STORES/SOUTH WESTERN RLY

TENDER DOCUMENT
Tender No: 43241087B Closing Date/Time: 03/03/2025 10:30

PCMM/SWR/UBL acting for and on behalf of The President of India invites E-Tenders against Tender No
43241087B Closing Date/Time 03/03/2025 10:30 Hrs. Bidders will be able to submit their original/revised bids upto
closing date and time only. Manual offers are not allowed against this tender, and any such manual offer received
shall be ignored.

1. NIT HEADER

Bidding type Normal Tender Template Normal

Contract type Goods Contract Category Expenditure
Tender No 43241087B Tender Type Open - Indigenous
Evaluation Criteria Itemwise/Consigneewise Bidding System Single Packet
Pre-Bid Conference Pre-Bid Conference Date
No Not Applicable
Required Time
Tendering Section P6
Inspection Agency TPI Agency Publishing Date / Time 17/02/2025 22:41
Item Category General Bidding to be Done on IREPS
Procure From Approved
No Approving Agency Not Applicable
Sources
Closing Date Time 03/03/2025 10:30
Validity of Offer ( Days) 90 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 0.00

Tender Title Rechargeable tri colour torch

2. ITEM DETAILS

S.No. PL Code Item Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) Type NonStock For Eval Agency Agency Allowed Rate
GST(Y/N)
1 43309884 Goods (Y) Stock --- Yes TPI Agency INR
Description :Micro controller based Multi-purpose Tri-colour LED rechargeable Torch. (1) Body Make: ABS
material with Aluminium cylinder. (2) Front lens: UV stabilized polycarbonate unbreakable front lens, heat &
scratch resistant. (3) Color of Torch body: Black. (4) Dimensions: Full length %u2264200 mm, cylinder body
Dia <50mm, Front mouth dia < 60 mm. (5) Weight: <300 grams with Lithium battery pack. (6) Mode of Ligh
ting: 1. White 2. Red Flashing 3. Green Flashing. (7) Lamp: One high -Power LED White (Natural/Cool day ligh
t). >5 Green LED and >5 red LED of 5 mm round. (8) Back up: >12 hours white LED, Red/Green>24 hours re
chargeable Li ion battery backup >3000mAH. (9) Operating switches: 3 Nos. Tact switches for G/W/R One as
pect will be functional at one time. (10) White light illumination: >2000 lux at 1 meter distance. (11) Battery
indication: Low battery, Full battery and charging indication provided (12) Visibility: Visible from 1 Km for col
or aspects. (13) Warranty: Minimum 24 months from the date of supply. (14) Shoulder strap: 1 meter should
er strap provided. (15) Flashing: Red/Green flashing 200-250 PM. (16) Battery charger: With suitable battery
charger included. [ Warranty Period: 30 Months after the date of delivery ] ]
Dy.CMM(GSD)HUBLI, SWR Karnataka 2000.00 Numbers
Consignee
MGSD/AP, SWR Karnataka 1100.00 Numbers
Inspection Details Stage Inspection Not Required

3. T AND C

F.O.R

Description
Destination

Delivery Period

Description Delivery /Completion Rate of Supply

For all items Completion : Within 60 Days ---

Payment Terms

S.No Description
Payment Terms
1 100% payment against receipt note.

Page 1 of 8 Run Date/Time: 17/02/2025 22:42:13

 STORES/SOUTH WESTERN RLY
TENDER DOCUMENT
Tender No: 43241087B Closing Date/Time: 03/03/2025 10:30

Statutory Variation Clause

S.No Description
1 SVC: Applicable within original delivery period subject to documentary evidence. However increase in taxes
or duties on account of increase in turnover or misclassification or misapprehension of law shall not be
allowed.

Standard Governing Conditions

S.No Description
1 FOR Destination
2 IRS Conditions of Contract: The contract shall be governed by latest version (along with all correction slips)
of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.
3 General Tender Conditions of SWR: The contract shall be governed by latest version uploaded along with the
tender (i.e. Tender_Booklet_SWR_18_05_2023_Version_19), and all other terms and conditions incorporated
in the tender documents.
4 Mode of dispatch - By Road on door delivery basis.

