Donaldson Latin America

CP: 37664
León, Gto. - México

Statement of Work (SOW)

Equipment installation & power supply
Power Core 16
CER Project
120391 Equipment installation & power supply Power Core 16

Prepared by Enrique de la Cruz G.

September 19th, 2023
Revision 0

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Donaldson Latin America. SOW PC16 enclosure

This SOW, valid between 19-Sep-23 and the expiration of the warranty period agreed between the Parties, is entered into
by and between:

[ LEGAL NAME OF THE SUPPLIER ]

(Hereinafter called “Supplier” or “Seller”) incorporated in
whose registered office is at:

And:

Donaldson Entities:
(Hereinafter called “Donaldson” or “Buyer”)

Short Version Donaldson Entity Registered Address

(as internal
reference only)
☐ Australia Donaldson Australasia PTY Limited 1 Lucca Rd, Wyong NSW 2259, Australia
☐ Donaldson Le Bozec Filtration &
Carriere Systems S.A.S. 2, Rue de la Pâture 78420 Carrières sur Seine France
☐ No.8 Xi Kun Road, Wuxi Singapore Industrial Park, Wuxi city,
Wuxi Donaldson Wuxi Filters Co Ltd Jiang Si Province, China 214028
☐ Donaldson S.A.S. - Domjean,
Domjean France ZI La Campagne 50420 Domjean
☐ Donaldson Filtration Deutschland
Dulmen GmbH Industriestraße 11 D-48249 Dülmen Germany
☐ Donaldson Filtration Deutschland
Haan GmbH Büssingstraße 1 42781 Haan Germany
☐ Donaldson Filter Components,
Hull Limited Oslo Road Sutton Fields Estate Hull, HU7 0YN United Kingdom
☐ Donaldson India Filter Systems Pvt Naharpur Kasan, Manesar, IMT Manesar, Gurugram, Haryana
India Ltd 122001, India
☐ Japan Nippon Donaldson Limited 1-8-7, Nishikicho Tachikawa, 190-0022 Japan
☐ Donaldson Industrial CR – Koncern
Kadan s.r.o. Královský vrch 1986 CZ-432 01 Kadaň
☐ Klasterec Donaldson Czech Republic s.r.o Prumyslova 11 Vernerov CZ-431 51 Klasterec nad Ohri
☐ Humberstone Lane Thurmaston Leicester, LE4 8HP, United
Leicester DonaldsonFiltration (GB) Ltd. Kingdom
☐ Research Park Zone 1 Interleuvenlaan, 1 B-3001 Leuven
Leuven/EDC Donaldson Europe, B.V. Belgium
☒ Ángel Dorronsoro Gándara 106, Cd Industrial, 20290
Mexico Donaldson SA DE CV Aguascalientes, Ags., Mexico
☐ Ostiglia Donaldson Italia S.r.l. Via Dell'Industria 17 I-46035 Ostiglia (Mantova) Italy
☐ Poland Donaldson Polska Sp.z.o.o. Ul. Sienna 64, 00-825 Warszawa Poland
☐ Donaldson Filtration Systems Frank Donaldson House, Kinghall Avenue Epping Industria,
S.Africa Propriotery Ltd 7460 Cape Town, South Africa
☐ Donaldson Filtration Asia Pacific
Singapore Pte Ltd Changi Business Park Vista, #02-01 No. 3, Singapore 486051
☐ 7/217 Moo.6, Amata City Industrial Estate, Rayong, Thailand
Thailand Donaldson Thailand Ltd 21140
☐ United Arab Donaldson Middle East Filtration
Emirates Systems LLC Building 107, Mussafah Industrial Area, 46958, Abu Dhabi
☐ US Donaldson Company, Inc. 1400 W 94th St, Bloomington, MN 55431
☐ [OTHER] [ ] [ ]

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The information contained within is considered confidential and the Supplier shall not disclose this SOW or its contents to
any other Party without written approval from the Buyer.

1. DEFINITIONS

Equipment The Equipment includes all goods and/or services to be delivered as per specifications set
forth in this SOW and it’s appendices.

Contract Administrator An individual employee of each Party designated by that Party as responsible for monitoring
the obligations and performance of this Agreement. A Party may change its designated
Contract Administrator by providing notice to the other Party. In the event of an extended
period of absence of Contract Administrators, the delegate of the Contract Administrator has
all the right to represent and take over responsibilities of the Contract Administrator.

For Donaldson
Contract Administrator: Christopher Reyes
Title: Manager Procurement
E-mail: [email protected]
Tel.: +52 449 910 6165
Delegate: [ ]

For Supplier
Contract Administrator: [ ]
E-mail: [ ]
Tel.: [ ]
Delegate: [ ]

Day(s) Working day(s) specified on the calendar of the ordering Donaldson Entity.

