First Edition: 9 Dec 2005

Fifth Edition: 1 Feb 2007

Data Management Software

QP-822V

If you have any comments or suggestions

on this manual, please contact us at:
www.nihonkohden.com 0614-900105D
 LICENSE AGREEMENT (Sample)

This License Agreement is made and entered into between NIHON KOHDEN CORPORATION or its overseas subsidiary
company (Hereinafter called “NK”) and User with respect to the copyright, the license to use the QP-822V Data Management
Software (Hereinafter called “Software”) and the conditions for using other relevant materials, such as the operator’s manual.
To use this Software, the User must agree to this Agreement. When the seal of the Software package is opened, it means that
the User has agreed to this Agreement.

Article 1 Definition
For the purpose of this Agreement, the following terms shall have the following meanings.
1. “Software” means any program or data file which are provided by NK solely in connection with the use of the Software,
which is used on the computer owned by the User to acquire data from the monitor network specified by NK and output
the acquired data to another network according to the protocol manual of the Software.
2. “Use of the Software” means running or use of the software on a computer.
3. “Output Data” means data output from the Software according to the protocol manual of the Software.

Article 2 License to Use

1. User can install the Software on only one computer.
2. User can copy the Software for the sole purpose of making a backup.
3. User can use the Output Data.

Article 3 Responsibility
1. User must thoroughly check the safety of the use of the Software, Output Data and the instruments. If death, personal
injury, property damage has occurred to a third party or dispute has occurred with a third party, the User shall settle such
problem at its own risk and expense and NK takes no responsibility.
2. NK does not guarantee that use of the Software does not infringe patent rights, copyrights and other rights of a third party.
3. When it becomes necessary to obtain permits or to make notifications in relation to use or application of the Software, on
the basis of the relevant national laws and regulations, User shall obtain said permits or make said notifications at its own
risk and expense.

Article 4 Prohibition
User is prohibited to do the following, regardless of whether it is free of charge or not.
1. Using or duplicating the Software for purposes other than specified in this Agreement and duplicating relevant material
2. Modifying and reverse engineering the Software
3. Giving all or part of the Software to a third party
4. Licensing the use of the Software to a third party
5. Lending or renting the Software or transacting it as secondhand goods
6. Installing the Software on a network server

Article 5 Guarantee
1. NK does not guarantee the commerciality and compatibility of the Software to the purpose of the User and has no
responsibility for guarantee and warranty for the items other than specified in this Agreement. The responsibility for
selecting and using of this Software and the outcome is on the User, not on NK.
2. NK guarantees the operation of the Software on Windows XP Professional. However, if the Software does not function due
to other software installed in the same personal computer, NK has no responsibility for the operation of the Software.

Operator's Manual QP-822V L.1

Article 6 Duration
1. This Agreement shall be in full effect from the date of opening the Software package seal to the end of use of the
Software.
2. NK can terminate this Agreement and forbid the use of this Software if the User breaches any provision of this agreement
or infringe copyrights of NK.
3. If this Agreement is terminated, User must promptly destroy or send the Software to NK at User’s expense.

Article 7 Arbitration
When any discrepancy occurs in the interpretation of the stipulations of this agreement or when any disagreement occurs
between the User and NK in regard to matters not covered by the stipulations of this agreement, the two parties shall discuss
the matter amicably in order to reach a solution in good faith. If such an amicable settlement is not attained through such
negotiation between the parties, the matter shall be settled by arbitration in Tokyo, according to the Rules of the Japan
Commercial Arbitration Association. The decision or award of such arbitration shall be final and binding upon the parties.

LICENSEE Date:
Installed hospital:
Product model: Company:

(Signature):

LICENSEE’s Name:
Title:

LICENSOR Date:
Engineering Operations
Nihon Kohden Corporation,

1-31-4, Nishiochiai, Shinjuku-ku, Tokyo

(Signature):

LICENSOR’s Name:

Title:

L.2 Operator's Manual QP-822V

 CONTENTS

Contents
CD-ROM Handling and Storing Caution .......................................................................... i

Section 1 General .................................................................................. 1C.1

Introduction .......................................................................................................................... 1.1
Overview .................................................................................................................... 1.1
Composition ............................................................................................................... 1.1
Hematology Analyzer Software Version ...................................................................... 1.1
Features ..................................................................................................................... 1.2
System Configuration ........................................................................................................... 1.3
System Example ........................................................................................................ 1.3
Data Flow between the Data Management Software and Hematology Analyzer ......... 1.3
Data Flow in the LIS System ..................................................................................... 1.3
Data Management Software Windows .................................................................................. 1.4
DMS-Pro Window ....................................................................................................... 1.4
Measured Data Window .............................................................................................. 1.4
Data Measured on the Hematology Analyzer ................................................... 1.4
Data Entered Manually ..................................................................................... 1.5
View Window .............................................................................................................. 1.5
Quality Control Window .............................................................................................. 1.6
Patient List Window .................................................................................................... 1.6
Work List Window ....................................................................................................... 1.7
Manage Reagents Window ......................................................................................... 1.7

Section 2 Installation............................................................................. 2C.1

Installation Flowchart ........................................................................................................... 2.1
Installing the Data Management Software ............................................................................ 2.2
PC Hardware Requirements ....................................................................................... 2.2
Contents of Installation CD ........................................................................................ 2.2
Installing the Data Management Software .................................................................. 2.3
Backing Up the Data Before Upgrading the Data Management Software ................... 2.4
Uninstalling the Data Management Software .............................................................. 2.5
Connecting the Data Management Software PC to a Hematology Analyzer ......................... 2.7
Connecting the Data Management Software PC to the Hematology Analyzer ............ 2.7
Connecting Two Hematology Analyzers to the Data Management Software PC ......... 2.7
Installing the Driver .............................................................................................................. 2.9
Receiving Measured Data through RS-232C Connection .................................................... 2.11
Software Protection ............................................................................................................ 2.13

Section 3 Operation .............................................................................. 3C.1

Starting and Closing the Data Management Software .......................................................... 3.1
Starting the Data Management Software .................................................................... 3.1
Closing the Data Management Software .................................................................... 3.2

Operator's Manual QP-822V C.1

CONTENTS

Checking Items Before and After Operation ......................................................................... 3.3

Checking Items Before Operation .............................................................................. 3.3
Checking Items After Operation ................................................................................. 3.3
Changing DMS-Pro Settings ................................................................................................. 3.4
[Save] Tab .................................................................................................................. 3.4
[Print] Tab ................................................................................................................... 3.5
[Units] Tab .................................................................................................................. 3.5
[Display] Tab .............................................................................................................. 3.5
[Quality Control] Tab ................................................................................................... 3.6
[Cell Count] Tab .......................................................................................................... 3.6
Selecting Flags for Pathological Data ................................................................................... 3.7
Receiving and Saving Measured Data from the Hematology Analyzer ................................. 3.8
Setting the Folder for Saving Measured Data ............................................................. 3.8
Receiving Currently Measured Data ........................................................................... 3.9
Receiving Previously Measured Data ....................................................................... 3.10
Receiving QC Data ................................................................................................... 3.11
Displaying Saved Measured Data ...................................................................................... 3.12
Displaying Measured Data of the Selected Date ...................................................... 3.13
Displaying Specified Data from the Search Result ................................................... 3.14
Printing Search Result ................................................................................... 3.16
Copying Measured Data to Clipboard ....................................................................... 3.17
Printing Measured Data ...................................................................................................... 3.18
Changing Printing Format ......................................................................................... 3.18
Viewing Print Image of Displayed Measured Data .................................................... 3.25
Printing Displayed Measured Data ........................................................................... 3.26
Editing Data ....................................................................................................................... 3.27
Editing Patient Information ....................................................................................... 3.27
Entering Cell Count Data .......................................................................................... 3.28
Displaying Subwindows ...................................................................................................... 3.30
Patient Information Subwindow ................................................................................ 3.30
Normal Range Subwindow ........................................................................................ 3.30
Scattergram Zoom and Density Display Subwindow ................................................ 3.31
Converting QP-820V (.mek) Data to QP-822V Format ....................................................... 3.32
Quality Control ................................................................................................................... 3.33
General ..................................................................................................................... 3.33
Changing Settings for Quality Control ...................................................................... 3.33
Changing Settings on the Other Settings Window .......................................... 3.33
Changing the Limits ....................................................................................... 3.34
Displaying the Graph ................................................................................................ 3.36
Displaying the Numeric Data .................................................................................... 3.38
Printing the QC Data ................................................................................................ 3.39
Printing the Numeric Data .............................................................................. 3.39
Printing the QC Graph .................................................................................... 3.40
Saving QC Data to be Used on Other Application .................................................... 3.41
Using Reagent Management ............................................................................................... 3.42
Starting and Closing the Reagent Manager .............................................................. 3.42
Adding Reagents and Operators .............................................................................. 3.44
Adding or Removing a Reagent ...................................................................... 3.44
Adding or Removing an Operator ................................................................... 3.46

C.2 Operator's Manual QP-822V

 CONTENTS

Entering Data of a Reagent Replacement ................................................................. 3.47

Printing the Reagent Replacement Data ................................................................... 3.49
Printing the Latest Reagent Replacement Information ................................... 3.49
Printing the Replacement History of a Reagent .............................................. 3.50
Printing the Replacement History of All Reagents .......................................... 3.51
Database ............................................................................................................................ 3.52
Viewing Data in the Database Window ..................................................................... 3.52
Deleting Data ........................................................................................................... 3.53
Backing Up the Database ......................................................................................... 3.54
Restoring the Backed Up Data ................................................................................. 3.55

Section 4 Work Lists ............................................................................. 4C.1

Work List Measurement ....................................................................................................... 4.1
Work List .................................................................................................................... 4.1
Work List Operation Modes ........................................................................................ 4.1
Work List Measurement in Stand-alone Mode ...................................................................... 4.2
Measurement Flow in Bar Code Mode ........................................................................ 4.2
Measurement Flow in No Bar Code Mode .................................................................. 4.3
Using Patient List ....................................................................................................... 4.4
Displaying and Closing the Patient List ............................................................ 4.4
Adding a New Patient Information .................................................................... 4.4
Changing the Patient Information ..................................................................... 4.5
Deleting Patient Information ............................................................................. 4.6
Printing Patient Information List ....................................................................... 4.6
Creating a Work List ................................................................................................... 4.8
Creating a Work List for Bar Code Mode .......................................................... 4.8
Creating a Work List for No Bar Code Mode ................................................... 4.10
Editing a Work List ......................................................................................... 4.13
Entering Work List Data After Measurement .................................................. 4.13
Printing a Work List ........................................................................................ 4.13
Sending a Work List to the Hematology Analyzer ..................................................... 4.15
Work List Measurement in Network Path Mode .................................................................. 4.18
Measurement Flow ................................................................................................... 4.19
Setting the Network Path Mode ................................................................................ 4.20
Work List Measurement in Network Communication Mode ................................................. 4.21
Measurement Flow ................................................................................................... 4.21
Setting the Network Communication Mode ............................................................... 4.22
Bar Code Labels ................................................................................................................. 4.24
Using Bar Codes ...................................................................................................... 4.24
Changing Bar Code Print Settings ............................................................................ 4.25
Printing a Bar Code Label ........................................................................................ 4.26

Section 5 Troubleshooting ................................................................... 5C.1

Section 6 Reference .............................................................................. 6C.1

Printers ................................................................................................................................. 6.1

Operator's Manual QP-822V C.3

CONTENTS

Files Created and Managed by the Data Management Software .......................................... 6.1
Work List File Format ........................................................................................................... 6.3
Operation of the Data Management Software and Hematology Analyzer with LIS ................ 6.4
When the Data Management Software is Directly Connected to the LIS .................... 6.4
Procedure in Data Communication between LIS, Data Management Software
and Hematology Analyzer ................................................................................ 6.5
When the Data Management Software is Connected to the LIS through a Gateway
Software ..................................................................................................................... 6.7
Procedure in Data Communication between Gateway, Data Management
Software and Hematology Analyzer ................................................................. 6.8
Quality Control Method ....................................................................................................... 6.10
_
X-R Program ............................................................................................................ 6.10
Levey & Jennings Program ...................................................................................... 6.15

C.4 Operator's Manual QP-822V

 CD-ROM Handling and Storing Caution
• Keep the CD-ROM away from strong magnetic objects such as a magnet, TV set or speaker. Otherwise,
data in the disk may be lost.
• Do not insert or remove a CD-ROM while the lamp on the disk unit is lit.
• Do not touch the recorded side of the CD-ROM surface (opposite side of the label side). If the surface of the
disk becomes contaminated with any foreign substances such as fingerprints, reading data may be
impossible.
• Keep the CD-ROM away from direct sunlight and high temperature. Otherwise, the disk may be deformed.
• Do not handle the CD-ROM while smoking or eating. Do not get the disk wet.
• Do not put a label on top of another label. Remove the old label before applying a new label.
• Do not bend the CD-ROM, put heavy material on the CD-ROM, or give a strong impact to the CD-ROM.
• Clean the CD-ROM with a special disk cleaner. Do not use organic solvents such as acetone.
• The QP-822V Data Management Software is not an audio CD and cannot be played with an audio CD
player.

Operator's Manual QP-822V i

 Section 1 General

Introduction ......................................................................................................................... 1.1

Overview ................................................................................................................... 1.1
Composition .............................................................................................................. 1.1
Hematology Analyzer Software Version ..................................................................... 1.1
Features .................................................................................................................... 1.2
System Configuration .......................................................................................................... 1.3
System Example ....................................................................................................... 1.3
Data Flow between the Data Management Software and Hematology Analyzer ........ 1.3
Data Flow in the LIS System .................................................................................... 1.3
Data Management Software Windows ................................................................................. 1.4
DMS-Pro Window ...................................................................................................... 1.4
Measured Data Window ............................................................................................. 1.4
Data Measured on the Hematology Analyzer .................................................. 1.4
Data Entered Manually .................................................................................... 1.5
View Window ............................................................................................................. 1.5
Quality Control Window ............................................................................................. 1.6
Patient List Window ................................................................................................... 1.6
Work List Window ...................................................................................................... 1.7
Manage Reagents Window ........................................................................................ 1.7

Operator's Manual QP-822V 1C.1

 1. GENERAL

Introduction

Overview The QP-822V Data Management Software can be installed in a PC with Windows XP
Professional. The Data Management Software allows data communication with a
Nihon Kohden hematology analyzer. You can receive the measured data from a
hematology analyzer, and edit and print the data on the PC.

