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RISK ASSESSMENT MANUAL

QUALITY SAFETY MANAGEMENT SYSTEM

RISK ASSESSMENT MANUAL

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AMENDMENT RECORD SHEET

Section Approved Page Revision Revision

Procedure Title Description of Change
Number by DPA Number Date Number

Edition 05, July 2021

23 Feb
11 Dry docking New category added √ 19 01
2022
14 Jul
1.3 Instructions Category dry dock added √ 13 02
2022
Note: extra RA should be
submitted to the office for review
02 Sept
1.3 Instructions and Responsible Superintendent √ 14 03
2022
added for the review of additional
RA.
Risk Assessment
Library Index (CL-21) Paragraph for M-86 for was 02 Sept
Chapter 4 √ 19 03
and Detailed Risk added. 2022
Assessments (CL-20)

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11. Risk Assessment Manual Index

Chapter 1 Risk Assessment Process...................................................................................................... 4
Introduction..................................................................................................................................................................4
1.1 Risk Management Policy.......................................................................................................................... 5
1.2 Risk Assessment Procedure......................................................................................................................6
1.2.1. Purpose.......................................................................................................................................................6
1.2.2. Scope.......................................................................................................................................................... 6
1.2.3. Application............................................................................................................................................. 6
1.2.4. Shipboard Responsibilities.................................................................................................................. 6
1.2.5 Risk Management Procedure.............................................................................................................. 7
1.2.6 Forms & Records.................................................................................................................................12
1.3 Instructions.................................................................................................................................................. 13
11. Dry docking.................................................................................................................................................13
Chapter 2 Personal protection equipment (PPE) Matrix...........................................................................15
Chapter 3 Risk Assessments Register (CL-19)......................................................................................... 18
Chapter 4 Risk Assessment Library Index (CL-21) and Detailed Risk Assessments (CL-20)............... 18
1. Deck Department Operations/ Maintenance/ Inspections..................................................................19
2. Engine Department Operations/ Maintenance/ Inspections.............................................................. 19
3. Safety (work permits, practices)................................................................................................................ 19
4. Shipboard Personnel (D&A, Fatigue, Work Rest Hours, H&H, Accidents, MLC, Drills,
Training)..................................................................................................................................................................... 19
5. Environmentally related Operations.........................................................................................................19
6. Security Matters..............................................................................................................................................19
7. Management.....................................................................................................................................................19
8. Incidents/ Emergencies.................................................................................................................................19
9. Catering Department operations................................................................................................................ 19
10. Travel....................................................................................................................................................................19
12. Dry docking.................................................................................................................................................19

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Chapter 1 Risk Assessment Process

Introduction
Our Company has established a “Risk Assessment (RA) Program” through which assess all
identified risks to its ships, personnel and the environment and establish appropriate safeguards.
The risk control measures we have established onboard to safeguard the health and safety of
shipboard personnel, the ship and the environment are taken from the best practices described in
the ILO Code “Accident Prevention onboard Ship at Sea and in Port”, the ISF Bridge Procedure
Guide, while the International Safety Guide for Oil Tankers & Terminals (ISGOTT), the Tanker
Safety Guide (Liquefied Gas), the Guides for Ship to Ship Transfer of (petroleum) and (liquefied
gas), all are our standard reference publications for risk control measures related to oil and gas
handling operations, onboard our tankers and gas carriers.
The above mentioned codes and guidelines are fully adopted by our Company and constitute an
integral part of our safety management system.
Therefore, the latest editions of these publications are available onboard (as applicable to the
vessel type) for reference by the Master, his officers and responsible crew members.
In the present manual, the RA methodology is presented in a simple format, while the full RA
methodology is duly detailed in Chapter 1 of this manual.
RAs have been developed to address operations, tasks, scenarios that may be met onboard and
ashore. The RAs that address operations/tasks/activities and emergencies are reflected in Detailed
Risk Assessment forms CL-20, summary of which is included in Risk Assessment Library CL-21.

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1.1 Risk Management Policy

The main objective of our Risk Management Policy is to assess all identified risks to the personnel,
the environment and the ship & cargo and establish appropriate safeguards.

