CONTRACTOR INTERNAL PROGRESS REVIEW & PLANNING MEETING

MINUTES OF MEETING
PROJECT & MEETING INFORMATION
MEETING
DATE TIME MEETING NO. REV. NUMBER WEEK NO.
LOCATION
26.10.2024 10:00 Am PS10 ABC-USF-MOM-11 0 56
CONTRACT EFFECTIVE CONTRACT CONTRACT
BUDGET ITEMS PROJECT NAME DURATION
NO. CONTRACT DATE END DATE
UPGRADE SECURITY
BI-10-00449-0004 FACILITIES EAST WEST PUMP 6601000190 09-Mar-2023 26-Feb-2025 720 Days
STATIONS (Package 3)

ATTENDENCE
ABC ABC
Attend Attend
S/N NAME DESIGNATION the S/N NAME DESIGNATION the
meeting meeting
1 Amr Mohamed Gaber Project Director N 17 Majed Ahmed Alqulayti Lead Planner Y
Mohsen Abdelhalim
2 Project Manger Y 18 Abdel Rehman Aref Cons/Sup PS PRS1&PS-11 Y
Elhelali
3 Khalil Ur Rehman QA Manager N 19 Ahmed Al- Sayed Cons/Sup PS-8&PS-9 Y
Ahmad Hassan
4 Construction Manager Y 20 Mohamed Goda Cons/Sup PS PRS1&Y/R N
Mohamed
5 Ibral Majid Bhat Engineering Manager Y 21 Roshdy Magdy Mech Engineer Y
6 Muhammad Imran Khan Safety Manager N 22 Shahid Iqbal Safety Supervisor Y
Muhammad Talha
7 QC Manager Y 23 Muhammad Shahid Document Controller Y
Kaleem
8 Attaullah Jilani PQCS N 24 Sayyed Quammer QCS Civil N
9 Mohammed Zaki Procurement Manager N 25 Waqas Ahmed Safety Supervisor N
10 Mohammed Azam Lead procurement expeditor N
11 Ahmed Khairy Procurement Engineer Y
12 Bassem Ahmed Project Engineer Y
13 Atef Omara Lead Electrical Eng Y

14 EL Sayed Mohamed Electrical Engineer PS8&9 Y

15 Mohamed Salah Electrical Engineer N

16 Saad Badar Electrical Engineer PS 11 N

1. SAFETY Status Action By Due Date

19-Aug-24
1.1 Safety officers shall report TUV expiry details on daily basis. Inf0 HSE manager

1.2 Lead engineers will notify about any new and high-risk activity to safety department Info Lead Eng 19-Aug-24

1.3 New safety officers did not received offer letters. Required to transfer sponsorship. Open HR

1.4 Excavation Plan is required for all excavations deeper than 2.4 m Open Lead Eng.

Need delegation letter for 7 work permit receivers. 22-Sep-24

1.5 (Assessment Done waiting for letter)
Closed

All the JSA has been approved from LPD. (PS-8,9 & 11 Received and for other stations, JSAs
1.6 submitted to operation Forman for signature)
Info

1.7 Concrete Pump operator was found without valid driving License at PS-9 Info

23-Oct-24
Advise Equipment coordinator to check the tiers of all vehicles and submit complete Equip.
1.8 Open
report. Coordinator

1.9 Third party required for 2 WPRs as their cards will expire in January 2025. Open PM

1.10 SAPMT Advise ABC to complete requirements as per PMT safety MOM Open 02/11/202

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 CONTRACTOR INTERNAL PROGRESS REVIEW & PLANNING MEETING
MINUTES OF MEETING
4

2. QUALITY Status Action By Due Date

Quality team informed that kick off meeting shall be conducted prior to start any new activity.

2.1 The quality team will share the list of all activities that required certification / kick of meeting. Info Closed
Already shared the list.

QC Manager informed every location has designated civil QC inspector.

Site offices with internet, printer and scanner have been provided at all pump stations. QC 29-Aug-
2.2 Inspector will be available at site from 08:00am to 05:00pm.
Open Ongoing 2024
Quality team highlighted the concern for shortage of vehicles.

The procurement team must submit all required QC documents along with internal RFI to the
assigned person Mr. Waqar Afzal for materials receiving inspection.

2.3 The procurement team was advised to avoid short names of material. Material name shall be in Open QC/Proc. 19.Oct.24
details with quantity received at site.

Updated RFI list should be share every Saturday.