The Data Management Software also supports work lists. You can create and edit a
work list on the PC or receive it from the hospital network and send it to the
hematology analyzer.

Composition

Installation CD (1) Installation Guide (1)

Hematology Analyzer To use the Data Management Software with the hematology analyzer, the following
Software Version software version of the hematology analyzer is required.

MEK-8222J/K (Celltac F): 03-01 or later

MEK-7222J/K (Celltac E): 04-01 or later

Before connecting the Data Management Software to the hematology analyzer,

check the hematology analyzer software version.

NOTE
The Data Management Software cannot function properly with earlier
versions.

Operator's Manual QP-822V 1.1

1. GENERAL

Features Receive and save measured data

The hematology analyzer and PC with Data Management Software can be connected
by USB or RS-232C serial port. Measured data with scattergrams and histograms can
be received and saved on a PC by USB.

Display and print measured data

Any measured data from the hematology analyzer can be displayed on the PC. The
received measured data is listed in the received data history. Any data in the history
can be opened to display scattergrams and other details. Saved measured data can
be printed on a color printer.

Patient list
You can register patient information in the Data Management Software to reduce data
entry work when creating worklists.

Edit patient information

You can edit patient information and add comments to the measured data.

QC data management
QC data can be received from the hematology analyzer.

Use measured data in other applications

Alphanumeric data of the measured data (except for scattergrams and histograms) can
be copied to other applications such as a spreadsheet for data counting.

Display various information in subwindows

Scattergrams, normal range and patient data can be displayed in subwindows.

Work list
Work list measurement is performed by sending a work list from the Data
Management Software to the hematology analyzer. Creating a work list is easy with
the work list function. Work lists can also be created automatically from orders from
the LIS (Laboratory Information System). Work lists created on other software
applications can also be used.

ID bar code labels can be printed and measured data can be sent to the LIS.

NOTE
You need software for the LIS to use the Data Management Software in
the network communication (LIS) mode. Contact your Nihon Kohden
representative for the communication specifications for LAN access.

Data management by database

The Data Management Software has a database for data management. Data can be
backed up, restored, or deleted.

Reagent Management
The Reagent Manager manages the expiration of the reagents used on the
hematology analyzer and creates a reagent replacement history.

1.2 Operator’s Manual QP-822V

 1. GENERAL

System Configuration

System Example

Network

Printer for Windows PC

Host (LIS)
TM-L90

Data Management Software Hematology Analyzer (UNIT 1)

Possible to connect
up to 2 units

P-touch Hematology Analyzer (UNIT 2)

Data Flow between the Data Management Software and Hematology Analyzer

Worklist

USB

USB

Measured data Hematology Analyzer

Data Management Software

Data Flow in the LIS System

Order Work list

Host (LIS) Hematology Analyzer
LAN USB

LAN USB
Data Management Software

Measured data Bar code

Measured data

Operator's Manual QP-822V 1.3

1. GENERAL

Data Management Software Windows

DMS-Pro Window

Toolbar

Measured Data window

Measured Data Data Measured on the Hematology Analyzer

Window Select tab to display other patient information

Patient information:
Displays the patient information.
Some items can be edited. Refer
to “Editing Patient Information” in
Section 3.

Scattergrams

Flag names are

displayed when
Measured numeric data flags occur

Histograms Alarms and messages display area

1.4 Operator’s Manual QP-822V

 1. GENERAL

Data Entered Manually

View Window Displays the measured data for the selected date. When a data is clicked, the
Measured Data window opens.

Select scattergram or histogram to be displayed View older or newer data

Date

Data for the selected date

Operator's Manual QP-822V 1.5

1. GENERAL

Quality Control Window

Patient List Window

1.6 Operator’s Manual QP-822V

 1. GENERAL

Work List Window

Manage Reagents Window

Data BackUp Tool Window

Operator's Manual QP-822V 1.7

 Section 2 Installation

Installation Flowchart .......................................................................................................... 2.1

Installing the Data Management Software ........................................................................... 2.2
PC Hardware Requirements ...................................................................................... 2.2
Contents of Installation CD ....................................................................................... 2.2
Installing the Data Management Software ................................................................. 2.3
Backing Up the Data Before Upgrading the Data Management Software .................. 2.4
Uninstalling the Data Management Software ............................................................. 2.5
Connecting the Data Management Software PC to a Hematology Analyzer ........................ 2.7
Connecting the Data Management Software PC to the Hematology Analyzer ........... 2.7
Connecting Two Hematology Analyzers to the Data Management Software PC ........ 2.7
Installing the Driver ............................................................................................................. 2.9
Receiving Measured Data through RS-232C Connection ................................................... 2.11
Software Protection ........................................................................................................... 2.13

Operator's Manual QP-822V 2C.1

 2. INSTALLATION

Installation Flowchart

Install the Data Management Software on the PC as follows.

Install software on the PC.

Connect the PC and hematology analyzer.

Install the drivers on the PC.

Enter your registration code.

Operator's Manual QP-822V 2.1

2. INSTALLATION

Installing the Data Management Software

PC Hardware Minimum hardware requirements to install the Data Management Software are
Requirements indicated below. Before installation, check that the PC meets the hardware
requirements.

• CPU Intel Pentium III 500 MHz

• Hard disk space 20 MB for the Data Management Software plus free
space for data saving (about 1 GB for 20,000 samples)
• Memory 128 MB
• Display memory 2 MB
• Screen resolution 1024 × 768 (XGA)
• Screen color standard True color (24 bit) mode
• Operating System Microsoft Windows XP Professional SP2
• Drive CD-ROM drive
• Connection ports USB port, LAN port, serial port or parallel port
(serial port or parallel port is only necessary for
connecting a printer)

NOTE
The above requirements are recommendations. It is possible that the
Data Management Software might not function depending on the model
and settings of the PC. If the minimum hardware requirements are not
met, the Data Management Software cannot function.

Contents of Installation CD Contents of the installation CD are listed below.

• Installation program (Install.exe)

• Data Management Software (DMS_Pro.exe)
• Reagent management software (ReagentManager.exe)
• USB driver for hematology analyzer
• Operator’s manual
• License Agreement for Brother Software (bPACEula.pdf)
• Data BackUp Tool (QP-822VDataBackUpTool.exe)

2.2 Operator’s Manual QP-822V

 2. INSTALLATION

Installing the Data 1. Insert the installation CD in the CD drive of the PC. The QP-822V Installer
Management Software window appears.

If it does not start automatically, run Install.exe on the CD.

2. Click [Next >].

3. Check the folder to install to and click [Next >].

NOTE
When upgrading the Data Management Software, install the new
software to the folder in which the previous version was installed.

Operator's Manual QP-822V 2.3

2. INSTALLATION

4. Check the settings and click [Install].

Backing Up the Data Use the Data BackUp Tool to back up the data before upgrading the Data
Before Upgrading the Data Management Software. For upgrading the Data Management Software, refer to the
Management Software installaion guide together with this manual.

CAUTION
If you upgrade the software without using Data BackUp Tool, the data
will be lost.

1. If the Data Management Software is running, close it.

2. Copy “QP822VDataBackUpTool.exe” from the Data Management Software CD-

ROM to the folder in which Data Management Software is installed (normally
“C:\Program Files\MEK_Utility\DMS-Pro\”).

3. Double-click “QP822VDataBackUpTool.exe”.

4. Click the [Backup DB] button.

2.4 Operator’s Manual QP-822V

 2. INSTALLATION

5. Select the folder to back up the data and click [OK] button.

6. When backup is finished, the following message box appears. Click [OK].

7. Close the DB BackUp Tool window by clicking [×].

Uninstalling the Data 1. From the Windows [start] menu, select [Settings] → [Control Panel].
Management Software

Operator's Manual QP-822V 2.5

2. INSTALLATION

2. Double click [Add or Remove Programs].

3. Select QP-822V and click [Remove].

4. Click [Yes] to uninstall the Data Management Software.

2.6 Operator’s Manual QP-822V

 2. INSTALLATION

Connecting the Data Management Software PC to a Hematology

Analyzer

Connecting the Data Connect the Data Management Software PC and the hematology analyzer with a
Management Software PC USB cable.
to the Hematology
Analyzer

Installation of driver
starts automatically
when the USB cable USB terminal
is connected. USB terminal
Refer to the next
section.
USB cable

NOTE
• A USB cable is not provided with the Data Management Software.
• The position of USB terminal differs depending on the hematology
analyzer. Refer to the operator’s manual of your hematology analyzer.

Connecting Two If you connect two hematology analyzers to the Data Management Software PC, the
Hematology Analyzers to analyzer name (Unit No.) must be set on the hematology analyzers so that the Data
the Data Management Management Software can recognize the data origin. Refer to the operator’s manual
Software PC of the hematology analyzers.

When connecting only one hematology analyzer, the analyzer name does not need
to be set.

Operator's Manual QP-822V 2.7

2. INSTALLATION

<MEK-7222 example>
When connecting two MEK-7222J/K hematology analyzers:
Select [UNIT 1] or [UNIT 2] for item “UNIT No.” on the USB SET screen. To display
the USB SET screen, press [MENU] → [SETTINGS] → [COMMUNICATION] →
[USB] key.

<MEK-8222 example>
When connecting two MEK-8222J/K hematology analyzers:
Select [UNIT 1] or [UNIT 2] for item “ANALYZER NAME” of “USB SETTING” on
the OUTPUT FORMAT screen. To display the OUTPUT FORMAT screen, press
[MENU] → [SETTINGS] → [OUTPUT FORMAT] key.

2.8 Operator’s Manual QP-822V

 2. INSTALLATION

Installing the Driver

When you connect the Data Management Software PC and hematology analyzer
with the USB cable, the PC detects the hematology analyzer and starts installing the
driver.

When the PC detects the hematology analyzer, the following window appears.

1. When the following window appears, click [Next].

2. Select “Search for a suitable driver for my device [recommended]” and click
[Next].

Operator's Manual QP-822V 2.9

2. INSTALLATION

3. Check the “CD-ROM drives” check box and click [Next].

Insert the Installation CD in the PC if it is not inserted.

4. The driver in the installation CD is displayed. Click [Next].

5. The following window appears after installation. Click [Finish].

After installing the driver, check that the Data Management Software starts
correctly. Refer to “Starting the Data Management Software” in Section 3.

2.10 Operator’s Manual QP-822V

 2. INSTALLATION

Receiving Measured Data through RS-232C Connection

Measured data can be received using RS-232C connection. Change the settings on
the hematology analyzer, then connect the hematology analyzer to the RS-232C
serial port of the Data Management Software PC. For details on changing settings
on the hematology analyzer, refer to the operator’s manual of the hematology
analyzer.

NOTE
Scattergrams and histograms cannot be transferred through RS-232C
connection.

1. Set the RS-232C format on the hematology analyzer as follows.

Output To (Format): PC
Auto Output: ON
Baud Rate: 19200 bps
Parity: None
Data bits: 8
Stop bits: 1

Setting Example on MEK-8222J/K Hematology Analyzer

Setting Example on MEK-7222J/K Hematology Analyzer

Operator's Manual QP-822V 2.11

2. INSTALLATION

2. Connect the Data Management Software PC to the hematology analyzer with

the RS-232C cable. Use the serial cross cable. Connect the cable to the RS-232C
port (serial port) 1 only. Other ports cannot be used.

3. Click [Enable RS-232C Connection] from [Configuration] menu in the DMS-Pro

window. When [Enable RS-232C Connection] is checked, the measured data
can be received from hematology analyzer through RS-232C.

To disconnect RS-232C connection, click [Enable RS-232C Connection] from

[Configuration] menu in the DMS-Pro window. When [Enable RS-232C Connection]
is not checked, the RS-232C connection is disconnected.

2.12 Operator’s Manual QP-822V

 2. INSTALLATION

Software Protection

The Data Management Software is protected.

The first time you start the Data Management Software, the Registration Dialog box
appears.

Contact your Nihon Kohden representative. Tell them the access code and they will
give you a registration code. Enter the registration code in the dialog box.

If the registration code is correct, the Data Management Software starts and this
Registration Dialog box does not appear again.

If you enter the wrong registration code, or leave it blank, the Data Management
Software does not start.