In order to achieve this objective, we have established a “Risk Assessment Program” with following
functions:

1. Works and activities with potential risks to the ship, its personnel and the environment have
been classified against occupational heath, safety and operational hazards;

2. Existing control measures against these risks have been assessed and additional safeguards
have been applied to minimize hazards as low as reasonable practicable.

3. Furthermore, our Masters are provided with a “Risk Assessment Procedure” to assess
significant risks due to unforeseen hazards resulting from particular prevailing circumstances
and conditions during shipboard operations.

4. The Master should refer to the RAs which have already been developed under the risk
assessment program and decide whether additional risk control measures are necessary for
the safe execution of works, tasks and activities;

5. Whenever necessary, the Master should carry out his own risk assessment to supplement
existing risk control measures or carry out tasks with hazards that have not been identified
within the risk assessment library;

6. Certain hazardous activities are governed by a permit to work and Lock out / Tag out system
that ensures workers’ awareness of hazards; establishes supervision levels and defines
exposure time to dangers;

Works should be carried out during daylight, normal working hours and with good
weather and sea state, unless in cases of emergency

7. Personal Protective Equipment (PPE) has been specified for each job and activity undertaken
in any ship’s departments; The PPE necessary for each job has been identified through job risk
assessment;

8. Although every effort is made to prevent accidents, in case where such an undesired event
occurs apart from the investigation and analysis undertaken, a risk assessment to establish risk
control measures based on lessons learned may be added to the risk assessment library.

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1.2 Risk Assessment Procedure

1.2.1. Purpose
The purpose of the RA (Risk Assessment) and RM (Risk Management) is to minimize risk to
personnel, property and the environment.

1.2.2. Scope
Risk assessment program requires a “detailed” risk assessment to be conducted on any hazards
associated with non-routine repairs (following equipment breakdown or arising from the potential
for breakdown) or other potentially hazardous operations. This includes the identification of risks to
health and hygiene.
In this respect, all activities that could adversely affect the Company’s and managed vessels
operations and performance are evaluated and appropriate measures are taken to ensure that risk
is either reduced or maintained at an acceptable level.

1.2.3. Application
Risk assessment and control is a continual process.
The Company has established a two tier risk assessment process; “initial risk assessment” and
“residual risk assessment”.
“Initial risk assessment” assesses whether the precautions already prescribed by the QMS are
satisfactory or whether significant risks remain and there is a need to lower the risk(s) to an
acceptable and As Low As Reasonably Practicable (ALARP) level.
Whereas, the “residual risk assessment” assesses whether the additional measures applied to
lower the level of initial risk are adequate or whether extra measures should be taken. In case of
the latter, the process of applying additional measures should be repeated till reducing the involved
risk(s) at a tolerable level. See Figure 1 describing the Risk Management Flowchart.

In practice, the risks in the workplace should be assessed before work begins on any task for
which no valid risk assessment exists. An assessment must be reviewed and updated as
necessary, to ensure that it reflects any significant changes of equipment or procedure.
The recorded “initial” and “residual” risk assessments are subject to regular review to confirm the
validity of the assessment and whether risk assessment controls are effective and adequate.

Adopted desirable events (Best practices and Suggestions for improvement) should be communicated
throughout the fleet to establish uniform proactive health & safety practices. The effectiveness of Risk
assessment program should be reviewed during SMS reviews as it is an integral and indispensable part of
the Company’s management system.

1.2.4. Shipboard Responsibilities

Risk Management Team: Master (mandatory), Chief Officer, Chief Engineer, other responsible
Officers/Personnel (as appropriate)

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1.2.5 Risk Management Procedure

Here below are summarized the basic terms/definitions and the risk management procedure.
For a more detailed explanation of the terms used in the RA and RM process and the methodology to carry out a risk
assessment, please refer to the Chapter 1 of this manual.

