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IDC 151 LIBRARY SCIENCE UNIT 2
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IDC-151 LIBRARY SCIENCE
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UNIT : 2
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(HUMAN RESOURCE MANAGEMENT )

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💪📌
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PREPARED BY NSUI (AFZAL)
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Q1. What is Human Resource Management (HRM)?

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A: HRM is the process of recruiting, training, managing, and retaining library staff
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to meet organizational goals effectively.
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Q2. What are the main objectives of HRM in libraries?

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A: To ensure proper staffing, enhance employee performance, and maintain a
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positive work environment.
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Q3. Why is HRM important for libraries?

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A: HRM ensures efficient library operations, improves user satisfaction, and
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fosters staff development.

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Q4. What are the needs of HRM in libraries?

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A: To manage diverse library functions, address staff shortages, and adapt to

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technological changes.
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Q5. What is HR planning in libraries?

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A: HR planning involves forecasting future staffing needs, assessing current

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resources, and developing strategies to fill gaps.

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Q6. Why is HR planning necessary?

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 A: It ensures libraries have the right number of skilled personnel to achieve

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organizational goals.
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Q7. What are HR policies in libraries?

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A: HR policies are guidelines that govern staff recruitment, training, performance

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appraisal, and welfare.
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Q8. Name key HR issues in libraries.

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A: Staff shortages, lack of training, low motivation, and resistance to change.
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Q9. What are the steps in HR planning?

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A: Analyzing current resources, forecasting needs, formulating strategies, and
evaluating outcomes.
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Q10. How can libraries address HR challenges?

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A: Through regular training, clear communication, and implementing flexible
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policies.
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Q11. What is supervision in libraries?

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A: Supervision is overseeing library staff and operations to ensure tasks are
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completed efficiently.
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Q12. What are the duties of a supervisor in a library?

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A: Monitoring performance, resolving conflicts, providing guidance, and

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maintaining discipline.
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Q13. Define leadership in library management.

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A: Leadership involves guiding and inspiring library staff to achieve organizational

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objectives.
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Q14. What are the qualities of an effective library leader?

 A: Vision, communication skills, decision-making ability, and empathy.

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Q15. What is motivation in HRM?

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A: Motivation is the process of encouraging staff to perform their duties

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effectively.

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Q16. Name some techniques to motivate library staff.

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A: Providing rewards, recognition, opportunities for growth, and a supportive work
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environment.
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Q17. Why is motivation important in libraries?

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A: It improves productivity, job satisfaction, and staff retention.
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Q18. What are interpersonal relations?

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A: Interpersonal relations refer to the interactions and relationships among library
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staff.
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Q19. Why are good interpersonal relations important in libraries?

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A: They create a positive work environment, enhance teamwork, and improve

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service delivery.
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Q20. How can interpersonal conflicts be managed in libraries?

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A: Through open communication, mediation, and fostering mutual respect among

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staff.
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Q21. What are the duties of professional library staff?

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A: Collection development, cataloging, classification, reference services, and

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research support.
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Q22. Mention some duties of non-professional library staff.

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 A: Shelving books, assisting users, maintaining records, and organizing events.

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Q23. What is a job description?

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A: A written document outlining the duties, responsibilities, and qualifications

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required for a position.

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Q24. Why is a job description important in HRM?

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A: It provides clarity about roles, reduces misunderstandings, and helps in
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recruitment and evaluation.
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Q25. What should be included in a library staff job description?

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A: Job title, responsibilities, required qualifications, and reporting structure.
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Q26. What are the roles of the library director?

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A: Planning, budgeting, policy formulation, and overall management of the library.
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Q27. What are the roles of technical staff in libraries?

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A: Cataloging, managing digital resources, and maintaining library systems.

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Q28. How are duties allocated in libraries?

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A: Based on staff qualifications, experience, and the library’s operational needs.