4. ELIGIBILITY CONDITIONS

Special Eligibility Criteria

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Railway reserves the right to place the Normal Applicable to No No Not Allowed
entire/bulk quantity on firms who has all bidders
successfully supplied tendered item/similar
item to Zonal Railways/PU/CORE/PSU /Other
Govt. Department for more than 20% of
tendered qty in last three financial year and
current financial year up to date of tender
opening. The bidder should submit
documentary evidence (copies of PO,
Inspection certificates, Receipt Note etc.)
towards such past performance along with
the bid, failing which it shall be presumed
that the bidder has no past performance..
2 Sample clause: The tenderers have to Normal Applicable to Yes Yes Not Allowed
submit 06 Nos. of advance identical samples all bidders
along with the offer in sealed cover duly
mentioning Tender No. and Due Date on
cover, so as to reach this office Of The
Principal Chief Materials Manager 1st Floor,
East Block, New Zonal HQ Building Rail
Nagar, Gadag Road, Hubli 580 020 on or
before tender opening date. To ascertain the
suitability for feel, finish shade and
workmanship at the tender stage, offer
without samples will be ignored. Sample
should stipulate the date and year

5. COMPLIANCE CONDITIONS

Check List

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Have you read and accepted tender Normal Applicable to No No Not Allowed
conditions? all bidders
2 Have you furnished the statement of Normal Applicable to No No Not Allowed
deviations [preferably nil] deviation details all bidders
shall be mentioned at respective field only?
3 Have you attached any performance Normal Applicable to No No Not Allowed
statements separately? all bidders
4 Are you coming under MSE status given as Normal Applicable to No No Not Allowed
per guidelines issued by Railway Board for all bidders
purchase preference vide letter No. 2010-RS
[G] -363-1 Dt. 05.07.2012 or latest.
5 If yes, have you attached valid documents Normal Applicable to No No Not Allowed
towards being MSE? all bidders

Page 2 of 8 Run Date/Time: 17/02/2025 22:42:13

 STORES/SOUTH WESTERN RLY
TENDER DOCUMENT
Tender No: 43241087B Closing Date/Time: 03/03/2025 10:30

6 Have you submitted authenticated copy of Normal Applicable to No No Not Allowed

the document authorizing the signatory to all bidders
submit offer and commit on behalf of
tenderers. Other conditions will be as per
attached tender document.
7 Have you attached valid UDYAM certificate if Normal Applicable to No No Not Allowed
applicable to you? all bidders
8 Have you quoted Mode of dispatch on FOR Normal Applicable to No No Not Allowed
destination basis for free delivery at all bidders
destination with rate structure clearly
indicating the basic rate, GST and freight
etc, up to destination [consignees
premises].
9 Have you quoted the discount if any in the Normal Applicable to No No Not Allowed
specified column only in IREPS? all bidders
10 Have you furnished Bank account details Normal Applicable to No No Not Allowed
such as Name of the Bank and address, all bidders
account no., MICR, IFSC code and type of
account to facilitate EFT payment?
11 The bidder confirms that Rates and other Normal Applicable to No No Not Allowed
financial terms quoted in relevant columns all bidders
of financial bid will only be ruling terms for
acceptance, and such terms quoted
anywhere else should be ignored. [Denial of
this condition not recommended]
12 Vendors must submit their bills for stock Normal Applicable to No No Not Allowed
items online through IREPS only with all bidders
immediate effect. No manual bills will be
accepted for payment.