1. Problem definition and system

identification

2. Hazard identification and

Hypothetical scenario

3.1. Determine Frequency 3.2. Determine

(F) Consequence (C)

4. Risk estimation and presentation

5. Assessment using risk

criteria

6. New control measures

7. If risk remains at non-
or risk control options or NO NO
acceptable levels the JOB
prevention/ Risk
MUST BE STOPPED and
mitigation/alternative controlled?
assistance from the
measures to be
Office should be sought.
implemented

YES
8. Follow up, evaluate the outcome,
conclusions and recommendations

Fig.1 Risk Management Flowchart

Hazard
Any real or potential event that can cause personal ill health, injury or death, property damage,
reputation degradation, damage to environment, financial losses, or a combination of these. It may
be a physical situation, an activity (e.g. crane operations are a hazard because the load might
drop) or a material (e.g. fuel oil is a hazard because it might catch fire).

Hazard identification and probable scenario

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Hazards are identified by asking yourself; is there a source of harm? Who and what could be
harmed? How could harm occur?

Risk
Risk has two elements; the Frequency (probability) the hazard may occur; and the consequences
of the hazardous event.

Frequency (Probability) Descriptions

Frequency Quantification

5 Frequent - Possibility of repeated incidents More often than once per voyage.

Probable - Possibility of isolated incidents Once per year - The mishap scenario has occurred in the
4
past and/or is expected to occur in the future.
Occasional - Possibility of occurring Once per 5 years - The mishap scenario might occur. It would
3 sometime not be too surprising if it did.
Once per 10 years - The mishap scenario is considered
2 Remote - Not likely to occur
unlikely. It could happen, but it would be surprising if it did.

1 Very unlikely - Practically impossible Once per 30 years or more.

Consequence Categories / Severity Levels

REPUTATION /
CONSEQUENCE / PERSONNEL HEALTH / ENVIRONMENTAL
ASSETS PUBLIC
SEVERITY SAFETY IMPACT
DISRUPTION
1 Minor Few minor injuries (Minor Minimum pollution / Minimum cost / damage < Zero impact
(Any failure that does not impact on personnel, Little or no response $10.000 (Minimal to
degrade the overall temporary discomfort, first aid needed (Slight/Minor hull indents, none).
performance beyond case, etc.). (10 – 100 ltrs, equipment damage easy to
acceptable limits – one of unacceptable funnel repair by ship’s force, etc.,
the nuisance variety). emissions, etc.). up to 1 day off-hire).

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2 Major Number of minor injuries / Little pollution / Little cost or damage Slight impact
(Any failure that will Medical treatment for Limited response of ($10.000 – $100.000) (Minor
degrade the system personnel (No impact on short duration (Minor damages not disruption).
beyond acceptable limits public, laceration burns, (100 – 1000 ltrs, oil affecting ship’s structural
but can be adequately concussion, serious sprains, spills contained integrity or seaworthiness.
counteracted or controlled deafness, dermatitis, works - onboard). Damage to
by alternative means). related disorders or other equipment/systems
injuries leading to minor needing extensive repairs,
disability, up to 1 day LWT). from 2 to 3 days
off-hire).
3 Critical Serious injury to personnel Moderate pollution / Moderate cost or damage Considerable
(Any failure that will (From 2 to 5 days LWT, Significant resources ($100.000 – $ 500.000, impact
degrade the system Limited impact on public). commitment (1000 – from 4 to 10 days off-hire) (Significant
beyond acceptable limits 10.000 ltrs). disruption to
and create a safety small
hazard). Community).
Major National &
4 Catastrophic Human losses / Fatalities Major pollution / Full Extensive / high cost
International
(Any failure that can result (Amputations, major scale response damage >$ 500.000
impact
in deaths or injuries or fractures, multiple injuries, (More than 10.000 ltrs, (Loss of the ship or
(Significant
prevent of the intended poisoning or other injuries extended duration). damages affecting ship’s
disruption to
mission). leading to permanent structural integrity and/or
Large
disabilities, >5 days LWT). seaworthiness, >10 days
Community).
off-hire).

The Risk Assessment

The process of identifying hazards and assessing the risk posed by each one and a review as to
acceptability of this risk, based on comparison with risk criteria.