Operator's Manual QP-822V 2.13

 Section 3 Operation

Starting and Closing the Data Management Software ......................................................... 3.1

Starting the Data Management Software ................................................................... 3.1
Closing the Data Management Software ................................................................... 3.2
Checking Items Before and After Operation ........................................................................ 3.3
Checking Items Before Operation ............................................................................. 3.3
Checking Items After Operation ................................................................................ 3.3
Changing DMS-Pro Settings ................................................................................................ 3.4
[Save] Tab ................................................................................................................. 3.4
[Print] Tab .................................................................................................................. 3.5
[Units] Tab ................................................................................................................. 3.5
[Display] Tab ............................................................................................................. 3.5
[Quality Control] Tab .................................................................................................. 3.6
[Cell Count] Tab ......................................................................................................... 3.6
Selecting Flags for Pathological Data .................................................................................. 3.7
Receiving and Saving Measured Data from the Hematology Analyzer ................................ 3.8
Setting the Folder for Saving Measured Data ............................................................ 3.8
Receiving Currently Measured Data .......................................................................... 3.9
Receiving Previously Measured Data ...................................................................... 3.10
Receiving QC Data .................................................................................................. 3.11
Displaying Saved Measured Data ..................................................................................... 3.12
Displaying Measured Data of the Selected Date ..................................................... 3.13
Displaying Specified Data from the Search Result .................................................. 3.14
Printing Search Result .................................................................................. 3.16
Copying Measured Data to Clipboard ...................................................................... 3.17
Printing Measured Data ..................................................................................................... 3.18
Changing Printing Format ........................................................................................ 3.18
Viewing Print Image of Displayed Measured Data ................................................... 3.25
Printing Displayed Measured Data .......................................................................... 3.26
Editing Data ...................................................................................................................... 3.27
Editing Patient Information ...................................................................................... 3.27
Entering Cell Count Data ......................................................................................... 3.28
Displaying Subwindows ..................................................................................................... 3.30
Patient Information Subwindow ............................................................................... 3.30
Normal Range Subwindow ....................................................................................... 3.30

Operator's Manual QP-822V 3C.1

 Scattergram Zoom and Density Display Subwindow ............................................... 3.31
Converting QP-820V (.mek) Data to QP-822V Format ...................................................... 3.32
Quality Control .................................................................................................................. 3.33
General .................................................................................................................... 3.33
Changing Settings for Quality Control ..................................................................... 3.33
Changing Settings on the Other Settings Window ......................................... 3.33
Changing the Limits ...................................................................................... 3.34
Displaying the Graph ............................................................................................... 3.36
Displaying the Numeric Data ................................................................................... 3.38
Printing the QC Data ............................................................................................... 3.39
Printing the Numeric Data ............................................................................. 3.39
Printing the QC Graph ................................................................................... 3.40
Saving QC Data to be Used on Other Application ................................................... 3.41
Using Reagent Management .............................................................................................. 3.42
Starting and Closing the Reagent Manager ............................................................. 3.42
Adding Reagents and Operators ............................................................................. 3.44
Adding or Removing a Reagent ..................................................................... 3.44
Adding or Removing an Operator .................................................................. 3.46
Entering Data of a Reagent Replacement ................................................................ 3.47
Printing the Reagent Replacement Data .................................................................. 3.49
Printing the Latest Reagent Replacement Information .................................. 3.49
Printing the Replacement History of a Reagent ............................................. 3.50
Printing the Replacement History of All Reagents ......................................... 3.51
Database ........................................................................................................................... 3.52
Viewing Data in the Database Window .................................................................... 3.52
Deleting Data .......................................................................................................... 3.53
Backing Up the Database ........................................................................................ 3.54
Restoring the Backed Up Data ................................................................................ 3.55

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Starting and Closing the Data Management Software

NOTE
• Do not disconnect the USB cable between the Data Management
Software PC and the hematology analyzer when the Data Management
Software is running. It may cause the PC to shut down. If the PC shuts
down, restart it.
• Do not turn off the power or disconnect the power cord of the
hematology analyzer which is connected to the Data Management
Software when the Data Management Software is running. It may cause
the PC to shut down. If the PC shuts down, restart it.
• In the Windows Power properties, set standby to “Never” when the
Data Management Software is running. Otherwise it may cause the PC
to shut down. If the PC shuts down, restart it.
• Always close the Data Management Software before turning off the
connected hematology analyzer.

Starting the Data Check the following before starting the Data Management Software.
Management Software • The Data Management Software is installed in the PC.
• The hematology analyzer is connected to the PC.
• The hematology analyzer is turned on.

From the Windows [start] menu, click [Programs] → [MEK-

Utility-Tools] → [DMS-Pro].

Or double-click the DMS-Pro icon on the desktop.

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The Data Management Software opens.

USB mark

When the hematology analyzer is connected to the PC, the USB mark is displayed
on the DMS-Pro window. Two USB marks are displayed when two hematology
analyzers are connected.

NOTE
The USB mark might not be displayed if you connect the hematology
analyzer to the PC after the Data Management Software is started. In
this case, reconnect the USB cable.

Closing the Data Click [Exit] in the [File] menu or click [X] at the upper right of the DMS-Pro window.
Management Software

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Checking Items Before and After Operation

Checking Items Before Check the following items before operation to assure proper operation. If you find
Operation any problem, take proper measures referring to this manual. If the problem cannot
be solved, contact your Nihon Kohden distributor.

Item Description
PC, hematology analyzer and printer cables are connected
Connection
properly.
The hematology analyzer is turned on.
The PC is turned on.
Power on
Printer and other equipment are turned on.
The Data Management Software starts normally.
There is enough free space on the hard disk.
The printing is not faint.
Basic operation
Setting items are set properly.
Date and time settings are correct.

NOTE
Check that the date and time of the PC and hematology analyzer are
correct at the start of operation. Refer to the operator’s manual of the
hematology analyzer and PC.

Checking Items After Check the following items after operation to assure normal operation for next use.
Operation Item Description
Temporarily changed settings are changed back to the
Before shut down
previous settings.
Error confirmation Make sure no errors were found during use.
Power PC, hematology analyzer and printer are turned off.

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3. OPERATION

Changing DMS-Pro Settings

You can change settings for saving, printing and displaying data, and work list and
file management on the Data Management Software.

Click [Other] in the [Configuration] menu to open the Other Settings window.

[Save] Tab

Data save folder: Set the folder to save measured data received from the
hematology analyzer. Click [...] to select the folder to save
to.
Save as CSV file: Check this option to save the received measured data as
csv file for use in other applications.
Save as bitmap image: Check this option to save the histogram and scattergram as
bitmaps.
Histogram Y-axis : Select the type for vertical axis of histograms. For details,
refer to Section 3 of the hematology analyzer operator’s
manual.
CSV output format: Set the CSV output format.
V01-01: The format is compatible with QP-820V
V02-01: QP-822V format
(This is a new format with flag information)

Refer to “Setting the Folder for Saving Measured Data” in “Receiving and Saving
Measured Data from the Hematology Analyzer” section.

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[Print] Tab

Print immediately after receiving:

Check the box to print measured data immediately after receiving.
Paper size: Set the printing paper size.

[Units] Tab

Units: Select the type of units for parameters. Select CUSTOM to set your own unit
for each parameter.

[Display] Tab

Scattergram lines: Show or hide the area boundary line on the scattergram.

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3. OPERATION

[Quality Control] Tab

QC data save folder: Set the folder to save QC data received from the hematology
analyzer. Click [...] to select the folder to save to.
Lot: Enter the hematology control lot number.
_
Calculation mode: Select X-R or Levey-Jenning for the quality control method.
Reagent type: Select Cyan or Non Cyan for hemolysing reagent type.
Limits: Opens the QC Limits window for entering initial value and
limits.

The settings from “ID” to “Phone” are for laboratory use. If necessary, enter your
laboratory information.

[Cell Count] Tab

Keyboard shortcuts: Set keyboard shortcuts for each parameter in User-Measured

Data page of the Meausred Data window. You can select A to
Z, 0 to 9 or “not used”. For details, refer to “Entering Cell
Count Data” in “Editing Data” section.
Count limit: Set maximum number of counts (up to 1000).

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Selecting Flags for Pathological Data

When the received measurement data has flags which are set in Show flags window,
it is judged to be abnormal (pathological) and displayed in red on the View window.

NOTE
This setting must be set before receiving data from the hematology
analyzer. This setting are not applied to the data which was received
before this setting is changed.

1. Select [Indicate flag data] from the [Configuration] menu. The Show flags
window appears.

2. Check the boxes for flags to judge as normal or abnormal and click [OK].

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Receiving and Saving Measured Data from the Hematology

Analyzer

Setting the Folder for You can receive the data measured by the hematology analyzer and save it in the
Saving Measured Data Data Management Software PC. Before receiving data, a folder to save measured
data must be specified.

NOTE
It is recommended to regularly change the folder to save measured
data. Otherwise, the software runs slowly because of too much data in
one folder. Name the folder according to the date of measurement.

1. Create a folder on the PC for saving received data.

2. Click [Other] from the [Configuration] menu on the DMS-Pro window. The Other
Settings window appears.

3. Select the [Save] tab and click [...].

You can also type the folder name in the “Data save folder” text box.

4. Select the folder which you created in step 1 and click [OK].

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 3. OPERATION

5. Check that the selected folder path is displayed in “Data save folder” box, then
click [OK]. This folder is now set to receive the data.

6. Select the options.

Save as CSV file: Check this option to save the received measured data
as csv file for use in other applications.
Save as bitmap image: Check this option to save the histogram and
scattergram as bitmaps.
Histogram Y-axis : Select the type for vertical axis of histograms. For
details, refer to Section 3 of the hematology analyzer
operator’s manual.
CSV output format: Set the CSV output format.
V01-01: The format is compatible with QP-820V
V02-01: QP-822V format
(This is a new format with flag information)

Receiving Currently The Data Management Software receives the measured data when the hematology
Measured Data analyzer finishes measuring the sample. Received data is automatically saved in the
specified folder.

Before measurement, check the following items on the hematology analyzer.

• The hematology analyzer is connected to the PC with a USB cable.
• The Data Management Software is running.
• The USB mark is displayed in the status bar on the DMS-Pro window.
• The external device icon is displayed in the Windows taskbar.

To automatically send the measured data from the MEK-7222J/K hematology

analyzer to the Data Management Software, AUTO must be set for USB on the
MENU → SETTINGS → OUTPUT → AUTO OUTPUT screen. Refer to the MEK-
7222J/K hematology analyzer operator’s manual.

For the MEK-8222J/K hematology analyzers, the measured data is automatically

sent to the Data Management Software when the analyzer is connected.

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3. OPERATION

Measured data

Receive and display data

The measured data is automatically saved in the selected folder when it is received.
The file name is Seq# + ID + hematology analyzer model + unit No.mek. Seq# is a
seven digit number assigned by the hematology analyzer and there is an underbar
”_” between Seq# and ID.

NOTE
• A message is displayed when the measured data in one folder
exceeds 1000. In this case, change the saved data folder.
• A message is displayed when there is not enough free space in the
hard disk. Make sure there is enough free space in the hard disk.
• It is recommended to regularly change the folder to save measured
data. Otherwise, the software runs slowly because of too much data in
one folder. Name the folder according to the date of measurement.

Receiving Previously The Data Management Software can receive already measured data from the
Measured Data hematology analyzer and save it to the selected folder.

Measured data

Receive and display measured data

Send the measured data to the Data Management Software by operation on the
hematology analyzer. Refer to the operator’s manual of your hematology analyzer
for details on how to send the data.

<Example>
On the MEK-8222J/K hematology analyzer:
Press the [TRANSFER] key on the [DETAILS] screen, or press the [TRANSFER] key
on the [DAY] screen.

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 3. OPERATION

NOTE
• When two hematology analyzers are connected to the Data
Management Software, do not transfer the daily data from both
hematology analyzers at the same time. Transfer daily measured data
from only one hematology analyzer at a time.
• It is recommended to regularly change the folder to save measured
data. Otherwise, the software runs slowly because of too much data in
one folder. Name the folder according to the date of measurement.

Receiving QC Data The Data Management Software automatically receives QC data when QC
measurement is performed on the hematology analyzer. Create a folder for saving QC
data on the Other Settings window. Refer to “[Quality Control] Tab” in “Changing
DMS-Pro Settings” section. The received QC data is automatically saved in this
folder.

NOTE
If you need to save QC measured data every day, keep the Data
Management Software connected to the hematology analyzer.

QC Measured Data

Receive and display data

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3. OPERATION

Displaying Saved Measured Data

The measured data saved in the Data Management Software can be displayed by
doing either of the following.

By specifying date (View window) From search results

Open the measured data

For details on the Measured Data window, refer to “Measured Data Window” in
“Data Management Software Windows” in Section 1.

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 3. OPERATION

Displaying Measured Data The View window displays a list of received measured data of the selected date.
of the Selected Date
1. Click the [View] icon on the toolbar to open the View window.
View icon

2. Select the date in the date box to display the list of measured data for that date.

3. Select the measured data and click it.

Select either scattergram or

histogram to be displayed
The total number of data Page number “present page/total page”
for the selected date

Select the date

Change
displayed
page

When the measured data has same flags which Displays the list of all measured data for the
are set in the Show flags window, the data selected date. Click an individual data to
information is displayed in red. Refer to the display details.
“Selecting Flags for Pathological Data” section.

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3. OPERATION

Displaying Specified Data You can set search keyword(s) to display only the specific measured data from the
from the Search Result received data folder.

1. Click the [Search] icon on the toolbar or [Search] menu. The Search window
opens.

2. Specify the criteria and click [Search]. Uncheck all boxes to search all data in the
range specified in “Search Period”.

Search Period
All: Search all data
Last: Search from the specified month to today
Date Range: Search among the specified date range
Date: Search on the specified date
Today: Search today’s data

Patient data (Search criteria)

Name: Check the box and enter patient name
Department: Check the box and enter department
ID: Check the box and enter ID
Date of Birth: Check the box and enter date of birth
Age: Check the box and enter age

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 3. OPERATION

Pathology Data: Check the box to search data with flags which are set in the
Show flags window. Refer to the “Selecting Flags for
Pathological Data” section.

WBC flag, RBC flag and PLT flag

Select flags for RBC, WBC and platelet.
“AND” finds records which have all the selected flags.
“OR” finds records which have any of the selected flags.

3. Select data to display measured data from the list of search result and click
[Show selected samples].

NOTE
• When measured data is already displayed and another data is selected
in the search result list, the selected measured data is displayed over
the first displayed data. The measured data can only be displayed one
at a time.
• If the search results have over 1000 data, the [Thumbnails] cannot be
used.

Displays search result Displays measured data on

Select criteria to sort Prints search result
on the View window the Measured Data window
the search result list list

Closes the search

result window

Check the box to sort the search result Update search result
in descending order of the criteria selected
in the sort box.

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3. OPERATION

Printing Search Result

1. Click [Print] on the search result window. The Print window appears.

2. Enter print setting.

Available Items: Click items to add them to the “Items to Print” table.
Items to Print: The items in this table are printed. Set the width in pixels for the
selected item column. Use the up/down arrows on the right to
change the order.
To remove the item from the table, select the item and press Delete
key on the keyboard.
Margin: Set the printing margins in pixels. Usually, it is not necessary to
change this setting.
Title: Up to four titles can be printed. Enter the text in the “Title1” to
“Title4” box. Check the “Bold” box to print the titles in bold font.
Enter “&D” to print today’s date.
Enter “&T” to print the time when the [Preview] key is clicked.
Click [Clear] to clear all titles.
Print title: Check the box to print the titles.
Orientation: Select the paper orientation.
Font: Set the text font.
Preview: Displays the print image.
Close: Close the Print dialog box without printing.

