Travel Assignment

Athrav Agarwal
Learner Name
Course Title Travel and tourism
Assessor Name Mr. Sanjog Sir
I.V. Name
Unit No. & Title Unit:5, Air Travel management
Outcome Numbers & UNIT5
Statements LO1-Examine the functions of international travel organizations
within the airline industry.

LO2- Demonstrate knowledge of aviation geography and

associated terminology.

LO3- Examine documents and regulations used in air travel.

LO4- Explore the options available when planning an itinerary and

making a booking.

Issue Date 3/02/2025 Submission Date 04/03/2025

Learner’s Declaration

I confirm, the contents of the final assignment submitted, is based on personal research and
analysis.
Learner Name Athrav Agarwal Date 04/03/2025

Instruction Your assignment will not be accepted if it does not contain the list of source
details of the text material referred to and the details of the people
contacted in accomplishing this project and the tasks attached.

Purpose & Aims  Explain the functions and responsibilities of travel organisations
 Evaluate the importance of international aviation conventions.
 Demonstrate knowledge of the geography of the aviation industry
 Use appropriate terminology associated with the aviation industry.
 Identify the main documents required by passengers
 Investigate different uses of the Travel Information Manual.
 Explain the planning process for an air travel itinerary

C4.A4/9
  Using timetables and tariffs produce a detailed itinerary and tickets
for a minimum five day tour.

You are working in an Air travel organization like a Travel agency or a

Background Tour Operating company as a counter staff.

Guidelines: Students to attempt the below questions for getting PASS/ MERIT/ DISTINCTION
1. Write your responses in the space provided below the questions
2. Review your answers before submitting the Assignment

TIMELINE: You can take up to One week to submit the Assignments

Question. 1. A customer walks-in: he/she wants to go out on a tour with family. Plan the trip
according to the passenger’s necessities:
A) You are required to write about any 2 countries, travelling to two respective cities
in each of them. The choice of Countries/cities should have some history and tourist
attractions.
*Note: Minimum 2 and maximum 6 destinations in each city. (PASS)

B) Each country has its own travel set of laws: be explicit in explaining how to
reach that country along with the customs, currency, and the airport tax
regulation policy (if required). (PASS)
C)Prepare itinerary for the client. Itinerary prepared for the client should have
Day to Day itinerary for the passenger with a return journey planned from the
home country. (PASS)

Answer: Tour Package: Italy & Japan – A Blend of History and Modern Wonders

A) Destination Selection & Attractions

Country 1: Italy

City 1: Rome – The Eternal City

1. Colosseum – One of the Seven Wonders of the World, showcasing ancient

gladiatorial battles.

2. Vatican City (St. Peter’s Basilica & Sistine Chapel) – A spiritual and artistic
marvel, home to Michelangelo’s frescoes.
 3. Pantheon – A well-preserved Roman temple, known for its massive dome.

4. Trevi Fountain – A famous fountain where visitors throw coins for good luck.

5. Piazza Navona – A vibrant square with fountains, cafes, and street performers.

6. Roman Forum – The heart of ancient Rome’s political and social life.

City 2: Venice – The City of Canals

1. Grand Canal & Gondola Ride – Experience Venice’s waterways with a classic
gondola ride.

2. St. Mark’s Basilica & Square – A stunning example of Italo-Byzantine

architecture.

