HRH65

Preparing Your System

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SYSTEM SETUP GUIDE
SAP LEARNING SYSTEM ACCESS
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Collection: 2405
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Contents

1. Introduction 4
2. Last Update of This Document (“Change History”) 4
3. Global Training System Support 4
4. System Landscape Information 4
5. Logon Information to Access SAP Training Systems 4
6. Additional System Setup Tasks 6
7. Known System Issues 6
8. Additional Hints And Tips For Exercises of This Course 7

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System Setup Guide

1. Introduction
Before starting the exercise work in your SAP Learning System Access training environment,
you will need to prepare yourself based on the SAP Learning System Access General User
Guide and this course relevant Setup Guide. This document provides all additional training
system setup information that you need to successfully use your SAP Learning System
Access training environment for the booked course.

2. Last Update of This Document (“Change History”)

Last Update: 01.08.2024

3. Global Training System Support

Please check the Help section on the SAP Learning System Access portal for detailed
information.

4. System Landscape Information

Server wdflbmt2291.wdf.sap.corp
SID ZME
Instance 800
Role of the server SAP ECC 6.0 EHP8 (SAP_HR and EA_HR
SPD2)

5. Logon Information to Access SAP Training Systems

SAP Learning Hub training courses offer an SAP Learning System Access training system to
accompany course exercises. To log on to this training system, please follow the steps
explained below.

Note:
We also recommend to read the SAP Learning System Access: General User
Guide to learn how to use the SAP Learning System Access portal.

When the system is ready after enrollment, click on the button called Access.

Figure 1: Access

4 © Copyright. All rights reserved.

 You might need to confirm your group number. After this, your system opens in a new tab.

Note:
To end the session and stop subscription consumption, always close the tab.

Existing User IDs and Passwords for the Course:

System User Name / ID Password

System: ZME HRH65-xx (xx=01-20) Welcome1

Client: 800

The group numbers in the training material are represented by ## or XX.

The user HRH65-## settings have been updated as follows:
The trainer should use group number 31 (user HRH65-31) and the payroll area ZB for the
demonstration

The specified role assignments have been removed:

Z_SAP_HR_PYC_NEW (SAP_HR_PYC_ANALYST, SAP_HR_PYC_BACKEND_ADMIN,
SAP_HR_PYC_CONFIG_POLICY, SAP_HR_PYC_CONFIG_PROC, SAP_HR_PYC_MAN-
AGE_CONFIG, SAP_HR_PYC_OC_WB, SAP_HR_PYC_PROC_MANAGER,
SAP_HR_PYC_PY_ADMIN, SAP_HR_PYC_TM_MNG, SAP_HR_PYC_TM_SETUP)
SAP_PAO_HRPROFESSIONAL_4 (SAP_PAO_SR_HRLANE_LPD,
SAP_PAO_SR_HRLANE_ORGFAV, SAP_PAO_SR_HRLANE_PROCESSES,
SAP_PAO_SR_HRLANE_SEARCH, SAP_PAO_SR_HRLANE_SWFD,
SAP_PAO_SR_HRLANE_TASKS, SAP_PAO_SR_HRPROF_EMPHIRE,
SAP_PAO_SR_HRPROF_EMPMAINT, SAP_PAO_SR_HRPROF_ORGUNIT,
SAP_PAO_SR_HRPROF_POSITION, SAP_PAO_SR_HRPROF_SPBPERS)
ZPCC_HR_RENEWAL
ZPCC_MENU_MANAGER
Following roles have been added (contains the link and authorization for Fiori Launchpad,
which are required to complete the exercise2 (Unit 2 Lesson1)
SAP_UI2_USER_700
SAP_UI2_USER_750
The roles listed below have been updated
Role ZPCC_HIRE: were added following SAP Fiori Tile Catalogs: Z_HRH65 Payroll Process
Manager, Z_HRH65 Superuser, Z_HRH65 Payroll Administrator, which are utilized in exer-
cise 2 (Unit 2 Lesson1)
Role ZPCC_ALL has been replaced by role ZPCC_ALL_HRH65 where following transactions
were deleted: Employee Master Date Replication PTP, Attendance Data Replication PTP, Ab-
sence Data Replication PTP, Configuration for PTP, Synchronization Tax Data report (US),
Payroll Driver USA;
following transactions were added: International Payroll, Edit posting runs, Maintain Person-
nel Control Record, Display Payroll Results, Data Browser.

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 Note. User HRH65-30 remained unchanged, contains a link and authorization to Fiori
Launchpad Designer.

