Company Name

Document No. Issue No. / Date Revision No. / Date

CCC/SMR/IMSP/03 00 / 00-00-0000 00 / 00-00-0000
Title Procedure for Assessment of Environmental Aspects and Impacts

0.1 Confidentiality Statement

This is a confidential document of Company Name. Access to this document and distribution of this document
is governed by the procedure for control of document information. No part of this document shall be
distributed without approval from the Station Management Representative (SMR) to any other persons not
related to. This document is being made available by the Station Management Representative on company
portal / common drive and is subject to revision process. The version of the document available on the portal /
common drive shall be deemed as the approved current version of the document. The printouts of this
document are uncontrolled unless indicated as controlled copy. Those who take printouts for reference shall
ensure the validity of the document prior to using it.

0.2 Distribution List

Copy No Control status Copy holder

- Master Copy (Soft Copy) SMR

0.3 Document Review Details

Review Status Record

Date of next
Date of Review Type of Review Outcome of the review
scheduled Review

0.4 Document Revision Details

Revision status Record:

Revision No. Date Detail of Change Reason for change

0.5 Document Approval Details

IMS Procedure Page 1 of 9

 Company Name
Document No. Issue No. / Date Revision No. / Date
CCC/SMR/IMSP/03 00 / 00-00-0000 00 / 00-00-0000
Title Procedure for Assessment of Environmental Aspects and Impacts

Document Approval

Signature
Document Control Name Date
(Required for hard copies only)
Prepared by SMR

Reviewed by Head O&M

Approved by Station Head

Issued and controlled by
SMR

0.6 Table of contents

0.1 Confidentiality Statement..........................................................................................................................1

0.2 Distribution List..........................................................................................................................................1
0.3 Document Review Details..........................................................................................................................1
0.4 Document Revision Details........................................................................................................................1
0.5 Document Approval Details.......................................................................................................................2
0.6 Table of contents.......................................................................................................................................2
1.0 PURPOSE................................................................................................................................................4
2.0 SCOPE....................................................................................................................................................4
3.0 RESPONSIBILITY.....................................................................................................................................4
4.0 CLAUSE REFERENCE...............................................................................................................................4
5.0 PROCEDURE...........................................................................................................................................4
5.1 Identification of Environmental Aspects..........................................................................................4
5.2 Quantitative evaluation of aspects and impacts..............................................................................7
5.3 Qualitative evaluation of aspects and impacts.................................................................................9
5.4 Determining significant aspects and impacts...................................................................................9
5.5 Actions to Address Significant Aspects and Impacts........................................................................9
5.6 Re-assessment of aspects and impacts.............................................................................................9
6.0 DOCUMENTED INFORMATION............................................................................................................10

IMS Procedure Page 2 of 9

 Company Name
Document No. Issue No. / Date Revision No. / Date
CCC/SMR/IMSP/03 00 / 00-00-0000 00 / 00-00-0000
Title Procedure for Assessment of Environmental Aspects and Impacts

1.0 PURPOSE

The purpose of this procedure is to define guidelines for the following:

a) Identification of environmental aspects and corresponding impacts,
b) Evaluation and identification of Significant Environmental aspects,
c) Planning and implement necessary controls for Significant Environmental aspects.

2.0 SCOPE

The scope of the procedure covers the following:

All the operations and activities carried out within the plant premises within the scope of IMS
implementation.

3.0 RESPONSIBILITY

a) Core team members are responsible for identifying & assessing environmental aspects.
b) HOD-ENV is responsible to review the Aspect-Impact Management Register (AIM) of all user
departments and to develop operational control procedures (OCP) / common procedures (CP)
to address the significant aspects.
c) AMR-EMS is responsible for reviewing the departmental Aspect-Impact Management Register
(AIM) and maintaining a summary of them.