Donaldson Entity(ies) Shall include the Donaldson legal entities.

Order A purchase order issued by Donaldson to the Supplier, under which Donaldson sets forth
delivery requirements.

Party/Parties Shall mean an individual party, either Donaldson or Supplier, and Parties collectively refers to
both Donaldson and Supplier.

Project Manager Project Managers for the Parties shall be as follows:

For Donaldson For Supplier

Project Manager: Enrique de la Cruz García Project Manager: [ ]
E-mail: [email protected] E-mail: [ ]
Tel.: +52 449 212 8330 Tel.: [ ]

2. LIST OF APPENDIXES
1. Appendix A Project Scope.
2. Appendix B Documentation Included.
3. Appendix C Consigned Parts List.
4. Appendix D Project Management & Schedule.
5. Appendix E Integration.
6. Appendix F Acceptance Testing.

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7. Appendix G Shipping and Installation.

8. Appendix H After-Sales Support.
9. Appendix I Supplier Quote.
10. Appendix J Design by Supplier.
11. Appendix K Design Approvals.
12. Appendix L Testing Approvals.

A.
Project Scope
3. Equipment Identification
Asset Number Asset Name
TBD Equipment installation & power supply Power Core 16
[ ] [ ]
[ ] [ ]
[ ] [ ]
[ ] [ ]
[ ] [ ]
[ ] [ ]
[ ] [ ]

4. Equipment Specifications
4.1. Project Type (check one)
4.1.1. ☐ BTP (Build to Print)
4.1.2. ☒ BTS (Build to Specification)
4.2. Notes
4.2.1. For designs released by Buyer, approved water marked prints will be provided with Order release for all
build-to-print Equipment. Equipment shall only be fabricated from drawings that have been watermarked
with Approved by the Buyer.
4.3. Project Scope Table
If applicable enter X
Scope Requirements Documentation
Supplier Buyer N/A
Design Mechanical See Appendix B
X
See Appendix J
Controls See Appendix K
X
Procurement Supply all materials required to build the Supplier to supply
Equipment. X documentation
Supply of Consigned Parts specifically
listed in this SOW.
X
Purchase all miscellaneous items
(lubrication, fasteners, hoses, fittings, and
other raw materials) required for the X
assemblies to function, whether or not listed
in the Bill of Materials (BOM).
Assembly Assemble all materials and components X See Appendix B
necessary to produce a fully functioning

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Equipment in accordance with the

specification.
Provide a secure location during the
assembly process allowing only authorized X
personnel to view the Equipment.
Setup and Complete setup requirements per
Testing specifications to allow functionality such as X
dry-cycling the Equipment.
Integration Complete Integration of Supplier’s and X See Appendix E
Buyer’s Equipment both electrically and
mechanically with Buyer’s direction.
Debug Perform functional test with Buyer-supplied X
raw materials to demonstrate and achieve
full functionality of the Equipment per
Buyer’s specification.
FAT Perform FAT protocols. X
Provide support for FAT protocols. X
Witness FAT protocols. X
Disposal of Documents, Data Storage, Raw Materials, X X
Donaldson Products: Process that prevents
Intellectual unauthorized access or use.
Property Physical Equipment,
Tooling: Disassembled, destroyed and/or
X
defaced in a way that it cannot be
reasonably reproduced.
Crating and Prepare Equipment for shipment per
Shipping Buyer’s specification.
• Supplier to arrange
shipping through Buyer’s X
preferred shipping supplier.
Shipping cost is Buyer’s
responsibility.
Installation and Installation. X See Appendix G
Startup
Supervision. X
Supply of machine pads, shims, anchors, X
etc. required for installation.
SAT Perform SAT protocols. X Supplier to supply
Provide support for SAT protocols. X documentation
See Appendix F
Witness SAT protocols. X See Appendix L
Validation Perform validation protocols. X See appendix F or
Provide support for validation protocols. X separate document

4.4. Deliverables
The following items are required:
4.4.1. ☒ Schedule (if design is part of scope for the Supplier they must include design review milestone meetings
in the schedule)
4.4.2. ☐ Redline Changes
4.4.3. ☐ Commercial Literature
4.4.4. ☐ Design Approvals (Appendix K Design Approvals is the official record)
4.4.5. ☐ Design Package
4.4.6. ☐ PLC and HMI Programs
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4.4.7. ☐ Risk Assessments

