Progress Report 2 Remodeling of existing cloud kitchen

Date Prepared By Course

Milind Patek

22/07/2024 Rahul Puthsherry Managing Improvement

Projects
Akshay Gade

Yogesh Murugan

JULY 22, 2024

Conestoga College
Brantford
1. Detailed budget using the cost estimates:
The detailed budget was carried out using the pervious progress report Of remodelling of
existing cloud kitchen project has a total budget of $47,530, spanning from June to October
2024. The budget is divided into four phases: Initiating ($3,500), Planning ($5,280), Executing
($34,130), and Closing ($4,620). The executing phase represents the largest portion, accounting
for 71.8% of the total budget. HR costs total $16,500, while other costs amount to $31,030. The
project's peak spending occurs in September at $13,540. This budget breakdown provides a clear
financial roadmap for the project, allowing for effective resource allocation and cost
management throughout the remodelling process.

DETAILED BUDGET

Project Name Remodelling Of Existing Cloud Kitchen

Cost
Category Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Total
Initiating
$ $
HR costs 2,000.00 2,000.00
Other $ $
costs 1,500.00 1,500.00
Planning
$ $
HR costs 4,080.00 4,080.00
Other $ $
costs 1,200.00 1,200.00
Executing
$ $ $ $
HR costs $ - 1,680.00 1,200.00 3,120.00 6,000.00
Other $ $ $ $ $
costs 2,020.00 6,710.00 8,980.00 10,420.00 28,130.00
Closing
$ $
HR costs 4,420.00 4,420.00
$ $
Other costs 200.00 200.00
Total $ $ $ $ $ $
Costs 10,800.00 8,390.00 10,180.00 13,540.00 4,620.00 47,530.00
Table 1
2. Risk Register:

Risk Probability Impact Risk Score (P Contingency

Sr.No. Description (P) (I) x I) Response Plan Plan
Delay in Mitigate:
Expedite
1 material 0.7 8 5.6 Source multiple
shipping
delivery suppliers
Mitigate: Request
Budget
2 0.6 9 5.4 Regular budget additional
overrun
reviews funds
Mitigate: Hire Extend
Labor
3 0.5 7 3.5 temporary project
shortage
workers timeline
Transfer: Rent
Equipment
4 0.4 6 2.4 Purchase replacement
failure
insurance equipment
Avoid: Ensure
Regulatory
early Hire legal
5 compliance 0.3 8 2.4
compliance advisor
issues
checks
Accept:
Poor weather Monitor Adjust work
6 0.3 7 2.1
conditions weather schedule
forecasts
Mitigate:
Stakeholder Regular Mediation
7 0.2 5 1
conflicts stakeholder sessions
meetings
Implement
Escalate: Seek
Design change
8 0.2 4 0.8 approval for
changes control
changes
process
Mitigate: Vet Identify
Supplier
9 0.1 9 0.9 suppliers backup
bankruptcy
thoroughly suppliers
Safety Avoid: Strict Emergency
10 0.1 10 1
incidents safety protocols response plan
Table 2
3. Change Request Form:
Change Request
Project: Remodeling Of Existing Cloud Kitchen Date: 12/07/2024
Change Requestor: Project Manager Change No:1
Change Category (Check all that apply):
□ Schedule □ Cost □ Scope □ Requirements/Deliverables
□ Testing/Quality □ Resources

Does this Change Affect (Check all that apply):

□ Corrective Action □ Preventative Action □ Defect Repair □ Updates
□ Other
Describe the Change Being Requested:
Source additional suppliers to mitigate the risk of delays in material delivery.

Describe the Reason for the Change:

To ensure timely delivery of materials and avoid project delays due to reliance on a single supplier.

Describe all Alternatives Considered:

1. Maintain current single-supplier approach with increased buffer stock.
2. Implement just-in-time delivery system with existing supplier.
3. Negotiate priority status with current supplier.
Describe any Technical Changes Required to Implement this Change:
1. Update procurement management plan.
2. Modify supplier management system to accommodate multiple vendors.
3. Adjust inventory tracking processes.
Describe Risks to be Considered for this Change:
1. Potential increase in overall material costs due to smaller order quantities.
2. Complexity in managing multiple supplier relationships.
3. Inconsistency in material quality across different suppliers.
Describe the Implications to Quality:
1. Potential for improved quality through competitive supplier selection
2. Need for stringent quality control measures across multiple suppliers
3. Possibility of inconsistent material specifications
 Disposition:
□ Approve □ Reject □ Defer
Justification of Approval, Rejection, or Deferral:
Approved due to the critical nature of timely material delivery for project success

Change Approved by:

Name Signature Date

Milind Patel M C Patel 18/7/2024

4. Post-Project Planning Reflection

a. What did your team learn from working on planning this project?

1. The team learned how crucial it is to allocate time for careful project planning.
Making sure that all project roles, goals, objectives, milestones, and risks are carefully
considered leads to better project outcomes.
2. Clearly identifying roles and duties throughout the planning stage is essential to the
success of the project. It removes misconceptions, enhances accountability, and
ensures that each team member understands their responsibility within the project.
3. Our team learned the importance of thorough risk management and the need for
regular monitoring and updates to the project plan.
4. We also realized the value of having contingency plans in place for critical risks.
b. Did you work well as a team? Please identify 2 areas of improvement.
Yes, we worked well as a team, but there are areas for improvement:
1. Communication: We need to enhance our communication channels to ensure all team
members are consistently updated.
2. Time Management: We should improve our time management skills to better adhere
to project timelines and deadlines.

By focusing on these areas, we hope to improve our overall performance and

enhance our teamwork during the implementation period.
5. Refrences:
1) Week 9 - Quality Planning/ Risk Planning - QUAL8191-24S-SEC1-Managing Improvement
Projects. https://conestoga.desire2learn.com/d2l/le/content/1125246/Home?
itemIdentifier=TOC.
2) Eby, K. Free change request forms and templates. Smartsheet.
https://www.smartsheet.com/content/change-request-form-templates.
3) Week 6 - Budget Planning - QUAL8191-24S-SEC1-Managing Improvement Projects.
https://conestoga.desire2learn.com/d2l/le/content/1125246/Home?itemIdentifier=TOC.