ISO Management System BSM
Management system 1
Bernhard Schulte Shipmanagement has established documented, implemented and maintains a Quality, Health,
Safety, Environmental, Energy and Information security Management System and continually improves its
effectiveness in accordance with the requirements of:
• The ISM Code
• The ISPS Code
• ISO 9001:2015
• ISO 14001:2015
• ISO 45001:2018
• ISO 27001:2013
• ISO 50001:2018
Bernhard Schulte Shipmanagement has identified the processes required for the Management System and
determined how they apply throughout the organisation.
The Company has determined the internal and external issues 2 , methods and criteria required to make sure that
the operation and control of these processes are effective (refer to ship and shore procedures), and ensure that the
resources and information needed to operate and monitor them are available. 3
Within its given ‘context’, the Company determines the ‘relevant interested parties’ in addition to workers and their
‘relevant needs and expectation (requirements)4. Some of these needs and expectations become the Company’s
legal / other requirements or its compliance obligation5.
The company has identified the risks and opportunities in addressing these requirements.
The Company reviews and monitors these requirements and risk assessments annually. This assures that the
management system can achieve its intended outcomes, to prevent or reduce undesired effects, and achieve
continual improvement 6.
SMC (Local) Context Map
Risk register (HIRA) and management program in PAL LPSQ RAM
Management Review procedure
The Company monitors, measures and analyses these processes as appropriate and takes actions needed to achieve
the planned results and continually improve. 7
Doc No:21/ Rev No:6/Effective Date:10-02-2022/ Approved by Director LPSQ 1
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ISO Management System BSM
The processes are managed by Bernhard Schulte Shipmanagement in accordance with the requirements of the
relevant Standards, Codes, IMO, National, Flag State and International Regulations. Where the company may
choose to outsource any processes that can affect the conformity of the service requirements, it ensures that such
processes are controlled. Any such processes and their controls are identified in the management system. 8
All documentation pertaining to the management system, including policies are written in the English language,
being the common language understood by all shore and shipboard personnel. 9 Instructions and procedures are
clear and simple to use. Actions are arranged in sequential order and in a way that makes it easy to identify each
step 10.
System processes
The top level processes identified by Bernhard Schulte Shipmanagement as being necessary for the management
system are:
1) Vessel management (A.1)
2) Managing Personnel (A.2)
3) Arranging Insurances (A.3)
4) Purchasing activities (A.4)
5) Monitoring and managing costs (A.5)
6) Monitoring, Analysis and Review (of processes and service delivery) (A.6)
These processes satisfy the ISO 9001:2015 requirement for process in that they include management activities,
provision of resources, product realisation and measurement. 11
Interaction and application of the processes
The Company has mapped out the interaction and application of the processes using the “Integration Definition for
Function Modelling” (IDEFO) language. This describes the main activity of Running and Maintenance of the Ship of
Ship Management Services with Inputs, Outputs, Controls. Mechanism, Costs connected to it flowing in or out as
appropriate. This permits the construction of models comprising system functions (activities, actions, processes,
operations), functional relationships, and data (information and objects).
The top-level processes of the management system can be depicted using this technique:
Doc No:21/ Rev No:6/Effective Date:10-02-2022/ Approved by Director LPSQ 2
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ISO Management System BSM
Each of above main and sub-processes (A.1, A.2, A.3, A.4, A.5, A.6 are further explained in the Shore Procedures.
Further sub-sub-processes as applicable /appropriate are also detailed therein.
1
ISM 7.0, ISO 9001,14001:2015, ISO 27001:2013 and ISO 45001:2018 sect. 4.4
2
ISO 9001, 14001:2015, 50001:2018, 27001:2013 and ISO 45001:2018 sect. 4.1
3
ISO 9001,14001:2015, 50001:2018, 27001:2013 and ISO 45001:2018 sect. 4.4
4
ISO 9001,14001: 2015, 50001:2018, 27001:2013 and ISO 45001:2018 sect. 4.2
5
ISO 45001: 2018,14001: 2015, 50001:2018 sect. 4.2c
6
ISO 9001,14001 : 2015, 50001:2018, 27001:2013 and ISO 45001:2018 sect 4.4 and 6.1
7
ISO 9001,14001:2015, 50001:2018, 27001:2013 and ISO 45001:2018 sect 4.4
8
ISO 9001:2015 sect. 4.4 and 8.4, ISO 14001:2015, 50001:2018 and 27001:2013 sect. 8.1, ISO 45001:2018 sect. 8.3
9
ISM 6.6 and Flag requirement (Cyprus)
Doc No:21/ Rev No:6/Effective Date:10-02-2022/ Approved by Director LPSQ 3
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ISO Management System BSM
10
TMSA 1A 2.1
11
ISO 9001:2015 sect. 4.4.1
Doc No:21/ Rev No:6/Effective Date:10-02-2022/ Approved by Director LPSQ 4
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