MINISTRY OF DEFENSE

BRAZILIAN ARMY
CABINET OF COMMANDER
BRAZILIAN ARMY COMMISSION IN WASHINGTON

REQUEST FOR INFORMATION (RFI)

FRAMEWORK AGREEMENT (BASIC ORDERING AGREEMENT - BOA)
Terms and Conditions
(For planning purposes only)

RFI-0158/2024 Issue Date: 10 JAN 2025

1. OBJECT
This request is for a budgetary quotation for newly-manufactured Ballistic Helmet ACH, as detailed in
the enclosed Table 1 – List of Materials/Services. All attached technical specifications, if provided, must
be followed. Please read the instructions below.
Note(s):
a. This request is for planning purposes and pertains to a Framework Agreement, also referred to as a
Basic Ordering Agreement (BOA). For details, please refer to Clause – FRAMEWORK AGREEMENT AND
REGIME OF EXECUTION provided below.
THE FRAMEWORK AGREEMENT IS A WRITTEN “NO-OBLIGATION TO PROCEED” CONTRACT
EXECUTED BETWEEN THE BRAZILIAN ARMY COMMISSION AND THE AWARDED WINNER BIDDER.
IT ESTABLISHES FIRM AND FIXED PRICES, MUTUALLY NEGOTIATED BY THE PARTIES, FOR THE
POTENTIAL SUPPLY OF DEFENSE MATERIEL AND/OR SERVICES. THE AGREEMENT IS VALID FOR A
PERIOD OF 12 MONTHS FROM THE DATE OF SIGNATURE. THE ACQUISITION OF ITEMS UNDER THIS
AGREEMENT IS CONTINGENT ON THE AVAILABILITY AND ALLOCATION OF FUNDS. THIS MEANS
THAT THE AGREEMENT MAY RESULT IN: (i) THE PURCHASE OF ALL ITEMS LISTED; (ii) THE
PURCHASE OF SOME ITEMS; (iii)THE PURCHASE OF A SINGLE ITEM; OR (iv)NO PURCHASES AT ALL.
THIS CONDITIONALITY REFLECTS THE BUDGETARY CONSTRAINTS AND FUNDING ALLOCATIONS
DETERMINED DURING THE AGREEMENT'S VALIDITY PERIOD.

b. All communications regarding this RFI, including inquiries and responses, must be conducted in the
English language. Communications submitted in any language other than English will not be
reviewed or considered.

c. If any product brand names or models are referenced in the attachments, they are provided for
reference purposes only. You may propose equivalent or similar products; however, your proposal
must clearly specify the brand names and models of the offered products. Additionally, you are
required to submit complete and accurate technical specifications for the proposed products to enable
a thorough and accurate evaluation.
d. If the items in Table 1 – List of Materials/Services are described solely by their technical specifications,
your proposal must include the following:
1) The brand names and models of the products you are offering.
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 2) Complete and detailed technical specifications for the proposed products.
Supporting materials, such as brochures, catalogs, or digital media (e.g., CD-ROM), must also be
provided to enable an accurate evaluation.

2. ACCEPTANCE OF TERMS AND CONDITIONS

a. The SUPPLIER’s submission of a budgetary quotation will be deemed as acceptance of all terms and
conditions outlined in this RFI.
b. The Brazilian Army Commission (BAC) reserves the right to reject, in whole or in part, any budgetary
quotation that does not comply with the technical specifications and/or terms and conditions
specified in this RFI.
c. In accordance with international laws and the "locus regit actum" principle, and to protect the
SUPPLIER’s intellectual property, BAC will not disclose any proprietary data, specifications, or
technical documentation related to the SUPPLIER's budgetary quotation that are not publicly
available, except to BAC personnel and advisors, when requested by the supplier.
d. The SUPPLIER shall bear all costs associated with the preparation and submission of the budgetary
quotation; under no circumstance will the BAC be responsible for these costs.

