ITT / PRE-QUALIFICATION
ACTIVITY
PAKISTAN
ITT-PAK-ISB-2024-01-Pre-Qualification-
Construction
April 28, 2024
SUBMISSION DEADLINE: 17:00 HRS ON 20/05/2024
FORMAT FOR SUBMISSION: BIDDER RESPONSE DOCUMENT
PART 1 : INVITATION TO PRE-QUALIFICATION
o Introduction to SCI
o Project Overview and Requirements
o Award Criteria
o Instructions & Key Information
PART 2 : CORE REQUIREMENTS AND SPECIFICATION
Detailed description of SCI’s specific requirements (e.g. volumes, delivery dates / locations,
product specifications etc).
PART 3 : BIDDER RESPONSE DOCUMENT
Template to be used to submit response to this Pre-Qualification Activity.
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PART 1 – INVITATION TO PRE-QUALIFICATION
1. INTRODUCTION TO SAVE THE CHILDREN
SCI is the world’s leading independent organisation for children. We save children’s lives; we fight for their
rights; we help them fulfil their potential. We work together, with our partners, to inspire breakthroughs in the
way the world treats children and to achieve immediate and lasting change in their lives.
Our Vision – a world in which every child attains the right to survival, protection, development and
participation.
Our Mission – to inspire breakthroughs in the way the world treats children and to achieve immediate and
lasting change in their lives.
We do this through a range of initiatives and programmes to:
Provide lifesaving supplies & emotional support for children caught up in disasters (e.g. floods,
famine & wars).
Campaign for long term change to improve children’s lives.
Improve children’s access to the food and healthcare they need to survive.
Secure a good quality education for the children who need it most.
Protect the world’s most vulnerable children, including those separated from their families because
of war, natural disasters, extreme poverty or exploitation.
Work with families to help them out of the poverty cycle so they can feed and support their children.
For more information on the work we undertake and recent achievements, visit our website.
2. PROJECT OVERVIEW
Item Description
Description of Goods / Pre-Qualification of Construction Contractors for provision of
Services Construction Materials & Services
The output of this activity will be awarding of ‘Pre-Qualified’ status to a
number of Suppliers/Contractors. Once nominated as a Pre-Qualified
Supplier/Contractor you will be invited to bid on specific requirements in
Outcome of Activity the future and future awards may be made.
Duration of Award 2 years
Further detail on the specific requirements of the project (e.g. volumes, dates, specifications etc.) can be
found in Part 2 (Core Requirements & Specifications) of this Pack.
3. AWARD CRITERA
SCI is committed to running a fair and transparent process, and ensuring that all bidders are treated and
assessed equally during this process. Bidder responses will be evaluated against three weighted categories
of criteria: Essential Criteria, Capability Criteria and Sustainability Criteria,
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3.1 ESSENTIAL CRITERIA
Criteria which bidders must meet in order to progress to the next round of evaluation. If a bidder does not
meet any of the Essential Criteria, they will be excluded from the tender process immediately. These criteria
are scored as ‘Pass’ / ‘Fail’.
3.2 SUSTAINABILITY CRITERIA (10%)
Criteria used to evaluate the impact a Supplier/Contractor has on the environment, local economy and
community. Bids will be evaluated against the same pre-agreed Criteria.
3.3 CAPABILITY CRITERIA (90%)
Criteria used to evaluate the bidders ability, skill and experience in relation to the requirements. Bids will be
evaluated against the same pre-agreed Criteria.
4. VETTING
Successful bidders must be successfully vetted. This involves checking bidders and key personnel against
Global Watch Lists, Enhanced Due Diligence Lists and Politically Exposed Persons Lists.
The vetting of bidders will be completed after the award decision and prior to any contract being signed, or
orders placed. If any information provided by the Bidder throughout the process is proved to be incorrect
during the vetting process (or at any other point), SCI may withdraw their award decision.
5. BIDDER INSTRUCTIONS
6.1 TIMESCALES
Activity Date
Issue Invitation to Pre-Qualification 29/4/2024
Deadline for questions from Bidders 17/5/2024
Deadline for Bid Submission 20/5/2024
Award Decision 15/6/2024 (Tentative)
The above dates are for indicative purposes only and are subject to change. However, SCI commits to
ensure all Bidders receive notification of changes to timescales in a fair and transparent manner.
6.2 SUBMISSION FORMAT & BIDDER RESPONSE DOCUMENT
Bidders wishing to submit a bid must use the Bidder Response Document template in Part 3 of this
Pack. Any bids received using different formats, or incomplete bids, will not be accepted.
This document allows bidders to submit all the required information and be evaluated fairly and equally
against the Essential, Capability and Sustainability Criteria. In addition to the Bidder Response Document,
bidders may also be required to submit supporting documentation. Instructions on how to do this, and how to
complete the Bidder Response Document can be found within the document in Part 3 of this pack.