Commercial-Compliance

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Firm shall comply to all the GST conditions Normal Applicable to No Yes Not Allowed
mentioned in the tender document specially all bidders
clause 7.1 and 13.9 of Section II, general
conditions of tender.
2 HSN code of the item shall be mentioned by Normal Applicable to No Yes Allowed
the bidder. all bidders (Optional)
3 Firm to mention GSTIN and attach GST Normal Applicable to No Yes Allowed
certificate. all bidders (Mandatory)
4 Firms shall submit past performance Normal Applicable to Yes Yes Allowed
particulars for the tendered item along with all bidders (Mandatory)
proof of documents such as PO/R Note etc.
5 The tenderers in their bids shall indicate the Normal Applicable to No Yes Not Allowed
details of their Jurisdictional Assessing all bidders
Officers (Designation, address & email lD). In
case of a contract award, a copy of the
LOA/Purchase Order shall be immediately
forwarded by Purchaser of the Jurisdictional
Assessing Officer mentioned in the
Tenderer's bid.
6 Please enter the percentage of local content Normal Applicable to No Yes Not Allowed
in the material being offered. Please enter all bidders
zero for fully imported items, and 100 for
fully indigenous items. The definition and
calculation of local content shall be in
accordance with the Make in India policy as
incorporated in the tender conditions.
7 ITC CONDITIONS: The end use of the item is Normal Applicable to Yes Yes Not Allowed
for repair of COACH/WAGON /LOCOMOTIVE all bidders
and as per Railway Board letter No.2016/AC-
II/01/06/CRIS dtd 22.02.2023, Partial ITC is
applicable.
8 Purchase Preference is applicable as per para Normal Applicable to Yes Yes Not Allowed
13.5 of all bidders
'Tender_Booklet_SWR_18.05.2023_version_19
' enclosed.

Page 3 of 8 Run Date/Time: 17/02/2025 22:42:13

 STORES/SOUTH WESTERN RLY
TENDER DOCUMENT
Tender No: 43241087B Closing Date/Time: 03/03/2025 10:30

9 Bidders should confirm following certificate Normal Applicable to Yes Yes Not Allowed
for Compliance. (a) I have read the clause all bidders
13.8.3 of Instructions to tenderers and
general conditions of tenders for supply
contract attached with the tender regarding
restrictions on procurement from a bidder of
a country which shares a land border with
India and on sub-contracting to contractors
from such countries. (b) I certify that this
bidder is not from such a country and will not
subcontract any work to a contractor from
such countries unless such contractor is
registered with the Competent Authority. I
also certify that this bidder will not offer any
products/services of entity from such
countries unless such entity is registered
with the Competent Authority. (c) I hereby
certify that this bidder fulfills all requirements
in this regard and is eligible to be
considered. (d) I hereby acknowledge that in
the event of acceptance of my bid on above
certificate and if the certificate is found to be
false at any stage, the false certificate would
be a ground for immediate termination of
contract and further legal action in
accordance with the Law. (Bidders confirming
this certificate for Compliance shall select Yes
in the Complied column. However, in case
you do not confirm above certificate for
Compliance, select NO in the complied
column. In such cases you are required to
submit the certificate for Compliance as per
Instructions to tenderers and general
conditions of tenders for supply contract
along-with their Bid/Offer.
10 Please enter the percentage of local content Normal Applicable to No Yes Allowed
in the material being offered. Please enter 0 all bidders (Optional)
for fully imported items, and 100 for fully
indigenous items. The definition and
calculation of local content shall be in
accordance with the Make in India policy as
incorporated in the tender conditions.

General Instructions

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Conditions mentioned in the tender will Normal Applicable to No No Not Allowed
prevail over tender booklet conditions in all bidders
case of any contradiction.

Other Conditions

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 By TPI, as per 'Policy Instruction for TPI Normal Applicable to No No Not Allowed
agencies dated 04/01/2023' attached. all bidders
2 No Stage inspection involved for this item. Normal Applicable to No No Not Allowed
all bidders
3 As per IRS conditions of contract and SWR Normal Applicable to No No Not Allowed
Tender document and conditions. all bidders
4 GST Declaration Certificate: A Declaration Normal Applicable to No No Not Allowed
has to be submitted by the suppliers while all bidders
claiming payments for the supplies made by
them. The declaration is that "Any additional
input tax credit benefit, if become available
to supplier, the same shall be passed on to
purchaser without any undue delay". The
declaration should furnish the details of bill
number & date, purchase order number &
date against which payment is being
claimed.

