Republic of the Philippines

Department of Education
Region VII, Central Visayas
Division of Bohol
TRINIDAD II DISTRICT
Trinidad, Bohol

EXCERPT FROM THE MINUTES OF DISTRICT SCHOOL HEADS AND DISTRICT

COORDINATORS PLANNING CONFERENCE HELD ON JANUARY 21, 2025 AT
9:05 IN THE MORNING AT THE PROPERTY ROOM, TRINIDAD II CENTRAL
ELEMENTARY SCHOOL, HINLAYAGAN ILAUD, TRINIDAD, BOHOL.

Present: 16
Absent: 0

I. CALL TO ORDER

The meeting was called to order at 9:05 in the morning by the presiding
officer Dr. Amelita C. Credo.

II. PRELIMINARIES

The opening prayer was led by Mrs. Evangeline Nuez, School Principal of
Kinan-oan ES.

III. ROLL CALL/

The checking of attendance was done by Mr. Michael Dacoylo, Principal of

T2CES. There were 15 School Heads and Teachers out of 16 expected participants who are
present.

IV. DECLARATION OF QUORUM

Since majority of the participants were present, the presiding officer, declared the
meeting quorum.

V. READING AND APPROVAL OF THE PREVIOUS MINUTES

The chair dispensed the reading of the minutes of the previous meeting.
Mr. Goyeneche made the following corrections:
- Attendance from 30-32, no absent
- spelling for Pecha Kucha
- Key Stage 2 instead of Stage 4
- Name of Emily Sahulga to Emily Sague
- Title of the Column 2 will be change to Contest Coordinator to Contest Manager and
Contest Coordinator from Coordinator.
- Filipino Likha Kwento Grade 3 instead of Grade 1

Science Elementary Contest was not discussed during the meeting but included in
the Festival of Talents. It shall be conducted on January 21, 2025. There are 3 contestants
were Kinan-oan ES,

It was moved by Sir Johnson Inso to accept the minutes of the previous meeting and
duly seconded by Mrs. Evangeline Nuez. The chair approved the motion to accept the
minutes of the previous meeting.

- Ma’am Amy read the Winners of the different contest in the District Festival of
Talents by Category. (Refer to the list)
- Mrs. Santerva made correction on the name of coach and school in the Likhawitan
Contest from Maria Mae Orioque to Vicente Lofranco and instead of HNHS it shall be
Kauswagan NHS.

VI. AGENDA

The agenda of the meeting were as follows:

1. Minutes of the Executive Conference last Jan. 20, 2025

-Section Heads/EPSvr’s Time
-ASDS Time
-SDS Time
-Open Forum
3. Other matters

Ma’am Amy thanked all the School Heads especially Mr. Jonathan Goyeneche for
successful conduct of the District Level Festival of Talents.

1. Points in the EXECON last Jan. 20, 2025

a. Property Custodian- Lilian Baloria
-No budget for door to door delivery
-transfer of AO and promotion of school personnel had caused some problems
in some districts. Fortunately, Maam Cora, the former AO had made a systematic filing of
records in the District. Thus, the PSDS ensure the body that the new AO will continue the
best practices done by Mrs. Ma. Corazon Acero.
b. Finance: Bhing Ladaran
- Communication expenses (there is a need to wait for guidelines/Memo from
CO)
- Top management will receive load allowance for the moment
 Medical allowance
o Not yet part of the GAA. Read Budget Circular 2024-06)
o Change of signatories: Checking accounts of Non-IUS (please remind
accountable officers)
o Implications (late liquidations-need to visit the new area of
assignment pf accountable officers)
 Transfer need clearance to ensure that change of
signatory has been provided;
 Submission of liquidation -cleared by the bookkeepers but not
yet submitted to COA
 Issuance of liquidation reports
 Downloading of funds for lot titles (un-utilized amounts, be
checked-to be returned to the provincial office)
 Travel expenses of AOs be charged to the school MOOE
 Monitor the PhilGEPS registration (for downloading of amounts)
  Signatures for Division Clearance (need the signature of
the Bookkeepers) - BK are allowed to have five reporting
days at the SDO, more than five days- personal
expenses
 Routing for liquidation reports
 Submission of the liquidation reports
 COS January 2025 - 20 percent of the the
total actual service rendered (premiums)
to be downloaded in February, 2025
 Submission of Annex G to the GSB’s of Non-IUS with
checking account
No annex G, amount will be swiped out- shouldered
by the accountable officer
- January 2025- COS Salary will be released and payment
of
premium will be given on February- 20
- Adoption and Implementation of Well Based Monitoring
System – Awarding the District Top Performers
- Maternity Leave – taxable starting this year

