European Aviation Safety Agency User Guide
Foreign Part 145 approvals – Definition of Doc # UG.CAO.00120-002
organisation’s staff number Approval Date 13/11/2013
Foreign Part 145 approvals
Definition of organisation’s staff number
UG.CAO.00120-002
Name Validation Date
Prepared by: Marc GRAGNOLI Validated 11/11/2013
Verified by: Karl SPECHT Validated 11/11/2013
Reviewed by: Dominique PERRON Validated 12/11/2013
Approved by: Wilfried SCHULZE Validated 13/11/2013
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European Aviation Safety Agency User Guide
Foreign Part 145 approvals – Definition of Doc # UG.CAO.00120-002
organisation’s staff number Approval Date 13/11/2013
DOCUMENT CONTROL SHEET
Reference documents
a) Contextual documents
Commission Regulation (EC) 2042/2003 - Commission Regulation (EC) of 20 November 2003 laying down
implementing rules for the continuing airworthiness of aircraft and aeronautical products, parts and appliances, and
on the approval of organisations and personnel involved in these tasks
Commission Regulation (EC) 593/2007 - Regulation of 31 May 2007 on the fees and charges levied by the European
Aviation Safety Agency Regulation (OJ L140, 01.06.2007)
EASA/FAA Maintenance Annex Guidance (MAG)
EASA/TCCA Maintenance Annex Guidance ( MAG)
ED Decision 2003/19/RM - On AMC and GM to Commission Regulation (EC) 2042/2003 of 20 November 2003 on the
continuing airworthiness of aircraft and aeronautical products, parts and appliances, and on the approval of
organisations and personnel involved in these tasks
MB decision 01-2011 - On guidelines for allocation of certification tasks to national aviation authorities and qualified
entities.
Regulation (EC) 216/2008 - Regulation of European Parliament and of Council of 20 Feb. 2008 on common rules in
the field of civil aviation and establishing a European Aviation Safety Agency and repealing Council Directive
91/670/EEC, Regulation (EC)1592/2002 and Directive 2004/36/EC
b) Internal documents
Applicable document are listed in the form “FO.CAO.00136-XXX - Foreign Part 145 approvals – Documentation
Index”.
Log of issues
Issue Issue date Change description
001 13/11/2013 First issue. This document is aimed to provide the applicant with
guidance material supporting the application/approval, and as such has
been reviewed by Rulemaking Product Support Continuing Airworthiness
Section (R.4.2).
002 01/09/2014 Update of Quality documents to implement the new corporate image of
the Agency and the changes to the organization structure.
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European Aviation Safety Agency User Guide
Foreign Part 145 approvals – Definition of Doc # UG.CAO.00120-002
organisation’s staff number Approval Date 13/11/2013
0.Introduction.
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Foreign Part 145 approvals – Definition of Doc # UG.CAO.00120-002
organisation’s staff number Approval Date 13/11/2013
0.1. Table of Contents.
0. Introduction..................................................................................................................................................3
0.1. Table of Contents....................................................................................................................................4
0.2. Definitions and Abbreviations.................................................................................................................5
0.3. Scope and Applicability...........................................................................................................................6
0.4. Purpose...................................................................................................................................................6
0.5. Associated Instructions...........................................................................................................................6
0.6. Communication.......................................................................................................................................6
1. Category of Personnel to be Considered....................................................................................................7
1.1. Management Personnel..........................................................................................................................8
1.2. Technical Support Staff...........................................................................................................................8
1.3. Safety and Quality Policy, Maintenance Procedures and Quality System Staff.....................................8
1.4. Certifying Staff........................................................................................................................................9
1.5. B1 and B2 Support Staff.........................................................................................................................9
1.6. Maintenance Technical Staff other than Certifying Staff.........................................................................9
1.7. Store and Purchasing Department Staff.................................................................................................9
1.8. Training Staff.........................................................................................................................................10
1.9. Contracted Staff....................................................................................................................................10
2. Criteria to be Considered...........................................................................................................................11
2.1. Scope of Activity...................................................................................................................................12
2.2. Production Planning..............................................................................................................................12
3. Summary Table.........................................................................................................................................13
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Foreign Part 145 approvals – Definition of Doc # UG.CAO.00120-002
