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Business Reports

This document serves as a handbook for writing business reports, outlining their various functions such as communication and persuasion within organizations. It emphasizes the importance of understanding the audience and purpose, distinguishing between report types like periodic, trip, progress, and investigative reports. The handbook aims to equip readers with skills to effectively structure and present information in reports.

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10 views2 pages

Business Reports

This document serves as a handbook for writing business reports, outlining their various functions such as communication and persuasion within organizations. It emphasizes the importance of understanding the audience and purpose, distinguishing between report types like periodic, trip, progress, and investigative reports. The handbook aims to equip readers with skills to effectively structure and present information in reports.

Uploaded by

Aryan R
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Business Reports

BUSINESS REPORTS

Part 1
At some point during your academic or professional career, you may be required to write a
report. Reports serve several functions. They may be used to communicate information
within an organization such as to senior management, downward to staff, or externally to
government regulators. They can also serve a persuasive role to get management motivated
to take a desired action, support a project, or approve an investment decision. This
handbook will provide you with an initial set of skills to write reports. After reading this
handbook, you should be able to:

• Identify the purpose of a report and the needs of your audience


• Distinguish between informational and analytical reports
• Develop an effective report structure
• Decide on what language and level of detail is appropriate for your target audience
• Apply writing strategies effectively
• Organize information and graphics to appeal to your target audience
• Create headings, titles, and subtitles to increase your report’s readability

Preparing and Planning: the Audience and the Purpose


The first thing you must do when writing a report is determine who and for whom you are
writing. You may be trying to relay required regulatory information to your manager,
present an investment proposal to a financial officer or investor, or communicate why a
proposed change is needed to improve a project’s success. You may be writing to people
who may not have the technical expertise in the area of the report, or you may be dealing
with a group that is familiar with the subject. A report should have a clear purpose to appeal
to the reader.

For reports, focus on the different types of reports. These types include:

Periodic Reports - reports submitted at specific intervals to provide updated and regular
information. For example, someone might write a quarterly sales report for their
organization.

Trip and Conference Reports - reports that summarize the knowledge and insights gained
from attending a conference or a meeting. For example, attending an external training
session and writing a report to summarize the skills and knowledge acquired to ensure
colleagues make an effort to adopt similar practices.
Progress Reports - report to management or a supervisor on the progress of a project or a
process. Examples include updates on funding activities or technical development.

Investigative Reports - task to find answers to predetermined questions. A sample report


found in TSX Composite Index and the changes, answering the question: "what is the
relationship between the TSX Composite Index and the changes?"

The Writing Centre Department of English

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