Project Documentation Guidelines
Item Student Deadline Graduate Deadline
Project Planning & 3/21/2025 2/24/2025
Management
Literature Review 3/21/2025 2/24/2025
Requirements Gathering 3/21/2025 2/24/2025
System Analysis & 3/21/2025 2/24/2025
Design
Implementation (Source 5/9/2025 4/11/2025
Code & Execution)
Final Presentation & 5/9/2025 4/11/2025
Testing& Reports
All documents should be uploaded to GitHub.
1. Project Planning & Management
• Project Proposal – Overview of the project, objectives, and scope.
• Project Plan – Timeline (Gantt chart), milestones, deliverables, and resource allocation.
• Task Assignment & Roles – Defined responsibilities for team members.
• Risk Assessment & Mitigation Plan – Identifying risks and solutions.
• KPIs (Key Performance Indicators) – Metrics for project success (e.g., response time,
system uptime, user adoption rate).
2. Literature Review
• Feedback & Evaluation – Lecturer’s assessment of the project.
• Suggested Improvements – Areas where the project can be enhanced.
• Final Grading Criteria – Breakdown of marks based on documentation,
implementation, testing, and presentation.
3. Requirements Gathering
• Stakeholder Analysis – Identifying key stakeholders and their needs.
• User Stories & Use Cases – Scenarios illustrating how users interact with the system.
• Functional Requirements – List of features and functionalities.
• Non-functional Requirements – Performance, security, usability, and reliability criteria.
4. System Analysis & Design
1.Problem Statement & Objectives – Define the problem being solved and project
goals.
• Use Case Diagram & Descriptions – Identify system actors and interactions.
• Functional & Non-Functional Requirements – Clearly state system capabilities
and constraints.
• Software Architecture – High-level design outlining system components,
interactions, and architecture style (e.g., MVC, Microservices).
2. Database Design & Data Modeling
• ER Diagram (Entity-Relationship Diagram) – A well-defined ERD showcasing
database structure and relationships.
• Logical & Physical Schema – Tables, attributes, keys, and normalization
considerations.
3. Data Flow & System Behavior
• DFD (Data Flow Diagram) – Context-level and detailed levels showing how
data moves through the system.
• Sequence Diagrams – Process flow representation of key interactions between
components.
• Activity Diagram – Visualizing the workflow of processes or user actions within
the system.
• State Diagram – Represents different states of an object and how it transitions
between them.
• Class Diagram – Defines the structure of the system by showing classes,
attributes, methods, and relationships.
4. UI/UX Design & Prototyping
• Wireframes & Mockups – Screens and visual representations of the user
interface.
• UI/UX Guidelines – Design principles, color schemes, typography, and
accessibility considerations.
5. System Deployment & Integration
• Technology Stack – Backend, frontend, and database technologies.
• Deployment Diagram – Describes how software components are distributed
across hardware.
• Component Diagram – Shows high-level system components and their
dependencies.
6. Additional Deliverables (if applicable)
• API Documentation – If the system includes APIs, provide documentation for
endpoints and usage.
• Testing & Validation – Unit tests, integration tests, and user acceptance testing
plan.
• Deployment Strategy – Hosting environment, deployment pipelines, and scaling
considerations.
5. Implementation (Source Code & Execution)
1. Source Code
• Structured & Well-Commented Code – Clean, maintainable, and properly documented
code following best practices.
• Coding Standards & Naming Conventions – Consistent formatting, meaningful variable
names, and adherence to industry standards.
• Modular Code & Reusability – Organized into reusable components, functions, and
classes.
• Security & Error Handling – Secure coding practices, validation checks, and proper
exception handling.
2. Version Control & Collaboration
• Version Control Repository – Hosted on GitHub, GitLab, or Bitbucket with a
public/private repository link.
• Branching Strategy – Clear workflow (e.g., GitFlow, Feature Branching) for managing
code updates.
• Commit History & Documentation – Meaningful commit messages and detailed pull
request descriptions.
• CI/CD Integration (if applicable) – Automated builds, testing, and deployment
pipelines.
3. Deployment & Execution
• README File – Includes:
• Installation steps
• System requirements (hardware/software dependencies)
• Configuration instructions
• Execution guide (running the project locally or accessing a deployed version)
• API documentation (if applicable)
• Executable Files & Deployment Link –
• Compiled software or packaged application (e.g., .exe, .jar, .apk).
• Deployed web/mobile app
6. Testing & Quality Assurance
• Test Cases & Test Plan – Document detailing test scenarios and expected outcomes.
• Automated Testing (if applicable) – Any automated test scripts used.
• Bug Reports – Issues identified and resolutions.
7. Final Presentation & Reports
• User Manual – Instructions for end users.
• Technical Documentation – System architecture, database schema, API documentation.
• Project Presentation (PPT/PDF) – Summary of the project, challenges, solutions, and
outcomes.
• Video Demonstration (Optional) – Short demo showcasing the project’s functionality.