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 3. OPERATION

3. Click [Preview] to check the printing image.

4. If the search result list preview is OK, click [Print] to print.

Copying Measured Data to You can copy numeric data and flag data of measurement results to other
Clipboard applications such as Microsoft® Excel spreadsheet software.

1. Display the data you want to copy on the DMS-Pro window.

2. Select [Copy] from the [Edit] menu.

3. Open the other application and paste the data.

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3. OPERATION

Printing Measured Data

The measured data can be printed with the Data Management Software. Before
printing, change the printing format.

Changing Printing Format 1. Click [Report Format] in the [Configuration] menu of the DMS-Pro window. The
Report Format window appears.

2. Change the print layout. Click the icons in the tool bar to select printing items.

1 to 10 12 13 14 15 16 17 18 19

Tool bar
20
21

2 8 3

4 5

7
11

10

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 3. OPERATION

No. Name Description

1 Patient information Show or hide patient information

2 Measurement parameters Show or hide measurement parameters

3 Flags Show or hide flags

4 Histograms Show or hide histograms

5 Scattergrams Show or hide scattergrams

6 Alarms Show or hide alarms

Show or hide the table of the cell count (data on the User-measured Data page
7 Count table
of the Measured Data window)

8 Normal range parameters Show or hide normal range settings

9 Free text Show or hide free text

Show or hide footer messages. Printing date and data file names are printed in
10 Footer messages
the footer area.
The image file specified in “Report image” box on the User-measured Data
11 Free image
page of the Measured Data window appears.
12 Show grid Show or hide grid
13 Fixed grid Align items to the grid lines
14 Grid interval Enter grid line interval
15 Show item information Show or hide item information (No. 21)
16 Scale Change the scale
17 Preview Display a print preview
18 Item setting Opens the Show Item Settings window for selecting items for printing format
19 Set default Set all items to the default settings
20 Header Texts set for headers on the Header page of the Show Item Settings window
Displays the information of the selected data.
X-axis and Y-axis position
21 Item information
Width and height
Text

• Items from 1 to 9 can be moved to a different position

by dragging it with the mouse.
• The size of an item can be changed. Click a corner of
the item and drag it with the mouse.
• The item name, position and size of the item on the
format are indicated in the Item Information table (No.
21). You can enter numbers and letters in the Item
Information table with the keyboard to specify the
item information.
• To remove the item from the print format, select the
item and press the Delete key on the keyboard.

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3. OPERATION

3. Click the [Item setting] key (No. 17) on the Report Format window to display the
Show Item Settings window for setting various items, such as header, patient
information.

Header page for setting header

To set text for header:

• Check “Text1” box to print a header. Enter header text in the [Text1] text box. To
set a second header, check the “Text2” box and enter text in the [Text2] text box.
• To change the position of header text on the print format, select “Left”, “Center”,
or “Right” from the [Text1 alignment] or [Text2 alignment] pull down box.
• To change the font of the header text, click [Text1 font] or [Text2 font] and select
the font.

To set logo for header:

• Check the “Logo Image” box to print a header image. Click [...] to choose the
image file for the header, or type the path to the image file. Select a file and click
[Open] to display the logo image file path.
• BMP or JPEG files can be used as a header image.

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 3. OPERATION

Patient page for selecting patient information items

• Select the check box of patient information items to be printed.

• Click [Select all] to select all patient information.
• Click [Clear all] to deselect all patient information.

You can change the font of the patient information text.

• Check the “Title bold” box to print the patient information titles in bold.
• Check the “Result bold” box to print the patient information in bold.
• To change the font, click [Font] and select the font.

Measurement page for selecting parameters

• To select parameters, check “Custom” in the “Template” area and select the
parameters to be printed.
• Click “8 param” in the “Template” area to print only CBC parameters (WBC, RBC,
HGB, HCT, MCV, MCH, MCHC,and PLT)

Operator's Manual QP-822V 3.21

3. OPERATION

• Click “22 param” in the “Template” area to print all parameters.

• Click [Select all] to select all parameters.
• Click [Clear all] to deselect all parameters.

You can change the font of the measurement information.

• Check the “Title bold” box to print the parameter names in bold.
• Check the “Result bold” box to print the measurement values in bold.
• To change the font, click [Font] and select the font.

Flag page for setting flags

• Select the flags to be printed.

• Click [Select all] to select all flags.
• Click [Clear all] to deselect all flags.
• To change the font of flag messages, click [Font] and select the font.

Histogram page for setting histogram

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 3. OPERATION

• Check the “RBC” box to print RBC histogram.

• Check the “PLT” box to print PLT histogram.
• Click [Select all] to print both histograms.
• Click [Clear all] to deselect both histograms.

Scattergram page for setting scattergram

• Check the “Scatter1” box to print the MAIN scattergram.

• Check the “Scatter2” box to print the NE-EO scattergram.
• Check the “Scatter3” box to print the MO-BA scattergram.
• Click [Select all] to select all scattergrams.
• Click [Clear all] to deselect all scattergrams.

Free Text page for setting free text

• Check the “Free Text1” to “Free Text5” box to add your own text. Enter text in the
text box.

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3. OPERATION

• To change the font of the free text, click [Font] and select the font for each text.
• Click [Select all] to select all free text.
• Click [Clear all] to deselect all free text.

Report Format Example

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 3. OPERATION

Viewing Print Image of Display the measured data you want to print and click [Preview] in the [File] menu.
Displayed Measured Data

Click [Print] to print the displayed data.

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3. OPERATION

Printing Displayed Display the measured data you want to print and click [Print] in the [File] menu.
Measured Data The displayed data is printed in the format you have set in the Report Format
window.

NOTE
• If a printer is not installed, Print and Preview cannot be selected.
• When a printer is changed, restart the Data Management Software.

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Editing Data

Editing Patient Information You can edit patient information of the measured data.

Editable Items
Date × Sample Type ×
ID 9 Rack Location ×
Name 9 Parameters ×
Date of Birth 9 Normal range ×
Age 9 Seq # ×
Sex 9 Analyzer Name ×
Department 9 Other numeric data ×
Physician 9
Operator × 9: Editable
Comments 9 × : Not editable

NOTE
Make sure not to mix up samples when you change the ID. Changing
the ID may cause mishandling of data.

1. Open the measured data you want to edit on the Measured Data window.

2. Click [Edit] in the [Edit] menu. This enables editing patient information.

3. Edit data.
NOTE
• Do not enter commas “,” .
• Only enter alphanumeric characters, spaces and colons. Other
symbols and double-byte characters are not acceptable.

Use these tabs to

Patient information
change the
area
displayed data

4. After editing, click [Edit] in the [Edit] menu to disable editing the patient
information.

NOTE
After editing one data, click [Edit] in the [Edit] menu before displaying
another measured data. Otherwise, the first edited data is lost.
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3. OPERATION

Entering Cell Count Data 1. Select [User-measured Data] tab on the Measured Data window to display the
window for entering cell count data.

2. Click [Edit] in the [Edit] menu to enable editing data.

3. Enter the cell count values with keyboard or with the Cell Count keys on the
User-measured Data window.

a. Enter the cell count data for each item in the MANUAL DIFFERENTIAL
and RBC tables with keyboard. Comments can be entered in the comment
boxes.

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 3. OPERATION

b. Enter the cell count data for each item in the MANUAL DIFFERENTIAL
and RBC tables with the Cell Count keys.
i) Check the “Cell Count” box. The keys in the Cell Count area becomes
pressable.

Key on the keyboard for the parameter.

When the R key is pressed, the Moc
count increases by 1. The key for
each parameter is assigned on the
Other Settings window. Refer to “[Cell
Count] Tab” in “Changing DMS-Pro
Settings” section.

Image file in this box is printed with

the measured data. Refer to “Changing
Printing Format” in “Printing Measured
Data” section.

ii) Press the key on the keyboard indicated under each item to add one
count. Everytime the key is pressed, the number increases by 1.

Or, click the key in the Cell Count area to add one count.

Enter the maximum number of counts in the [Count limit] box.

Comment cannot be entered when the “Cell Count” box is checked.

Uncheck the “Cell Count” box to enter a comment.

4. After editing, click [Edit] in the [Edit] menu to disable editing data.

NOTE
After editing one data, click [Edit] in the [Edit] menu before displaying
another measured data. Otherwise, the first edited data is lost.

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3. OPERATION

Displaying Subwindows

The following subwindows let you display all data on one window.

Patient Information The patient information can be displayed in the Patient Information subwindow.
Subwindow Click [Patient Information] in the toolbar or [Data Windows] menu.

Normal Range Subwindow The normal range used for measuring data displayed on the DMS-Pro window can
be displayed in the Normal Range subwindow. Click [Normal Range] in the toolbar
or [Data Windows] menu.

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Scattergram Zoom and Scattergrams can be magnified in and the density of the scattergram can be
Density Display displayed in the Scattergram Zoom & Density subwindow. Click [Scattergram Zoom
Subwindow & Density] in the toolbar or [Data Windows] menu.

Click the [ALL] tab to display all three scattergrams.

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Converting QP-820V (.mek) Data to QP-822V Format

Measured data of the QP-820V Data Management Software is saved as a .mek file
which cannot be read by the QP-822V Data Management Software. To use QP-820V
data, you must convert it to QP-822V format.

1. Display the QP-820V data in the Windows File Explorer.

2. Select [Convert MEK File To Database] from the [Utilities] menu. The Mek To
DB window opens.

3. Select the .mek file (QP-820V data) in the Windows File Explorer and drag and
drop it to the Mek To DB window.

4. Click [Convert] to convert the displayed data to QP-822V format. When data is
converted, a check mark appears next to the file name.

NOTE
Do not delete or move the .mek file after converting. If you delete or
move the .mek file, scattergrams cannot be displayed as an enlarged
graph.

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Quality Control

_
General On the Data Management Software, two programs, X-R and Levey & Jennings, can
be selected for quality control. Assay values can be used for upper and lower limits.
For details on the programs, refer to “Quality Control Method” in Section 6.

_
X-R Program
The hematology control is counted n times (n≥2) every day.

Levey & Jennings Program

The hematology control is counted once every day.

Changing Settings for Changing Settings on the Other Settings Window

Quality Control Before displaying quality control data, check the settings for quality control on the
Other Settings window. To open the Other Settings window, click [Other] from the
[Configuration] menu.

QC data save folder: Set the folder to save QC data received from the hematology
analyzer. Click [...] to select the folder to save to.
Lot: Enter the hematology control lot number.
NOTE
When the hematology control lot number changes, make sure to change
the “Lot” setting. Otherwise, the QC data will be mixed and the quality
control cannot be managed.

_
Calculation mode: Select X-R or Levey-Jenning for the quality control method.
Reagent type: Select Cyan or Non Cyan for hemolysing reagent type.
Limits: Opens the QC Limits window for entering initial value and
limits.

The settings from “ID” to “Phone” are for laboratory use. If necessary, enter your
laboratory information.

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3. OPERATION

Changing the Limits

_
You can change the initial value and the upper and lower limits of X and the initial
_
value and upper limit of R for the X-R graph. These limits can be changed manually,
automatically or if you have a file of the assay sheet of the hematology control, the
file can be loaded.

For Levey-Jenning, the mean, ±2 SD, ±3 SD and CV fo the quality control

measurement data are automatically calculated.

To open the QC Limits window for changing the limits, click [Limits] on the Other
Settings window or QC Graph window. (To open the QC Graph window, refer to the
“Displaying the Graph” section.)

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On the QC Limits window, enter the hematology control lot number, type of
hemolysing reagent (Cyan or Non Cyan), type of hematology conrtol (NORMAL,
HIGH or LOW), hematology analyzer model (MEK-8222 or MEK-7222) and name
(UNIT1 or UNIT2).

_
Manually Changing the Limits of X-R
_
Enter initial value and limit value of X-R with the keyboard. When a limit is not
entered, “0” is entered.

_
Automatically Changing the Limits of X-R
Check the “Auto calc limit” box on the QC Graph window. The limits are
automatically calculated from the QC measured data.

Loading File
If you have a CSV file of the assay sheet of the hematology control you are using,
you can enter the limits by loading the file. To acquire the CSV file, contact your
Nihon Kohden representative.

If you are measuring hematology control twice in Levey-Jennings method, you can
also load the CSV file of the assay sheet.

1. Click [Load]. The Open window opens.

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3. OPERATION

2. Select the CSV file of the assay sheet for the hematology control. The initial
values on the QC Limits window change.

Displaying the Graph A graph of quality control data received from the hematology analyzer can be
displayed.

1. Select [Quality Control] in the [Utilities] menu on the DMS-Pro window. The
Quality Control window opens.

2. Select the hematology analyzer connected to the Data Management Software in

the “Analyzer” box and enter the lot number of the hematology control in the
“Lot” box.

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Data without WBC 5 differential data or data with alarms OVER or LEVEL2 is
not appropriate for quality control data. Therefore, they are not registered or
displayed in this dialog box.

3. Select the data you want to display the graph for and click [Graph].

The QC Graph window appears.

When a small graph in the
lower part of the window is
double-clicked, the graph is Displays the values of each point on the Information of the
enlarged here enlarged graph. Click again to hide it. displayed data Click to open the
QC Limits window

Prints the enlarged

graph

Check the box to

calculate limits
automatically. Refer
to “Changing the
Limits” section.

Prints all graphs on

the lower part of the
window

On some printers,
graphs might not
be printed clearly.
Check this box to
improve
resolution.
Double click a small graph to enlarge Check the box and select the graph(s) in the
it on the upper part of the window lower part of the window you do not want to print

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3. OPERATION

Displaying the Numeric A list of numeric data of quality control data received from the hematology analyzer
Data can be displayed.

1. Select [Quality Control] in the [Utilities] menu on the DMS-Pro window. The
Quality Control window opens.

2. Select the hematology analyzer connected to the Data Management Software in

the “Analyzer” box and enter the lot number of the hematology control in the
“Lot” box.