3. Rialto Bridge – The most famous bridge in Venice with breathtaking views.

4. Doge’s Palace – A former Venetian ruler’s palace with rich history.

5. Murano & Burano Islands – Famous for glass-making and colorful houses.

6. Teatro La Fenice – A world-famous opera house.

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Country 2: Japan

City 3: Tokyo – The Futuristic Capital

1. Shibuya Crossing – The busiest pedestrian crossing in the world.

2. Senso-ji Temple – Tokyo’s oldest and most significant temple.

3. Tokyo Tower & Skytree – Offers panoramic city views.

4. Tsukiji Outer Market – Famous for fresh sushi and Japanese street food.

5. Meiji Shrine – A peaceful Shinto shrine in the heart of Tokyo.

6. Akihabara – The hub of electronics, anime, and gaming culture.

City 4: Kyoto – The Cultural Heart of Japan

1. Fushimi Inari Shrine – Iconic red torii gates leading up a mountain.

2. Kinkaku-ji (Golden Pavilion) – A stunning Zen temple covered in gold leaf.

3. Arashiyama Bamboo Forest – A scenic and tranquil bamboo grove.

4. Nijo Castle – A UNESCO-listed shogunate castle with beautiful gardens.

5. Gion District – Known for traditional tea houses and geisha culture.

6. Kiyomizu-dera Temple – A historic temple offering panoramic views of Kyoto.

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 B) Travel Regulations & Customs

Italy Travel Information

Visa: Most countries require a Schengen Visa for entry into Italy.

Currency: Euro (€). Exchange rate varies; recommended to carry some cash.

Customs Regulations: Duty-free limits apply; declaration required for items over
€10,000 in value.

Airport Tax: Included in ticket price; no separate departure tax.

Main Airports: Rome Fiumicino (FCO), Venice Marco Polo (VCE).

Japan Travel Information

Visa: Many nationalities can enter visa-free for tourism for up to 90 days.

Currency: Japanese Yen (¥). Exchange money at banks, airports, or ATMs.

Customs Regulations: No fresh food/meat allowed; tax-free shopping available.

Airport Tax: Approx. ¥1,000 departure tax (usually included in airfare).

Main Airports: Tokyo Narita (NRT), Kyoto Kansai (KIX).

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C) Day-to-Day Itinerary

Day 1: Departure from Home Country

Flight to Rome, Italy.

Day 2: Arrival in Rome

Check-in at hotel.

Explore Colosseum, Pantheon, and Trevi Fountain.

Evening: Dinner at a traditional Italian restaurant.

Day 3: Rome Sightseeing

Visit Vatican City (St. Peter’s Basilica & Sistine Chapel).

Explore Piazza Navona and Roman Forum.

Free time for shopping and leisure.

Day 4: Travel to Venice

High-speed train to Venice.

Check-in at hotel.

Gondola ride along the Grand Canal and visit Rialto Bridge.

Day 5: Venice Sightseeing

Visit St. Mark’s Basilica, Doge’s Palace, and Teatro La Fenice.

Explore Murano & Burano Islands.

Day 6: Fly to Tokyo, Japan

Flight from Venice to Tokyo.

Check-in at Tokyo hotel and rest.

Day 7: Tokyo Exploration

Visit Senso-ji Temple, Meiji Shrine, and Shibuya Crossing.

Experience Akihabara’s anime & gaming culture.

Day 8: Tokyo Adventures

Visit Tokyo Tower & Skytree, explore Tsukiji Market.

Shopping in Shinjuku or Ginza.

Day 9: Travel to Kyoto

Bullet train to Kyoto.

Visit Fushimi Inari Shrine and Gion District.

Day 10: Kyoto Cultural Tour

Visit Kinkaku-ji, Arashiyama Bamboo Forest, and Nijo Castle.

Evening: Traditional Kyoto dinner.

Day 11: Return Journey

Travel from Kyoto to Osaka Kansai Airport (KIX).

Flight back home.

Question2
A). Give an explanation about the international travel organisations (Merit)
 IATA
Answer International Travel Organizations & Conventions

1. IATA (International Air Transport Association)

The IATA is a trade association of the world’s airlines, founded in 1945. It represents
around 290 airlines, accounting for 82% of global air traffic. IATA’s role is to simplify airline
operations, establish industry standards, and enhance safety, security, and efficiency in
global aviation. It also regulates airline ticket pricing and ensures smooth international
travel with standardized procedures.

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2. UFTAA (United Federation of Travel Agents' Associations)

The UFTAA is a global organization representing travel agencies and tour operators.
Established in 1966, it provides advocacy, training, and networking opportunities for
travel professionals. It works closely with IATA and other organizations to improve travel
services, resolve disputes, and promote ethical business practices in the travel industry.