3. SUPPLIER REGISTRATION AND PARTICIPATION

a. To participate in future bidding processes, companies must be properly registered in the BAC Suppliers
Database, with all required documents submitted and data kept up to date.
b. The Brazilian Army Commission (BAC) regularly updates its Suppliers Database. Companies receiving
this RFI are either pre-registered or registered. However, if more than six months have passed since
a company has engaged in business with the BAC or has been invited to submit a quotation in an
RFI, the company is required to log in to BAC’s International Contracts System
(https://dakota.cebw.org/cebwWeb/) and update their information as needed.
c. If your company has received this RFI but has not yet completed the registration process, the company
must send an email to [email protected] to request a user name and password. Once the
company receives the credentials, it will be able to update its information in the Suppliers Database.
The company will also be required to submit additional documents by email in order to complete the
registration process
d. The SUPPLIER is responsible for maintaining the confidentiality of its username and password. The
SUPPLIER is fully responsible for all activities conducted within its account, including any
transactions made directly by the SUPPLIER or its representative. The SUPPLIER agrees to
immediately notify the BAC of any unauthorized use of its password or any other security breach.
The BAC will not be liable for any loss or damage resulting from the SUPPLIER’s failure to comply
with this clause.

4. BUDGETARY QUOTATION DEADLINE

a. The deadline for submitting a budgetary quotation is February 05, 2025 at 23:59 PM, United States
Eastern Time.
b. Your budgetary quotation must be entered and submitted directly online in the BAC’s International
Contracts System and/or via email to [email protected]. The reference RFI-0158/2024
must be included in the subject line of your email.

5. VALIDITY

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 The budgetary quotations must remain valid for a period of at least 12 (twelve) months from the
signature date of the Framework Agreement.

6. PRODUCTS AND PRICES

6.1 Price for Product Goods
Your company is requested to submit a Budgetary Quotation for Product Goods on an FCA Origin
basis (Incoterms 2020, ICC Publication No. 723E). Please refer to the attached Table 1 – List of
Materials/Services and any accompanying attachments for detailed specifications.
6.2 General Conditions
a. Considering that the Brazilian Army utilizes resources from different accounts, the SUPPLIER is
requested to provide separate quotations for each product, service, and estimated delivery
costs, as listed in the attached Table 1 – List of Materials/Services.
b. Prices for product goods and/or services must be firm and fixed. Quotations should preferably
be submitted in United States Dollars (USD). Please do not include estimated delivery charges in
the goods price.
c. Prices for delivery costs, if applicable, must be provided as an estimate and should preferably be
quoted in United States Dollars (USD), separately from the product or service price.
d. Quotes may be submitted in other currencies; however, all prices will be evaluated in US Dollars.
The BAC will use the exchange rate published on the Wall Street Journal website
(https://www.wsj.com/market-data/currencies/exchangerates) for currency conversions.
e. Prices must be exempt from sales taxes, as the goods are to be exported to Brazil.
f. Prices must be exempt from Brazil’s Industrialized Product Tax (IPI - Imposto sobre Produtos
Industrializados) and Importation Tax (II - Imposto sobre Importação), as outlined in Art. 1, Section
VIII of Law No. 8.402 of January 8, 1992, and Art. 2, Section I, and Art. 3, Section I of Law No. 8.032
of April 12, 1990.

7. TERMS OF PAYMENT
a. Advanced payments are strictly prohibited.
b. Payment will be issued by the BUYER to the SUPPLIER only after the delivery of the Defense Materiel
and/or the successful execution of Services, as defined in the Contract. Payments will be processed
against an invoice submitted by the SUPPLIER. The invoice must stipulate a payment term of 30
(thirty) days from the date of delivery for the corresponding payment. For payment via wire
transfer, the invoice must include bank name and address, ABA Code, IBAN, BIC code, Swift Code,
account name, and account number.

8. TECHNICAL LITERATURE
a. The SELLER must provide all relevant technical documentation (operator/user manuals,
maintenance manuals, technical data sheets, etc.) for the contracted items. Documentation should
be submitted in Portuguese, Spanish or English, in this order of preference.