Data without WBC 5 differential data or data with alarms OVER or LEVEL2 is
not appropriate for quality control data. Therefore, they are not registered or
displayed in this dialog box.

3. Select the data you want to display the graph for and click [Numeric Data].

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 3. OPERATION

The numeric data window appears.

_
When the QC method is X-R, there are 2 measured data for 1 QC data. The
number of samples displayed may be different than the number indicated on the
Quality Control window.

Displays the View window to display Displays the Measured Data window
scattergrams of the selected data to display the measurement result

Printing the QC Data Printing the Numeric Data

The displayed list of the QC data can be printed.

1. Display the list you want to print and click [Print]. The Print window opens.

2. Enter print settings and click [Preview]. The print image is displayed.

3. Click [Print] to print the data.

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3. OPERATION

Printing the QC Graph

The displayed graphs on the QC Graph window can be printed.

Enlarged graph

Small graph

To print the enlarged graph:

1. Select the graph to be enlarged from the small graphs on the lower part of the
QC Graph window.

2. Click [Print Chart].

To print all small graphs on the lower part of the window:

1. Click [Print Page].

To print only the desired small graphs:

1. Click the “Exclude from printing” check box.

2. Select the small graphs which are not to be printed from the small graphs on the
lower part of the screen.

3. Click [Print Page].

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Saving QC Data to be Used The quality control data of the Data Management Software can be saved in the DAT
on Other Application files so that the data can be used in other applications.

1. Display the data to be saved in DAT files on the Quality Control window.

2. Select the data from the window (check the check box) and click [Save QC data].
The data in the “NORMAL” box are saved as “NORMQC.DAT” file, the data in
the “HIGH” box are saved as “HIGHQC.DAT” file and the data in the “LOW”
box are saved as “LOW.DAT” file in the folder selected for “QC data save
folder” on the Quality Control page of the Other Settings window.

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3. OPERATION

Using Reagent Management

The reagent management on the hematology analyzer manages the quantity of the
reagents used on the hematology analyzer. When the reagent or waste reaches the
warning level set on the hematology analyzer, a warning window appears on the
hematology analyzer screen.

The reagent management on the Data Management Software manages the expiration
of the reagents used on the hematology analyzer and creates a replacement history.

NOTE
The reagent management data are not transferred between the
hematology analyzer and Data Management Software. These are
indipendent of each other. Therefore, when a reagent is replaced on the
hematology analyzer, the data of the replaced reagent must be entered
on the Reagent Manager on the Data Management Software.

Before using the Reagent Manager, the reagents and operators must be registered
to the Reagent Manager.

Starting and Closing the From the [start] menu, click [Programs] → [MEK_Utility_Tools] →
Reagent Manager [ReagentManager].

Or, double-click the ReagentManager icon on the desktop.

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 3. OPERATION

The Reagent Manager Login window opens.

To log in the Reagent Manager, enter your ID and password registered in the
Reagent Manager and select the hematology analyzer connected to the Data
Management Software, then click [Login]. The Manage Reagents window opens.

Registered reagents. Click reagent to display the

replacement history. The reagent name in red indicates
Selected
that the reagent is expired and needs to be replaced.
reagent

Prints current reagent

status

Prints all reagent

replacement history

Prints selected reagent

replacement history

Opens Replace window

Opens Reagents window

for adding or removing
reagents

Opens Operators window

for adding or removing
Shows the replacement history of the operators
selected reagent

To register a new reagent or operator, refer to the “Adding Reagents and Operators”
section.

To close the Reagent Manager window, click [X] in the upper right corner of the
Manage Reagents window.

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3. OPERATION

Adding Reagents and Adding or Removing a Reagent

Operators Up to 15 reagents can be added.

You must log in to the Manage Reagents window with the following ID and
Password.

ID: Celltac
Password: 8765

1. On the Login window, enter “Celltac” for ID and “8765” for Password and click
[Login]. The Manage Reagents window opens.

2. Click [Reagents] to open the Reagents window.

3. To add reagents:
i) Click [Add] to open the Add window.

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 3. OPERATION

ii) Enter the following data.

[REF] No.: Enter the reference number of the reagent
indicated on the reagent container.
Reagent: Enter the reagent name.
Usable days after opening: The number of days the reagent can be used.

The “Added” date is entered automatically.

iii) Click [OK]. The added reagent appears on the Reagents window.

To remove a reagent from the list:

i) Select the reagent to be removed.

ii) Click [Delete].

4. Click [Close] on the Reagents window to return to the Manage Reagents

window.

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3. OPERATION

Adding or Removing an Operator

Up to 10 operators can be added.

You must log in to the Manage Reagents window with the following ID and
Password.

ID: Celltac
Password: 8765

1. On the Login window, enter “Celltac” for ID and “8765” for Password and click
[Login]. The Manage Reagents window opens.

2. Click [Operators] to open the Operators window.

3. To add an operator:
i) Click [Add] to open the Add window.

ii) Enter the following data.

Operator ID: Enter the operator ID.
Operator name: Enter the operator name.
Password: Enter the password of the operator.

The “Added” date is entered automatically.

iii) Click [OK]. The added operator appears on the Operators window.

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 3. OPERATION

To remove an operator from the list:

i) Select the operator to be removed.

ii) Click [Delete].

4. Click [Close] on the Operators window to return to the Manage Reagents

window.

Entering Data of a Reagent On the Manage Reagents window, when a reagent is expired, the reagent name
Replacement appears in red. When the reagent is empty or the reagent name appears in red on the
Manage Reagents window, replace the reagent in the hematology analyzer and enter
the replacement information in the Manage Reagents window.

NOTE
The reagent management data are not transferred between the
hematology analyzer and Data Management Software. These are
indipendent of each other. Therefore, when a reagent is replaced in the
hematology analyzer, the data of the replaced reagent must be entered
in the Reagent Manager on the Data Management Software.

To enter reagent replacement information, open the Manage Reagents window by

entering the operator ID and password. When two hematology analyzers are
connected to the Data Management Software, enter the hematology analyzer name.

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3. OPERATION

When the operator ID and password are correct, the Manage Reagents window and
the Replace window open. If the Replace window does not open, click [Replace] on
the Manage Reagents window.

1. Click the key of the reagent which is replaced on the hematology analyzer.

2. Enter the “Lot No.” and “Expiration date” information. “REF No.” and
“Reagent” are already entered. “Replaced” date is automatically entered.

If the locally purchased bar code reader is connected to the Data Management
Software by USB, the reagent information can be entered by reading the bar
code on the reagent. For details on the bar code reader, contact your Nihon
Kohden representative.

3. Click [OK]. The entered data appears in the top row on the Manage Reagents
window. If the “REF No.” is changed, the data cannot be entered.

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 3. OPERATION

Printing the Reagent The following data can be printed.

Replacement Data • The latest reagent replacement information
• Replacement history of the selected reagent
• Replacement history of all reagents

Printing the Latest Reagent Replacement Information

1. Click [All] in “Current Status” area. The Print window opens.

2. Click [Print]. The latest replacement information of registered reagents is

printed.

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3. OPERATION

Printing the Replacement History of a Reagent

1. Click the reagent key for the replacement history you want to print.

2. Click [Individual] in “Replacement History” area. The Print window opens.

3. Click [Print]. The replacement history of the selected reagent is printed.

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 3. OPERATION

Printing the Replacement History of All Reagents

Click [All] in “Replacement History” area. The replacement history of all reagents is
printed.

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3. OPERATION

Database

The data can be backed up, restored and deleted in the Database window.

Viewing Data in the Click [Database] on the DMS-Pro window.

Database Window

The Database window appears.

Description of displayed items

Date: Date the measurement is performed on the hematology analyzer
Data: Total number of data for that date
Normal: Number of data with no flag and alarm
Pathology: Number of data which has the flags selected in the Show Flags
window. Refer to the “Selecting Flags for Pathological Data” section.
Scattergram: Number of data with scattergrams
Historgram: Number of data with histograms

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 3. OPERATION

Deleting Data You can delete data from the database.

To increase disk space, check the [Delete from database & disk] box to delete data.
If this check box is not checked, the disk space does not increase even though data
is deleted on the Database window.

Deleting normal data from the selected date

The data with no flag and alarm can be deleted from the selected date. If the normal
data has scattergrams or histograms, scattergram and histogram data is also deleted.

1. Select the date to delete from the list on the Database window.

2. Click [Delete Normal].

3. Check that the value in the Normal column of the selected date is changed to
“0”. If the normal data has scattergram or histogram, the value in the
Scattergram and Histogram columns are also changed to “0”.

Deleting pathological data

The data with flags which are selected in the Show Flags window is labeled as
pathological data and these data can be deleted from the selected date.

1. Select the date to delete from the list on the Database window.

2. Click [Delete Pathology].

3. Check that the value in the Pathology column of the selected date is changed to
“0”. If the pathological data has scattergram or histogram, the value in the
Scattergram and Histogram columns are also changed to “0”.

Deleting QC data
The QC data saved in the Data Management Software can be deleted.

1. Click [Delete QC]. A confirmation dialog box appears.

2. Click [YES]. All QC data is deleted.

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3. OPERATION

Backing Up the Database Selected data can be backed up. The backed up data can be restored again. When
upgrading the Data Management Software, use Data BackUp Tool by referring to
“Backing Up the Data Before Upgrading the Data Management Software” in Section
2.

1. Select the date to back up on the list on the Database window.

2. Click [Backup]. A dialog box to select the folder to back up appears.

3. Click [...] to select the folder to back up.

To create a sub folder, enter the sub folder name in the [Sub-folder] box.

4. Click [OK]. Database backup starts. When backing up the data is complete, the
following message box appears. Click [OK].

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Restoring the Backed Up You can restore data from the backup database.
Data
1. Click [Restore]. A dialog box to select the folder appears.

2. Select the folder which is created for backup database.

3. Click [OK]. The date of restorable data is displayed in the Restore DB window.

4. Check the box to select the date.

5. Click [OK]. Database restoration starts.

After completion, the following message box appears.

6. Click [OK]. The data is added to the Database window.

Operator's Manual QP-822V 3.55

 Section 4 Work Lists

Work List Measurement ...................................................................................................... 4.1

Work List ................................................................................................................... 4.1
Work List Operation Modes ....................................................................................... 4.1
Work List Measurement in Stand-alone Mode ..................................................................... 4.2
Measurement Flow in Bar Code Mode ....................................................................... 4.2
Measurement Flow in No Bar Code Mode ................................................................. 4.3
Using Patient List ...................................................................................................... 4.4
Displaying and Closing the Patient List ........................................................... 4.4
Adding a New Patient Information ................................................................... 4.4
Changing the Patient Information .................................................................... 4.5
Deleting Patient Information ............................................................................ 4.6
Printing Patient Information List ...................................................................... 4.6
Creating a Work List .................................................................................................. 4.8
Creating a Work List for Bar Code Mode ......................................................... 4.8
Creating a Work List for No Bar Code Mode .................................................. 4.10
Editing a Work List ........................................................................................ 4.13
Entering Work List Data After Measurement ................................................. 4.13
Printing a Work List ....................................................................................... 4.13
Sending a Work List to the Hematology Analyzer .................................................... 4.15
Work List Measurement in Network Path Mode ................................................................. 4.18
Measurement Flow .................................................................................................. 4.19
Setting the Network Path Mode ............................................................................... 4.20
Work List Measurement in Network Communication Mode ................................................ 4.21
Measurement Flow .................................................................................................. 4.21
Setting the Network Communication Mode .............................................................. 4.22
Bar Code Labels ................................................................................................................ 4.24
Using Bar Codes ..................................................................................................... 4.24
Changing Bar Code Print Settings ........................................................................... 4.25
Printing a Bar Code Label ....................................................................................... 4.26

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 4. WORK LISTS

Work List Measurement

Work List A work list is an instruction file for measuring samples, including patient information
such as measurement type, normal range, and patient name. The work list is
transferred from the Data Management Software (DMS) to the hematology analyzer
and used to control measurement.

Work List Operation Modes The work list has two operation modes: Bar code and No Bar Code.

Bar Code
The bar code reader (option) reads the bar code label on the sample tube to identify
the sample. Make bar code labels for all samples and attach them on the sample
tubes before measurement.
Bar code mode is further divided into 3 modes.
• Stand-alone mode
• Network path mode
• Network communication mode

No Bar Code
The sample is identified by its rack location. Measurement is quicker because there
is no need to make and attach bar code labels. However, you must be sure not to mix
up the samples.
This mode is further divided into 2 modes.
• Stand-alone mode
• Network path mode

Stand-alone Mode
The DMS creates a work list and sends it to the hematology analyzer. The
hematology analyzer performs measurement according to the work list and sends
the measured data to the DMS.

Network Path Mode

When the DMS receives a work list file “AutoWorklistData.csv” from other
application, it automatically transfers the work list to the hematology analyzer. The
hematology analyzer performs measurement according to the work list and sends
the measured data to the DMS. The DMS converts the measurement data into CSV
and BMP files.

Network Communication Mode

The DMS creates a work list when it receives an order from other application
through LAN and sends the work list to the hematology analyzer. The hematology
analyzer performs measurement according to the work list and sends the measured
data to the DMS.

Operator's Manual QP-822V 4.1

4. WORK LISTS

Work List Measurement in Stand-alone Mode

Measurement Flow in Bar Code Mode

DMS operation Hematology analyzer operation

1. Make a work list 1. Display the READY or WORK LIST

screen

2. Print bar code labels

3. Attach bar code labels to sample

tubes

4. Send the work list to the hematology 2. Receive the work list from the DMS
analyzer

3. Start measurement.

4. Complete one sample measurement

5. Receive the measured data from the 5. Send the measured data of one sample
hematology analyzer to the DMS

6. Complete the measurement of all

samples

* Hematology analyzer repeats steps 3 to

5 until all samples are measured

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 4. WORK LISTS

Measurement Flow in No Bar Code Mode

DMS operation Hematology analyzer operation

1. Make a work list 1. Display the READY or WORK LIST

screen

2. Send the work list to the hematology 2. Receive the work list from the DMS
analyzer

3. Start measurement

4. Complete one sample measurement

3. Receive the measured data from the 5. Send the measured data for one
hematology analyzer sample to the DMS

6. Complete the measurement of all

samples

* Hematology analyzer repeats steps 3 to

5 until all samples are measured

Operator's Manual QP-822V 4.3

4. WORK LISTS

Using Patient List Entering patient information in the patient list simplifies creating a work list. You do
not need to enter patient information every time you create a worklist.