organisation’s staff number Approval Date 13/11/2013
0.2. Definitions and Abbreviations.
Abbreviations
A&P APPLICATIONS AND PROCUREMENTS SERVICES
AMC ACCEPTABLE MEANS OF COMPLIANCE
AMO APPROVED MAINTENANCE ORGANISATION
CAA CIVIL AVIATION AUTHORITY
CAMO CONTINUING AIRWORTHINESS MANAGEMENT ORGANISATION
CAMOC CONTINUING AIRWORTHINESS MANAGEMENT OVERSIGHT COORDINATOR
CAN145 CANADIAN PART 145
CAOM CONTINUING AIRWORTHINESS ORGANISATIONS MANAGER
CAO CONTINUING AIRWORTHINESS ORGANISATION
CAP CORRECTIVE ACTION PLAN
C/S CERTIFYING STAFF
CC/S COMPONENT CERTIFYING STAFF
EASA EUROPEAN AVIATION SAFETY AGENCY
EU EUROPEAN UNION
F145 FOREIGN PART 145
F147 FOREIGN PART 147
FAA FEDERAL AVIATION ADMINISTRATION
GM EASA GUIDANCE MATERIAL
IORS INTERNAL OCCURENCE REPROTING SYSTEM
MOA MAINTENANCE ORGANISATION APPROVAL
MOAP MAINTENANCE ORGANISATION APPROVAL PROCEDURES
MOC MAINTENANCE OVERSIGHT COORDINATOR
MOE MAINTENANCE ORGANISATION EXPOSITION
MOR MANDATORY OCCURRENCE REPORTING
MTOA MAINTENANCE TRAINING ORGANISATION APPROVAL
MTOAP MAINTENANCE TRAINING ORGANISATION APPROVAL PROCEDURES
MTOC MAINTENANCE TRAINING OVERSIGHT COORDINATOR
MTOE MAINTENANCE TRAINING ORGANISATION EXPOSITION
NAA NATIONAL AIRWORTHINESS AUTHORITY
PPB PRINCIPAL PLACE OF BUSINESS
QE QUALIFIED ENTITY
SIS SAMPLING INSPECTION SYSTEM
TCCA TRANSPORT CANADA CIVIL AVIATION
US145 US PART 145
WG WORKING GROUP
WH WORKING HOURS
WHOC WORKING HOURS EASA OVERSIGHT COORDINATOR
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European Aviation Safety Agency User Guide
Foreign Part 145 approvals – Definition of Doc # UG.CAO.00120-002
organisation’s staff number Approval Date 13/11/2013
0.3. Scope and Applicability.
This user guide is applicable to EASA Part 145 organisations having their principal place of
business located outside the EU Member States, the USA and Canada (hereinafter referred to
as “Foreign Part 145 organisations”).EASA is the Competent Authority for the maintenance
organisations as established by Part 145.1 “General” and therefore responsible for the final
approval of those Organisations. EASA has also established procedures detailing how EASA
Part 145 application and approval are managed.
This user guide is complementary to the requirements of Implementing Rule - Regulation EU
2042/2003 Annex II, Part-145 “as amended” and does not supersede or replace the
information defined within that document.
This User Guide comes into effect 90 days after publication on the EASA website.
0.4. Purpose.
This user guide is designed to be used by EASA Part 145 Maintenance Organisations and the
Assigned inspector when :
The Maintenance organisation is:
Defining the staff number to be declared in the MOE chapter 1.7 and in the
Form 2 when applying for an EASA approval;
Demonstrating that the organisation has sufficient staff to plan, perform,
supervise, inspect and quality monitor the organisation in accordance with
the approval {adequate resources to justify the grant of approval as defined
in paragraphs 1.8 (facilities to be approved) and 1.9 (scope of work)}.
Assigned inspector is checking that:
the organisation has sufficient staff to plan, perform, supervise, inspect and
quality monitor the organisation in accordance with the approval;
The staff number declared in the Form 2 is consistent with the Part 145
requirements at the time of the audit.
0.5. Associated Instructions.
EASA has developed associated instructions (user guides, Forms, templates and work
instructions), that detail specific matters, which have to be considered as an integral part of
this procedure.