 Mr. Fermin Albutra

- Submission of SALN – CY 2024
- Common Discrepancies in SALN
1. Lacking signature of spouse if Joint Filing
2. No. Date Period Covered
3. No printed name and position of Administrative Officer
- Deped Order no. 2 s. 2005- Extension of Services of Deped Teachers and
Employees to complete the 15 years requirements under the GSIS Law.
- Extension may only be granted up to a max. of 2 years
- Request must be filed 3 months prior to 65th birthday.
- Composition of Grievance Committee
District Level
Chairman – PSDS
Member- Pres. Teachers Association
- Principal
-Composition of Grievance Committee
District Level - SH-Michael Dacoylo
District Teachers’ Association- Mr. Samuel Barnaja
Nomination for SH representative of Grievance Committee:
Mrs. Rowena nominate Mr.
Mr. Michael Dacoylo nominate Mr. JGoyeneche
Michael-10
Jonathan-6

School Level
Chairman – School Head
Member – Pres. Teachers Organization
- PTA Pres.

-Guidelines of administrative Staff (COS)

- Mr. Goyeneche informed about his request to the DO about the sharing of
Bookkeeper in the two Trinidad 1 & 2 Districts in secondary. The concerned
DO personnel will look into the matter and will take the necessary action.
- Legal Section: Atty Jesse Fuentes
- Correction of Entries in the SF school must not change easily. It must
undergo the standard procedures based on guidelines.
- Answer communication within 15 days
- Deed of Donation for Land Title is kept in the Archives

Division Physical Facilities -Engr. Lamoste

-
Medical Section- Dr. Lumaad
o Flu Vaccination – Jan. 20-24, 2025
o BLS- Basic Life Support- March 2025
o SBFP- Med weighing for beneficiaries
o Wash in schools – portal for online monitoring- report direct to CO
Cashier – Mr. Cimene
- Unclaimed payslip
- Only AO will claim payslip
o Masterlist of Teachers with SHS Plantilla
o Liason Officer- AOs
- Travel Claim -incomplete data will not be accepted.
-Taxi Fare – Screenshot of ticket, note make sure date is correct
- boarding pass and terminal fee, OR of Registration
-Let bookkeeper check the travel claim
- every end of the month or monthly
Planning/Maulette Yap
-new SF 7 template – Jan. 21 -Feb. 28, 2025
- SH must check the validity and accuracy of the data in the SF
- All transferees from other schools must be confirmed.
- SHS enrolment is now open

IAS- Pepe Platino

- Introduce the section personnel
- Increase salary for this month no NBC from DBM
HRMO Section- Mrs. Judith “Odette” Apale
-Hiring of Teachers, Admin Officiers
- COMELEC Resolution 10119 -Election ban
- No hiring of employees from Jan. 12, 2025 up to June 13, 2025.
- Government employee must be non-partisan
L & D Section -Dr. Marites Cimene
- There will be Batch 2 of the Training on Instructional Leadership
- The District will conduct a LAC Section by the SH s who participated
during the Batch 1 training.
-Fill in the link for the Untrained School Heads
- SH will make a training design and program owner is the school head
while the PSDS is the program manager.
- Mid-Year INSET by school will fill in the link
Records-Mrs. Gretli Fostanes
Letter of intent to personnel who wish to retire should be 2 months before
before the retirement
o Cancellation of the letter of intent will be submitted before the date of the
retirement
 o SICs are required to keep their SIC designation for this is 1 of the
requirements to be attached during retirement and for the computation of
Terminal Leave Pay

SGOD/Evelyn Marapao
-Adopt-A School still closed
ICT/Dina Talan
- DepEd Email
Mrs. Elizabeth Pido
QRA Assessment deadline this week
- ADB – Baseline Study – Jan 14-15, 21-22, 2025
A & E Administration- Feb. 2, 2025
ALS replacement will be chosen from the Secondary.