4.4.8. ☐ Manuals (provide at time of shipment)
a) Language
☐ English
☐ Other: Spanish
4.4.9. ☐ Critical Spare Parts List with pricing
4.4.10. ☐ Pre-FAT and/or Pre-SAT Acceptance
a) ☐ Setup Complete Document
b) ☐ I/O Checkoff Document
c) ☐ Safety System Validation Documentation
4.4.11. ☐ FAT and/or SAT Acceptance (Appendix L Testing Approvals is the official record)
4.4.12. ☐ CE Declaration of Conformity
4.4.13. ☐ UL508A Control Panel – if control panel is installed
4.4.14. ☐ Certificate of Origin Declaration

4.5 Project Specific Requirements:

This SOW considers per this document quotation of below described scope:
a) Relocate current busway.
b) Power supply for PC16 equipment (440 VAC, air & water supply).
c) Equipment placement, alignment, leveling and anchoring.
d) Equipment installation (mechanical assembly and equipment adjustment, and secondary wiring and piping
for PC16 equipment).
e) Miscellaneous modifications for PC16 equipment.

Required work must be developed at DLEON plant.

4.5.1 Relocate current busway.

4.5.1.1 Will be supplier responsibility to relocate current busway to its new place as lay-out shows.

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Supports and whole accessories of current busway should be relocated to mount and fix it on its new position.
Current cables must be used too, for the busway connection after it’s realocation, in that way must be considered to
change the cables trajectory according to the new busway position.

Since modifying cables trajectory will result on current cables

interference inside of substation and current trays, supplier
must consider new tray installation to adjust the cables
trajectory:

- Inside of substation 4m of 12” width tray should be

added to avoid reusable crossing with current cables.

- Out of substation, the cables must be placed along the

current tray. But as shown in lay-out, modification in
current tray will be required and 40m addition of 12”
width tray must be made.

Below pictures show only as reference, few details about how

current cables and trays are, and how adjustments must be made
in order to put the new trajectory for cables:

4.5.1.2 Before busway relocation, supplier must relocate existing connection of 3 equipment to a near existing busway.
Should consider busplugs relocation and primary electrical connection from busplug to each equipment. Consider
approximated distance from each equipment to busplugs, and current consumption according to below chart:

Equipment Busplug capacity (A) Distance (m)

Washer 300 18
Helix 1 30 22
Helix 2 30 22

Supplier must consider inside of the scope, platform availability to make the height work.

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4.5.2 Power supply for PC16 equipment: It will be supplier’s responsibility to connect the primary power supply to
power core equipment (440 VAC, air and water) – separated lay out will be shared to confirm in detail the
connection points.

4.5.2.1 In case of electrical power supply must be considered 440 VAC. The busplugs and fuses will be delivered
to supplier; but must consider the busplugs and fuses connection in current busways, primary wiring should
be provided, considering conduit pipes, supports for pipes and finally the cables connection in every
equipment. Phase sequence must be confirmed before powering up each equipment.
Below is shown only as reference, lay out for the equipment connection. It will be supplier’s responsibility
to consider the wire gauge according to the full load amperage and busplugs capacity shown in below charts.

BUSWAY 1 BUSWAY 7
FLA BUS PLUG DISTANCE FLA BUS PLUG DISTANCE
EQUIPMENT EQUIPMENT
(A) (A) (m) (A) (A) (m)
UPENDER LH 5.0 30 11 GASKET CHILLER 9.0 30 31
UPENDER RH 5.0 30 19 END CAP 1 MEDIA CONDITION 60.0 100 9
UNWIND 20.0 30 15 END CAP 1 MOLD CONDITION 1 42.0 60 11
SINGLEFACER FLUTE DARTER 117.0 200 16 END CAP 2 MOLD CONDITION 2 42.0 60 16
SF FOAM MIX TRANSFORMER 40.3 60 17 END CAP 2 GEL DIAL SYSTEM 2 40.0 60 11
SF SEALBEAD MELTER 40.3 60 17 END CAP 1 GEL DIAL SYSTEM 1 40.0 60 16
SF TACKBEAD MELTER 40.3 60 16 END CAP PUR DISPENSE 53.6 60 17
PREHEAT STATION SLOT DIE 5.0 30 17 END CAP CHILLER 9.0 30 16
MEDIA ACCUMULATOR 65.0 100 15 WRAPPER 12.0 30 37
CARTIDGE 53.0 100 16 GASKET PUR DISPENSER 53.6 60 27
LEFT STACKER 46.2 100 10 GASKET HEATER PANEL 1 94.0 200 29
RIGHT STACKER 46.2 100 18 GASKET HEATER PANEL 2 97.0 200 35
STACKER CHILLER 9.0 30 11 GASKET HEATER PANEL 3 81.0 200 38
STACKER PUR DISPENSER 53.6 60 10 CONVEYORS 2 10.4 30 7
STACKER CURE SYSTEM 86.0 200 10 CONVEYORS 3 20.8 30 7
GASKET SYSTEM 117.0 200 26 ENCLOSURE GASKET 10.0 30 31
CONVEYORS 1 14.3 30 16 A/C ENCLOSURE GASKET 60.0 100 31
CONVEYORS 4 21.7 30 38 TORIT 15.0 30 39