4.0 CLAUSE REFERENCE

Standard Clause Standard Clause

ISO 9001:2015 NA ISO 45001:2018 NA

ISO 14001:2015 6.1.2

5.0 PROCEDURE

5.1 Identification of Environmental Aspects

a) Identify the life cycle phase during which an activity is being carried out. Ex: Planning,
Operation, maintenance, evacuation of Power, postdelivery etc.
b) List down all the activities / processes in the respective department / area / function.
c) Life cycle perspective is thinking carefully about the life cycle stages that can be controlled or
influenced by the organization.
d) Typical stages of a product or service life cycle include the following:
 raw material acquisition,
 design of service,
 provision of service or product,
 transportation/delivery,
 use of product / service,
 end-of life treatment,
 final disposal.

IMS Procedure Page 3 of 9

 Company Name
Document No. Issue No. / Date Revision No. / Date
CCC/SMR/IMSP/03 00 / 00-00-0000 00 / 00-00-0000
Title Procedure for Assessment of Environmental Aspects and Impacts

e) Identify the environmental aspects and associated impacts associated with the activities,
products or services that can be directly controlled by the organisation as well as those
activities, product which can be influenced by the organisation. Examples are given in the table
below:
f) The life cycle stages that are applicable will vary depending on the activity, product or service.
g) Consider all the activities and operations under the control or influence of our organisation.
h) The extent of control or influence that our organisation can exert over activities, products and
services considering a life cycle perspective.
i) Scoping should not be used to exclude activities, products, services, or facilities that have or
can have significant environmental aspects, or to evade its compliance obligations.
j) List down all the activities / processes in the respective department / area / function that can
be controlled and influenced.
k) Identify the environmental aspects associated with the listed activities / processes.
l) Determine the impacts associated with the aspects identified.

Processes / Products which can be controlled Processes / Products which can be influenced
Power generation, water use, waste management Products services supplied by external providers.
within the plant Goods supplied by the Organisation (limited control
over the use and disposal of Products at customer’s
site).

m) During identification of Environmental aspects, the following should be considered:

 Emissions to air,
 Releases to water,
 Land contamination/spillage,
 Use of raw materials and natural resources,
 Waste Management including generation, segregation, storage &disposal of waste,
 Energy emitted (such as Sound, heat, radiation, vibration etc.),
 Results of previous environmental incidents / accidents,
 Local environmental issues,
 Legal and regulatory requirements and compliance status,
 Views of Interested Parties / External Communication related to environmental issues,
 Business concerns.
n) The identification of environmental aspects and impacts shall be done by one or more of the
following:
 Discussion / Interviews with concerned people in the area,
 Site visit and studying the activities,
 Reference of data sheets / manuals,
 reference to licences, approvals, consents etc. from legal bodies
 legal and other requirements applicable to the nature of business

IMS Procedure Page 4 of 9

 Company Name
Document No. Issue No. / Date Revision No. / Date
CCC/SMR/IMSP/03 00 / 00-00-0000 00 / 00-00-0000
Title Procedure for Assessment of Environmental Aspects and Impacts

o) While identifying environmental aspects and associated impacts, consider the following
conditions of occurrence of environmental aspects.
 Abnormal (A)  start-up shutdown or breaks down conditions.
 Normal (N)  conditions that are normal other than specified above.
p) The table below gives the typical aspects and impacts.

Nature of aspects Environmental aspects Associated impacts

Emissions to air Generation of smoke Air pollution
Generation of dust Noise pollution
Generation of fumes/odour
Generation of heat radiations
Generation of noise/vibrations

Positive aspects: Positive impacts could be:

Generation of clean air Clean atmosphere
Generation of pleasant odour Clean community
Reuse
Recycle
Reduction

