Roel Victor L.

Alberto
104 Taft Avenue,
Ermita, Manila, 1000
[email protected]
March 04, 2024

Arturo Eduardo C. Biyo

Ramon Magsaysay Cubao High School,
Corner EDSA, Cubao, Quezon City
[email protected]
ENGLISH
Dear Eduardo Arturo C. Biyo,

I am writing to request permission to teach

you for another week. As a pre-service
teacher, I believe that while I fulfill my
required teaching experience, I also can help
you learn more about the subject matter,
English.

I will teach you how to evaluate a letter of

request and how to prepare and write the said
letter.

Your approval for this request is highly

appreciated.

Thank you for considering my request.

I am writing to request permission to teach you for another
week. As a pre-service teacher, I believe that while I fulfill
the required teaching hours, I also can help you learn more
about the subject matter, English.

I will teach you how to evaluate a letter of request and how

to prepare and write the said letter. Furthermore, I will help
you practice and improve your listening, reading, writing,
and speaking skills.

Your approval for this request is highly appreciated.

Thank you for considering my request.

Sincerely yours,

Roel Victor L. Alberto

Practice Teacher
Philippine Normal University
 Learning Objectives

Identify the parts Infer sender’s Identify Determine a

of the letter of meaning, politeness specific problem
request purpose, and strategies and related to
proposing a intended appropriate environmental
solution to an audience. diction and style awareness.
environmental given a letter of
concern request.
To do list: March 13, 2025
Recheck and record ST#2

Check and record DRAT

Speaking Activity

Group Activity

Discussion
To do list: March 13, 2025
Recheck and record ST#2

Check and record DRAT

Speaking Activity

Group Activity

Discussion
F
F A Z R F Spell out the word that is being
Y F U I O
T described or defined with
P LF
statements. Use the letter inside
Q SB E D
F M G
the ‘Letter Containers’
F H
E
S K
F X
F
F A Z R F A type of written communication
Y F U I O
T that sticks to a set structure and
P LF
tone.
Q SB E D
F M G
F H
E
S K
F X
F
A R A type of written communication
O that sticks to a set structure and
L tone.

M
P
A P K M D A behavior that is respectful and
E X M C B
J P considerate of other people.
D O
R A
MP X K
O E P I
Q W A W
J M
IT N
JL
S
P N
P
A behavior that is respectful and
E
considerate of other people.
O
I

T
L
S
A B F B An adjective that means free
R H G
Q E from pretense or deceit;
P R
RL D proceeding from genuine feelings.
S
Q RP
W J CW I
M K
I J N S
E R L
R S S
S O P
S
An adjective that means free
E from pretense or deceit;
R
proceeding from genuine feelings.

C I

N
E
G
Z O I
A W The quality of being thankful;
U R
T F G G readiness to show appreciation
X
GY for and to return kindness.
P G
G E M
Q M
T S
L H O
G S X G D
E F K
G
A I The quality of being thankful;
U R
T readiness to show appreciation
for and to return kindness.

T
D
E
C
A
DC M C A verb meaning to ask for
L V A
P C (something) earnestly or with
B Z
A J authority.
E N
C B
Q
Z I K
C UO A
S R C T
M I
A X
B C
C
D M A verb meaning to ask for
(something) earnestly or with
N authority.

O
M
A
D
D C S To ask for something forcefully, in
L D A
P C a way that shows that you do not
M D V B
D Z N expect to be refused:
C B
Y E K
Z I U D
D C
S R I T
M
D X B C
D
To ask for something forcefully, in
A
a way that shows that you do not
M expect to be refused:
N
E
D
M
What is a letter
of request?
 What is a request letter?
A Letter of Request is a formal
document used to ask for something,
such as information, permission,
assistance, or a service.
Why do we need to
send request
letter?
 Author’s Purpose
Formally ask for something from the recipient.
This could be information, assistance,
permission, a service, a favor, or any other
tangible or intangible item. The specific purpose
may vary depending on the context of the
request.
 Author’s Purpose
Obtain information
Request assistance or support
Seek permission or approval
Ask for a favor
Request a service or product
Express interest or inquiry
Initiate communication
What other purposes
an author may have in
sending a letter of
request?
 What is your role in
sending the letter of
request?
 Author’s Role
The author's role in writing a letter of request is
crucial as he is the one initiating the
communication and outlining the purpose,
context, and specifics of what he is requesting.
 Author’s Role
Clarity of intent
Be polite and professional
Provide necessary details
Address the recipient appropriately
Follow-up
Review and proofread
 Where do you
think these letters
mostly go?
Who do you think
receive these kinds
of letter most of
the time?
 Target Readers
The target readers of a letter of request can vary
depending on the nature of the request and the
specific context in which the letter is written.
Some common target readers for such
letters include:
Supervisors or managers
Government officials
Service providers
Educational institutions
Business partners
Non-profit organizations
Professional contacts
Individuals in authority
 Meeting request letter Recommendation request letter
Information request letter Interview request letter
Job application letter Business request letter
Annual leave request letter Payment request letter
Donation request letter Product or service request letter
Permission request letter Travel request letter
Sponsorship request letter Raise / salary increase / pay raise
Recommendation request letter Promotion
Quotation request letter Vacation / Leave of absence
Time-off request letter Internship
Financial assistance request letter Job transfer
Spin the wheel!
Determine whether
each of the
statements
belongs to author’s
role, purpose or
target readers.
To do list: March 13, 2025
Recheck and record ST#2