Risk controls/measures
As existing control measures are considered the guidelines included in the plans for shipboard
operations (the SMS Manuals) and related documentation such as company issued Detailed Risk
Assessments, the permit to work system, personal protective equipment (PPE) dress code
established onboard, the Flag/Class Rules and Regulations, related shipping industry guides and
recommended best practices as described in the ILO Code “Accident Prevention onboard Ship at
Sea and in Port”, the ISF Bridge Procedure Guide, while the International Safety Guide for Oil
Tankers & Terminals (ISGOTT), the Tanker Safety Guide (Liquefied Gas), the Guides for Ship to
Ship Transfer of Petroleum) and Liquefied gas and the Ship to Ship Guide are our standard
reference publications for risk control measures related to oil and gas handling operations, onboard
our tankers and gas carriers.

Estimate risk
The risk from hazard may be determined by estimating the potential of “severity of harm” and the
“likelihood” that harm will occur.
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Risk control measures

RISK CATEGORIES ACTION AND TIMESCALE

No further additional controls measure or alternative actions are necessary, but

LOW ACCEPTABLE (1-3) consideration should be given to cost-effective solutions or improvements that impose
minimal or no additional cost. Monitoring is required to ensure that the controls are
maintained. In case that the value of risk is 1 – 3, the assessment is terminated.

MEDIU Efforts should be made to reduce risk, but the costs of prevention should be carefully
TOLERABLE (4-9) measured and limited. Risk control measures should normally be implemented within
M
a defined period of time.

Work should not be started or continued until the risk level has been reduced and risk
numbers enters the Yellow or the Green area. While the additional control measures
HIGH INTOLERABLE ( > 9) should be cost-effective, the Company’s duty to reduce the risk is absolute. If the
control measures are not possible to reduce the risk, even with unlimited resources,
then the work must not be started or must remain prohibited.

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RISK MATRIX (High=Intolerable Risk Medium=Tolerable Risk Low=Acceptable Risk)

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Additional control measures

Unless the risks identified are in the low/acceptable range, further steps and/or alternative
measures have to be taken to reduce the likelihood and/or the severity/consequence of the
potential harms identified. Furthermore, and in particular to the high/intolerable risks, there
should be assessed the possibility of alternative courses of action.

The risk ranking process is repeated in order to evaluate if the risk is reduced to a lower
category e.g. from High to Medium in the case of implementing the selected new control
measures. The process should be repeated again in order to reach the lowest possible
category.

The new control measures should be properly described together with the Department(s)
and/or person(s) in charge for their implementation, the action date (the date of applying the
decided control measures) as well as the outcome of the NEW Risk score after evaluating the
new probability and the new consequence.

Reference should also be made to available/provided “contingency plans” to facilitate safe

management and recovery of the situation in the case of any unplanned occurrences/events,
this before commencing the planned operations/works.

Follow-up, evaluate the outcome, conclusions and recommendations

In this step, implementation of the new control measures is followed up and recorded. If for any
reason completion date will be later than target date, the person in charge should inform the
DPA in advance for his actions. In this step the Company shall:
- Conduct follow-up evaluations of the controls to ensure they remain in place and have the
desired effect.
- Monitor for changes or alternative ways to conduct the work, which may require further
Risk Assessment.
- Take corrective action when necessary.

1.2.6 Forms & Records

CL-19 Risk Assessment Register
CL-20 Detailed Risk Assessment Form
CL-21 Risk Assessment Library

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1.3 Instructions

For every hazardous activity undertaken on-board an “initial risk assessment” has to be carried
out.

The Master, Chief Engineer, Chief Officer, Second Engineer, Bosun, cook as well as responsible
Officers, as appropriate, have to attend at least weekly a meeting where all planned activities have
to be reviewed.