Displaying and Closing the Patient List

Select [Patient List] from the [Utilities] menu on the DMS-Pro window. The Patient
List window appears.

The list order can be changed by changing the setting of [Sort by].

To close the Patient List window, click [Close] or [×] on the Patient List window.

Adding a New Patient Information

1. Click [New] on the Patient List window. The Patient List -New- dialog box
appears.

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 4. WORK LISTS

2. Enter each item and click [New].

NOTE
ID is the sample ID which is used for bar code labels. The IDs on the
Patient List window, Worklist window, hematology analyzer and sample
tube must be the same.

To enter Date of Birth using the keyboard, click the check box in the Date of
Birth box. Calender appears when the is clicked.

Changing the Patient Information

1. Click [Edit] on the Patient List window. The Patient List -Edit- dialog box
appears.

2. Change items and click [OK].

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4. WORK LISTS

Deleting Patient Information

1. Select the patient from the patient list and click [Delete]. A confirmation
message box appears.

To delete all patient information, click [Delete] while pressing the Ctrl key.

2. Click [OK]. The selected patient file is deleted from the patient list.

Printing Patient Information List

1. Click [Print] on the Patient List window. The Print dialog box appears.

2. Set necessary items.

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 4. WORK LISTS

Available Items: Click items to add them to the “Items to Print” table.
Items to Print: The items in this table are printed. Set the width in pixels for the
selected item column. Use the up/down arrows on the right to
change the order.
To remove the item from the table, select the item and press the
Delete key on the keyboard.
Margin: Set the printing margins in pixels. Usually, it is not necessary to
change this setting.
Title: Up to four titles can be printed. Enter the text in the “Title1” to
“Title4” box. Check the “Bold” box to print the titles in bold font.
Enter “&D” to print today’s date.
Enter “&T” to print the time when the [Preview] key is clicked.
Click [Clear] to clear all titles.
Print title: Check the box to print the titles.
Orientation: Select the paper orientation.
Font: Set the text font.
Preview: Displays the print image.
Close: Close the Print dialog box without printing.

3. Click [Preview]. The print image is displayed.

4. Click [Print] to print the data.

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4. WORK LISTS

Creating a Work List Creating a Work List for Bar Code Mode
1. Click [Work list] menu or [Work list] icon on the toolbar on the DMS-Pro
window. The Worklist window opens.

2. Click [Options] to display the settings window.

3. In the [Sample tube parameters] tab, select [Bar Code].

4. Click [OK] to return to the Worklist window.

5. Click [New]. The Worklist -New- dialog box opens.

6. Enter each item.

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 4. WORK LISTS

ID: Enter the sample ID. An ID must be entered to manage sample

data.
To bring up the data from the Patient List, enter ID or some of
the digits of the ID and click [Search] to display all ID with a
similar number. Then select from the searched list.
NOTE
ID is the sample ID which is used for bar code labels. The IDs on the
Patient List window, Worklist window, hematology analyzer and
sample tube must be the same.

Name: Enter the patient name.

Date of Birth: Enter the date of birth of the patient
GROUP1 GROUP2 Sex: Enter the gender of the patient
Parameters: Select measuring parameters, CBC or CBC + Diff.
Normal Range: Select the normal range group to be used for measurement on
the hematology analyzer.
For the MEK-7222 hematology analyzers, set “GROUP1” for
the first sample type and “GROUP2” for the second sample
type, and so on.
Department: Enter the name of the department.
Physician: Enter the name of the physician.
Comments: You can enter a comment if necessary.
GROUP5
7. Click [OK] when all items are entered. The Worklist window is displayed again
and the data is added to the work list.

To enter more data, repeat steps 5 to 7. Up to 500 data can be entered in the work
list.

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4. WORK LISTS

Creating a Work List for No Bar Code Mode

When creating a work list for closed mode measurement on the MEK-8222
hematology analyzer and the RACK ID is used, the work list file can be assigned
according to the rack table and rack position number. There are up to 9 rack IDs and
each rack has 50 positions. Up to 450 work list files can be created. When creating a
work list for manual mode measurement, up to 50 work list files can be created. In
this case, select “M” for the rack ID.

When creating a work list for MEK-7222 hematology analyzer, up to 50 work list files
can be created. Select “M” for the rack ID.

1. Click [Work list] menu or [Work list] icon on the toolbar on the DMS-Pro
window. The Worklist window opens.

2. Click [Options] to display the settings window.

3. In the [Sample tube parameters] tab, select [No Bar Code].

4. Click [OK] to return to the Worklist window.

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 4. WORK LISTS

5. Select the rack ID from 1 to 9 or M (Manual) from the [Rack ID] pull-down box.
50 data for each rack table (up to 9 rack tables) can be entered. Up to 450 data
for closed mode and 50 data for manual mode can be entered.

For MEK-7222 hematology analyzer, select “M” for [Rack ID].

6. Click [New]. The Rack window opens.

7. Click the rack position No. or enter it with the keyboard. Rack positions in gray
cannot be selected (i.e. work list file is already set for that position). When the
rack position is entered, the Worklist -New- dialog box opens.

No. 1 to 10
No. 11 to 20
No. 21 to 30
No. 31 to 40
No. 41 to 50

Set direction
Rack position number

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4. WORK LISTS

8. Enter each itme.

ID: Enter the sample ID. An ID must be entered to manage sample

data.
To bring up the data from the Patient List, enter ID or some of
the digits of the ID and click [Search] to display all ID with a
similar number. Then select from the searched list.
NOTE
ID is the sample ID which is used for bar code labels. The IDs on the
Patient List window, Worklist window, hematology analyzer and
sample tube must be the same.

Name: Enter the patient name.

Date of Birth: Enter the date of birth of the patient
GROUP1 GROUP2 Sex: Enter the gender of the patient
Parameters: Select measuring parameters, CBC or CBC + Diff.
Normal Range: Select the normal range group to be used for measurement on
the hematology analyzer.
For the MEK-7222 hematology analyzers, set “GROUP1” for
the first sample type and “GROUP2” for the second sample
type, and so on.
Department: Enter the name of the department.
Physician: Enter the name of the physician.
Comments: You can enter a comment if necessary.
GROUP5
9. Click [OK] when all items are entered. The Worklist window is displayed again
and the data is added to the work list.

To enter more data, repeat steps 5 to 8. Up to 450 data can be entered in the work list
when using rack ID and up to 50 data can be entered when not using rack ID.

4.12 Operator’s Manual QP-822V

 4. WORK LISTS

Editing a Work List

1. To edit a work list file which is already entered, select the file to be changed and
click [Edit]. The Worklist -Edit- dialog window opens.

2. Change necessary items.

3. Click [OK] to return to the Worklist window.

Entering Work List Data After Measurement

The following work list data can be entered after measurement.
ID, NAME, DATE OF BIRTH, AGE, SEX, DEPARTMENT, PHYSICIAN and
COMMENT can be entered after measurement.
(SAMPLE TYPE, NORMAL RANGE, RACK No., Seq#, PARAMETER, ANALYZER
NAME and OPERATOR cannot be changed or entered after measurement.)

Printing a Work List

1. Click [Print] on the Worklist window. The Print dialog box opens.

2. Set necessary items.

Operator's Manual QP-822V 4.13

4. WORK LISTS

Available Items: Click items to add them to the “Items to Print” table.
Items to Print: The items in this table are printed. Set the width in pixels for the
selected item column. Use the up/down arrows on the right to
change the order.
To remove the item from the table, select the item and press the
Delete key on the keyboard.
Margin: Set the printing margins in pixels. Usually, it is not necessary to
change this setting.
Title: Up to four titles can be printed. Enter the text in the “Title1” to
“Title4” box. Check the “Bold” box to print the titles in bold font.
Enter “&D” to print today’s date.
Enter “&T” to print the time when the [Preview] key is clicked.
Click [Clear] to clear all titles.
Print title: Check the box to print the titles.
Orientation: Select the paper orientation.
Font: Set the text font.
Preview: Displays the print image.
Close: Close the Print dialog box without printing.

3. Click [Preview]. The Print image is displayed.

4. Click [Print] to print the data.

4.14 Operator’s Manual QP-822V

 4. WORK LISTS

Sending a Work List to the 1. Click [Work list] menu or [Work list] icon on the toolbar on the DMS-Pro
Hematology Analyzer window. The Worklist window opens.

2. Click [Options] to display the settings window.

3. In Bar Code mode:

In the [Sample tube parameters] tab, select [Bar Code] and “Stand-alone”.

In No Bar Code mode:

In the [Sample tube parameters] tab, select [No Bar Code] and “Stand-alone”.
Also select the unit (Analyzer name) of the connected hematology analyzer.

Operator's Manual QP-822V 4.15

4. WORK LISTS

4. Click [OK] to return to the Worklist window.

5. Before sending the work list to the hematology analyzer, display the READY or
WORK LIST screen on the hematology analyzer. For details on the hematology
analyzer, refer to the hematology analyzer operator’s manual.

6. Send the work list to the hematology analyzer.

In Bar Code mode:
Click [Send to analyzer] on the Worklist window on the DMS. The work list is
sent to the hematology analyzer and a confirmation dialog box appears on the
hematology analyzer.

In No Bar Code mode:

i) Select the rack ID of the work list to be sent to the hematology analyzer on
the Worklist window.

ii) Click [Send to analyzer] on the Worklist window. The work list is sent to the
hematology analyzer and a confirmation dialog box appears on the
hematology analyzer.
iii) Repeat steps i) and ii) to send the work list of other rack IDs.

4.16 Operator’s Manual QP-822V

 4. WORK LISTS

7. Select [YES] on the dialog box to receive the work list data from the DMS on the
hematology analyzer.

When the work list is sent in No Bar Code mode, the confirmation dialog box
appears for each rack ID. Select [YES] each time the confirmation dialog box
appears.

Operator's Manual QP-822V 4.17

4. WORK LISTS

Work List Measurement in Network Path Mode

In Network Path mode, when the DMS receives a work list file
“AutoWorklistData.csv” from other application, it automatically transfers the work
list to the hematology analyzer. The hematology analyzer performs measurement
according to the work list and sends the measured data to the DMS. The DMS
converts the measurement data into CSV and BMP files.

In this mode, another application is required to make a work list file in the specified
folder on the DMS.

NOTE
• The work list must be saved with the file name “AutoWorklistData.csv”.
The work list cannot be automatically read from the work list file if the
file name is incorrect. (Capital letters and small letters of the file name
must be correct.)
• The DMS deletes work list from the DMS when the work list is
transferred to the hematology analyzer.
• Up to 500 data can be registered on the work list.
• Do not register the data of duplicate IDs on the work list.
• Change the display screen on the hematology analyzer to the READY
screen or WORK LIST screen before sending the work list file from the
other application to the DMS. The hematology analyzer must be ready
to receive the work list because the DMS automatically transfers the
work list to the indicated hematology analyzer by USB when it reads
the work list.
• When the hematology analyzer receives the work list, a confirmation
dialog box appears asking whether or not to receive the work list from
the DMS. Click [YES] to receive the work list.
In No Bar Code mode, the confirmation dialog box appears for each
rack ID. If there are work list files for 9 rack IDs, the confirmation
dialog box appears nine times. Select [YES] each time the
confirmation dialog box appears.
• If for any reason the work list is not sent to the hematology analyzer
automatically, display the work list on the Worklist window and click
[Send to analyzer]. Refer to step 6 in the “Sending a Work List to the
Hematology Analyzer” section.

When the DMS has received the measured data from the hematology analyzer, the
measured data is saved in the folder set for “Data save folder” on the Save page of
the Other Settings window. The other application must read the measured data from
this folder.

4.18 Operator’s Manual QP-822V

 4. WORK LISTS

Measurement Flow
Other application (server) DMS operation Hematology analyzer operation

1. Make a work list and set it in 1. Read a work list 1. Display the READY or WORK
the specified folder (AutoWorklistData.csv) LIST screen

2. Send the work list to the 2. Receive the work list from the
hematology analyzer DMS

3. Start measurement

4. Complete one sample

measurement

3. Receive the measured data 5. Send the measured data of one

from the hematology analyzer sample to the DMS

2. Read measurement data 4. Make the measurement data 6. Complete the measurement of
(*.csv, *bmp) all samples

* In Bar Code mode, attach the bar * The hematology analyzer repeats
code label to the sample tubes. steps 3 to 5 until all samples are
measured.

Operator's Manual QP-822V 4.19

4. WORK LISTS

Setting the Network Path 1. Click [Work list] menu or [Work list] icon on the toolbar on the DMS-Pro
Mode window. The Worklist window opens.

2. Click [Options] to display the settings window.

3. In Bar Code mode:

In the [Sample tube parameters] tab, select [Bar Code] and “Network folder”.
Enter the folder for receiving the “AutoWorklistData.csv” work list file from
another application in [Watch path] box.

In No Bar Code mode:

In the [Sample tube parameters] tab, select [No Bar Code] and “Network folder”.
Enter the folder for receiving the “AutoWorklistData.csv” work list file from
another application in [Watch path] box. Also select the unit (Analyzer name) of
the connected hematology analyzer.

4. Click [OK] to return to the Worklist window.

4.20 Operator’s Manual QP-822V
 4. WORK LISTS

Work List Measurement in Network Communication Mode

In Network Communication mode, the DMS creates a work list when it receives an
order from other application through LAN and sends the work list to the
hematology analyzer. The hematology analyzer performs measurement according to
the work list and sends the measured data to the DMS.

This mode uses bar codes. Attach the bar code labels to the sample tubes.