Page 4 of 8 Run Date/Time: 17/02/2025 22:42:13

 STORES/SOUTH WESTERN RLY
TENDER DOCUMENT
Tender No: 43241087B Closing Date/Time: 03/03/2025 10:30

5 Firm to mention HSN code of the quoted Normal Applicable to Yes Yes Not Allowed
item. all bidders
6 Bidders are advised to mention the place of Normal Applicable to Yes Yes Not Allowed
inspection. all bidders
7 Firms to submit GSTIN certificate. Normal Applicable to Yes Yes Not Allowed
all bidders

Special Conditions

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 (a) Tenderers attention is drawn to: Normal Applicable to No No Not Allowed
Eligibility Criteria. (b) Cartel Formation all bidders
condition as per clause 14.8 of General
conditions of SWR tender document is also
applicable. (c) Tenderers special attention is
drawn to: Purchase Preference to MSE
clause in the Special Conditions at Part-C,
2 Bidder is advised to go through complete Normal Applicable to No No Not Allowed
tender schedule (a) DP extension clause: In all bidders
c a s e o f d e l a y s i n s u p p l y b e y o n d the
contractual delivery d a t e , f u l l L D w i l l be
levied and no request for LD waiver will be
considered not withstanding any past
instance of such waiver (b) GD Terms: Levy
of Damages:- Wherever Security deposit has
been exempted for any reason, levy
damages from the supplier, not by way of
penalty, an amount equal to Security
Deposit amount, as would have been
applicable had he not been an exempted
vendor. These damages shall be treated as
recoveries outstanding against the
Contractor and dealt with accordingly. (c)
Tenderers attention is drawn to: Eligibility
Criteria. (d) Cartel Formation condition as
per clause 14.8 of General conditions of
SWR tender document is also applicable. (e)
Tenderers special attention is drawn to:
Purchase Preference to MSE clause in the
Special Conditions at Part-C, (f) All other
Terms and conditions will be applicable as
per IRS Conditions of contract and SWR
tender document conditions as attached
3 Firm to give declaration that any additional Normal Applicable to No No Not Allowed
Input Tax Credit benefit, If become available all bidders
to supplier, the same shall be passed on to
purchaser without any undue delay.
4 Quoted GST will be payable against Normal Applicable to No No Not Allowed
documentary evidences. Firm to submit the all bidders
invoice/bill clearly indicating the appropriate
HSN and applicable GST rate thereon duly
supported with documentary evidences.
5 In case of imported item/parts, firms shall Normal Applicable to No No Not Allowed
submit relevant import documents e.g. Bill all bidders
of Lading/AWB, Bill of Entry, Country of
Origin, WTC/GC of OEM, copy of commercial
invoice of the foreign
manufacturer/principals relevant to each
consignment, compliance of Sea/Air worthy
packing condition in manufacturers tamper
proof seal and compliance of the packing
condition as laid down in IRS Conditions of
Contract, Para 1800 etc.
6 Guarantee/ Warranty : Guarantee/warranty Normal Applicable to No No Not Allowed
period is to be considered as per the all bidders
specification/drawing (including Railway
Board/Railway approving Agency guidelines)
mentioned in the Description or IRS
conditions of the contract whichever is
higher

Page 5 of 8 Run Date/Time: 17/02/2025 22:42:13

 STORES/SOUTH WESTERN RLY
TENDER DOCUMENT
Tender No: 43241087B Closing Date/Time: 03/03/2025 10:30

7 In case successful tenderer is not liable to Normal Applicable to No No Not Allowed

be registered under CGST/GST/UTGST/SGST all bidders
acts. Railway shall deduct the applicable
from his/her bills under Reverse Charge
Mechanism (RCM) and deposit the same to
the concerned tax authority.
8 MSEs, who are interested in availing Normal Applicable to No No Not Allowed
benefits under MSME Act, will enclose with all bidders
their offer a copy of Udyam Registration
Certificate only. MSE benefits will not be
admissible based on any other document.
However, traders/ authorized dealers will
not be eligible for such benefit.
9 Firm's are expected to quote for quantity not Normal Applicable to No No Not Allowed
less than 50% of tendered quantity. Offers all bidders
for a quantity less than 50% of tendered
quantity will be considered unresponsive
and will be summarily rejected.
10 Time is the essence of contract. The Normal Applicable to No No Not Allowed
contract will be placed on severable all bidders
contract basis. The tenderer should note
that as Contract shall be entered into on
severable Contract basis only and therefore
the P.O. will also be issued on severable
contract basis where delivery of specific
units of material shall be completed within
each month or within specific period duly
taking into account our delivery
requirement.
11 As time is the essence of contract, the Normal Applicable to No No Not Allowed
tenderers are to note the Railways required all bidders
delivery schedule given in the tender
schedule and quote accordingly. Vague
delivery period or a very high delivery
period compared to Railway s specific
delivery period in the tender schedule may
be considered commercially unresponsive
and is liable to be ignored.