Releases to water Release of effluents Water pollution

Release of sewage
Release of toxic chemicals
Accidental spillage or leakages of
chemicals / fuel / oils released to water.
Contamination of rainwater with
chemicals and oil / lubricants
Positive aspects Positive impacts could be:
Recycling Conservation of water
Regeneration
Reuse
Use of raw materials Consumption of energy Resource use
and natural resources Consumption of fuel oil / lubricants Resource consumption
Consumption of raw materials Resource depletion (in case of
scarce natural resources)
Positive aspects are: Positive impacts are:
Use of alternative / renewable energy Resource conservation
sources Resource optimization
Reuse of materials Waste minimization.
Recycling of materials
Land contamination / Accidental spillages on the ground (oil / Land contamination
spillage / application of chemicals) Land pollution
chemicals / pesticides Unscientific disposal of solid municipal Development of saline tracts
waste Degradation of soil
Excessive application of chemicals /
fertilizers and pesticides
Accumulation of saline substances due to
disposals
Accumulation of chemicals / alkali

IMS Procedure Page 5 of 9

 Company Name
Document No. Issue No. / Date Revision No. / Date
CCC/SMR/IMSP/03 00 / 00-00-0000 00 / 00-00-0000
Title Procedure for Assessment of Environmental Aspects and Impacts

Nature of aspects Environmental aspects Associated impacts

Waste management Generation of solid municipal waste Land pollution
including generation Generation of hazardous wastes
and disposal of waste. Generation of used lead acid batteries
Generation of e-waste

5.2 Quantitative evaluation of aspects and impacts

a) After identifying the aspects and impacts, they are evaluated quantitatively based on the
parameters as given below:
 S  Scale – It is the extent/area of environmental impact on a scale of 1 to 4
 S’ Severity – It is the degree of impact (damage) on environment on a scale of 1 to 4.
 P  Probability – It shows the probability / likelihood of occurrence of an impact on a scale of
1 to 4.
 D Duration of impact – It indicates the time duration for which the impact lasts on a scale of
1 to 4.
 D’ Detectability – It indicates the turn-around time for detection of the issue on a scale of 1
to 4.
b) Guidelines for allocating scores / rating for Scale are given below.

Scale (S)
Criteria Description of criteria Rating
Impact is contained within the
Impact is isolated. workstation / work area / restricted within 1
the work area or shop / department
Impact is restricted / contained within the
Impact is confined 2
plant premises
Impact is regional. Impact migrates outside the company to
example: up to 10 km radius of the local community where the company is 3
company location located
Impact is global.
Impact migrates outside the region in
example: spreads beyond 10 km radius of 4
which the company is located
the company location.

c) Guidelines for allocating scores / rating for Severity are given below.

Severity (S’)
Severity of the impact: Severity of the impact:
Category Rating
(Resources) (Releases or exposure)
Harmless / mild Renewable / abundant Bio-degradable; effect on environment
1
impact resource is negligible or tolerable
Renewable; takes 1 to 5 Releases can be treated / re-cycled; ill
Moderate 2
years effects extend to community around;

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 Company Name
Document No. Issue No. / Date Revision No. / Date
CCC/SMR/IMSP/03 00 / 00-00-0000 00 / 00-00-0000
Title Procedure for Assessment of Environmental Aspects and Impacts

Affects human health, vegetation;

Renewable; takes 5 - 10
Serious contributes to resource depletion over 3
years
time (land / water source)
Releases are global concern - ozone
Severe / Depleting or scarce depletion, global, warming. Soil
4
catastrophic resource; a global issue degradation or increase in salinity,
marine pollution etc.,
d) Guidelines for allocating scores / rating for Probability are given below.

Probability (P)
Criteria Rating
Seldom - occurs very rarely once in 2-3 year 1
Intermittent - occurs 2 to 3 times per year (on an average) 2
Regular / repeated – occurs 2 to 3 times in month (on an average) – more often. 3
Routine / continuous – more than 2-3 times week. 4

e) Guidelines for allocating scores / rating for Duration are given below.

Duration (D)
Criteria Rating
Lasts for few hours 1
Lasts for couple of days and does not last beyond one week 2
Lasts for a period up to one month and beyond 3
Lasts for over one month 4

f) Guidelines for allocating scores / rating for Detectability are given below.