EPSvrs
Dr. Evelyn Codilla- SNED/SPED
- The same
- Feb. 12-13, 2025- Training
-Kindergarten -Enhanced Kindergarten Blocks of Time (EKBT)
reference with digital presentation

 Dr. Grace Mendez

- DFOT – CD2 – Jan. 23, 2025- San Miguel
- DFOT – Divison Level – Feb. 3-4, 2025- Guindulman
- Distribution of Learning Tools and equipment- DM no. 12, s. 2025 -check as to the
quality and specification.
 Dr. Jupiter Mabuloc
- AP LAC Session for Travelogue

 Dr. Joy Eronico

- Giving of TV sets to school
- Jan.27- at 11 AM- Gov. Aumentado will conduct a ceremonial activity at SDO
Conference Hall
- Distribution of 16 printers
- Feb. 6, 2025- at 8 am. -Orientation on the utilization of 50 tablets to pilot schools
- Remind our LR Coor to submit the data of all usable learning materials
- Discover materials that will be included in the contest – Teodora Alonzo Competition
* Dr. Carmela Restificar
- KHANMIGO Khan Academy AI tool for teachers
- Mid INSET Reports – Master Teachers -Jan. 30, 2025

 Dr. Ompad
- Request of additional cluster schools- not permitted due to election ban
- COS will be renewed – if not performing replace them
- Request for the approval of trainings during Saturday and Sunday- If RO, DO
mandated it will be approved but if not you can have it during LAC Session.
- No PSDS is allowed to transfer one teacher to another without the approval of the
SDS
- Holding of JS Prom- DO will allow if it is conducted in school, do it during Saturdays
and Sundays or Friday at 4 pm. It needs the approval of the SGOD.
- The name of the SDS will reflect in the request but the one who is authorized to
sign
is the SGOD Chief.
- Raw score of the Assessment result to be analyzed- know the competencies not
 mastered
- Look for the intervention
- Prepare consolidated report of the result of the periodical test by subject area- to
know what subjects that need to be addressed
- Expect the visit of the SDO Personnel headed by the SDS.
- Rescheduling of the Division Festival of Talents- Feb. 3-4, 2025 at Guindulman Bohol
 Dr. Fay Luarez
- Monday – staff meeting
- Tuesday-Thursday – moving from 1 district to another- no information given of their
visits
- Findings of their visits to schools:
1. No checking of lesson plan by the school heads
2. No lesson plan
3. School head is not around
4. The result of the school will picture of what kind of PSDS and school head they
are.
- Their purpose of visit is to provide TA
- They check also the attendance log book, attendance of teachers, cleanliness of the
school , Result per learning area
- They are particular with the MPS and not the QRA
- Lesson Plan are properly monitored
- See to it that they have already conducted classroom observations
- Suspension of classes
1. TCWS 1- Kinder
2. TCWS 2- Elem and JHS
3. TCWS 3- All classes shall automatically suspended- prepare modules to be given
to the learners
- If there is a strong wing occur without TCWS – the Mun. Mayor or the Governor can
declare suspension but automatically give modules to learners.
- Local Chief Executive will decide the cancellation provided the school will shift to
modular, or performance task.
- Wearing of Filipiniana – suspended fo 6 months
- Ranking of Masters- wait for the final say of the SDS

2. Other matters

Mr. Goyenche share a link for the SHs good practices and feedbacks on areas
that needs to be enhanced.
The chair will inform the body of the next meeting to discuss important
topics.

Mr. Johnson Inso moved to adjourn the meeting and it was duly
seconded by Mr. Michael Dacoylo.

The meeting was adjourned at exactly 12:20 PM.

I hereby certify to the correctness and validity of the above minutes.

Prepared by:

MA. LEDEVI R. SANTERVA

 SSP-1/ Secretary Designate
Approved:

AMELITA C. CREDO PhD

Public Schools District Supervisor