Bids can be submitted by either:
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Electronic Submission via Email
Email should be addressed to Sr. Supply Chain Coordinator at
[email protected] Note – this is a sealed mail box which will not be opened until this process has closed. Therefore, do not
send questions to this email address as they will not be answered.
The subject of the email should be “ITT-PAK-ISB-2024-01-Pre-Qualification”.
All attached documents should be clearly labelled so it is clear to understand what each file relates to.
Emails should not exceed 15mb – if the file sizes are large, please split the submission into two emails.
Do not copy other SCI email addresses into the email when you submit it as this will invalidate your bid.
Paper Submission
One paper copy submitted on headed paper to Save the Children, Bid Box, National
Telecommunication Corporation (NTC) Headquarters, North Wing, 1st Floor, Sector G-5/2,
Islamabad.
Bids should be submitted in a single sealed envelope addressed to Sr. Supply Chain Coordinator.
The envelope should clearly indicate the document reference number “ITT-PAK-ISB-2024-01-Pre-
Qualification” but contain no other details relating to the bid.
All supporting documentation should be labelled and grouped together (individual envelopes, stapled
etc), and then included in a single sealed envelope as per the above.
6.4 CLOSING DATE FOR BID SUBMISSION
Your bid must be received, no later than 17:00 hrs May 20, 2024. Bid must remain valid and open for
consideration for a period of no less than 60 days.
6.5 KEY CONTACTS
All questions relating to this activity should be sent via email to:
Name Email Address
Sr. Supply Chain Coordinator
[email protected]Please allow up to 02 calendar days for a response.
Where the enquiry may have an impact on other bidders within the process, Save the Children will notify all
other Bidders to maintain a fair and transparent process.
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PART 2 – CORE REQUIREMENTS & SPECIFICATIONS
1. SPECIFIC REQUIREMENTS
Save the Children complete a range of Construction and Shelter related activity across its
programming activity. This includes large scale build projects and small scale rehabilitation
projects. This activity is delivered through a number of methods including direct
implementation by Save the Children, working with local partners and NGO’s and through the
use of third party contractors / Supplier/Contractors.
The type of projects Save the Children are involved in vary significantly depending on the
nature of the program or response – but can include schools, hospitals / health care facilities,
living accommodation, child friendly spaces, sanitation facilities / latrines, community centres
etc.
Save the Children’s key interests in your response to this Pre-Qualification activity will be:
Safety – Save the Children will only work with Supplier/Contractors who are able to
demonstrate that they follow strict Health & Safety procedures to ensure the
wellbeing of its employees, SCI colleagues, beneficiaries and other third parties at all
times.
Risk – Save the Children will only work with those Supplier/Contractors who have
the right to work legally and compliantly.
Quality – Save the Children expect Supplier/Contractors to be able to deliver high
quality programming and services, resulting in the construction of buildings and
facilities fit for their intended purposes and to a high quality.
2. SPECIFICATIONS
Specification shall be provided during RFQs process on need basis (subject to scope of
work/BOQs/Drawings etc.)
3. ADDITIONAL INFORMATION
SCI may ask for any additional information during RFP/RFQ process or whenever required.
4. WAYS OF WORKING
a. Site safety protocol & Security
i. Save the Children expects all Supplier/Contractors to ensure protection of site, staff and visitors
(including community and children) during the time of construction.
ii. Supplier/Contractors should ensure that premises are made secure with security personnel in place
to monitor access and keep a record of visitors accessing the premises.
iii. Supplier/Contractors should provide appropriate Protective Personnel Equipment for all labourers
iv. Controlled access should be implemented at the site of construction
v. Save the Children expects the successful Supplier/Contractor to provide latrine facilities for labourers
which should be segregated by gender, but this is not mandated.
vi. Save the Children expects the successful Supplier/Contractor to provide all appropriate signage
required for the project including but not limited to warning of danger, no unauthorised access etc.
b. Staff
Depending on the nature of construction project, Save the Children consider the following core roles
for the delivery of a successful project. (As per the applicability upon actual projects)
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1. Project Manager
2. Site Engineer/ electrical engineer/solar & filter plant technicians (as per nature of work)
3. Site Foreman/Site Supervisor,
4. Any other skilled personnel as required for the project e.g., plant/machine operator (excavator, mixer,
lift, solar/water filter technician) skilled labour (plumber, masons, carpenters, and electrician etc.)
All proposed staff for core roles should be fully qualified as per the Country requirements e.g.