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3. PATA (Pacific Asia Travel Association)

The PATA is a non-profit association that promotes tourism development in the Asia-
Pacific region. Founded in 1951, it supports governments, airlines, hotels, and tourism
organizations by conducting research, training, and marketing campaigns. PATA plays a
key role in sustainable tourism, helping destinations attract travelers while preserving
their cultural and environmental integrity.
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4. ICAO (International Civil Aviation Organization)

The ICAO is a specialized agency of the United Nations, established in 1944 under the
Chicago Convention. It sets global aviation standards to ensure safety, security, and
environmental sustainability in air travel. ICAO works with governments and airlines to
create uniform regulations for air navigation, airport operations, and accident prevention.

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5. Warsaw Convention (1929)

The Warsaw Convention is an international treaty that establishes liability rules for
airlines in case of passenger injuries, baggage loss, or flight delays. It set compensation
limits for passengers and streamlined legal procedures for international air travel claims.
Although it has been replaced by the Montreal Convention in many countries, it remains
relevant in some regions.

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6. Montreal Convention (1999)

The Montreal Convention modernized the Warsaw Convention by increasing

compensation limits for passengers in case of accidents, baggage issues, and delays. It
simplifies claims procedures and ensures fair compensation for travelers affected by
airline disruptions. This treaty is widely adopted and applies to most international flights.

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7. Chicago Convention (1944)

The Chicago Convention established the ICAO and laid the foundation for modern
international aviation. It created uniform regulations for airspace sovereignty, aircraft
registration, and safety standards. The convention also introduced rules for air traffic
rights, which govern how airlines operate flights between countries.

Each of these organizations and conventions plays a crucial role in shaping global travel
and aviation standards, ensuring safety, efficiency, and passenger rights.
B) The client is probing to find how knowledgeable you are in the Travel Industry, to see if you
are qualified enough to prepare this package for him. So he has put forward a new question for
you. Please write your response/s below. (Merit)

 “Can you please explain ‘the freedoms of the air’ with regard to my package? Which
freedoms are applicable to my route, using the route and airlines that you have chosen
for my tour package?

*Note – Please explain the different freedoms of the air and then present the applicable
freedoms which are achieved in the package

Answer- The Freedoms of the Air Explained

The Freedoms of the Air are a set of aviation rights established by the Chicago Convention
(1944) to regulate international air travel. These freedoms allow airlines to operate flights
across borders while respecting national sovereignty. There are nine freedoms, but the first five
are the most commonly used in commercial aviation.

1st Freedom – The right to fly over a foreign country without landing.

Example: A flight from London to Tokyo flies over Russia without stopping.

2nd Freedom – The right to land in a foreign country for technical or refueling purposes,
without boarding or disembarking passengers.

Example: A flight from New York to Singapore stops in Dubai for refueling.

3rd Freedom – The right to transport passengers from the airline’s home country to another
country.

Example: Alitalia (Italy) flies passengers from Rome to Tokyo.

4th Freedom – The right to transport passengers from a foreign country back to the airline’s
home country.

Example: Japan Airlines flies passengers from Tokyo to Rome.

5th Freedom – The right to carry passengers between two foreign countries as part of a
flight originating or ending in the airline’s home country.

Example: Emirates operates a route from Dubai to Milan to New York, allowing passengers
to book just the Milan-New York segment.
 6th Freedom – The right to carry passengers between two foreign countries via the airline’s
home country.

Example: Turkish Airlines flies from New York to Istanbul, then Istanbul to Tokyo.

7th Freedom – The right to operate flights entirely outside an airline’s home country.

Example: British Airways flying from Paris to Rome without touching the UK.

8th Freedom – The right to fly within a foreign country between two cities as part of a larger
international flight.

Example: Lufthansa flying from Munich to Rome to Milan, carrying passengers within Italy.

9th Freedom – The right to operate domestic flights within a foreign country without a
connection to the airline’s home country.

