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A. STOCK ADJUSTMENT GO LIVE PLUS

- To record opening balances during the rollout of eLMIS.
1. Click Inventory and warehousing.
2. Select Stock Adjustment
3. Click New Stock Adjustment
4. On the Adjustment Reason, Choose: Go Live Plus
5. Description - “Physical Inventory as of (Date of Inventory)” *Note: No special Characters allowed
6. Fill in the following product details:
a. Product
b. Programme
c. Unit Price
d. Packaging Unit
e. Quantity in Packing UOM
f. Bin Info (in bin info, fill in the following details )
1. Batch Number
2. Expiry Date
3. VVM * for vaccine only
4. Bin Mode : Tick Free Area
5. Quantity per Storage Level in Packing UOM (same with Quantity to be Allocated in
Packing UOM )
6. Add Record
7. Apply
g. Remarks
7. Click Add Record
8. Add another product (Repeat Steps from 6 to 7)
9. Click Draft
10. Click Release

B. PURCHASE ORDER
- To record the commodities being procured by the office specified in the
Approved Purchase Order but items are not yet delivered.

1. On the home page, choose Purchase Order.

2. Choose Journey 1 (Purchase Order -> Commodity Received)
3. Fill in the summary details:
a. Supplier ***if the supplier is not found, Contact L1
b. Currency - Php
c. Payment Method - Purchase
d. Funding Source Name - Government of Philippines LGU (if the fund is from LGU)
e. Contract No - Purchase Order Number
f. Reference Date (AD) - Date of the Purchase Order
4. Continue filling in the Product details:
a. Warehouse Name - ***Automatically selects your own warehouse
b. Product
c. Programme
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d. Packing UOM - ***Must be the smallest UOM as possible
e. Qty in Packing UOM - ***Quantity should be in Packing UOM
f. Unit Price
g. Type of Delivery - Full
h. Tranche - ***Automatically selects 1
i. Shipment Expected Days - ***No. of days from today you expect the supplier to deliver.
Usually indicated on the Purchase Order
j. Remarks and Specifications - ***only if applicable

5. Click Add Record

6. In case that the Purchase Order has multiple items, repeat process 4 and 5.
7. Click Draft
8. Click Release
*** Items encoded will proceed to the COMMODITY RECEIVE PLAN

C. COMMODITY RECEIVE PLAN (When the commodity is from the Supplier)

1. On Home Page, click Commodity Receive Plan
2. Determine the transaction you want to receive
3. If determined, click p (proceed)
4. Fill in the details:
a. DR No & DR Date - Delivery Receipt Number and Date
b. SI No & SI Date - Sales Invoice Number and Date

5. Add the batch number of the commodities by clicking the magnifying glass icon:

6. In the batch number, fill in the following details:

a. Batch Number
b. Expiry Date
c. Bin Mode : Tick Free Area
d. Quantity per Storage Level in Packing UOM - The quantity of the batch number you
encoded in 6.a
e. Click Add Record
f. In case that the item has multiple batch numbers, repeat process number 6.a to 6.e
g. Click Apply

7. Tick the checkbox on the left side of the product name

8. Continue receiving other items by repeating the process 5 to 7.

9. Click Draft
10. Attach the Purchase Order, Delivery Receipt and Sales Invoice on the clip button found on the
right side of the screen:

11. Click Release

12. Click Action DropDown

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13. Click Issue to Quality Check **if applicable
14. Generate Notice of Delivery and Request for Inspection
15. Click Update QC Status:
a. Change the IAR Result and FDA Result into Pass (FINAL STEP)

D. ALLOCATION LIST
1. On the home page, click Inventory and Warehousing
2. Choose Allocation list
3. Click New Allocation List on the upper right side of the screen
4. Fill in the following details:
Programme, Priority, Description (if applicable)

5. Continue filling in the product section:

Product, Issuing Warehouse, Receiving Warehouse, Source Document and Quantity, Packing UOM,
Qty in Packing UOM, Remarks (If applicable)

6. Click Add Record

7. In case that Allocation List has multiple health facilities, repeat process number 5 and 6
8. Click Release.
***Note that allocated commodities proceed to the Commodity Issue Plan: Stage 1 (Planning)

E. COMMODITY ISSUE PLAN

1. On the home page, click Commodity Issue Plan (or Inventory and Warehousing then Commodity
Issue Plan)
***The screen will redirect you to the Commodity Issue Plan:1st Stage (Planning) where allocated
products proceeds***

2. Find the facility name

3. Click the “+” sign to validate the item
4. Once confirmed, click the tick box and draft
5. Click the Stage 2: Picking and Delivery

6. Find the facility name

7. Click the “+” sign to validate the item
8. To view the selected batch number, click the highlighted box

9. Add signatories thru (update authorization details)

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10. Choose the form you want to issue

11. Then enter the applicable signatories and click APPLY

12. Click Action DropDown

13. Generate the Bill of Lading, Gate Pass, PTR OR RIS

14. Then click the Print Icon

15. Click the documents you want to print (PICK LIST, GATE PASS & PTR OR RIS)

16. Once released or issued click CONFIRM

17. ***Note that it will proceed to the Commodity Issue Plan: Stage 3 (Delivered)

F. COMMODITY RECEIVE PLAN (When the commodity is from other Health

Facility that is already utilizing eLMIS)
1. On Home Page, click Commodity Received Plan
2. Determine the transaction you want to receive.
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3. If determined, click
4. Validate that the batch and expiry dates of the item if it matches of those of the actual received item
5. Fill in the details: Reference Number (PTR Number )
6. Tick the checkbox on the left side of the product name (tick multiple products if possible)

7. Click Draft
8. Attach the PTR on the clip button found on the right side of the screen:
*** Note: Upload the PTR scanned copy in PDF Format
9. Click Release

G. Dispense
***When dispensing, make sure to tally/sum up all the dispensed commodities per batch number
1. On Home Page, click Dispense
2. Click New Dispense
3. In Description, you can enter the name of the patient or you can enter “Dispensed Commodities for
<Month> <day> - <day> <year>” (e.g Dispensed Commodities for August 12-14 2024)
4. Fill in the following details:
a. Product
b. Programme
c. Source Document
d. Batch
e. Packing UOM
f. Qty in Packing UOM - The total quantity dispensed in a specific period of time. (e.g. the total
quantity dispensed last August 12-14, 2024)
g. Click Bin Info
1. Bin Mode : Tick Free Area
2. Click Add Record
3. Click Apply
h. Number of Patients - The number of patients who availed the total quantity. Total number of
recipients of the certain product and batch.
5. Click Add Record
6. For multiple products or items dispensed, repeat items 4 and 5.
7. Click Draft
8. Click Release

H. Internal Requisition - When issuing Commodities to facilities not Registered in

National Health Facility Registry
1. On the home page, click Requisition
2. Choose Internal Requisition
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3. Fill in the following details:
a. Programme
b. Priority
4. Continue filling in the product section:
a. Product
b. Issuing Warehouse
c. Receiving Warehouse
d. Source Document
e. Packing UOM
f. Qty in Packing UOM
g. Requesting Quantity
h. Remarks (If applicable)
5. Click Add Record
6. In case that the facility has multiple products, repeat process number 4 and 5.
7. Click Add Record
8. Click Release.

***Note that items encoded in Internal Requisition to the Commodity Issue Plan: Stage 1 (Planning)

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