Technical-Compliances

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Firm shall mention the make/brand/model of Normal Applicable to No Yes Allowed
the product offered and attach technical all bidders (Mandatory)
details and specification of the same for the
evaluation.
2 Deviation details shall be mentioned only in Normal Applicable to Yes Yes Allowed
respective field mentioned for it. all bidders (Optional)
3 Firm shall attach the QAP of the product Normal Applicable to No Yes Allowed
with their bid. all bidders (Mandatory)
4 Irrespective of any other detail mentioned in Normal Applicable to No Yes Allowed
this tender, firm shall mention the 'Country all bidders (Mandatory)
of origin' and 'Place of manufacturing' of the
offered product. Inspection by nominated
agency (if required) will be done at this
place only, complete address is required.

Undertakings

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading

Page 6 of 8 Run Date/Time: 17/02/2025 22:42:13

 STORES/SOUTH WESTERN RLY
TENDER DOCUMENT
Tender No: 43241087B Closing Date/Time: 03/03/2025 10:30

1 Code of Integrity Declaration : I/We have Normal Applicable to No No Not Allowed

carefully gone through the IRS conditions of all bidders
contract (included and uploaded along with
the bid document) particularly Para 2500
pertaining to "Code of Integrity,
Misdemeanor and Penalties". I/We hereby
certify that no other concerns or affiliates
(such as having common partner/director/
promoter/owner/holding company decision
control etc.) have participated in this tender
which can give rise to a conflict of interest
or fall under anti-competitive practices. We
understand that the offers of all such sister
concerns including ours are liable to be
rejected as per relevant provisions of IRS
terms and conditions. I/We, affirm that we
shall abide by the Code of Integrity in
general, with specific reference to conflict of
interest [Para 2502 (e)], anti competitive
practices [Para 2502(c)] and obligation to
proactive disclosures [Para 2503]. I/We
understand that we are fully responsible for
the above declaration and it shall not be the
Railways responsibility to verify the same.
I/We are aware that we shall be liable for all
consequences of violation of Code of
Integrity, if detected at any stage.
2 I/We also confirm that Rates and other Normal Applicable to No No Not Allowed
financial terms quoted in relevant column of all bidders
financial bid will only be ruling terms for
acceptance. Such terms quoted anywhere
else should be ignored.
3 a) I/We hereby declare that in quoting the Normal Applicable to No No Not Allowed
above price, we have taken into account the all bidders
full effect of Input Tax Credit available under
GST. We further agree to pass on any
financial gain/benefit as may become
available in future in respect of all the input
tax credit on the date of supply by way of
reduction in price and advise the purchaser
accordingly. We also undertake that we are
aware of the provisions of section 171 of the
CGST Act and consequences thereof if we
fail to comply with the same. b) I/We shall
file GSTR-1 and GSTR-3B for transaction
with Railways in due time preferably every
month so that ITC benefit can be availed by
Railway.
4 I/ We agree to supply tendered stores in Normal Applicable to No No Not Allowed
accordance with the IRS conditions of all bidders
contract with all other conditions specified
in the tender.

6. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

1 4249228.pdf Revised IRS Conditions of Contract_Sept 2022_Versi
2 4651635.pdf Tender_Booklet_SWR_18_05_2023_Version_19

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,
Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by
Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions
of GFR regarding procurement through GeM.

Page 7 of 8 Run Date/Time: 17/02/2025 22:42:13

 STORES/SOUTH WESTERN RLY
TENDER DOCUMENT
Tender No: 43241087B Closing Date/Time: 03/03/2025 10:30

Digitally Signed By

Dy.CMM/MP ( SREEDHAR M IYER )

Page 8 of 8 Run Date/Time: 17/02/2025 22:42:13