QC Manager informed that enough time shall be given to QC inspector for next day RFI.
2.4 Construction Team shall inform Q.C before 3 days for raising RFI and make shore the redline Info Cons/Team
drawing must be approved.

2.5 Construction team shall secure certifications of fire rated sealant installer Open CM/Proc.M 22.Oct.24

Epoxy flooring coating applicator must be trained and certified by vendor

2.6 Need vendor name.
Open QA/QC/PM 24.Oct.24

Aug-31-24
Al Naheem batching plant CRM needs to be issued on Monday.
2.7 CRM was issued on August 29, 2024. PM advised to expedite the approval from SAPMT.
Open QA/QC/PM 26-Sep-24
26.Oct.24

Mix Design for Al Kifah will be submitted.

2.8 Mix Design submitted to SAPMT on August 20, 2024and waiting for trial mix schedule from Open QA/QC Aug-20-24
BP&CTU.

Another QC Inspector for E & I and Telecom CV will be submitted to SAPMT/SAPID.

E&I QC CV submitted to SAPMT/SAPID on Aug-25-2024. Aug-31-
2.9 E & I QC Inspector CV will be submitted this Week.
Open QA/QCM
2024
Need QC Mobilization Plan.

2.10 Attached the list of delivered but non-inspected materials. Open QC Ongoing

The construction team was advised to share all activity with QC prior to start and get
2.11 Info Const Ongoing
guidance from the quality team to avoid rejection/rework.

The construction team was advised that any changes to the drawings would be made Engineering /
2.12 Info Const
Ongoing
in accordance with approved field change procedures.
The quality team highlighted the issue of material storage and receiving inspection.
CMU plaster, mortar and grout shall be stored at controlled temperatures max 35
Celsius.
2.13 Windows and doors shall be protected from direct environmental effect by providing Open Construction Ongoing
tarpaulin sheet cover.
Damaged material shall be segregated and stored in a quarantine area.

The construction team was advised to complete backfilling around the fence post
2.14 Open Construction Ongoing
without delay to avoid any damage due to heavy rain or wind.

2.15 RFI for cable pulling should be raised by tomorrow at PS-11. Closed

2.16 Need to avoid FDT test for Microwave. Open

2.17 Mix design for Yanbu & PRS-01. Open

2.18 PM advise QC to share the list of all MOS update for submitted On’s

3. PROCUREMENT Status Action By Due Date

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 CONTRACTOR INTERNAL PROGRESS REVIEW & PLANNING MEETING
MINUTES OF MEETING

22-Aug-24
Elect. site engineer requested to Deliver for All remaining PVC conduits&
Pro. 10-Sep-24
3.1 it’s fittings (Buildings, mono pole….). Closed Dept. 11-Sep-24
Reply: Delivered
02-Oct-24
Elect. site engineer requested to Deliver for All special fittings for 22-Aug-24
Pro.
3.2 communication concrete encasement& subduct material. Open Dept.
01-Aug-24
Reply: MTA Approved , P.O Issued, Deliver( 2 weeks for standard material) 30-Sep-24
Tracking Sheet for all delivered and undelivered materials. Pro.
3.3 Info Ongoing
Reply: Already tracking sheet shared in email. Dept.
Terminal Block for lighting pole, cables and lighting fixture holes and Screw,
Delivery.
3.4 Open Tech.Off. 15-Sep-24
Reply: procurement team need confirmation the sample is marching with
our project SPEC from the technical office.
Delivery of transition fitting.
Pro. 01-Sep-24
3.5 Reply: procurement team provided the sample to construction team to take Open Dept. 10-Sep-24
the approval from PMT & PID
Fire Stop Sealant: Pro.
3.6 Open
Reply: payment issue. Dept.
Anchoring Material:
Pro.
3.7 Material approved; Final quotation expected to receive on Sep 8, 2024 Open Dept.
1-Sep-24
Reply: payment issue.
4. Planning & Schedule Status Action By Due Date

5. ENGINEERING Status Action By Due Date

The Technical Office was requested to finalize Redline for routing layout for
communication
5.2 Open Eng
All redlines approved
Follow up for PRS1 redline with SAPMT

The Technical Office was requested to finalize MEP Builder work for gate house, Open Eng
SSB& Generator Building.
 Submit the Builder drawing for Gate house: 28-Aug-24- Submitted
5.3 22-Sep-24
 Submit the Builder drawing for SSB: 27-Aug-24. – 18.09.2024
 Submit the Builder drawing for PIC: 31-Aug-24– Submitted
 Approval for PS9 Redline for layout& Duct bank types and location.

