor shall the loan from any or financial institutions
be recommended on the basis of the order of award of work.
(c)​ Payment will be made only after validation of the Cleanrooms/OTs and after submission of
bill.
16.​ The Contractor has to ensure safety and provide adequate supervision/precautions and shall
ensure that the workmen engaged by him are professionally competent and have the required
expertise to carry out the work.
17.​ During working at the site, some restrictions may be imposed by the Engineer-in-Charge/
Security staff of the Institute or Local Authorities regarding safety and security etc., the contractor
shall be bound to follow all such restrictions/instruction & nothing extra shall be payable on this
account & no claim for delay on this account shall be entertained.
18.​ If the contractor fails to proceed with the work within the stipulated time as specified from
the date of issue of work order to proceed with the work, it shall be treated as failure on the part of
the Contractor to discharge the Contractual obligations which may result in termination of the
contract and forfeiture of the bank guarantee.
19.​ No residential accommodation shall be provided to any of the staff engaged by the
contractor. The contractor shall not be allowed to erect any temporary setup for staff in the
campus.
20.​ No claims of the labourers shall be entertained by the department including that of
providing employment, regularisation of services etc.
21.​ Staff employed by the contractor should be well behaved, polite & courteous. Any
complaint against staff should be taken very seriously and such staff should be removed by the
contractor immediately from the site and replacement shall be provided immediately.
22.​ The contractor shall make all safety arrangements required for the labour engaged by him
at his own cost. All consequences due to negligence or due to lapse of security/safety or otherwise
shall remain with the contractor. AIIMS, Jodhpur will not be responsible for any mishap, injury,
accident or death of the contractor’s staff. No claim in this regard shall be entertained/accepted by
the AIIMS Jodhpur. Also, the Contractor is responsible for the damage caused to any
man/material/ Govt. property by his or his labour during execution of work and this should be
rectified by the contractor at his own cost.
23.​ In the case of discrepancy between the schedule of quantities, the Specifications and/or the
Drawings, the following order of preference shall be observed: - (a) Description of schedule of
quantities (B.O.Q). (b) General rules & Directions and General Conditions/ Special
Conditions/CPWD Specifications. (c) Indian standards specifications/BIS. (d) Any reference made
to any Indian standards specifications in these documents, shall imply to the latest version of that
11
standard, including such revisions/amendments as issued by the Bureau of Indian Standards up to
the last date of receipt of tenders. The contractor shall keep at his own cost all such publications of
relevant Indian Standards applicable to the work at site. (e) If there are varying or conflicting
provisions made in any one document forming Part of contract, Engineering In-charge shall be
deciding authority and regard to the intention of the document, his decision shall be final and
binding on the Contractor.
24.​ The contractor will be fully responsible for the safety of their workers, stocks, furniture,
fixtures, machines and equipment etc. AIIMS Jodhpur will not be responsible/liable for any
damages caused to the contractor by any way including theft & fire etc. and no such claim to
compensate any such damages will be entertained by AIIMS Jodhpur. The contractor shall be
responsible for any loss/theft /pilferage or damage to the properties belonging to AIIMS Jodhpur,
caused by their employees/staff negligence and will pay/compensate to AIIMS Jodhpur or allow
the amount of loss sustained by the AIIMS, Jodhpur, to be deducted from any such amount found
due to the contractor. The responsibility for any such theft or loss or damages/ pilferage shall have
to be decided on the finding of the inquiry committee, to be constituted for this purpose by the
AIIMS Jodhpur. If considered necessary, AIIMS Jodhpur will also be free to take up the matter
with the police for proper investigations/ action and recovery of loss due to such theft/ pilferage
and damages etc.

12
 System Detail

S. No. Description Unit Qty.

Modular OTs (Cleanroom as per ISO 14644 Class 5) at D&T OT and
1. Nos 32
Trauma Buildings
Minor OTs (Cleanroom as per ISO 14644 Class 5) at D&T OT 5th
2. Floor Nos. 02

Total Number of OTs (Cleanrooms) Nos. 34

13
 Scope of Work
1.​ Cleanroom Validation including HEPA filters in every six months or as when
required.
2.​ Validation should be done as per ISO 14644 Class 5 standards.
3.​ Minimum test should be done as given below:-
●​Air Velocity Test & ACPH Calculation
●​Hepa Filter Integrity Test / Validation of HEPA filter by POA or DOP test
●​Pressure Balancing / Pressure Differential level test
●​Particle Count Test
●​Recovery Test
●​Air Flow Pattern Test
●​Temp. & RH Mapping
4.​ After validation, the Bidder has to submit validation reports along with all parameters.

14
 Annexure-I
Details of the Bidder

S. No. Details of Bidder

1 Name of Firm /Service provider

2 Complete Address:

3 Name​ of​ Proprietor/​ Partner/​ Managing

Director / Director.

4 State clearly whether it is sole proprietor or

partnership firm or a company or a
Government Department or a Public Sector
Organization
5 Whether each page of NIT and its annexure
have been signed and stamped

6 Whether the firm is a registered firm

Yes/No (attached copy of certificate).

7 Copy of GST Registration

8 Permanent​ Account​ No.​ (Copy​ must​ be

provided)

9 Copy of Income Tax Return Acknowledgement

for last Three years

10 Any other information, if necessary

11 Official Email ID

12 Contact No.

Note: All pages should be numbered & indexed.

Date:​ Name :
Place:​ Business Address :
Signature of Bidder :
Seal of the Bidder :

15
 Annexure-II
UNDERTAKING FOR NON-BLACKLISTING
(To be submitted on letter head of the company / firm)

I hereby certify that the above firm has not been ever blacklisted by any Central / State Government
/ Public Undertaking / Institute on any account.