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Q29. What is the role of part-time library staff?
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A: Supporting routine operations like shelving, circulation, and assisting users.

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Q30. How is staff performance evaluated in libraries?

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A: Through performance reviews, feedback, and key performance indicators

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(KPIs).
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 Q31. What is a library committee?

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A: A library committee is a group of individuals responsible for advising on and
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overseeing library policies and activities.

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Q32. Why is a library committee important?

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A: It ensures transparency, represents user needs, and supports decision-making.
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Q33. What are the types of library committees?
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A:
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1. Advisory Committee: Provides guidance and recommendations.
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2. Executive Committee: Makes decisions and implements policies.
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Q34. What is the role of an advisory library committee?
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A: Advising on policy formulation, budget allocation, and service improvements.

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Q35. Mention the functions of a library committee.
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A:
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-Formulating policies.
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-Approving budgets.
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-Overseeing resource acquisition.

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-Resolving conflicts.
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Q36. Who are the members of a library committee?

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A: Library director, faculty representatives, students, and administrative staff.

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Q37. How often should a library committee meet?

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A: At least quarterly or as needed.

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 Q38. What is the role of the Book Selection Committee?

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A: Evaluating and selecting resources that align with user needs and library goals.
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Q39. What are the challenges faced by library committees?

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A: Budget constraints, conflicting interests, and lack of participation.
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Q40. How can library committees enhance library services?

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A: By addressing user feedback, prioritizing needs, and supporting innovative
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initiatives.
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1. Define Human Resource Management (HRM) and explain its concept, needs, and
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purposes in libraries.
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Answer:
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Human Resource Management (HRM) is the strategic approach to managing

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people in an organization. In libraries, HRM involves recruiting, training,

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supervising, and retaining staff to ensure efficient services.
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Concept: HRM in libraries focuses on developing the potential of human resources
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and aligning their efforts with the library’s mission and objectives. It emphasizes
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creating a productive and harmonious work environment.

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Needs:
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-Efficient operation of library services.
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-Addressing evolving user demands.

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-Coping with technological advancements.

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Purposes:
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-Staff Management: Ensures proper staffing for various roles in the library.
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-Skill Development: Provides training to enhance professional competencies.

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-Motivation: Improves employee satisfaction and performance.

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-Conflict Resolution: Promotes effective interpersonal relations.

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 Effective HRM in libraries ensures user satisfaction, boosts staff morale, and

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enhances the library's reputation.
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2. What is HR planning in libraries? Discuss its significance and key steps.

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Answer:

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HR planning is the process of assessing current and future staffing needs to
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Significance:

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1. Staffing Needs Assessment: Identifies skill gaps and future requirements.
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2. Resource Allocation: Ensures efficient use of human resources.

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3. Strategic Alignment: Aligns staff efforts with library objectives.
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4. Adapting to Change: Helps in managing technological advancements and
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changing user expectations.
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Key Steps:
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1. Analyzing Current Resources: Assess existing staff, skills, and roles.
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2. Forecasting Needs: Predict future staffing based on library goals and services.
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3. Recruitment Strategies: Develop plans for hiring or reallocating resources.

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4. Monitoring and Evaluation: Review outcomes and refine strategies as needed.

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HR planning ensures that libraries remain efficient, user-focused, and adaptable to

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changes.
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3. What are HR policies in libraries, and why are they important?
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Answer:
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HR policies are formal guidelines that govern the recruitment, management, and
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welfare of library staff.

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Importance:
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1. Consistency: Provides a standard framework for decision-making.

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2. Compliance: Ensures adherence to labor laws and ethical practices.

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 3. Conflict Resolution: Clarifies roles, responsibilities, and workplace behavior.

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4. Employee Welfare: Promotes fair treatment and professional growth.
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HR policies in libraries typically include guidelines on recruitment, performance

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appraisal, leave policies, training, and grievance handling. They enhance staff

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satisfaction and ensure smooth library operations.