Prepare redline drawing for shifting lighting poles 69 to 71 for PS 11. Closed ENG
5.16 It’s Urgent. Should be submitted by today. 21-Sep-24
Waiting for confirmation from Site Engineer (Eng.Saad)

5.17 Technical office to follow up the submitted redline drawing with SAPMT. Info ENG

Raise TQ for parking relocate for PS09. Closed ENG

Need to Raise TQ for this issue.
5.19 22-Sep-24
TQ raised and waiting for SAPMT response.
Response received from SAPMT to relocate the Parking.

Need to reflect the extension of the fence for MIDS and FEC at PS-09. Open Eng
Need raise TQ for MIDS. It’s Urgent.
5.24 22-Sep-24
Need proposal from NGMSA
Redline submitted for Approval.

Prepared and approved shop drawing for foundation of Raise arm barrier, Open Eng
turnstile and road blocker, Crash beam rated.
5.25
Waiting for response from NGMSA
Shop Drawing for Road blocker submitted for Approval.

Prepare quantity of control cables for gate house related to annotator Panel Closed ENG
5.26 and lighting control panels.
Quantity Shared with Procurement on 10th Oct.2024

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MINUTES OF MEETING
Relocate foundation for camera poles in PS11 & PRS1 Open ENG
PS-11 has been submitted and the PRS1 is remaining.
5.28
PS 11 approved
Waiting for confirmation from Site engineer (Eng Gowda).

Prepare redline for fire truck bay. Closed SAPMT

5.30
Already submitted waiting for SAPMT response.

Need to raise TQ for concrete Pipe. Open ENG

5.31
Need Full Shop drawing for Culvert PS9.

Need to make redline for microwave foundation with 2 options. Closed SAPMT
5.32 Already Submitted.
Redline Approved.

5.33 Need MOS for installation of Emergency gate form A-1 Fence. Open ENG 21-Oct-24

5.34 Composing drawing for SSB surrounding for crossing utility. Open ENG

5.35 Send the approved redline drawing for fire tuck buy to A1 fence. Open ENG

5.36 Prepare redline drawing for foundation hook grouting. Open ENG

5.37 Location for monopoles to be finalized for all station Open ENG

6. CONSTRUCTION Status Action By Due Date

6.1 Prepare the list for MOS required and submit all MOS for approval. Open

8.1 CONSTRUCTION – PS-08 Plan: 4.38% Actual: 3.85% Cum Plan: 55.47% Cum Actual: 38% Status Action By Due Date

NG for security activities on hold.

Need prompt action as to submit the required inspection Open Quality

 Concrete encasement on hold

Open Quality
 Work ready at the site since more than 2 wees need to raise the required RFI
for concrete ASAP

 Accommodation.
Open Management
Need new building with camp boss to open new NG & ABC activities

 hammer compressor & Hilti. Management

Open
We will purchase additional pipe with jack hammer

 Need full details coordination dwg for potable line, waste line & dray utilities
lines specially at crossing locations
Open Engineering
New subcontractors send a quotation letter for concrete work,
Need additional subcontractors for the

 Concrete & Excavation Work Subcontractors. Management

Fence subcontractors will join by tomorrow Open
Concrete subcontractor will join by next Sunday

 Gate house Walls on hold due to no approved MEP Builder Work.

Need approved drawing for all required penetrations with a Clair locations & Open Engineering
levels

 Redline for fence location at east side.

Need to submit the required red line Dwg. At the east side (already as built Open Engineering
submitted to guide for the new location).

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 CONTRACTOR INTERNAL PROGRESS REVIEW & PLANNING MEETING
MINUTES OF MEETING
 Jumper Compactor. Management
Open
Boom truck already on the way to main store

 Pipe barrier from PS10 Management

Open
Need to start transfer Pipe barrier

 Anchoring material.
Open Management
Procurement update, the payment issue still not released

 Asphalt activity.
Need to expedite the closing of the comment, the can resume the activity. Open Quality

 New change in the ABC SOW as per L&T SOW.

As built for the completed activities already sent to Engineering manager to Open Engineering
Calculate the QTYs.

 A1 fence, Method of statement for steps installation details. Management

Open
Still no response from the supplies.

 Rock Excavator Management

Open
Need one rock excavator for 7 working days.