I also certify that the firm will supply the item as per the specification given by the Institute and
also abide by all the terms and conditions stipulated in tender.

I also certify that the information given in the bid is true and correct in all aspects and if in any
case at a later date, it is found that any detail/s provided are false and incorrect, any contract
given to the concerned firm or participation may be summarily terminated at any stage, the firm
will be blacklisted and Institute may have imposed any action as per NIT rules.

Date:​ Name :
Place:​ Business Address :
Signature of Bidder :
Seal of the Bidder :

16
 Details of all works of similar class completed during the last 07 years ending till 31.01.2025
Attached certified copies of experiences (Can use extra sheet if necessary)

S. Name of Owner or Cost Date of Stipulated Actual Litigation/ Name and Remarks
No. Work/Project Sponsoring of Comme date of date of arbitration address/
Organization work n completion completi pending / telephone
(in lac) cement on in progress number of
officer to
as per with
whom
contract details
reference
may be
made

1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

*​Indicate gross amount claimed and amount awarded by the Arbitrator.

*​Please attach completion & performance certificates from authorized persons.

Date:​ Name :
Place:​ Business Address :
Signature of Bidder :
Seal of the Bidder :

17
 Annexure-IV

FINANCIAL INFORMATION

Financial Analysis – Details to be furnished duly supported by figures in balance sheet/profit &
loss account duly certified by the Chartered Accountant, as submitted by the applicant to the
Income Tax Department (Copies to be attached).

S. Gross Annual Turnover &

FY 2021-22 FY 2022-23 FY 2023-24
No. Profit/Loss
1

Signature of Bidder with Seal

Signature of Chartered Accountant with Seal

18
 Annexure-V

TENDER ACCEPTANCE CERTIFICATE

(To be submitted on Letter Head of the Company/Firm)
To,

The Executive Director,

All India Institute of Medical Sciences,
Jodhpur (Raj.)

Name of work: Tender for Annual Rate Contract of Cleanroom Validation (Including HEPA)
for OTs of D&T OT and Trauma Building, at AIIMS Jodhpur.
Due on: 04.03.2025

I / We, the undersigned have examined the above-mentioned Tender Enquiry Document,
including amendment/corrigendum (if any). We now offer to undertake /complete the works in
conformity with your above-referred document for the sum as shown in the Price Schedules
(BoQ) uploaded herewith and made part of this bid. If our bid is accepted, we undertake to
provide the items/services for which the tender has been concluded, in accordance with the
delivery schedule specified in the Schedule of Requirements. We further confirm that, if our bid
is accepted, we shall provide you with a Performance Security of the required amount in an
acceptable form as mentioned in your NIT. I/We agree to keep our bid valid for a period of 180
(one hundred eighty) days for acceptance as required in your NIT Document, read with
modification, or for a subsequently extended period, if any, agreed to by us. We also accordingly
confirm to abide by this bid up to the aforesaid period and this bid may be accepted any time
before the expiry of the aforesaid period. We further confirm that, until a formal Agreement /
Contract is executed; this bid read with your written acceptance thereof within the aforesaid
period which shall constitute a binding contract between us. We further understand that you are
not bound to accept the lowest or any bid you may receive against your above-referred
advertised tender enquiry. We confirm that we do not stand deregistered/banned/blacklisted by
Central / State Govt. / Ministries / Departments
/PSU etc. I/We confirm that I/we fully agree to the terms and conditions specified in the above-
mentioned Tender Enquiry Document, including amendment/corrigendum, if any.

We hereby certify that if at any time, information furnished by us is proved to be false or

incorrect, we are liable for any action as deemed fit by the purchaser in addition to forfeiture of
the Bid Security / Performance Security.

Further that, if such a violation comes to the notice of the Department, then I/we shall be
debarred for bidding in AIIMS Jodhpur/institute in the future forever. Also, if such a violation
comes to the notice of the institute before the date of start of work, the Engineer-in-Charge shall
be free to forfeit the EMD/ Performance Guarantee/ Security deposit.
(Scanned copy to be uploaded at the time of submission of bid along with the technical bid)

Name:

Business
Address:

Place:

Date:

19
 Checklist for Documents Required with Technical Bid
(To be attached with the Technical Bid)
Compliance
Page no.
S. No. Details Provided (to be ticked
of bid
as attached)

1 Criteria of eligibility (Read and Attached) Yes / No

Copy of constitution or legal status of the bidder

2 manufacturer / Sole proprietorship / firm / agency etc. Yes / No
(Attached)

3 Copy of PAN Card Registration (Attached Yes / No

4 Copy of EMD (Attached) Yes / No

Copy of Average annual turnover duly verified by CA

5 Yes / No
(Attached)

6 Acceptance of tender condition (Filled and Attached) Yes / No

7 General Conditions of Contract (Read and Accepted) Yes / No

8 Special Conditions of Contract (Read and Accepted) Yes / No

Technical​ Specification/System​ Details​ (Read​

9 Yes / No
and Accepted)

10 Scope of Work (Read and Accepted) Yes / No

11 Annexure – I (Details of Bidder) (Filled and Attached) Yes / No

Annexure – II (Undertaking For Non-Blacklisting) (Filled

12 Yes / No
and Attached)

Annexure – III (Details of all works of similar class

13 Yes / No
completed) (Filled and Attached)

Annexure – IV (Financial Information) (Filled and

14 Yes / No
Attached)

15 Annexure-V (Tender Acceptance Certificate) Yes / No

16 Check List (Filled & Attached) Yes / No

20