1. Start with the activity of task undertaken; Identify the department or function; i.e. bridge, deck,
engine, catering or safety in general;
Use the “Risk Assessment Library” (CL-21) to identify the work or activity that has to be
undertaken;

2. Each work activity has been classified against its department or function and is assigned a
unique identification number, after following prefix:

1. Deck Department Operations/ Maintenance/ Inspections

2. Engine Department Operations/ Maintenance/ Inspections
3. Safety (work permits, practices)
4. Shipboard Personnel (D&A, Fatigue, Work Rest Hours, H&H, Accidents, MLC, Drills,
Training)
5. Environmentally related Operations
6. Security Matters
7. Management
8. Incidents/ Emergencies
9. Catering Department operations
10. Travel
11. Dry docking

3. Refer to the “Detailed Risk Assessment Form” (CL-20) of the appropriate work activity as
provided by the Company (the library may be on paper or in electronic format).
Review the identified hazards and the applicable existing control measures to assess the level
of initial risk. If the level of the risk is acceptable, proceed with the performance of the planned
task/job. In opposite case, review also the additional control measures to be applied in order to
reduce the involved risk(s) at a tolerable / acceptable and ALARP level. For a particular task
one or more risk assessments may be referred to;
i.e. an electric bulb of a navigation lamp has to be changed on the main mast at the upper
bridge deck.
 Refer to the risk assessment “work on electrical equipment” and the one “working aloft”,
while a “Working aloft & over the side” permit should be issued as well as an “Electrical
work permit”.
 When performance of simultaneous operations (SIMOPS) is unavoidable, a dedicated
Risk Assessment for the performance of SIMOPS should be carried out assessing the
level of risks that may arise from the planned tasks/activities. Payment of extra attention
on the availability of human resources for all the stages during SIMOPS is of high
importance.
 Refer to the Personal Protective Equipment (PPE) matrix in this manual, card No 8
“working aloft (height > 2 m)” and card 18 “working in electrical systems”.

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After reviewing the Detailed Risk Assessment Form, use the “Risk Assessment Register” (CL-19)
to record the review process, which should be duly signed by the Risk Assessors / Management
Team.

4. Examine whether the applicable control measures (existing & additional) developed in the
Detailed Risk Assessment limit the hazards to as low as reasonably practicable or significant
risks still remain due to the current conditions and prevailing circumstances. If the residual risk
has been reduced to acceptable level, an entry should be made in the register (CL-19) that
existing RA is adequate. In the opposite case, additional risk control measures should be taken
to lower the risk as low as reasonably practicable and possibly, this by utilizing additional
personal protective equipment, and/or alternative actions/methods to carry out the task. In the
latter case the new or improved “Detailed Risk Assessment” (CL-20) must be forwarded to the
office, for further review and approval.

5. The Responsible Superintendent or Head of Responsible Department, the Fleet Manager

and/or the HSQE Manager along with the DPA, have to review the “Detailed Risk
Assessments” (CL-20) produced on-board with the aim to validate and approve the risk control
measures or come back to the ship with other proposals. After approval of the new or
improved RA, it should be provided with a code number and sent back to the Vessel duly
signed, while a copy should be kept in Office for further review and adoption, if deemed
necessary.

6. The same process applies for new or non-routine tasks, for which dedicated Risk Assessment
has not yet been carried out / recorded.
In that case, use the form “Detailed Risk Assessment” (CL-20) to document the risk
assessment procedure followed.
You may start from scratch with a blank CL-20 form, considering the identified hazards and the
respective control measures.
OR,
Use the template of an existing risk assessment, adding new/additional hazards that have
been identified and any additional risk control measures that you are to implement before
and/or during the work as appropriate, and which should be adequate to reduce the risks to as
low as practically possible.
Again, relevant entry has to be made in the form CL-19, duly recording the facts that the
existing generic risk assessment(s) do not adequately address the risks and a
new/additional/improved risk assessment has been carried out.

7. In all cases, Risk control measures and permits, if any, have to be explained to involved
personnel prior work starts, during an informal meeting (toolbox talk).

8. Where a work permit has been issued and the task also included a risk assessment of the job
at hand, a copy of the risk assessment (CL-20) duly signed, should be attached to respective
work permit(s) issued,

or alternatively,

if after review of the Detailed Risk Assessment, it was decided that no new/additional RA was
needed, a copy or respective page/entry in the form CL-19 should be attached.