Measurement Flow

Other application (server) DMS operation Hematology analyzer operation

LAN
1. Send an order list 1. Receive the order list from the 1. Display the READY or WORK
server software LIST screen

2. Send the work list to the 2. Receive the work list from the
hematology analyzer DMS

3. Start measurement

4. Complete one sample

measurement

3. Receive the measured data 5. Send the measured data of one

and make CSV and BMP files sample to the DMS

LAN

2. Receive the measurement data 4. Send the measurement data 6. Complete the measurement of
all samples

* The hematology analyzer repeats

steps 3 to 5 until all samples are
measured.

Operator's Manual QP-822V 4.21

4. WORK LISTS

Setting the Network 1. Click [Work list] menu or [Work list] icon on the toolbar on the DMS-Pro
Communication Mode window. The Worklist window opens.

2. Click [Options] to display the settings window.

3. In the [Sample tube parameters] tab, select [Bar Code] and “Network
communication (TCP/IP)”. Set the communication settings.

Server: Enter machine name or IP address of the

communication destination.
Send measured data automatically: Select “On” to automatically send the
measured data to another application when
the DMS receives data from the
hematology analyzer.
If “Off” is set, the measured data is not
sent to the other application. To send the
measured data, click [Send to network] on
the Worklist window.

4.22 Operator’s Manual QP-822V

 4. WORK LISTS

Ports: Set the port number for receiving order

information and sending measurement data. (If
there is a firewall, the router setting may need
to be changed. Ask your administrator)
Retry: Set the number of retry attempts, retry interval
and timeout time.

NOTE
If these settings do not match the server settings, communication is not
possible.

4. Click [OK] to return to the Worklist window.

Operator's Manual QP-822V 4.23

4. WORK LISTS

Bar Code Labels

Using Bar Codes When using the optional bar code reader on the hematology analyzer, the bar code
label of the sample can be read by the bar code reader and this code is entered as
the sample ID.

NOTE
• Up to 13 digits can be entered for the ID. If the bar code has more than
13 digits, the ID cannot be entered.
• When the bar code has less than 13 digits, the ID is aligned to the
right. This is the same in the hematology analyzer and DMS.
• When CODABAR (NW-7) is used for the bar code type, a letter from “a”,
“b”, “c” and “d” is assigned to the beginning and end of the ID. When
there are more than 13 digits in the ID because of these start/stop
characters or when you do not want these letters to be included in the
sample ID, change the bar code setting on the hematology analyzer so
that these letters will not be included in the sample ID. Refer to the
hematology analyzer operator’s manual.
• When using the ITF bar code type, IDs may be frequently misread by
the bar code reader when compared to the other types of bar codes,
especially when the printing quality of the label is poor. Be careful not
to mix up samples when using ITF bar codes.
NB
WB
A bar code consists of narrow bars (NB), wide bars (WB), narrow spaces (NS) and
wide spaces (WS). The width of the WB and WS depends on the width of the NB.
The ratio between NB and WB is NB:WB = NS:WS = 1:2 to 1.3. Usually, it is 1:2.5.

For the bar code to be read properly by the bar code reader, attach the bar code
WS
NS label to the sample tube checking the following points. (Refer to the illustration
below.)
• The bar code label length must be within 60 mm.
• NB must be wider than 0.125 mm.
• The bar code width must be 35 mm.
• The left and right margins must be the same size and 10 times larger than NB.

bar code label length

bar code width

margin margin

start character data check digit stop character

4.24 Operator’s Manual QP-822V

 4. WORK LISTS

If the bar code cannot be read properly by the bar code reader, check the following
points.
• Bar code is dirty or damaged
• Margin on the bar code is too small
• Bar code print is faint
• Bar code is printed in silver or is covered by laminate film
• The printing quality of the bar code is poor (The printing quality is poor especially
when printed on a dot printer or ink jet printer. When printing on such a printer,
NB must be as wide as possible. If the bar code type is JAN or CODE128, code
may not be read properly.)
• The appropriate bar code type or check digit type is not set on the bar code
reader.

Changing Bar Code Print 1. Click [Options] on the Worklist window to display the setting window.
Settings

2. Click the [Print bar code label] tab.

3. Change necessary settings.

Bar code label printer: Select the printer for printing bar code labels.
Bar code for ID: Select the bar code type.
Bar code output port: When using TM-L90 (WA-820V) printer only.
Select the port to which the TM-L90 (WA-820V)
printer is connected.
Bar code printing darkness: When using TM-L90 (WA-820V) printer only.
Select the printing darkness.
Bar code label width: When using P-touch printer only.
Select the paper width.

4. Click [OK] to close the setting window.

Operator's Manual QP-822V 4.25

4. WORK LISTS

Printing a Bar Code Label 1. On the Worklist window, select the data for the bar code label to be printed.

To select consecutive data, click the first data, press and hold Shift key and
press the ↓ key on the keyboard.

To select more than one data at random, click the first data, press and hold the
Ctrl key on the keyboard and click all other desired data.

2. Click [Bar code]. The confirmation message box is displayed.

3. Click [Yes] to print the bar code label(s).

4.26 Operator’s Manual QP-822V

 Section 5 Troubleshooting

Operator's Manual QP-822V 5C.1

 5. TROUBLESHOOTING

Problem Countermeasure
Printer may be disconnected or set incorrectly.
Connect and set the printer correctly, referring to the
No printing. operator’s manual of the printer. Close the Data
Management Software before changing the Windows
printer settings.
Change the settings again.
Settings on the Data
Management Software The setting file may be lost. Change the settings
change automatically. again. If this does not solve the problem, reinstall the
Data Management Software.
Check the PC status. The Data Management Software
cannot operate in suspend mode (power option).
The Data Management
Restart the PC after checking the setting of the PC.
Software stops operating
The Data Management Software may not operate
during use.
correctly when other applications are also open.
Restart the PC after closing other applications.
The “Registration code
The Data Management Software requires registration
required” message is
code. Tell your Nihon Kohden representative the
displayed when the Data
access code that is displayed. They will send you a
Management Software is
registration code.
started.
Measurement results are
Correctly set the communication configuration with
not sent to the host
host (LIS).
(LIS).

Operator's Manual QP-822V 5.1

 Section 6 Reference

Printers ................................................................................................................................ 6.1

Files Created and Managed by the Data Management Software ......................................... 6.1
Work List File Format .......................................................................................................... 6.3
Operation of the Data Management Software and Hematology Analyzer with LIS ............... 6.4
When the Data Management Software is Directly Connected to the LIS ................... 6.4
Procedure in Data Communication between LIS, Data Management Software
and Hematology Analyzer ............................................................................... 6.5
When the Data Management Software is Connected to the LIS through a Gateway
Software .................................................................................................................... 6.7
Procedure in Data Communication between Gateway, Data Management
Software and Hematology Analyzer ................................................................ 6.8
Quality Control Method ...................................................................................................... 6.10
_
X-R Program ........................................................................................................... 6.10
Levey & Jennings Program ..................................................................................... 6.15

Operator's Manual QP-822V 6C.1

 6. REFERENCE

Printers

For printing measured data

Use color printers which can be connected to a PC (bubblejet, inkjet and laser
printer).

For printing bar code labels

WA-820V printer, equivalent to TM-L90 (manufactured by Seiko-Epson) is available
from Nihon Kohden. Prints on thermal roll paper.
NOTE
Connect the printer to RS-232C port 1 on the PC when connecting it
through RS-232C.

P-touch 1500pc (manufactured by Brother International). Prints on laminated tape.

NOTE
Refer to the P-touch printer manual for connecting the P-touch printer to
the PC.

Connecting Printers
A printer for bar code labels and a different printer for measured data can be
connected to the PC at the same time. The WA-820V printer (TM-L90 by Seiko
Epson equivalent) must be connected to the serial port, but a locally purchased
printer can be connected to the USB (or parallel) port. The P-touch printer for bar
code label is connected to the USB port.

Files Created and Managed by the Data Management Software

The following files are created and managed by the Data Management Software.

Measured Data Files:

Files with “*.mek”,”*.csv”, “*.bmp” extensions are created. File name is
#SEQ+ID+hematology analyzer model+analyzer name. The Data Management
Software uses “*.mek” file. “*.csv” and “*.bmp” files are for use in other
applications.

AutoWorklistData.csv:
Used in file trigger mode. This is the work list to be automatically sent to the
hematology analyzer. The file name cannot be changed.

Operator's Manual QP-822V 6.1

6. REFERENCE

BMP Files
These are bitmap image files (.bmp) for scattergrams and histograms of measured
data. These image files can be used in windows applications, such as Microsoft
Word or Excel.

First Scattergram (Size/Complexity)

File name: [#SEQ]_[ID]_[hematology analyzer model][unit No.]_s1.bmp
File format: 24 bit true color
Resolution: 128 × 128 dots
File size: 49,206 Bytes

Second Scattergram (Size/Granularity)

File name: [#SEQ]_[ID]_[hematology analyzer model][unit No.]_s2.bmp
File format: 24 Bit true color
Resolution: 128 × 128 dots
File size: 49,206 Bytes

Third Scattergram (Size/Granularity)

File name: [#SEQ]_[ID]_[hematology analyzer model][unit No.]_s3.bmp
File format: 24 Bit true color
Resolution: 128 × 128 dots
File size: 49,206 Bytes

RBC Histogram
File name: [#SEQ]_[ID]_[hematology analyzer model][unit No.]_h1.bmp
File format: 24 Bit true color
Resolution: 129 × 74 dots
File size: 29,154 Bytes

PLT Histogram
File name: [#SEQ]_[ID]_[hematology analyzer model][unit No.]_h2.bmp
File format: 24 Bit true color
Resolution: 129 × 74 dots
File size: 29,154 Bytes

6.2 Operator’s Manual QP-822V

 6. REFERENCE

Work List File Format

This is the work list file format used by the Data Management Software. Create the
work list in this format with the file name “AutoWorklistData.csv” when you use the
work list in Network path mode.

The work list file is created from various records. The format for a record is as
follows.
Item No. Item Name Class Max. Data Length Data Contents
The record No. increment from the first sample. Up to
1 No. N 3
three digits.
Do not enter data. “*” mark is assigned to indicated that
2 flag A 1
the sample is measured on the hematology analyzer.
3 ID A 13 Patient ID No. (ASCII within 13 digits)
4 NAME A 26 Patient name (ASCII within 26 characters)
5 DATE OF BIRTH N 8 Patient date of birth. Within 8 digits (YYYYMMDD)
Age of patient. Within 3 digits. (no zero suppression
6 AGE N 3
function)
Patient sex. “MALE” (ASCII 4 figures) for male,
7 SEX A 6
“FEMALE” (ASCII 6 figures) for female.
Measuring parameters
8 PARAMETERS A 10 Measuring only CBC: “CBC” (ASCII 3 figures)
Measuring CBC + Diff: “CBC + Diff” (ASCII 10 figures)
Normal range table used in measurement
When GROUP 1: “GROUP1”
NORMAL When GROUP 2: “GROUP 2”
9 A 6
RANGE When GROUP 3: “GROUP 3”
When GROUP 4: “GROUP 4”
When GROUP 5: “GROUP 5”
10 DEPARTMENT A 13 Department of patient. (ASCII within 13 characters)
11 PHYSICIAN A 26 Physician of patient. (ASCII within 26 characters)
12 COMMENTS A 128 Comments for patient. (ASCII within 128 characters)
When Rack no. is 1 and Rack position is 1, the rack
RACK
13 N 3 location is 101. In the manual mode, the rack location is
LOCATION
displayed as M01 to M50.

Class
A: ASCII (0x20 to 0x7F, except control code)
N: ASCII (0x30 to 0x39, only numeric characters)

• Each item is divided by a comma (, 0x2c) as a delimiter.

• Item no. 3 ID, item no.8 PARAMETERS and item no.9 NORMAL RANGE must always be set. Other items can be omitted,
but must be divided by commas (, 0x2c) even when you omit items.
• Divide each record by linefeed code (0x0D, 0x0A)

<Bar Code example>

1,,9784894710825,Shinji Takada,19661229,19,MALE,CBC + Diff,GROUP1, Dermatology,Green,ANEMIA OF UNKNOWN ORIGIN
RESULTS<0x0D><0x0A>
2,,1923055057005,Teppei Uesugi,,5,MALE,CBC + Diff,GROUP1,Surgery, Duke, <0x0D><0x0A>
3,,9784844312734,Katuhiko Nakamura,,0,MALE,CBC + Diff,GROUP2,Internal Medicine, Green,<0x0D><0x0A>

<No Bar Code example>

1,,9784894710825,Shinji Takada,19861229,19,MALE,CBC + Diff,GROUP1, Dermatology,Green,,101,<0x0D><0x0A>
Operator's Manual QP-822V 6.3
6. REFERENCE

Operation of the Data Management Software and Hematology

Analyzer with LIS

The LIS is connected to the Data Management Software by LAN and the Data
Management Software is connected to the hematology analyzer by USB. There are
2 types of operation of LIS and the Data Management Software according to the LIS
operating environment.

• The Data Management Software is directly connected to the LIS

• The Data Management Software is connected to the LIS through gateway
software

When the Data This operation is used when the Data Management Software manages the measured
Management Software is data of the hematology analyzer.
Directly Connected to the
LIS The measurement order is sent from the LIS to the Data Management Software. The
Data Management Software manages all received data from LIS as an order list. The
order list is converted into a work list and transferred from the Data Management
Software to the hematology analyzer. The work lists are automatically transferred
from the Data Management Software to the hematology analyzer, but the work list
must be manually received by the hematology analyzer. (The confirmation dialog
box appears on the hematology analyzer when it receives a work list).

The measurement is performed on the hematology analyzer according to the work

list and the measured data is automatically transferred to the Data Management
Software. The received measured data is saved to the hard disk of the Data
Management Software PC. The measured data is sent manually from the Data
Management Software to the LIS.

Data Flow between LIS, Data Management Software and Hematology Analyzer

Order Work List

Measured Data
based on the order Measured Data

LIS Data Hematology Analyzer

Management Software

6.4 Operator’s Manual QP-822V

 6. REFERENCE

Procedure in Data Communication between LIS, Data Management

Software and Hematology Analyzer
The MEK-8222J/K hematology analyzer is used as an example.