A complete listing of these documents, together with their applicability to the applicant/
approval holder or NAA / QE / EASA, is addressed in the current revision of the “ Foreign
Part 145 approvals – documentation Index”, FO.CAO.00136-XXX (XXX identifies the
revision number). Documents which are applicable to both NAA/QE/EASA and Applicant
/Approval holder are made available on the EASA Web site:
http://easa.europa.eu/approvals-and-standardisation/organisation-approvals/CAO-related-to-
regulation-2042-2003-part-145.php.
Each time a cross reference is provided to another document or another chapter / paragraph
of the same document, this reference is identified with grey text.
0.6. Communication.
All documents and correspondences between the Applicant, the overseeing authority and
EASA shall be in the English language unless otherwise agreed by EASA.
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Foreign Part 145 approvals – Definition of Doc # UG.CAO.00120-002
organisation’s staff number Approval Date 13/11/2013
1.Category of Personnel to be Considered.
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Foreign Part 145 approvals – Definition of Doc # UG.CAO.00120-002
organisation’s staff number Approval Date 13/11/2013
1.1. Management Personnel.
The organisation shall appoint an Accountable Manager and nominate a group of persons
which shall represent the maintenance management structure. Dependent upon the size of
the organisation and the extent of approval, all part 145 functions/responsibilities, could be
subdivided under individual managers or combined in any number of ways:
Line maintenance manager;
Base Maintenance Manager;
Workshop manager;
Quality manager.
Note: In the case of small organisation, the Accountable Manager could combine his own responsibilities with
those related to any here above mentioned manager.
1.2. Technical Support Staff.
Technical support staffs to be considered are the ones who are involved in the process of:
Planning the maintenance organisation activities (planners);
Planning the availabilities of the means to perform the work (including
availability of the hangar, ground support equipment, etc.);
keeping maintenance data available and up to date ( librarians);
preparing the relevant work packages (engineers);
Archiving of all maintenance records (technical record staff).
In addition, where an organisation is using its own job cards, the personnel who transpose
the maintenance data (AMM, AD, SB) into maintenance tasks or who analyse and report
inaccurate/ambiguous data, shall be considered as well as technical support staff.
1.3. Safety and Quality Policy, Maintenance Procedures and
Quality System Staff.
The quality system staff number shall include every person who is involved in:
the safety and quality policy;
the maintenance organisation procedures issuance and revision;
the independent audits (internal and external) process which are based on the
annual audit plan;
Quality feedback reporting (requesting remedial actions);
Quality control;
SMS implementation.
Note: When the organisation sub contracts the independent audit part of the quality system to a person with an
appropriate knowledge or to another organisation approved under part 145, the time spent by this person or
group of persons shall be considered in the relevant man hour plan.
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Foreign Part 145 approvals – Definition of Doc # UG.CAO.00120-002
organisation’s staff number Approval Date 13/11/2013
1.4. Certifying Staff.
Certifying staff number shall include every person who is authorised by the maintenance
organisation (MOE § 3.4) to release an Aircraft / an aircraft component to service.
The following types of certifying staff must be included:
Aircraft certifying staff: all staff that hold a company authorisation which
authorises the holder to release an A/C to service within the A1 to A3 rating.
Four different categories of certifying staff which are A, B1, B2 and C must be
considered;
Engine & APU certifying staff: all staff that hold a company authorisation which
authorises the holder to release an engine or APU to service within the B1 to
B3 rating;
Component certifying staff: all staff that hold a company authorisation which
authorises the holder to release a component to service within the C1 to C20
rating;
Specialized Services certifying staff: all staff that hold a company authorisation
which authorised the holder to release a specialized service performed on A/C,
engine, APU or component to service within the D1 rating;
Every commander, flight engineer who is authorised - by the approved
maintenance organisation - to carry out and certify tasks which are listed in
AMC145.A.30 (j) (4) paragraphs 2(i) and 2(ii).
1.5. B1 and B2 Support Staff.
B1 and B2 Support Staff (S/S) means staff authorised by the Foreign Part 145 organisation to
support the Category “C” certifying staff in managing and releasing the A/C to service after
base maintenance activity while not necessarily holding certification privileges.