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4. Discuss the challenges and issues in HR management for libraries.
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Answer:

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HR management in libraries faces several challenges:
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1. Staff Shortages: Limited budgets often result in understaffing.
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2. Technological Advancements: Requires continuous staff training and skill

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updates.
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3. Low Motivation: Monotonous tasks and low pay can demotivate staff.
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4. Retention Issues: High turnover disrupts operations and increases recruitment
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costs.
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5. Conflict Management: Poor interpersonal relations among staff can hinder
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teamwork.
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To address these issues, libraries must invest in training, create a supportive work
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culture, and offer competitive benefits.

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5. Define supervision in libraries and explain its role in HRM.
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Supervision in libraries refers to overseeing staff and their activities to ensure

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efficient service delivery.

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Role in HRM:
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1. Performance Monitoring: Supervisors evaluate staff performance and provide

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feedback.
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2. Guidance: Helps staff understand their roles and responsibilities.

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3. Problem-Solving: Addresses operational and interpersonal issues.

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4. Motivation: Encourages staff to achieve their full potential.

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5. Coordination: Ensures all departments work harmoniously toward library goals.

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 Effective supervision ensures accountability, enhances productivity, and improves

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service quality.
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6. What is leadership in library management? Discuss its importance.

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Leadership in library management involves guiding and inspiring staff to achieve
organizational objectives.
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Importance:

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1. Vision: Leaders set goals and create a roadmap for success.
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2. Motivation: Inspires staff to perform their best.
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3. Decision-Making: Facilitates quick and effective problem-solving.

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4. Team Building: Promotes collaboration and a positive work environment.
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5. Adaptability: Guides the library through technological and organizational
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changes.
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Good leadership is essential for maintaining staff morale, ensuring user

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satisfaction, and achieving library objectives.
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7. Explain motivation in HRM and its significance in libraries.

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Answer:
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Motivation refers to the process of encouraging employees to perform their duties
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efficiently and enthusiastically.

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Significance in Libraries:
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1. Enhanced Productivity: Motivated staff deliver better services.

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2. Job Satisfaction: Creates a positive work environment.

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3. Retention: Reduces staff turnover.

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4. Innovation: Encourages staff to contribute creative ideas.

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Techniques to motivate library staff include recognition, rewards, professional

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development opportunities, and supportive leadership.

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8. Discuss the role of interpersonal relations in library management.

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 Answer:

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Interpersonal relations refer to the interactions and relationships among library
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staff.

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Role in Library Management:

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1. Teamwork: Good relations enhance collaboration and efficiency.

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2. Conflict Resolution: Promotes harmony and reduces workplace tension.
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3. Job Satisfaction: Positive interactions improve staff morale.

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4. Service Quality: A cooperative environment ensures better user services.
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Strong interpersonal relations are vital for creating a supportive and productive
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work culture in libraries.
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9. What are the duties of library staff?
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Answer:
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The duties of library staff vary based on their roles:

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-Professional Staff: Collection development, cataloging, user services, and
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research support.
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-Technical Staff: Data entry, classification, and maintaining library systems.
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-Support Staff: Shelving, assisting users, and handling routine operations.

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Each role is critical for the library's efficient functioning and user satisfaction.
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10. Explain the components of a library staff job description.

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Answer:
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A job description outlines the roles, responsibilities, and qualifications for a

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position.
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Components:
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1. Job Title: Designates the role.

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2. Responsibilities: Lists specific duties.

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3. Qualifications: Specifies educational and skill requirements.

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4. Reporting Structure: Indicates supervisory relationships.

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 5. Working Conditions: Describes hours and physical demands.

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NS

NS
FZ

FZ
A clear job description ensures role clarity, better recruitment, and performance
I/A

I/A
evaluation.

I
L

L
U

U
ZA

ZA
NS

NS
F

F
/A

/A
11. What is a library committee, and why is it important?

