SAP Business by Design Overview

SAP Business by Design ERP software is a comprehensive, cloud-based, Software as a Service (SaaS) business management
solution designed to provide small- and medium-sized businesses (SMEs) with all the benefits of a large-scale business
application without the need for a full-scale IT department. With Business ByDesign, SMEs gain the same access to SAP
business processes expertise that many of the world’s leading companies rely on to maintain their competitive edge.

SAP Business ByDesign enterprise resource planning solution is delivered on demand and managed by SAP, eliminating the
need for up-front capital costs, maintenance, or upgrades. The solution is administered and maintained by SAP experts in
world-class hosted data centres.

The solution’s intuitive software and user-friendly interface are tightly integrated with Microsoft Office to support easy
adoption and increased productivity. Built-in support for mobile computing provides secure access to business processes
anytime, anywhere, from any device.

SAP Business ByDesign ERP solution for manufacturing and distribution businesses includes the following modules for
enhanced business operations:

✓ Executive Management Support helps executives to meet company targets.

✓ Financial Management offers users powerful tools to fulfil financial goals.
✓ Customer Relationship Management aids in building successful customer relationships.
✓ Compliance Management helps companies in facilitating full compliance.
✓ Supplier Relationship Management empowers smarter purchasing.
✓ Supply Chain Management promotes efficiency within the supply chain.
✓ Human Resources Management helps to manage the workforce.

SAP Business ByDesign Advantages

SAP Business ByDesign ERP system is a Software as a Service (SaaS) solution that delivers powerful business intelligence (BI)
capabilities to small- and mid-sized enterprises (SMEs) on demand. The cloud-based solution eliminates the need for any
increased IT investment. SAP Business ByDesign enterprise resource planning system offers a fully integrated solution with
an all-inclusive pricing model to help manufacturing and distribution businesses better manage all aspects of manufacturing
from sales and supply operations, such as purchasing and project management, to internal functions such as finance and
human resources.

SAP Business ByDesign ERP solution offers the following advantages for small- and mid-sized manufacturing and
distribution companies:

✓ Cloud delivery provides easy system integration compared to on-premise systems.

✓ Fully scalable; additional modules such as Sales OnDemand can be plugged into the framework for expansion as
needed.
✓ Automation of such operations as managing purchase orders and converting quotes to orders helps to increase
revenue.
✓ The human resource module permits employees to access expense reports for increased efficiency.
✓ Financial ledgers automatically update across departments offering full visibility into financials at all times.
✓ Fully integrated ERP and CRM functions help to meet company objectives seamlessly.
✓ Industry best practices are pre-configured into workflow processes offering valuable resources.
✓ Monthly subscription cost includes maintenance and support.
✓ Solution functionality supports multiple browsers, devices, and tablets.

SAP Business ByDesign Technology

SAP Business ByDesign ERP software for manufacturing is a multi-user, scalable, cloud-based architecture model that
delivers a unified technology stack. SAP’s NetWeaver technology foundation is the underlying platform for Business
ByDesign. NetWeaver offers businesses the flexibility of custom development options and full integration with multiple
applications.

SAP Business ByDesign ERP system delivers a rich user interface on Microsoft Silverlight that offers in-memory analytics,
lifecycle asset management, and development capabilities. Small- and mid-size manufacturing and distribution businesses
can leverage the Software as a Service (SaaS) model to accelerate implementation. Business ByDesign is all-inclusive with
support and maintenance included in the subscription fees. The cloud-based architecture removes the need for any
additional IT management.

SAP BUSINESS BYDESIGN MODULES

Financial Management for SAP Business ByDesign

Financial Management Module

Accounts Payable

SAP Business ByDesign ERP system delivers robust financial management capabilities for small- to mid-sized manufacturing
and distribution companies. The solution’s accounts payable module offers increased transparency and improved cash flow
capabilities via automation of payment processing and payment clearing. Customization within the module permits users to
define payment blocks, deduction types, and payment-clearing strategies.

SAP Business ByDesign accounts payable module integrates seamlessly with Microsoft Office facilitating a user-friendly
connection with Excel for powerful financial reporting. SAP Business ByDesign enterprise resource planning system’s
electronic interface delivers real-time insights into bank balances so users can optimize core accounting processes and
centrally manage payables with ease.

Accounts Receivable

SAP Business ByDesign ERP system helps small- to mid-sized manufacturing businesses optimize core accounting processes
with real-time insights into bank balances for improved management. A user-friendly, electronic interface supports the
ability to centrally manage receivables with enhanced automation features. The automatic scheduling feature is designed to
keep users current on outstanding receivables and also creates and sends reminders to customers with overdue payment
items.