9. DELIVERY AND INSURANCE OF PRODUCT GOODS

a. The Defense Material shall preferably be delivered in a single shipment within 180 (one hundred and
eighty) days from the date of the Contract signing. If multiple shipments are required for delivery, this
must be clearly indicated in the budgetary quotation.
b. The use of courier services such as DHL, UPS, FedEx, etc. for shipment directly to Brazil is strictly
prohibited.
c. INCOTERMS 2020:
CIF Port of Rio de Janeiro, RJ - Brazil
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 Note: Incoterms will be defined in the event that BAC runs a future formal RFQ and awards a
contract.
d. Estimated freight delivery costs: USD ______________.
The freight costs must be an estimate only. In the event that a contract is awarded to your company,
the BAC will pay only the actual costs (which cannot exceed the above estimate) upon presentation of
corroborating documents from the freight forwarder and carrier.
e. Estimated cargo insurance costs: USD ______________.
The estimated cargo insurance costs for 110% of the material value and freight delivery costs shall
cover “All Risks”. The cargo insurance costs must be an estimate only. In the event that a contract is
awarded to your company, the BAC will pay only the actual costs (which cannot exceed the above
estimate) upon presentation of corroborating documents from the insurance company.

10. WARRANTY

a. The SELLER must provide a 60 (sixty) months warranty, in a form and substance acceptable to the
BAC, covering all products, parts, services, and accessories sold by the SELLER, under which the
SELLER warrants that all Defense Material (and its constituent items) supplied to the BUYER shall:
1) Be free from defects in material in workmanship;
2) Be manufactured in strict conformance with the SELLER’s specification for the production of
such material;
3) Be factory new;
4) Be not remanufactured, refurbished, reworked, modified, or have been previously delivered by
the SELLER to any other customer.
b. The warranty period shall commence upon the issuance of the Definitive Receiving Certificate / the
Certificate of Completion of Services, as applicable, or three months after customs clearance of the
Defense Material (whichever occurs first).

11. ATTACHMENTS
a. Annex A - Table 1 – List of Materials/Services
b. Annex B – Technical Specification

12. POINT OF CONTACT:

For any questions regarding this RFI, please contact Ricardo Palhano (email: [email protected]).

Thank you very much for your attention in this matter.

Sincerely,

____________________________________________________
MARCUS EMANUEL AZEVEDO BEZERRA – Lt Col
Chief, Procurement Division

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 MINISTRY OF DEFENSE
BRAZILIAN ARMY COMMISSION
PROCUREMENT DIVISION
Phone: (202) 244-5010 Fax: (202) 895-6395

Table 1 - List of Materials/Services

REQUEST FOR INFORMATION

RFI-0158/2025 Closing Feb 05, 2025

Unit Price Total Price
Item P/N NSN Item Qty Unit
USD USD
Ballistic Helmet Level III-A - Mod ACH ? FULL
CUT
Color: Olive Green
1 3700 UN
Size: Small with camouflage cover
*AS PER ATTACHED TECHNICAL
SPECIFICATIONS

Ballistic Helmet Level III-A - Mod ACH ? FULL

CUT
Color: Olive Green
2 8800 UN
Size: Medium with camouflage cover
*AS PER ATTACHED TECHNICAL
SPECIFICATIONS

Ballistic Helmet Level III-A - Mod ACH ? FULL

CUT
Color: Olive Green
3 7600 UN
Size: Large with camouflage cover
*AS PER ATTACHED TECHNICAL
SPECIFICATIONS

Ballistic Helmet Level III-A - Mod ACH ? FULL

CUT
Color: Olive Green
4 3100 UN
Size: X Large with camouflage cover
*AS PER ATTACHED TECHNICAL
SPECIFICATIONS

Sub-Total

Estimated Freight Charges ( ) USA domestic ( ) Airport Rio de Janeiro - Brazil ( ) Port of Sepetiba, RJ - Brazil

Estimated Cargo Insurance Charges

Total (Incoterms: ___________________________________________________)

Currency

Terms and Conditions for RFI-0158/2025 Page 1 of 2

 Table 1 - List of Materials/Services
REQUEST FOR INFORMATION

RFI-0158/2025 Closing Feb 05, 2025

OTHER REQUIREMENTS
Seller's Quotation Number Seller's CAGE code(if available)

Quotation Date Quotation validity

(specify mm/dd/yyyy) (specify mm/dd/yyyy)

Delivery time (days) Warranty (months)

Terms of payment Condition of material (new,

overhauled, surplus, etc)

Approximate gross weight Approximate volume

measurements

Seller's remarks

Issue Date: Jan 10, 2025 Response date:

I hereby confirm that I have read, understood and
agree with all terms and conditions written in this
RFI.

MARCUS EMANUEL AZEVEDO BEZERRA, LTC Name

Acting Chief, Procurement and Control Section Title
Company

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