Check and record DRAT

Speaking Activity

Group Activity

Discussion
Parts of a Letter of Request
Heading
Recipient’s Address
Salutation
Body Text
Complimentary Close
Signature Block
End Notation
Heading
Sender’s information
Full Name
Roel Victor L. Alberto
Address 104 Taft Avenue,
Ermita, Manila, 1000
[email protected]
Contact March 12, 2025
Details Arturo Eduardo C. Biyo
Student,
Ramon Magsaysay Cubao High School
Date Brgy. Pinagkaisahan, Corner EDSA,
Cubao, Quezon City
Recipient’s Address
Receiver‘s full name, title, and address
[email protected]
March 12, 2025

Full Name Arturo Eduardo C. Biyo

Student,
Ramon Magsaysay Cubao High School
Designation Brgy. Pinagkaisahan, Corner EDSA,
Cubao, Quezon City
Address
 Recipient’s Address
Proper greeting (Dear Mr./Ms./Mrs.)
Brgy. Pinagkaisahan, Corner EDSA,
Cubao, Quezon City
Dear Dr. Biyo, Dear Dr. Biyo,

To Whom It May Concern:

Body Text
Clearly state the request with necessary
details Dear Dr. Biyo,

I am writing to request permission to teach you for another

Introduction week. As a pre-service teacher, I believe that while I fulfill the
required teaching hours, I also can help you learn more about
the subject matter, English.
Main Details
I will teach you how to evaluate a letter of request and how to
prepare and write the said letter. Furthermore, I will help you
Closing Details practice and improve your listening, reading, writing, and
speaking skills.

Your approval for this request is highly appreciated.

Body Text
Clearly state the request with necessary
details

Introduction

Main Details

Closing Details
Complimentary Close
Ending the letter politely
Your approval for this request is highly appreciated.
Sincerely, Thank you for considering my request.

Sincerely yours,
Respectfully,

Roel Victor L. Alberto

Best regards, Practice Teacher,
Philippine Normal University

Yours truly,
Enclosure: Proposal Letter
Complimentary Close
Ending the letter politely

Sincerely, “genuinely” or “honestly”

Respectfully, formal or professional settings

Best regards, polite and less formal way

Yours truly, business and official correspondence

Signature Block
Handwritten or digital signature, full name
and position
Sincerely yours,
Full Name
Roel Victor L. Alberto
Practice Teacher
Job Title Philippine Normal University

Organization Enclosure: Proposal Letter

End Notation
Attachments or enclosures
Practice Teacher
Philippine Normal University
List of Documents
Enclosure: Proposal Letter
Certificate of
Employment
Proposal Letter
List of Participants
Other pertinent
documents
 Inferring Sender’s
Meaning, Purpose, and
Intended Audience
Alex B. Green
456 Maple Avenue
Seaside Town, State, 67890
[email protected]
555-123-4567
May 29, 2024

Ms. Emily S. Turner

Parks and Recreation Director
Seaside Town Hall
789 Beachfront Blvd
Seaside Town, State, 67890
Dear Ms. Turner,

I am writing to request permission to conduct a clean-up

drive along Seaside Town's coast on June 15, 2024. As a
member of the Seaside Environmental Club, I believe this
initiative will greatly benefit our community by enhancing the
beauty and cleanliness of our shoreline.

We plan to gather volunteers to pick up litter, sort

recyclables, and properly dispose of waste. We also aim to
raise awareness about the importance of maintaining a clean
and healthy coastal environment.
Your support and approval for this event would be greatly
appreciated. We are eager to collaborate with the Parks and
Recreation Department to ensure the clean-up drive is well-
organized and successful.

Thank you for considering my request. I look forward to your

positive response.
Thank you for considering my request. I look forward to your
positive response.

Sincerely,

Alex B. Green
Seaside Environmental Club Member
Seaside Town

Enclosure: Profile of Seaside Environmental Club

 Who is the author of the
letter? What is his/her
role in writing the letter?
What is the purpose of
writing the letter?
Who is the target reader
in writing the letter of
request?
Politeness Strategies, and
Diction and Style in
Writing a Request Letter
Think
before
you
tick!
Checklist:
The letter uses polite greetings and closings.

The letter expresses gratitude.

The letter is clear and direct.

The letter uses modals and polite phrases.
The letter avoids demands or commands.
Checklist:
The letter maintains professional tone and language.

The letter provides context and justification.