The following settings must be checked before operation.

Data Management Software: [Send Measured Data Automatically] on the LAN
Settings window is set to OFF
MEK-8222J/K: [CONFIRM BEFORE RECEIVING] on MENU-
SETTINGS-WORK LIST SETTINGS screen is set to
ON

1. LIS
An order is sent from the LIS to the Data Management Software. You can add,
delete and update the order. The additional order is registered to the order list
on the Data Management Software. You can delete or update the added orders.
You cannot delete or update orders when the order list is already sent from the
Data Management Software as a work list to the hematology analyzer.

2. Data Management Software

The order list is updated when the Data Management Software receives orders
from the LIS. The Data Management Software converts the orders which are
not yet measured into a work list. The work list is sent to the MEK-8222. The
work list with the same contents is transferred only once. All these operations
are performed automatically.

3. MEK-8222
Set the rack with the samples to be measured on the MEK-8222. Display the
READY screen and select “SET FOR EACH SAMPLE” for [PARAMETERS] on
the READY screen.

4. MEK-8222
The Data Management Software transfers the work list to the MEK-8222 every
time it receives orders and the order list is updated. In each case, the
confirmation dialog box for receiving work list appears on MEK-8222. Press
[YES] in the dialog box to overwrite the current work list with the received work
list.
NOTE
MEK-8222 can receive work list only on the READY screen or the
WORK LIST screen.

5. MEK-8222
Perform work list measurement. The MEK-8222 reads the bar code label on the
sample tube and registers it as an ID. Measurement is performed according to
the work list. The measured data is automatically sent to the Data Management
Software after each measurement. The MEK-8222 cannot measure samples
which have no bar code label or an ID which does not exist on the work list.

Operator's Manual QP-822V 6.5

6. REFERENCE

6. Data Management Software

The measured data received from the MEK-8222 is automatically saved. The
measured data is checked with the order in the order list using the ID as a key.

7. MEK-8222
When the work list measurement is complete, the READY screen is displayed
showing the measurement condition of each sample by color.
Blue: Successfully measured
Red: Alarm occurred during measurement
White: Not measured
Do not remove the samples of white rack number. Remove only the samples of
red or blue rack number. The white color of the rack number means that the
order for this sample has not yet come, or this sample has no bar code label or
the bar code is incorrect. Check the bar code label of this sample or wait for the
order for this sample to come.

8. MEK-8222
The Data Management Software transfers the work list when it receives an
additional order from the LIS. Press [YES] on the work list receiving
confirmation dialog box on MEK-8222 to overwrite work lists. When there are
unmeasured samples, measurement is performed after updating the work list and
the procedure is repeated from step 3.
Repeat steps 3 to 8 until all samples are measured.

9. Data Management Software

Check the order list in the Worklist window after receiving all measured data.
All orders are processed when “MEK-8222” is displayed in the Measured
column. If the Measured column is blank, it may mean that there was no sample
for that order on the MEK-8222.

10. Data Management Software

The measured data is manually transferred from the Data Management Software
to the LIS. The measured data is not automatically transferred.

6.6 Operator’s Manual QP-822V

 6. REFERENCE

When the Data This operation is used when gateway software manages measured data of more than
Management Software is one hematology analyzer in the network.
Connected to the LIS
through a Gateway The order is sent from the LIS to the gateway software. The gateway software sorts
Software each order to each hematology analyzer on which the measurement is to be
performed. The hematology analyzer performs measurement according to the
received order. The measured result is sent and managed in the gateway software.

There is no need to operate the Data Management Software when it is connected

through the gateway software because the receiving and sending data between the
hematology analyzer and LIS is processed automatically.

Basic concept of LIS connection through gateway software

Network

Gateway
Software

HOST(LIS)

Another
Device

Hematology Analyzer (UNIT 1)

Data Management Software

Another
Device

Hematology Analyzer (UNIT 2)

Data Flow between Gateway, Data Management Software and Hematology Analyzer

Order Work List

Gateway
Software
Measured Data
based on orders Measured Data
LIS
Data Management Software Hematology Analyzer

Operator's Manual QP-822V 6.7

6. REFERENCE

Procedure in Data Communication between Gateway, Data

Management Software and Hematology Analyzer
The MEK-8222J/K hematology analyzer is used as an example.

The following settings must be checked before operation.

Data Management Software: [Send Measured Data Automatically] on the LAN
Settings window is set to ON
MEK-8222J/K: [CONFIRM BEFORE RECEIVING] on MENU-
SETTINGS-WORK LIST SETTINGS screen is set to
OFF

1. Gateway
An order is sent from the gateway to the Data Management Software. You
can add, delete and update the order. The additional order is registered to
the order list on the Data Management Software. You can delete or update
the added orders. You cannot delete or update orders when the order list is
already sent from the Data Management Software as a work list to the
hematology analyzer.

2. Data Management Software

The order list is updated when the Data Management Software receives
orders from the gateway. The Data Management Software converts the
orders which are not yet measured into a work list. The work list is sent to
the MEK-8222. The work list with the same contents is transferred only
once. All these operations are performed automatically.

3. MEK-8222
Set the rack with the samples to be measured on the MEK-8222. Display the
READY screen and select “SET FOR EACH SAMPLE” for [PARAMETERS]
on the READY screen.

4. MEK-8222
The Data Management Software transfers the work list to the MEK-8222
every time it receives orders and the order list is updated. The current work
list on the MEK-8222 is automatically overwritten with the received work list.
NOTE
MEK-8222 can receive work list only on the READY screen or the
WORK LIST screen.

5. MEK-8222
Perform work list measurement. The MEK-8222 reads the bar code label on
the sample tube and registers it as an ID. Measurement is performed
according to the work list. The measured data is automatically sent to the
Data Management Software after each measurement. The MEK-8222 cannot
measure samples which have no bar code label or an ID which does not exist
on the work list.

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 6. REFERENCE

6. Data Management Software

The measured data received from the MEK-8222 is automatically saved. The
measured data is checked with the order in the order list using the ID as a key.

7. MEK-8222
When the work list measurement is complete, the READY screen is displayed
showing the measurement condition of each sample by color.
Blue: Successfully measured
Red: Alarm occurred during measurement
White: Not measured
Do not remove the samples of white rack number. Remove only the samples of
red or blue rack number. The white color of the rack number means that the
order for this sample has not yet come, or this sample has no bar code label or
the bar code is incorrect. Check the bar code label of this sample or wait for the
order for this sample to come.

8. MEK-8222
The Data Management Software transfers the work list when it receives an
additional order from the gateway. The work list on the MEK-8222 is
overwritten with the new work list. When there are unmeasured samples,
measurement is performed after updating the work list and the procedure is
repeated from step 3.
Repeat steps 3 to 8 until all samples are measured.

9. Data Management Software

Check the order list in the Worklist window after receiving all measured data.

Order Status Analyzer 1 (or 2) Measured

Status
column Status column column
Order received on
Ready Blank Blank
DMS from gateway
SEND-OK
Order (work list) sent (If SEND-NG is
from DMS to Ready displayed, the order is Blank
hematology analyzer not received on
hematology analyzer)
Order being measured
on hematology Ready Measuring Blank
analyzer
Measured data sent
from hematology Ready Blank MEK-8222
analyzer to DMS
Measured data sent
Blank Blank MEK-8222
from DMS to gateway

NOTE
The data on the Data Management Software is not automatically
deleted when the measured data is sent to the gateway. Periodically
check and delete data.

10. Gateway
Check that the measured data is properly received from the Data Management
Software.

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6. REFERENCE

Quality Control Method

Quality control refers to the precision, accuracy and reproducibility on the

hematology analyzer. Usually graphs are plotted with values calculated from the
sample data to statistically manage the quality control. On the Data Management
_
Software, two programs, X-R and Levey & Jennings, can be used for quality control.

_
In the X-R method, hematology control is counted n times (n≥2) every day and daily
_
X (mean values of the first and second counting of the same hematology control
sample) and R (difference between the values of the first and second counting of
the same hematology control sample) are calculated to manage the quality control1).
_
Levey & Jennings used the X-R method clinically, and counted the hematology
_
control twice every day, plotted the X and R graphs and checked if these plots are
within the appropriate range2). However, this method was tedious. Counting the
hematology control once every day was suggested by Henry & Segalov and today
this method is known as Levey & Jennings3).

References
1) Shewhart, W. A., Economic Control of Quality of the Manufactured Product,
Van Nostrand, New York, NY, 1931.
2) Levey, S., & Jennings, E.R., The use of control charts in the clinical laboratories.
Am. J. Clin. Pathol. 20, 1059-1066 (1950).
3) Henry, R. J., & Segalove, M., The running of standards in clinical chemistry and
the use of the control chart. J. Clin. Pathol. 5, 305-311 (1952).

_ _ _
X-R Program The X-R program calculates and displays the daily X (mean values of the first and
second counting of the same hematology control sample) and R (difference between
the values of the first and second _counting of the same hematology control sample).
_ _ _
The X-R program also calculates X and R (averaged X and R for a number of days).
You can use the data from this program to plot the obtained data for each parameter
for quality control.

Every day the hematology analyzer is used, count the hematology control “n” times
per day (n≥2). Continue the counting for k days (10 to 32 days).
_ _
Calculation of X and R
X R
X= R= k
k

X: Mean for one day R: Difference for one day

X: Mean for k days R: Difference for k days

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 6. REFERENCE
_
Calculation of Upper and Lower Limits of Xand R
The upper and lower limits for quality control are statistically calculated as follows.
The 3-sigma statistical method is used. Refer to a statistical reference book.

If the hematology control is counted n (≥2) times every day, the upper and lower
_
limits of X are as follows.

Upper limit of X (UCL) =

Lower limit of X (LCL) =

= Standard deviation estimate

u = Truth estimate

The upper limit of R is as follows.

Upper limit of R (UCL) =

_
Relation between n and d2 (for X) or d2 and d3 (for R)
n d2 1/d2 d3
2 1.128 0.8862 0.853
3 1.693 0.5908 0.888
4 2.059 0.4857 0.880
5 2.326 0.4299 0.864
6 2.534 0.3946 0.848
7 2.704 0.3698 0.833
8 2.847 0.3512 0.820
9 2.970 0.3367 0.808
10 3.078 0.3249 0.797

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6. REFERENCE
_
X-R Graph Example
Following are example data and plotted graphs for RBC.

Obtained Data
Day X R
First Second
1 4.82 4.76 4.79 0.06
2 4.79 4.80 4.80 0.01
3 4.80 4.85 4.83 0.05
4 4.71 4.77 4.74 0.06
5 4.80 4.89 4.85 0.09
6 4.82 4.83 4.83 0.01
7 4.77 4.74 4.76 0.03
8 4.77 4.80 4.79 0.03
9 4.68 4.74 4.71 0.06
10 4.91 4.92 4.92 0.01
11 4.73 4.77 4.75 0.04
12 4.79 4.80 4.80 0.01
13 4.77 4.73 4.75 0.04
14 4.77 4.82 4.80 0.05
X = 4.794 R = 0.0393

n = 2, d2 = 1.128, d3 = 0.853

_
X graph:

Upper limit of X

4.794 + 1.88 0.0393

4.868

Lower limit of X

4.794 1.88 0.0393

4.720

R graph:

Upper limit of R

3.27 0.0393

0.129

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 6. REFERENCE

Graph X for RBC

4.90
Upper limit of X

4.80 X: Mean of all X values

Lower limit of X

4.70

Graph R for RBC

Upper limit of R

0.10

0.05 R: Mean of all R values

Operator's Manual QP-822V 6.13

6. REFERENCE
_
How to Read the X-R Graph
Refer to the “Data Outside the Limits” section when these plots appear.

• The plot is outside the upper or lower limit.

_
• The X plot goes to the plus side or minus side.

• The plot gradually increases or decreases.

• The plot shows a repeated periodic variation.

• The plot is close to the upper or lower limit.

Data Outside the Limits

_
Normally, each data plotted on the X and R graphs varies within the range between
_
the upper and lower limits of X, and between zero and the upper limit of R,
_
respectively. (See the X and R graphs on the previous page.)

If the data exceeds an upper/lower limit, it may be caused by the following.

_
XGraph:
• Diluent, hemolysing reagent or hematology control chemically degraded or past
the expiration date. This can be caused by change of environmental conditions
such as humidity or room temperature or unsuitable storage conditions.
• Composition difference between different production lots of hematology control.
• Hematology analyzer trouble.

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 6. REFERENCE

R Graph:
• Insufficient hematology control stirring.
• Temperature variation of diluent.
• Dirty fluid path such as aperture, manometer, measurement baths or sub baths.
• Hematology analyzer trouble such as dilution ratio error or circuit error.

Levey & Jennings Program The Levey & Jennings program counts one hematology control sample every day
and the mean and standard deviation (SD) are automatically calculated to plot L-J
chart for quality control.
L-J chart

4.90
+3 SD
+2 SD

4.80

2 SD
4.70 3 SD

How to Read the L-J Chart

Refer to the “Data Outside the Limits” section when these plots appear.

• The plot is outside ±3 SD limit.

• The plot goes outside ±2 SD limit twice in a row.

• Two consecutive plots go from outside +2 SD (or –2 SD) to –2 SD (or +2 SD).

• The plot goes to the plus side or minus side.

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6. REFERENCE

Data Outside the Limits

Normally, each data is plotted within the range between the upper and lower limits.
If the data exceeds an upper/lower limit, it may be caused by the following.

• Diluent, hemolysing reagent or hematology control chemically degraded or past

the expiration date. This can be caused by change of environmental conditions
such as humidity or room temperature or unsuitable storage conditions.
• Composition difference between different production lots of hematology control.
• Hematology analyzer trouble.
• Insufficient hematology control stirring.
• Temperature variation of diluent.
• Dirty fluid path such as aperture, manometer, measurement baths or sub baths.
• Hematology analyzer trouble such as dilution ratio error or circuit error.

6.16 Operator’s Manual QP-822V