Bachelor degree BSc/B-Tech in Civil Engineering, Foremanship/diploma certificate etc.
i. Contractor should provide a full Curriculum Vitae (CV) for the key staff. The personnel performing
core roles must be able to read and interpret all technical documents written in the national speaking
language.
ii. For minor construction projects: Save the Children accept that the contractor may propose resources
that combine the Site Engineer and foremen/site supervisor roles as well as any additional skilled
personnel as long as training, skills and experience required to complete the work can be
demonstrated.
a. Site Visits
At the time of RFQ, Supplier/Contractor shall affirm that he has visited sites / locality.
b. Work plan
iii. At the time of RFQ Supplier/Contractor is expected to provide a detailed work plan which includes
mobilization and temporary works, e.g., site hoarding, scaffold, and signage, inspection dates,
milestones for payment and quality processes.
iv. Supplier/Contractors are encouraged to indicate timelines for quality procedures e.g. curing of
concrete
v. Workplans should also include milestones for inspection e.g. steel re-enforcing and form work before
casting concrete
vi. The work plan should be included in the Bidder Response Document.
vii. An example workplan layout is below, Supplier/Contractors should use a similar format.
DURATION MONTH 1 MONTH 2 MONTH 3
NO WORK ITEM
(Days) W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4
1 Preliminaries
Temporary
2
structures
3 Mobilisation
4 Sub structures
5 Superstructure
6 Roof
7 Finishing
Handover /
8
completion date
c. Method Statement
viii. It is expected that Supplier/Contractors should provide during any future bids, a Method Statement as
part of the their response and should as minimum include the following content:
- Brief description of the works, task or process
- Start and completion dates
- Site contact details including an in an emergency contact
- Summary of known hazards and control measures to mitigate
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- Personal protective equipment (PPE) that is mandated for labourers to wear for the duration of the
project
- Applicable environmental or quality procedures
- Statement of actions that must be taken to ensure the tasks can be performed safely
- Total lead time
- Mobilization and procurement / sourcing or materials. In particular provide information about
Supplier/Contractor selection, transportation requirements and recognition of site specific constraints
to be overcome e.g. rocky ground).
ix. Method statement for site safety protocol should include as minimum:
1. Protection of site, staff and visitors
2. Health and safety on site
3. Signage
4. Traffic calming
5. Incident reporting.
d. Drawings, Bill of Quantities and Specifications
x. Before submission of any future bid/RFQ, Supplier/Contractors should familiarise themselves with all
the documentation (drawings and bill of quantities (BOQ) for the works) provided to ensure their priced
bid is in accordance with the designs, BOQ and specifications
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PART 3 – BIDDER RESPONSE DOCUMENT
1. INTRODUCTION
This document MUST BE USED by Bidders wishing to submit a bid. It is linked into 3 sections
detailed below:
Section 1 – Essential Criteria
Section 2 – Capability & Sustainability Questions
Section 3 – Bidder Submission Checklist
Schedule 1 – Terms & Conditions of Bidding
The Bidder is required to sign a copy of the Check list in Section 3 as part of their
submission.
2. INSTRUCTIONS
Within each section there are instructions providing guidance to the bidder on what information
is required. This guidance details the MINIMUM requirements expected by SCI. If a Bidder
wishes to add further information, this is acceptable but the additional information should be
limited to only items that are relevant to this process.
For the avoidance of doubt, bidders are required to complete all items within the Bidder
Response Document unless clear instruction is provided otherwise.
If a Bidder does not complete the entire Bidder Response document, their submission
may be declared void.
If a Bidder is unable to complete any element of the Bidder Response Document, they
should contact Save the Children through the using the contact details provided for
guidance.
By submitting a response, the bidder confirms that all information provided can be relied upon
for validity and accuracy.
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SECTION 1 - ESSENTIAL CRITERIA
INSTRUCTIONS – Bidders are required to complete all sections of the below table.
Ite
Question Bidder Response
m
1 Supplier/Contractor accepts Save the Children’s template for Yes / No Comments / Attachments
‘Construction Contract’ included within Section 3 of this pack and
that any work awarded from this tender process will be completed
under the ‘Construction Contract also found in Section 3 of this
pack’.
2 The Supplier/Contractor and its staff (and any skilled Yes / No Comments
labor/technicians etc used) agree to comply with SCI
Supplier/Contractor Sustainability Policy and the included mandatory
Policies. Link is given below in section 3
1. Child Safeguarding
2. Anti-Fraud, Bribery & Corruption
3. Slavery and Human Trafficking
4. IAPG Code of Conduct
5. Conditions of tendering
3 The bidder confirms they are not a prohibited party under applicable Yes / No Comments
sanctions laws or anti-terrorism laws or provide goods under
sanction by the Pakistan, United States of America or the European
Union and accepts that SCI will undertake independent checks to
validate this.
And are not debarred from any of the govt line department
4 The Supplier/Contractor understand that they have to meet / exceed Yes / No Comments
our minimum standards and quality of work/construction. In case
work/constructed structure does not meet our standards & quality
and Supplier/Contractor will complete/Redo the work as per required
standards on its own cost.