SAP Business ByDesign enterprise resource planning solution provides real-time visibility into integrated ledgers for full
transparency. Better forecast cash flow and manage payments due. Maintain control over outstanding payments with
automated payment clearing and rapid processing. The accounts receivable module integrates seamlessly with Microsoft
Office Excel for enhanced financial reporting capabilities.

Cash Flow

SAP Business ByDesign ERP solution provides financial management features that include a cash flow management module
designed to help small- and mid-sized manufacturing businesses better manage statements and bank accounts. Cash flow
management tools support the ability to identify future trends with real-time visibility and periodic forecast analysis using
customer and supplier transaction data.

The cash flow module within SAP Business ByDesign enterprise resource planning system monitors liquidity status and
provides forecasts to help businesses safeguard cash. Upload and monitor bank account statements for transparent
financial transaction analysis. And expedite payments via automated financial processes.

Financial Management

SAP Business ByDesign ERP system’s financial management module provides small- and medium-size enterprises (SMEs) a
single, up-to-the-moment view of company financials by integrating core business processes with financial performance.
The financial management capabilities of SAP Business ByDesign ERP solution help manufacturing and distribution
companies meet global reporting standards using real-time analytics. Experience accelerated period-end closing processes
and more efficient management of payables, receivables, inventory, and liquidity.

SAP Business ByDesign ERP system helps SMEs accurately forecast cash flow by incorporating data from customer- and
supplier-facing business processes. Gain better control over cash availability. Automation of payment and clearing processes
helps to reduce error and minimize costs.

The financial management module in SAP Business ByDesign enterprise resource planning solution includes the following
features and benefits:

✓ Gain the ability to manage general ledger accounts for multiple operating units.
✓ Simplify fixed asset and inventory counting with current and accurate valuations.
✓ Support multiple financial reporting standards simultaneously.
 ✓ Streamline accounting processes with integrated ledgers.
✓ Provide stakeholders with reports via enhanced reporting tools.
✓ Better manage cash and liquidity with integrated forecasting tools.
✓ Create employee policies to monitor expenses and manage reimbursements.
✓ Obtain real-time insights into account balances via electronic interfaces.
✓ Valuate payments in multiple foreign currencies.
✓ Streamline tax reporting with robust reporting capabilities.

Financial Statements

SAP Business ByDesign ERP system provides manufacturing and distribution businesses with a simplified accounting method
for creating financial statements. All financial transactions are recorded according to a one-document principle and
automatically posted to the general ledger as well as to all relevant sub ledgers providing a complete and transparent audit
trail.

With SAP Business ByDesign enterprise resource planning system, businesses gain the ability to close books and create
reports without the need for separate ledgers The fast-close functionality aids in speeding up the closing process and
delivering more accurate and timely financial statements. Save time and reduce costs with the ability to create financial
statements quickly.

SAP Business ByDesign ERP solution offers manufacturing businesses the following features and benefits for creating
financial statements:

✓ Process tax declarations and determine accounts for corresponding postings.

✓ View analytics of all financial transactions.
✓ Create periodic liquidity forecasts.
✓ Streamline expense approvals with built-in workflows.
✓ Create financial statements with ease.
✓ Speed up closing processes.

Foreign Currency

SAP Business ByDesign ERP solution offers manufacturing and distribution companies the ability to deal in foreign
currencies with ease. The solution’s built-in framework automatically converts foreign currency transactions without the
need for manual intervention. Automated processing of country-specific electronic banking and payment methods facilitate
efficiency.

SAP Business ByDesign enterprise resource planning system’s foreign currency functionality offers businesses the ability to
calculate, file, and pay tax returns in country-specific currencies. Create parallel ledgers with different currencies to manage
reporting effortlessly. The solution delivers robust capabilities for global reporting standards to help businesses maintain
legal compliance in multiple countries.

Production Management for SAP Business ByDesign

Production Management Module

Production Planning & Scheduling

SAP Business ByDesign ERP system provides a robust production planning and scheduling module designed to help
manufacturing and distribution businesses efficiently manage production environments. The ERP solution integrates
planning, production, and warehouse management to facilitate lean manufacturing. Maintain lean manufacturing via robust
forecasting functionality for increased profits and customer satisfaction. Plan, execute, and monitor multiple projects.

SAP Business ByDesign facilitates integrated supply and demand planning for increased revenue growth. Meet customer
demand and ensure on-time delivery. The solution offers enhanced production transparency and traceability for clear
identification of replenishment needs. Improved production analysis provides manufacturing and distribution companies
with the ability to better plan materials and capacity requirements.

SAP Business ByDesign enterprise resource planning solution supplies the following production planning and scheduling
features and benefits:

✓ Exception-driven planning and material flow analysis provide detailed decision support.
 ✓ Multilevel material planning facilitates efficient, cost-saving replenishment.
✓ Transparent production control fosters improved monitoring.
✓ Built-in analytics deliver enhanced reporting capabilities.
✓ Automatic and continuous inventory calculations provide real-time stock valuations.
✓ Integrated demand planning based on historical data enables statistical forecasting capabilities.
✓ Network diagrams and Gantt charts offer detailed scheduling views.