8.2 CONSTRUCTION – PS-09 Plan: 3.77% Actual: 0.9% Cum Plan: 73.24% Cum Actual: 51.2% Status Action By Due Date

NG activities on hold
Need prompt action as to submit the required inspection Open Quality

Concrete encasement on hold

Work ready at the site since more than 2 wees need to raise the required RFI for Open Quality
concrete ASAP

 Existing asphalt at the

The plant foreman disagreed to issue permit for demolish the existing asphalt until Managemen
Open
finalize the main access road levels. t

 Microwave locations
Open Engineering
Need approved drawing for the microwave locations around the plant

 Accommodation.
Managemen
Open
t
Need new building with camp boss to open new ABC activities

 Need full details coordination dwg for potable line, waste line & dray utilities
lines specially at crossing locations
Open Engineering
New subcontractors send a quotation letter for concrete work,
Need additional subcontractors for the

 Gate house Walls on hold due to no approved MEP Builder Work.

 Need approved drawing for all required penetrations with a Clair locations & Open Engineering
levels

 Anchoring material. Managemen

Open
 Procurement update, the payment issue still not released t

 Asphalt activity.
Need to expedite the comment closing, the can resume the activity. Open Quality


 Pipe culvert in access road.

 Need approved dwg. With details for the prosed pipe culvert at access road Open Engineering
No. 1 beside PIC Bldg. for both locations.

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 CONTRACTOR INTERNAL PROGRESS REVIEW & PLANNING MEETING
MINUTES OF MEETING
 Boom loader.
Managemen
Open
 Need one Boom loader then can release one forklift operator (quotation t
received)

 Bob cat. Managemen

Open
Need one additional bobcat for 10 working days t

 Subcontractors.
Excavation work on hold as no any excavation subcontractor at site since 1
Managemen
month. Open
t
Need to finalize the Metrotunnel quotation to start the generator bldg. inside
the plant

 Rental WPR Salary not received.

Managemen
Open
t

 Relocated car parking shade T.Q

Received response to relocate the welded parking shade on October 10, Open Engineering
need shop drawing with foundation det.

 Pipe barrier from PS10 need to start transfer Managemen

Open
t

8.3 CONSTRUCTION - PS-10 Plan: 4.07% Actual: 0.88% Cum Plan: 66.15% Cum Actual: 42.23% Status Action By Due Date

1. Excavation manpower with access inside plant.

2. Safety orientation for AL Saqr concrete team.
3. Material request pending with main store. (Al Gayar).
4. Six-Wheel for excavated material removal inside plant.
5. Labors rest area for 3 hours break time.
6. Pipes & clamps for hard barrication.

8.4 CONSTRUCTION – PS-11 Plan: 3.31% Actual: 2.18% Cum Plan: 57.99% Cum Actual: 39.54% Status Action By Due Date

 Furniture and transportation for new manpower

Need to provide the camp boss with the required furniture so we can transfer Open PM
more labors and need to rent bus (30 person)

Petty cash Open PM

Need to solve the tires issue for our lowbed Open PM

 Need to solve the issue of Aramco ID Open HR

 FSF requirements
Open SAPMT
Still, they are asking ABC to provide them room, furniture, AC, sunshade …. etc.

Asphalting works Open Quality

 Need to avoid FDT test for small foundations. Open Quality

 Need to submit the required TQ of site grading inside the plant Open Eng

 Need plumbing inspector so we can start installing concrete pipes and

Open Quality
plumbing work

Need more excavation people

Open Safety
 Waiting for safety orientation

 Builder work for gate house and SSB Open Eng.

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MINUTES OF MEETING
 Need replacement for M. Abdulkarim Open Eng.

8.5 CONSTRUCTION – PRS-01 Plan: 3.57% Actual: 0.85% Cum Plan: 54.96% Cum Actual: 31.76% Status Action By Due Date

Furniture and transportation for new manpower

 Need to provide the camp boss with the required furniture so we can transfer Open PM
more labors and need to rent bus (30 person)

Numbers of safety officers and WPR

 Need to solve the delegation issues and assign more WPRs and safety Open Safety Dep.
officers to open more activities

 Asphalting works Open Quality

 Need to avoid FDT test for small foundations. Open Quality

Quality &
 Need replacement for M. Abdulkarim Open
Eng

 Builder work for SSB Open Eng.

 Need to solve the scaffolding issue for PIC building Open PM

Guard rail activity Eng &

Open
 Need detailed drawing and starting fabrication Procurement

Excavation subcontractor
Open PM
 The subcon. Has stopped due to his payment issue

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