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Letter_of_Inquiry1

A letter of inquiry is a formal document used to request information about products or services, requiring a clear introduction, purpose, and polite language. Key elements include the sender's and receiver's addresses, subject, and a structured body with specific inquiries. The document also provides sample letters and practice questions for various scenarios, emphasizing brevity and clarity in communication.

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Kushal Divya
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33 views4 pages

Letter_of_Inquiry1

A letter of inquiry is a formal document used to request information about products or services, requiring a clear introduction, purpose, and polite language. Key elements include the sender's and receiver's addresses, subject, and a structured body with specific inquiries. The document also provides sample letters and practice questions for various scenarios, emphasizing brevity and clarity in communication.

Uploaded by

Kushal Divya
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Letter of Inquiry

A letter of inquiry is written to enquire about products/goods or services. The format is similar
to a formal letter. But the language used should be appropriate to enquire about the product or
service.

Key Points to Note:


• Always introduce yourself
• Clearly write the purpose of writing the letter
• Be brief and to the point
• Be polite and mention all the things you want to enquire about (for instance: eligibility
criteria, duration of any course, mode of payment, any brochure or prospectus etc.)
• Use connectors like:
✓ I would like to ask…
✓ Would you please tell me more about…
✓ Could you please give more details regarding…
✓ Furthermore, I would like to ask that…
✓ It would be really great if you tell me about…

Format
Sender’s Address

Date

Receiver’s Address

Subject

Salutation
Body of the letter with:

• Introduction
• Main body of the letter
• Concluding paragraph

Subscription/Complimentary Close

Writer’s Name
Designation (if applicable)
Sample 1:
You are Kamal/Sarita, the Director of Fabulous Solutions Pvt. Ltd. South Delhi where you wish
to buy latest laptops for your employees. Write a Letter of Inquiry in about 120 words to Digi
World, Pitampura, Delhi asking them about the availability of the laptops, their price,
specifications etc. Invent a few necessary details on your own.

Fabulous Solutions Pvt. Ltd.


South Delhi 05

January 22, 2022

Digi World
Pitampura
Delhi

Subject: Inquiry for Laptops

Dear Sir,
It gives me immense pleasure to introduce myself as Kamal Verma from Fabulous Solutions Pvt.
Ltd. I saw your advertisement in the newspaper dated 16th January, 2022 and was really
impressed the way you patronize your customers. I believe you are one of the best dealers
when comes to electronics and especially laptops.

I am writing this letter because I am looking forward to buy 30 laptops for business purpose.
Since I run a media and entertainment firm, I require good quality latest models of laptops and
my budget is around Rs. 20 lakhs. I would be really glad if you would suggest few laptops by
sending the brochure for the brands that fits in our budget. Additionally, I want the laptops that
are lightweight, portable with at least 8 GB RAM. Could you please send us your quotation for
the above-mentioned requirements? Also, please let us know how much time would you
require to deliver the consignment and if this number of laptops are available with you.

Kindly write to me on kamal@fspltd with the specific information and mode of payment of
payment that is acceptable to you. Do not forget to mention any other terms and conditions if
you have. I am reachable at 355441801 for further communication. Looking forward to an early
reply.

Thanking You

Yours Sincerely,
Kamal Verma
Director
Sample 2
You are interested in taking online classes/tuition from www.primestudy.com, a reputed
provider of online classes in Mumbai. Having found the site’s information inadequate; write a
letter to enquire various details regarding the functioning of the classes that you intend to avail
from them. You are Mihika/Manav.

12, MG Road
Jaipur

January 28, 2022

Manager
Prime Study
9/15, Meera Bai Road
Mumbai 04

Subject: Inquiry about online classes

Dear Sir/Madam,
I am pursuing a regular course in Business Management from Jaipur University, but due to
personal reasons I missed a large portion of the course. I came across the website of your
education establishment that is providing online classes for the aforementioned course and
that there are thousands of satisfied students who are availing your service across the globe.
First of all, I would like to know the exact way how classes are provided.

As I am a part time worker, I would like to attend the classes only after four in the evening. If
that is fine, next I would like to know what kind of a computer I should have. At present I have a
COMPAQ laptop with camera and headphones, all working. Please let me know what other
arrangements I need to make for having the classes online apart from the above mentioned
things. Additionally, also tell me if you provide all the notes and other materials for the entire
online course.

Kindly tell me the course fee, duration and the modes of payment acceptable to you. Also
please let me know if I can avail any provisions for crash course. If there is an arrangement for
the extra classes during the weekends it would be great. Please update me with the faculty for
the same also.

I am looking forward to an early reply.

Thanking You

Yours sincerely
Mihika
Practice Questions:

1. You are Anshul/Anshika, a student of class X and resident of 56 D, Ring Road, ITO, New
Delhi, and want to be a choreographer. Write a letter to the Director, National Institute
of Choreography, Noida, seeking information about their course, admission procedure,
eligibility criteria and other necessary details.

2. You are Naitik/Nikita, the Head Administrator of KLDP Bank, Vashi, Mumbai. You wish to
arrange a tour for your employees to a resort located in Mahabaleshwar. Write a letter
to the Manager of the resort seeking all the relevant information including lodging
boarding facilities, sightseeing packages, car rentals, air transfer etc. Add a few details of
your own.

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