Additional users that can be used for demos:

Exercise/demonstration Role and tasks User/password

Unit 5 Lesson 1 Exercise 22 The role Z30_ Z30_User
HR_PYC_TM_MNG assigned
Welcome30
to a user can illustrate role
Team leader
Unit 6 Lesson 2 Exercise 28 It could be used for demon-
stration of the alert process-
or assignment
Unit 9 Lesson1 Exercise The role Z30_HRH65_ROLE Z30_REPORT
42,43 assigned to a user can illus-
Welcome30
trate the P_PYT_CFG authori-
zation object to access to
Manage Configuration App in
general or any PCC configu-
ration objects which are its
components
Unit 9 Lesson 1 The process creator role Z30_PROCESS
(Z30_Process_Configura-
Welcome30
tion) assigned to a user can
illustrate the function of the
P_PYC_POL and P_PYC_PYP
authorization objects in limit-
ing access during the crea-
tion or updating of process
and policy configuration. This
is based on the authorization
prefix from the process type
setting, or the policy type
code prefix, and/or the proc-
ess type code prefix.

6. Additional System Setup Tasks

7. Known System Issues

Off-cycle Payroll Error - Exercise 13
When running off-cycle payroll you may receive a technical error. If you receive this error you
can use the reportRPU46CX_CENTRAL_PERSON_ONLINE to update the table correctly for
the employee, and afterwards the Off-cycle request can be saved successfully.
Error in Posting Simulation (Exercise 9 + 19)
If you receive an error for process step “Posting Simulation”, you can by-pass this error by
clicking on the “confirm” button to move to the next step.
This has no impact on other exercises.

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 8. Additional Hints And Tips For Exercises of This Course
IMPORTANT: Please always complete the exercise you are working on before you suspend
the system as to not cause potential system inconsistencies and failure.
FAQs & Issue Resolution

1. There is a fully pre-configured payroll area ZS in this class for Group #30. There are 8
employees that have been hired and assigned to the payroll area ZS assigned in 2024 year
in the training system.

2. The following PCC Objects were created and configured for other Countries:
Payroll Process Types:

● Z30 HRH65 Team Monitoring Process Type

● Z30 HRH65 Productive Process Type

● Z30 HRH65 Productive Posting Process

● Z30 HRH65 AdHoc Off-Cycle payroll subsequent activities

● Z30 HRH65 Productive planned off-cycle payroll.

Policy Type:

● Z30_HRH65_POLICY_TYPE

Validation Rule Type:

● Z30_HRH65 – VRT GROSS AND NET

KPI Type:

● Z30_HRH65 – KPIT GROSS AND NET

Analytics Designer Types:

● Z30 HRH65 Root Cause Analysis Type

● Z30 HRH65 KPI Drill Down Type

Validation Rules:
Nearly all the validation rules from the Best Practice package have been copied and
adjusted for Other Countries. Both instructors and participants may utilize any of these
validation rules for the Policy configuration.
KPIs:
All KPIs from the Best Practice package have been copied and adjusted for Other
Countries. Both instructors and participants may utilize any of these KPIs for the Analytics
configuration. The IDs and names of these KPIs begin with the prefix Z30*.
Designers:
All Designers, both RCA and KPI Drill Down, have been copied and adjusted for Other
countries. They are ready for use for the Validation Rules and KPIs configuration.
Analytics
Z30 HRH65 Analytics for payroll Process was created in the training system.

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 3. Following Policies were configured:
Z30 HRH65 Employee Personal Info:
This policy will be used in the Exercise 25 Configure Team Monitoring Process (Unit 6
Lesson 1) and Exercise 31 Configure Productive Payroll Process (Unit 6 Lesson 2)
The following validation rules have been assigned to this policy:
SBP – XX – C008 – Employees missing main address
SBP – XX – C009 – Employees missing main bank details
SBP – XX – C018 – Employees with missing cost center
Z30 HRH65 GROS AN NET VALIDATION POLICY:
The following validation rules have been assigned to this policy:
Z30- HRH65 – C003 – Employees returning from long absence(maternity/sickness)
Z06_HRH65 – C026 – Employees with Gross pay over the threshold amount (5000 EUR)
Z30 HRH65 OC Policy:
SBP – XX – C010 – Employees locked for payroll
SBP – XX – C030 – Employees with net pay greater than threshold value ( 5000 $ )

4. Following Processes were configured:

Z30 HRH65 Team Monitoring Payroll Process
Z30 HRH65 Productive Payroll Process
Z30 HRH65 Productive Posting Process
Z30 HRH6 AdHoc Off Cycle Payroll Process
Z30 HRH65 Productive Planned Off Cycle Payroll Process

5. Z30 HRH65 Team Monitoring Payroll Process (March 2024) has been started and is
currently in the Monitoring step. This process will be used to test the configuration of the
newly created validation rules (exercise 5,8), KPI (exercise 10), RCA (exercises 12-15) and
Drill Down (exercise 17-18) through the Preview Option in Manage Configuration
application. The system is prepared with the following data for demonstrations.