Project Management

SAP Business ByDesign ERP system delivers a robust project management module for small- to medium-sized manufacturing
and distribution businesses. The solution enables project managers to plan and track multiple projects via network
diagrams and graphical tools. A workflow driven task management system promotes efficiency and increased cost savings.
The project management module is user-friendly and integrates seamlessly with Microsoft Excel for powerful analytics.
Comprehensive task management tools provide project managers with detailed information on daily job requirements.

SAP Business ByDesign ERP project management module enables up-to-the-moment project data for simplified tracking of
project costs, purchases, and time. Real-time data promotes collaboration between teams for a more streamlined
experience. Gain the ability to integrate all project-related processes and documents from planning to execution with ease.
A dedicated work centre allows project team members to collaborate with each other and to fulfill tasks from any location.
The project management module also integrates with human resources, customer relationship management, and supplier
relationship management for complete planning efficiency.

SAP Business ByDesign enterprise resource planning solution offers the following integrated project management features
and benefits:

✓ Sales quotes integrate with project management to give managers the ability to evaluate planned and committed
resources early in the project process.
✓ Sales order integration correlates sales order line items with project tasks to aid in costing out projects and
maintaining budgets.
✓ Expense reports integration automatically adjusts approvals giving project managers the ability to approve or reject
reports posted to the project.
✓ Purchasing integration permits managers to issue purchase orders directly from a project.
✓ Employee time entry integration automatically populates employee time and task assignments for effective
planning.

Supply Chain Management for SAP Business ByDesign

Supply Chain Management Module

Supplier Relationship Management

SAP Business ByDesign ERP system’s supplier relationship management (SRM) module helps small- to medium-sized
manufacturing and distribution businesses build and strengthen supplier relationships. SRM is a comprehensive method of
managing interactions with suppliers through more streamlined processes. The SRM module in Business ByDesign
enterprise resource planning solution integrates with other modules within the solution to aid in reducing costs and time
while improving procurement processes. Built-in analytics provide the insights needed to find best savings opportunities.

SAP Business ByDesign SRM delivers the necessary tools needed for self-service procurement. Integrated analytics provide
valuable insights into financial performance for better cost control and financial excellence. Centralized sourcing,
procurement, and contract management permit businesses to interact with suppliers through multiple channels. Identify
the best suppliers for services and materials.

The SRM module integrates seamlessly with the following SAP Business ByDesign ERP modules: Compliance Management,
Customer Relationship Management, Human Resources, Finance, Project Management, and Supply Chain Management.

SAP Business ByDesign SRM enhances both sourcing and purchasing processes with the following features:

✓ Sourcing
✓ Build and maintain a centralized database of suppliers and product information for more improved contract
negotiations.
✓ Find best supply sources and manage the entire contract lifecycle.
 ✓ Track and monitor supplier performance.
✓ Bundle multiple purchase requests to gain pricing advantages via quantity discounts.
✓ Purchasing
✓ Streamline purchasing activities with electronic purchase orders and invoice verification.
✓ Monitor company-wide spending with robust analytics.
✓ Provide efficient invoice processing and supplier payments.
✓ Reduce employee workload with self-service procurement capabilities.

Supply Chain Management

SAP Business ByDesign ERP delivers robust supply chain management (SCM) functionality to small- and medium-sized
manufacturing and distribution businesses. Gain the ability to plan, manage, and control production related processes for
more effective collaboration with suppliers and customers. The SCM module helps to close the gap between supply chain
planning and supply chain execution via enhanced integration within the centralized data platform. Real-time analytics
provide complete transparency into the SCM functionality for a more unified warehouse environment.

A key advantage of the SCM module in SAP ByDesign is its quality assurance (QA) functionality that provides end-to-end
capabilities and helps to promote quality engineering directly into product design and processes. Track QA from design
through production to the warehouse. Document integration of supply chain processes such as QA agreements, graphical
instructions, specifications, and inspection results foster company-wide collaboration.

SAP Business ByDesign enterprise resource planning solution offers the following benefits and features in its SCM module:

✓ Product development accelerates time to market and assures that product design meets customer specification.
✓ Planning and control help to control material flow with an exception-driven approach.
✓ Mobile support improves the efficiency of manufacturing and warehousing processes.
✓ Integrated, real-time views of operations help to optimize processes and shrink costs.
✓ Demand forecasting aids in reducing inventory costs and increasing profitability.