Example: Air France operating flights between Madrid and Barcelona without involving
France.

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Applicable Freedoms for Your Tour Package

For your tour from Rome to Venice, then from Venice to Tokyo, and from Tokyo to Kyoto,
the following freedoms apply:

1. 3rd Freedom:

Alitalia (Italy) can transport passengers from Rome to Tokyo.

Japan Airlines (Japan) can transport passengers from Tokyo to Rome.

2. 4th Freedom:

Alitalia can transport passengers from Tokyo back to Rome.

Japan Airlines can fly passengers from Rome back to Tokyo.

 3. 6th Freedom:

If you book with Qatar Airways, Emirates, or Turkish Airlines, they can carry you between
Italy and Japan with a layover in their home country (e.g., Doha, Dubai, or Istanbul).

4. 9th Freedom (Domestic Flights in Each Country):

Trenitalia (Italian Rail) or ITA Airways can transport you from Rome to Venice within Italy.

Japan Airlines or Shinkansen (Bullet Train) can carry you from Tokyo to Kyoto within Japan.

These aviation rights ensure smooth connectivity for your journey, allowing multiple airline
options and efficient travel between destinations. Let me know if you’d like to explore specific
airlines for your package!

Question3. Why do you think your package is of good quality? Can you please elaborate?
 Can you compare your package with a similar package of any other tour operator and tell the
client of the advantages of your package.
(Distinction)

Note- Give the highlights, advantages of the packages including the relevant measures taken
while making the package and how all those measures has helped package and passenger
directly or indirectly ie; by saving time, money, making the tour more interesting etc.

Answer My Italy & Japan tour package is carefully designed to provide a seamless, comfortable,
and enriching travel experience while ensuring value for money, time efficiency, and cultural
depth. Here’s why it stands out:

Key Highlights & Advantages of My Package:

1. Balanced Itinerary:

The package includes both historical and modern attractions, ensuring a well-rounded
experience.

Rome and Kyoto focus on history and culture, while Venice and Tokyo add a touch of unique
landscapes and futuristic cityscapes.

2. Efficient Travel Planning:

Direct and connecting flights are selected based on shortest travel time and best layover
options.

High-speed train journeys (Rome-Venice and Tokyo-Kyoto) ensure fast, comfortable, and scenic
travel within the countries.

3. Time & Cost Savings:

Pre-arranged tours and skip-the-line tickets for major attractions save waiting time.

Accommodation near key attractions minimizes daily commute time.

Combination of flights and rail passes helps reduce transportation costs.

4. Cultural & Local Experiences:

Includes authentic dining experiences (e.g., Italian pasta-making in Rome, sushi tasting in
Tokyo).

Allows free time for shopping and personal exploration.

5. Customizable & Family-Friendly:

The itinerary offers a balance of guided tours and leisure time, making it ideal for families.

Optional activities like a gondola ride in Venice or a sumo-wrestling show in Tokyo add
personalized experiences.

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Comparison with a Similar Package (Example: Major Tour Operator’s Package)

Typical Tour Operator’s Package (XYZ Tours - Italy & Japan Package)

Fixed group tour with rigid schedules (less flexibility for personal interests).

Long bus transfers instead of high-speed trains, leading to wasted time.

No skip-the-line tickets, resulting in long waits at attractions.

Less cultural immersion, focusing more on sightseeing than experiences.

Higher cost for the same destinations but with fewer included activities.

Why My Package is Better?

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How My Package Benefits the Traveler?

Saves Time: Fast travel, well-planned activities, and strategic hotel locations reduce time waste.

Saves Money: Thoughtfully chosen transport and activity packages lower overall trip expenses.

Enhances Comfort: No unnecessary long journeys, ensuring a relaxed experience.

Makes the Tour More Interesting: Includes engaging local experiences beyond just sightseeing.

Overall, my package ensures that you see more, experience more, and enjoy more—without
unnecessary stress or extra costs. Let me know if you’d like any modifications!