5 Supplier/Contractor is fully qualified, licensed and registered to trade Yes / No Comments
with SCI. This includes the Supplier/Contractor meeting the following
requirements: (with documentary proof)
Requirement Bidder Response / Attachments
- has a legitimate business address (Address mentioned on
Legitimate
Company Letterhead will be accepted)
Business
- has a tax registration number and certificate (NTN/STRN)
Address
- business registration certificate (where applicable)
Tax
- Valid Certificate of Pakistan Engineering Council (PEC)
Registration
Registration (category C-5 and above).
Number &
Certificates
Business
Registration
Certificate
(where
applicable)
Valid PEC
Registration
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SECTION 2 – CAPABILITY QUESTIONS
Instructions – Bidders are required to complete all sections of the below table.
Item Question Bidder Response
1 REFERENCES Contact Details
Client Name Project Description
Supplier shares detail of two (2) completed (Name & Email)
projects in last two years (Save the Children can 1)
verify the work via telephone, email to client or
physical inspection of completed sites).
(Note – the Supplier/Contractor must ensure that
2)
for any client references shared, the nominated
client is happy to be contacted / visit by Save the
Children)
2 RELEVENT EXPERIENCE Supplier/Contractor Response Attachments
Number of years of experience (05 years of min
experience) from the date of PEC registration.
Work Experience with NGOs / INGOs / UN /
Government /MNC’s, for Shelter, WASH, Building
Repair & Rehabilitation and community Physical
infrastructure construction activities etc.
Preferable NGO / INGO / UN.
Please share 5 construction completed
contracts / Work Orders of last 05 years with
minimum value of PKR 05 million contract
each.
3 EQUIPMENT & TOOLS Supplier/Contractor Response Evidence
Provide list of machinery and equipment by the
contractor which includes
Concrete mixer
Vibrator
Compactor / Rammer
Dewatering pumps
Generators (05 to 07 KVA)
Drills & cutters,
Concrete cutter machines
Shuttering/formwork
Scaffolding with pipes
Tractor Trolley
4 RESOURCES & PERSONNEL Supplier/Contractor Documents Required Attachments
Bidder can provide the following project roles/ Response
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List of staff with CVs of key staff. Organogram
Bachelor’s Degree in Civil Engineering with at
least three (3) years proven experience in Works CV’s
of similar nature.
DAE / B -Tech: At least 02 Diploma holder
Other Supporting
Engineers with at least a Three (3) years’
Documents
experience in similar works (Civil & Electrical /
Comments
Solar)
Site Supervisor / Foreman: At least 02 site
supervisors with at least Three (3) years’
experience in similar works.
5 ADDITIONAL SUPPLIER/CONTRACTOR Supplier/Contractor Response Comments /
INFORMATION Attachments
Site Safety Protocols (HSE, Health Safety Please attach site
Environmental policy) in place & HSE policy. safety protocols
policy.
PPE (personal protective equipment available) Please attach list of
PPE items available.
6 FINANCIAL HEALTH Supplier/Contractor Response Attachment(s)
Financial Audit Report of last 01 years
OR
Bank statement of last 01 years (March 2023 to
March 2024)
OR
Receipt of Tax Return of last 01 year
7 Supplier/Contractor Response Attachment(s)
SUSTAINABILITY
7A The bidder commits to employ labourers / staff
from the local community
7B
The bidder commits to sourcing locally available
building materials
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SECTION 3 – BIDDER SUBMISSION CHECKLIST
We, the Bidder, hereby confirm we have completed all sections of the Bidder Response Document:
No Section Please Tick
1. Section 1 – Essential Criteria
2. Section 2 – Capability & Sustainability Questions
We, the Bidder, confirm we have uploaded all of the required information and supporting evidence:
Section Required Document / Evidence Please Tick
Proof of legitimate business address
Copy of tax registration number & certificate
Essential Criteria Evidence
Copy of business registration certificate
Copy of PEC Certificate
Completed Bidder Response Document
Copy of five (5) Contracts
Capability Criteria Evidence Financial Accounts documents
List of Equipment & Tools
Organogram and Key Staff CV’s
Site Safety Protocols Policy, EPP documents
We, the Bidder, hereby confirm we compliance with the following policies and requirements:
Policy Policy / Document Signature
Terms & Conditions of Bidding
Supplier/Contractor Sustainability Policy and the
Click Here to Access
included mandatory policies
Contract
We confirm that Save the Children may in its consideration of our offer, and
subsequently, rely on the statements made herein.
Signature: …………………………………………………..
Name: …………………………………………………..
Title: …………………………………………………..
Company: …………………………………………………..
Date: …………………………………………………..
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