Customer Relationship Management for SAP Business ByDesign

Customer Relationship Management Module

SAP Business ByDesign ERP delivers comprehensive and effective customer relationship management (CRM) capabilities
designed to help small- to medium-sized manufacturing and distribution companies boost customer satisfaction. A
centralized data center integrates marketing, sales, and service for increased customer engagement. The real-time,
integrated platform provides company-wide access to data for the entire customer lifecycle process from marketing and
sales to delivery and invoicing. End-to-end visibility promotes more efficient decision-making and an improved bottom line.

The CRM functionality in SAP Business ByDesign enterprise resource planning system’s central design element allows users
to focus on important tasks with ease and efficiency. The collaboration window provides quick access to frequently used
functions and Microsoft Office applications. One-click access to a variety of reports and everyday tasks fosters efficiency and
enhanced productivity. Role-specific widgets provide quick access to email, calendars, task lists, data, and maps.

The CRM module in SAP Business ByDesign ERP solution offers the following features and benefits to help manufacturing
and distribution businesses manage marketing, sales, and service.

✓ Marketing
✓ Ensure solid sales pipelines with one-click access to personalized customer information. Gain the ability to manage
lead generation, lead qualification, and campaigns with ease.
✓ Sales
✓ Sell more effectively with complete sales force automation of contacts, opportunities, offers, and invoices.
✓ Service
✓ Drive customer engagement with user-friendly, built-in tools needed to boost customer satisfaction.

Additional Capabilities for SAP Business ByDesign

Additional Capabilities Module

Business Analytics and Collaboration

SAP Business ByDesign ERP system includes robust business analytics and collaboration capabilities to help small- to
medium-sized enterprises (SMEs) gain better insight into company performance. Integrated analytics offer real-time
visibility into all aspects of the business. Gain the ability to run reports, generate easy-to-read graphics, create what-if
analyses, and drill down into details. The reporting functionality of SAP Business ByDesign enables manufacturing and
distribution businesses to find ways to cut costs and reveal additional revenue sources.

User-friendly interface and embedded analytics allow SMEs to find critical information quickly and easily with enhanced
search technology. Role-based dashboards offer one-click access to report lists. The reporting functionality integrates into
every module within the solution. Easily manage project-related tasks, time, expenses, and resource scheduling.

The collaboration capabilities of SAP Business ByDesign’s enterprise resource planning system allows SMEs to communicate
and collaborate within the company and with outside business partners with ease. Integrate business applications with
telephone systems, desktop applications, messaging, and external Web services for streamlined communication and
collaboration.

Compliance Management

SAP Business ByDesign ERP system offers a comprehensive compliance management solution to help small- to medium-
sized manufacturing and distribution businesses (SMEs) stay current and compliant with changing laws and regulations. The
solution comes preconfigured to align with the current accounting practices, applicable tax structures, and relevant labor
legislation for each company.

The compliance management module in SAP Business ByDesign enterprise resource planning system performs automatic
and frequent updates to ensure that the financial books and government reporting for each company continue to meet
regulatory standards. The solution also enables SMEs to implement a broad range of built-in controls such as plausibility
checks, data entry controls, and automated workflows to prevent unauthorized access and modification.

Executive Management

The executive management module in SAP Business ByDesign enterprise resource planning system equips managers of
small- to medium-sized manufacturing businesses with a real-time, 360-degree view of business performance analytics and
tools for accurate tracking and improved decision-making ability. Management dashboards give executives and
management teams access to organizational information required to manage all aspects of the business more effectively.

Human Resource Management

SAP Business ByDesign ERP system’s Human Resource Management (HRM) module helps to ensure that small- to medium-
sized manufacturing and distribution businesses can leverage and maximize the full potential of the company’s employees
most effectively. The enterprise resource planning solution provides personalized portals tailored to specific job functions
and self-service features to aid in streamlining daily HRM tasks.

SAP Business ByDesign ERP solution’s HRM module offers the following features and benefits:

✓ Gain the ability to enforce company-wide compensation structures for different staffing groups.
✓ Centrally manage and execute personnel administrative tasks via automated processing.
✓ Give managers departmental visibility.
✓ Allow employees to perform routine tasks without involving HR staff.
✓ Integrate HRM processes with other departments.
✓ Reduce administration overhead and mistakes with self-service capabilities.

Services & Support for SAP Business ByDesign

Services & Support Module

Built in Services and Support

SAP Business ByDesign ERP system, designed for manufacturing and distribution businesses, provides built-in IT services and
support to help companies simplify IT needs. The quality-assured service model offers automated maintenance and
support. The solution is monitored and maintained by SAP experts who provide automatic health checks and system
performance checks. Built-in safeguards ensure the safety, integrity, and security of company data. SAP Business ByDesign
enterprise resource planning solution offers built-in configuration functionality for personalization and easy adaptation.
Built-in learning and 24⁄7 access to resources enable users to get knowledge and help whenever needed.