9. The personal protective equipment should be checked and worn as appropriate. Tools and
other work equipment should also be checked and should be found fit for the purpose before
work initiation.

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10. During safety internal audits, the internal auditor reviews the risk assessment program file(s)
ensuring that all works included in the maintenance reports have been assessed as
appropriate and that the necessary permits have been issued.

11. Any adopted “Desirable Events (best practices and suggestion for improvements)” should be
communicated to the fleet and incorporated in Company’s QMS.

12. In addition to the above, the Risk Assessment Manual is subject to a yearly and quarterly
review, following the proposals of Office personnel , with improvements /amendments /
additions to the Detailed Assessments, taking also into account the feedback from the fleet,
particularly the additional risks and protecting measures, as identified during the application of
the above procedures and for which new and/or additional risk assessments were carried out
by the involved personnel.

These amendments are to be reviewed and adopted, if deemed necessary, through the
Management of Change process after meeting the relevant approval level.

Chapter 2 Personal protection equipment (PPE) Matrix

For each identified work, the following personal protective equipment (PPE) as below
table should be worn, as a minimum, by all personnel involved.
The table with the personal protective equipment is the result of the risk assessments
carried out for each one of the underlined jobs.
The PPE matrix is part of the Company occupational health & safety program and
should be followed at all times by ship’s crew, sup/dents and working gangs or
technicians employed onboard.
To note that clothing and/or other PPE should be suitable for the materials/cargoes
handled or type of work. For example, handling acids, the rubber gloves should be
resistant to acids, rubber cloves for handling electrical cables should be suitable for high
voltages.

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Personal Protective Equipment (PPE) Matrix

PΡΕ is required to be worn as detailed in the matrix below, or at any other time it is deemed necessary

Work
Rubber/ High Safety Chem. /
Ref. Safety Safety overall/ Barrier Leather Buoy Light Line Safety Dust Safety UVR Ear Rubber Rubber Weather Personal Welder’s
Guide to PPE requirements when working (***) Leather Visibility Glasses Visor SCABA Rubber Hair Net
No. Helmet Shoes boiler Cream Gloves Aids Buoy Buoy Harness Mask Goggles Goggles Defenders soles gloves jacket Monitors Visor
boots Jacket (*) Aprons
suits

2.2 Working On Deck x x x  x     (**) 

3.2 Working Machinery Spaces x x x  x  x (**)
4.2 Mooring Operations x x x x x x 
5.2 Towing Operations x x x x x
6.2 Anchoring Operations x x x x x x   
7.2 Cargo and Bunkering Operations x x x x x   x
8.2 Moving on deck during Cargo operations x x x x x 
9.2 Crane Operations x x x x x
10.2 Signaling Cranes x x x x x
11.2 Connection / disconnection of arms / hoses / pipe x x x x x  x
12.2 Connection / disconnection of blanks / valves x x x x x  x
13.2 Working with pipelines & valve overhauling x x x x x 
14.2 Blowing lines and hoses x x x x x  x
15.2 Wires & Ropes Handling x x x x x
16.2 Lifeboats incl. FF lifeboats (when launching) x x x x x x
17.2 Lifeboats on Davits (External) x x x x x x x
18.2 Life rafts (when launching) x x
19.2 Working over the Ship's side x x x x x   x x
20.2 Working with boats, near the ship’s side x x x x x x x
21.2 Working aloft x x x x x x
22.2 Chipping, Scrapping, Descaling x x x x x x x (**)
23.2 Painting x x x x x   (**)
24.2 Spray Painting x x x x x x
25.2 Tank Cleaning, purging, gas freeing, N2 padding x x x x x     x x
26.2 Handling Chemicals & Acids x x x x  x  x x
27.2 Sampling Oil Cargo x x x x x x
28.2 Sampling Toxic / Corrosive / Chemical Cargo x x x x x x x
29.2 Welding x x x x x x (**) x x x
30.2 Flame Cutting x x x x x x x 
31.2 Walking on deck during heavy weather x x x x x x x
32.2 In area with unsafe / unknown atmosphere x x x x x x x
33.2 Working with electrical Power Tools x x x x   (**) x x
34.2 Working with Abrasive Wheels x x x  x 
35.2 E/R washing & bilge cleaning with detergents x x x x x x x x
36.2 Working in Electrical systems x x  x x x
37.2 Working in high pressure Hydraulics systems x x x x x x x
38.2 Storing x x x x x
39.2 Drydock x x x x x  
40.2 Entry into Enclosed Space x x x x x x   x
41.2 Battery Operations x x x x  x  x
42.2 Lathe machine x x x  x x x
43.2 Washing Galley, pantries & mess x x    x x x
44.2 Handling food stuff & Cooking x x x
45.2 Entry to refrigerated store-rooms x x
46.2 Helicopter Operations x x x x x
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Additional PPE for winterization / sub-zero ambient operating conditions