The letter offers assistance and cooperation.

The letter was proofread carefully.
The letter shows politeness and professionalism.
 When writing a letter of
request, it’s important to use
polite language and adopt an
appropriate diction and style to
convey respectfulness and
professionalism.
Some strategies for incorporating politeness
into your letter:
Use polite greetings and closings
Express gratitude
Be clear and direct
Use modals and polite phrases
Avoid demands or commands
Maintain professional tone
Provide context and justification
Offer assistance or cooperation
Proofread carefully
Use Polite Greetings and Closings
Begin your letter with a courteous greeting
such as “Dear [Recipient’s Name]” or
“Hello,” followed by the recipient’s title and
last name if applicable (e.g. “Dear. Mr. Smith).
End your letter with a polite closing such as
“Sincerely,” etc.
Express Gratitude
If appropriate, express gratitude to the
recipient for considering your request or for
any assistance they may provide. For example,
“Thank you for taking the time to review my
request” or “I appreciate your attention to this
matter.”
Be Clear and Direct
While it’s important to be polite. It’s also
crucial to be clear and direct in stating your
request. Avoid vague language and get straight
to the point. For example, “I am writing to
request permission to use the conference room
for our team meeting on [date]”.
Use Modals and Polite Phrases
Incorporate modal verbs such as would, could,
and may to soften your request and convey
politeness. For example, “I would be grateful if
you could provide further information” or
“Could you please consider my request?”
Maintain Professional
Tone and Language
Keep your tone formal and professional
throughout the letter. Avoid slang,
colloquialisms, or overly casual language. Use
appropriate vocabulary and terminology
relevant to the context of your request.
Provide Context and Justification
Provide a brief explanation or context for your
request, along with any necessary justification
or reasons why the recipient should consider
granting it. This helps the recipient
understand the importance or urgency of your
request.
Offer Assistance or Cooperation
If appropriate, offer your assistance or
cooperation to the recipient in fulfilling your
request. This shows your willingness to
cooperate and reciprocate.
Proofread Carefully
Before sending your letter, proofread carefully
to ensure it is free of spelling, grammar, or
typographical errors. A well-written and
error-free letter enhances your professionalism
and credibility.
 Ethics in communication are the
principles that guide how information is
shared between people. Ethical
communication is based on honesty,
respect, and transparency.
Ethics refers to well-founded standards
of right and wrong that prescribe what
humans ought to do.
Honesty
Be truthful and accurate, and avoid misleading
or deceiving others.
Honesty
Be truthful and accurate, and avoid misleading
or deceiving others.
Respect
Listen actively, consider others' perspectives,
and avoid interrupting others
Privacy
Respect confidentiality and don’t disclose
personal or confidential information.
Privacy
Respect confidentiality and don’t disclose
personal or confidential information.

Responsibility
Accept responsibility for your communication
and the impact it has on others.
Fairness
Treat others fairly and promote the good of
the situation.

Integrity
Be trustworthy and consistently communicate
honestly and accurately.
Diction and Style in
a Formal Letter
Diction and Style in
a Formal Letter
Precise word choice
Use specific, clear, and unambiguous words to
convey your request accurately.

AVOID EXAGGERATED LANGUAGE

Stick to factual statements and avoid overly
dramatic language.
 Formal Vocabulary
Use advanced vocabulary terms instead of casual
language such as slang and colloquialisms.

AVOID SLANG, COLLOQUIAL, AND

CONTRACTIONS.
Ex. drip, y’all, blue, hits different, kinda,
gonna, can’t, won’t, etc.
Complete Sentences
Avoid fragments or overly informal sentence
structures.

Active Voice
Generally use active voice to convey clarity and
directness.
Politeness Markers
Phrases like "would be grateful if," "please
advise," "kindly consider," and "we would
appreciate" demonstrate respect.
Example phrases to use in formal request:
"We hereby request your approval for..."
"We would like to respectfully inquire about..."
"Please provide us with the necessary documentation regarding..."
"We would be grateful if you could consider..."
"We look forward to your prompt response to this matter."
Preparing to Write a Letter of
Request
Identify the proper person for the request.
Learn the format of business letter.
Leave enough time for the request.
 Proper Person for the Request
When making a request, it is
important to identify the right
person to contact, which may
require some effort. The request
should be directed to the most
qualified individual.
 Learn the Business Format
A request letter should follow a
proper business format,
whether sent by email or mail.
Begin with your name, title, and
address at the top left,
followed by the date. Below
this, include the recipient’s
Sample
Business
Letter
Format
 1-inch margins on all sides

Formal Times New Roman or Arial

(12pt.)
Letter
Single with double spacing
Format between paragraphs

No indent, left-aligned
 Leave Enough Time for the Request
Allow enough time for a
response

Respect deadlines (e.g.,

request letters should be
sent at least 2 weeks in
advance)
To do list: March 13, 2025
Recheck and record ST#2

Check and record DRAT

Speaking Activity

Group Activity

Discussion