Detectability (D’)
Criteria Rating
Immediately detectable (associated with odour, fire or any other visible forms or through
1
detection aids)
Detectable within 1-2 hours of occurrence at least within the same day 2
Detectable after 2-3 weeks of occurrence and no later than a month 3
Goes undetected and comes to light after reports of adverse impact and / or leaves
4
irreversible changes.

g) After scoring / rating the aspects based on the criteria given above, the impact priority number
is arrived at by adding the scores on all the five parameters.
h) IPN (Impact Priority Number) = S+S’+P+D+D’

5.3 Qualitative evaluation of aspects and impacts

a) After quantitatively assessing the aspects and impacts, they are evaluated qualitatively based
on the parameters as given below:
 Legislative Concern (LC): The aspect or impact is associated with a legal requirement i.e., aspects /
activities covered by licenses, permits, consents, regulatory guidelines.

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 Company Name
Document No. Issue No. / Date Revision No. / Date
CCC/SMR/IMSP/03 00 / 00-00-0000 00 / 00-00-0000
Title Procedure for Assessment of Environmental Aspects and Impacts

 Interested Party Concern (IPC): The impact / potential concern expressed by employees,
neighbours, local residents with respect to environmental performance of the organization.
 Business Concerns (BC): The aspect / impact has a potential opportunity for high degree of
resource conservation or have a potential for negative business impact.
 Potential Emergency Situations (E): All identified potential emergency situations as listed in the
emergency management plan.
5.4 Determining significant aspects and impacts
a) An aspect is considered as ‘Significant’ if it satisfies any or all of the conditions / criteria given
in the table below:
Sl. No. Conditions / Criteria for determining Significant Aspects
1. Impact Priority Number (IPN) > /= 12
LC: The Aspect or Impact is associated with a legal requirement (irrespective of impact priority
2.
number score)
IPC: The impact / potential concern expressed by employees, neighbours, local residents
3.
(irrespective of impact priority number score)
BC: The aspect / impact has a potential opportunity for resource conservation / negative
4.
business impact (irrespective of impact priority number score)
5. E: The impacts which are listed as emergencies in Emergency Management Plan.

5.5 Actions to Address Significant Aspects and Impacts.

a) For all identified significant aspects and impacts, the following controls are mandatory.
 Risks and opportunity arising from the aspects should be identified and updated in the risk and
opportunity register with actions.
 Documented operational control procedures (OCPs) are prepared and implemented. Reference to
such OCP should be provided in the aspect-impact register.
 People are trained and made aware of operational control procedures.
 Legal obligations as applicable are compiled with.
 Activities are carried out under supervision where necessary.
 Key characteristics / KPI related to the activities are monitored at planned intervals.
5.6 Re-assessment of aspects and impacts
a) The aspect-impact register is reviewed and updated under the following situations:
 When there are changes in process, equipment.
 After occurrence of environmental incidents or emergencies.
 Complaint / negative feedback from community or other relevant interested parties.
 Before implementing changes to the activity / process / Pollution prevention or pollution
monitoring equipment.
 During changes from normal operation, new or modified process/ installation, changes in raw
materials, chemicals etc.
 Release of new and amended legislations.
 After analysing the outcome of emergency mock drills (as required)
 At least once in a year to incorporate necessary changes.

6.0 DOCUMENTED INFORMATION

IMS Procedure Page 8 of 9

 Company Name
Document No. Issue No. / Date Revision No. / Date
CCC/SMR/IMSP/03 00 / 00-00-0000 00 / 00-00-0000
Title Procedure for Assessment of Environmental Aspects and Impacts

a) Aspect-Impact Management Register - CCC/SMR/F/02

b) Summary of Aspect-Impact Management Registers (AIM) of user departments maintained by
the AMR-EMS.

IMS Procedure Page 9 of 9