UI

UI
AL

AL
NS

NS
FZ

FZ
Answer:
I/A

/A
A library committee is a group that advises on library policies, resources, and

UI

UI
AL

AL
services.

NS

NS
FZ

FZ
/A

/A
Importance:
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UI
AL

AL
NS

NS
1. Policy Formulation: Guides decision-making.
FZ

FZ
I/A

/A
2. Representation: Ensures user needs are considered.

UI

UI
AL

AL
NS

NS
FZ

FZ
3. Oversight: Monitors library operations.
/A

/A
4. Conflict Resolution: Addresses user and staff concerns.
UI

UI
AL

AL
NS

NS
FZ

FZ

Library committees play a crucial role in improving services and maintaining

I/A

/A

transparency.
UI

UI
AL

AL
NS

NS
FZ

FZ
/A

/A
12. What are the types of library committees?
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Answer:
I/A

/A

1. Advisory Committee: Offers guidance on policies and services.

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AL

AL
NS

NS
FZ

FZ

2. Executive Committee: Implements decisions and manages operations.

/A

/A
UI

UI

3. Book Selection Committee: Focuses on acquiring resources.

AL

AL
NS

NS
FZ

FZ

4. Finance Committee: Oversees budgeting and financial planning.

I/A

/A
UI

UI
AL

AL

Each type contributes to the library’s overall efficiency and effectiveness.

NS

NS
FZ

FZ
/A

/A
UI

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AL

AL

13. Explain the functions of a library committee.

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Answer:
I/A

/A
UI

UI
AL

AL

1. Policy Development: Sets guidelines for library operations.

NS

NS
FZ

FZ
/A

/A

2. Budget Approval: Allocates funds for resources and services.

UI

UI
AL

AL
NS

NS

3. Resource Acquisition: Ensures balanced and user-focused collections.

FZ

FZ
 4. Service Evaluation: Monitors and improves library services.

I
AL

AL
U

U
NS

NS
FZ

FZ
The library committee ensures accountability, transparency, and service quality.
I/A

I/A

I
L

L
U

U
ZA

ZA
NS

NS
F

F
14. Discuss the role of the Book Selection Committee in libraries.

/A

/A
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Answer: NS

NS
FZ

FZ
The Book Selection Committee evaluates and selects materials for the library’s
I/A

/A
collection.

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UI
AL

AL
NS

NS
FZ

FZ
Role:
/A

/A
UI

UI
1. Needs Assessment: Identifies user requirements.
AL

AL
NS

NS
FZ

FZ
2. Quality Control: Ensures materials meet library standards.
I/A

/A
UI

UI
AL

AL
3. Budget Management: Prioritizes resources within budget constraints.
NS

NS
FZ

FZ
4. Collection Balance: Promotes diversity in subjects and formats.
/A

/A
UI

UI
AL

AL
This committee ensures that the library offers relevant and high-quality resources.
NS

NS
FZ

FZ
I/A

/A
UI

UI
AL

AL
NS

NS
15. How does a library committee improve library services?
FZ

FZ
/A

/A
Answer:
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UI
AL

AL
NS

NS
1. User Feedback: Considers suggestions and complaints.
FZ

FZ
I/A

/A

2. Resource Allocation: Optimizes budget utilization.

UI

UI
AL

AL
NS

NS
FZ

FZ

3. Policy Updates: Adapts to changing needs and technologies.

/A

/A

4. Performance Monitoring: Evaluates staff and service quality.

UI

UI
AL

AL
NS

NS
FZ

FZ

An effective library committee bridges the gap between users and library
I/A

/A

management, enhancing overall service delivery.

UI

UI
AL

AL
NS

NS
FZ

FZ
/A

/A
UI

UI
AL

AL
NS

NS
FZ

FZ
I/A

/A
UI

UI
AL

AL
NS

NS
FZ

FZ
/A

/A
UI

UI
AL

AL
NS

NS
FZ

FZ
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