Isother-
Padded Winter Winter Winter Winter
Ref. Winter Ice mal
Guide to PPE requirements when working Safety Safety Face Working Working
No. Coverall Eyewear under-
Helmet Boots Mask Gloves Jacket
wear

Operating in winter / sub-zero temperatures x x x   x x

(*) In exceptional circumstances environmental conditions may cause the wearer of safety glasses to be subjected to different hazards than those which the glasses guard against. In these cases, removal of the safety glasses, for a short period of time, until conditions return to normal, may be appropriate but individuals must exercise sound judgement when
deciding if the circumstances warrant this course of action.
(**) If not toxic gases are present and there is no oxygen deficient atmosphere, dust mask may be used instead
(***) In case of operations, involving multiple conditions as per the above matrix, always appropriate combination of the PPE to be used should be considered.

KEY: X = AT ΑLL TIMES  = AS REQUIRED

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HSQE Manager DPA Edition date: July 2021 Page: 18 /19

RISK ASSESSMENT MANUAL

Chapter 3 Risk Assessments Register (CL-19)

With reference to the instructions in Ch. 1.3, Risk Assessments carried out onboard must be duly registered.

Where, after review of the risk assessment it is confirmed that the hazards and controls fully address the
situation/task at hand, respective entry must be made in the CL-19 register.

However, if after review of a risk assessment it is found that there are additional hazards identified, the risk
assessment must be improved, with the additional hazards and respective control measures agreed and the
risk measurement results all duly recorded.

On quarterly basis the Risk Assessment Register (CL-19) should be forwarded to the Head Office for review.

In the event of a task for which there is no risk assessment available, the process has to be carried out from
scratch, utilising a blank CL-20 form.

These ship generated RAs (new/improved/additional) shall be given a code number from Office upon granting
approval and respective entry should be made in the dedicated section of the register (CL-19) from ship
personnel.

These improved, additional and/or new risk assessments must be duly filed in Head Office for review during
the Company’s Management Review Meetings and adoption after receiving approval. Upon meeting the
approval level depicted in Management of Change section in Company’s QMS, a dedicated code should be
assigned to the newly adopted RA and the same should be included in the Risk Assessment Library (CL-21).

Chapter 4 Risk Assessment Library Index (CL-21) and Detailed Risk Assessments (CL-20)

The Detailed Risk Assessments (CL-20) listed in the library index (CL-21) are available in Company’s ERP
system (SBS) and are divided as per the following sections:

UNCONTROLLED COPY IF PRINTED

 Issued by: Approved by: Edition no: 05 Section 11
HSQE Manager DPA Edition date: July 2021 Page: 19 /19

RISK ASSESSMENT MANUAL

1. Deck Department Operations/ Maintenance/ Inspections

2. Engine Department Operations/ Maintenance/ Inspections

3. Safety (work permits, practices)

4. Shipboard Personnel (D&A, Fatigue, Work Rest Hours, H&H, Accidents, MLC, Drills, Training)

5. Environmentally related Operations

6. Security Matters

7. Management

8. Incidents/ Emergencies

9. Catering Department operations

10. Travel

12. Dry docking

For PMS & pending tasks deferrals, the form M-86 to be used. Approval for such postponement should be
granted by the involved Technical Superintendent and Fleet Manager.

UNCONTROLLED COPY IF PRINTED