B1 and B2 Support Staff shall ensure that all relevant tasks or inspections have been carried
out to the required standard before the category C certifying staff issues the certificate of
release to service.
1.6. Maintenance Technical Staff other than Certifying Staff.
Maintenance Technical staff number shall include every person who is authorised by the
maintenance organisation (MOE § 3.8 and 3.11) to perform, attest (sign-off) or inspect any
maintenance carried out on an Aircraft, an engine or APU or an aircraft component according
to approved data under the EASA Part 145 approval Technical staffs which have to be
considered are those acting within the approved ratings A1 to A3, B1 to B3, C1 to C20, D1,
such as but not limited to:
Aircraft maintenance Technicians (i.e mechanic, avionic, cabin, etc.);
Component/engines/APU maintenance Techniciens;
Support activites Technicians (NDT, welding, cleaning, machining, etc.);
Supervisors/Inspectors.
1.7. Store and Purchasing Department Staff.
Store and purchasing department staff number shall include every person who makes
available to the maintenance organisation the parts, components, tools and consumables:
Store keepers;
Procurement staff (staff in charge to place purchasing orders to any sources
internally or externally).
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Foreign Part 145 approvals – Definition of Doc # UG.CAO.00120-002
organisation’s staff number Approval Date 13/11/2013
1.8. Training Staff.
Training staff number shall include every person who is responsible for providing training
related services on behalf of the maintenance organisation such as but not limited to:
continuation / recurrent;
human factor;
practical element of the type training;
Part 145/aviation legislation/EWIS/FTS.
1.9. Contracted Staff.
Contracted staff to be considered are all external staff who are not directly / permanently
employed by the Maintenance organisation and who are involved in the maintenance
activities.
Only the long term contracted staff need to be considered under this chapter for the purpose
of defining the organization`s staff number. This does not release the Organisation from
complying with the relevant requirements also when using contracted staff for short term
periods.
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Foreign Part 145 approvals – Definition of Doc # UG.CAO.00120-002
organisation’s staff number Approval Date 13/11/2013
2.Criteria to be Considered.
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Foreign Part 145 approvals – Definition of Doc # UG.CAO.00120-002
organisation’s staff number Approval Date 13/11/2013
2.1. Scope of Activity.
The organisation shall have sufficient staff according the approved scope of work. This
means that the following criteria shall be considered:
The size of the organisation;
The extent of the requested/approved scope;
Number of sites (headquarter, main bases, line stations, engine and
component shops);
Number of line/base maintenance contracts;
The variety of the capability list;
Number of EASA Form 1 releases;
2.2. Production Planning.
Production planning, shall take into account the human limitations, the total amount of lines
of product to be managed at the same time, and be used to compare the adequacy between
the work load and the man hour availability during maintenance activities. In addition, man
power planning shall show that the organisation has sufficient staff to plan, perform,
supervise, inspect and quality monitor the organisation based on the approved scope of
work.
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organisation’s staff number Approval Date 13/11/2013
3.Summary Table.
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Total by
Categories Sub categories Sub Total
categories
Accountable manager
Quality manager
Line maintenance manager
1.1 Management personnel Base maintenance manager
Workshop manager
Planners
Librarians
1.2 Technical support staff Engineers
Technical record staff
Safety & quality Policy
Maintenance procedure
Safety, quality policy & quality Auditors
1.3
system staff Quality control
SMS
Aircraft “A” Category
Aircraft “B1” Category
Aircraft “B2” Category
Aircraft “B3” Category
certifying staff Aircraft “C” Category
1.4
Engine & APU
Component
Specialized Services
commander or flight engineer holding a limited certification
authorisation
“B1” Support staff
B1 and B2 Support staff for “B2” Support staff
1.5
base maintenance
1.6 Maintenance Technical staff Aircraft
Engine & APU
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Total by
Categories Sub categories Sub Total
categories
Component
Specialized service
1.6.1 Store and purchasing staff
1.6.2 Training staff
Certifying staff IAW
1.6.3
145.A.30(g)
1.6.4 Contracted staff
Total :
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RECORDS
No record associated with this User Guide.
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