Exercise/demonstration PCC Object Personal number for testing

Unit 3 Lesson 2 Exercise 5 Validation Rule 72299430 Marta Nowak
Z30_HRH65_C003 - Em- March 2024: 2001 IT 0620
ployees returning from long Unpaid leave + CM03 Pre-
absence( maternity/sick- mium 1000 EUR on
ness) 20.03.2024

Unit 4 Lesson 2 Exercise 8 Validation Rule Any employee from range

72299130-72299730
Z30_HRH65_C026 - Em-
ployees with Gross pay over
threshold amount ( 5000
EUR )

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 Unit 4 Lesson 2 Exercise 12 RCA 72299830 Elena Kovács
was hired on March 01,
Z30_HRH65_RCA - Payslip
2024.
based on current period
Test Payroll results Employee is not assigned to
any cost center, so valida-
tion rule Z30_HRH65_C018
- Employees with missing
cost center is triggered for
the personnel number.)

Unit 4 Lesson 2 Exercise 13 RCA 72299730 Liam O'Connor

Z30_HRH65_RCA - Payslip
based on current period
Test Payroll results

Unit 4 Lesson 2 Exercise 14 RCA 72299730 Liam O'Connor

Z30_HRH65_RCA Wage
Type delta between prev
and current payroll periods
Z30_HRH65_RCA - Wage
type comparison current
period vs previous period

Unit 4 Lesson 2 Exercise 15 RCA 72299730 Liam O'Connor

Z30_HRH65_RCA Employee Capacity Utilization Level
Information from Basic Pay(0008 IT) =
90%

Unit 4 Lesson 2 Exercise 18 KPI Drill Down 72299730 Liam O'Connor

Z30_HRH65_DD Full Part Employment percentage
Employee from the Planned Working
Time(0007 IT) = 100%
Capacity Utilization Level
from Basic Pay(0008 IT) =
90%

72299330, 72299630 were terminated as of March 31, 2024.

Caution:
Since the recurrence drop-down list on the preview screen displays only the
processes that are in the Monitoring step, this process should not be
confirmed.

6. Unit 2 Lesson 1 Exercise 2.

The PCC Fiori Launchpad tiles display the word "Error" at the bottom of the tile because
they are designed for analytics such as the number of active processes and PCC objects,

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 which are specific to S/4 and not ECC. Since the training system is ECC 608, it returns an
error even though the tiles otherwise function correctly.

7. The remaining processes with the Z30 HRH65* prefix can be used for demonstration
purposes if the instructor does not have enough time to configure his own processes.

Front End Unknown Internal Server Error

In the context of Data Services an unknown internal server error occurred.

Figure 2: Data Services Error

Figure 3: Data Services Error 2

Run/ IWBEP/CACHE_CLEANUP transaction via SE93.

1. Execute transaction se93.

2. Enter /IWBEP/CACHE_CLEANUP in the transaction name field.

3. Choose Test in the upper left corner of the transaction toolbar.

4. Activate checkbox Cleanup Cash for all Models.

5. Run Cleanup of Model Cash by choosing Execute (clock icon) in the upper left corner of the
transaction screen.

If the validation rules trigger alerts for the Team Monitoring Payroll Process but not for the
Productive Process, ensure that Declustering Settings for CU is turned on.

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 IMG: → Payroll → Payroll: International → Declustering Tools → Define Settings for
Declustering Tools Relid Cu. Or via sm30 -> V_T77DCT_OPTION -> HR Cluster table: PCL2/
Relation ID: CU

Figure 4: Define Settings for Declustering Tools Relid CU

Create New Off-Cycle Correction Run - Technical Error in Check Request

1. When searching for an employee you may need to use the employee first name or last
name including case sensitivity instead of the employee personnel number to locate the
employee .

Figure 5: Off Cycle Employee Search

2. If not seeing search results you can check a setting that is used by the off-cycle program
to determine if it should should use on-premise PERNR or if it should use SuccessFactors
User ID. This setting should be set to Deactivated.

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 Figure 6: Deactivate External User ID

Fix IE Refresh Issue

IMPORTANT: Please always complete the exercise you are working on before you suspend
the system as to not cause potential system inconsistencies and failure.

1. Open IE and go to TOOLS → INTERNET OPTIONS

Figure 7: Fix IE Refresh

2. Scroll down to browsing history in General tab and click Settings

Figure 8: Fix IE Refresh 2

3. Change setting to use Every time I visit the webpage

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 Figure 9: Fix IE Refresh 3

Optional Exercises
Certain exercises and units may be omitted based on participant numbers and levels.
Optional Exercises list:
2, 3, 43.
Course delivery for countries or regions where off-cycle payroll not used:
If the course is being delivered to clients from countries or regions where off-cycle payroll is
not used, and the participants are not interested in the subject, then Unit 8 with Exercises
36-40 may be skipped.

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