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BUSWAY 8
FLA BUS PLUG DISTANCE
EQUIPMENT
(A) (A) (m)
SIDE PANEL 48.4 60 25
SP PUR DISPENSER & MELTER 39.0 60 22
SP POLYOLEFIN DISPENSER & MELTER 21.0 30 17
END CAP FINAL CURE 1 60.0 100 12
END CAP FINAL CURE 2 60.0 100 10
END CAP FINAL CURE 3 60.0 100 11
DEMOLD 53.0 60 9
ENCLOSURE STACKER & END CAP 10.0 30 22
A/C ENCLOSURE STACKER & END CAP 1 60.0 100 22
A/C ENCLOSURE STACKER & END CAP 2 60.0 100 22
A/C ENCLOSURE STACKER & END CAP 3 60.0 100 22
A/C ENCLOSURE STACKER & END CAP 4 60.0 100 22

Indicated distances on charts already include distance from connection point and height from floor to the
busway connection height. Below is shown layout that indicates how the busway is placed and installed
currently on the plant.

4.5.2.2 Due to enclosure installation for stacker and end cap equipment, supplier should consider to adjust the
height of 7th and 8th busways from 5.28m to 6m.

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4.5.2.3 In case of pneumatic power supply, supplier must connect indicated equipment according to layout to
individual valves that already exist on current pneumatic installation. Below is shown layout of current
pipes configuration.

Just for reference is shown layout that indicates connection points to current
existing piping. According to chart, distance for piping should be considered.
Pipes type must be Airnet AW6060 T6, 3/4" diameter and blue painted. Supplier
will be responsible to get all connectors and required tools to pipe and connect
equipment to primary air power supply and should consider to install a 3/4" ball
valve in every connection point.
DISTANCE
EQUIPMENT
(m)
UNWIND 15
SINGLEFACER FLUTE DARTER 9
AIR CARTS 8
CARTIDGE 13
MEDIA ACCUMULATOR 1 13
MEDIA ACCUMULATOR 2 13
STACKER PUMPS 8
LEFT STACKER 10
RIGHT STACKER 13
STACKER PUR DISPENSER 10
STACKER CURE SYSTEM 13
SIDE PANEL 8
SIDE PANEL PUR DISPENSER 13
CONVEYOR 13
END CAP PUMPS 7
END CAP 1 GEL DIAL SYSTEM 1 19
END CAP PUR DISPENSE 8
END CAP 2 GEL DIAL SYSTEM 2 14
DEMOLD 20
GASKET SYSTEM 10
GASKET PUR DISPENSER 11
GASKET PUMPS 9
EXTRA 1 10
EXTRA 2 10
EXTRA 3 10
EXTRA 4 10
EXTRA 5 10
EXTRA 6 10
EXTRA 7 10

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4.5.2.4 In case of water supply, supplier must connect indicated equipment according to layout to the water softener
installed on radial seal line. Below is shown layout only as reference and distance from water softener to
each equipment connection point (pipes height must be 6m above the floor level).

Equipment Distance (m)

Singe facer 86
Stacker 23

M type copper pipe must be considered for the equipment connection to the water softener.

REMARK: In order to be able to perform the whole height work for equipment power supply,
supplier must consider inside of the scope platform availability and certified personnel (DC-3
certification is required for involved personnel in height work).

4.5.2.5 Pipes must be identified and signaled according to below Donaldson Construction Standard chart that shows
color standard for pipes.

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4.5.3 Equipment placement, alignment, leveling and anchoring:

4.5.3.1 Per equipment manufacutrers’ request, below described equipment and tools must be considered for the equipment
installation:

Machine Equipment needs Notes

Section 1 1x 8,000-10,000 pound forklift Found in installation instructions
Fork extensions
Fork Boom
Two (2) Machine Jacks
(http://www.cranehandling.com/yale-hydraulic-
jacks/index.php?page=yale-yam-hydraulic-machine-
jacks-with-lifting-claw)
6ft (1.8m) steel pry bar
Stacker See lifting sheets in S:\Operations\AMT Plant Loads weight:
Access\PowerCore 4S\Leon\PC16\Rigging Information - 850 Lbs
- 4,400 Lbs
- 6,230 Lbs (x2)
- 2,754 Lbs (x2)
Stacker Cure 1x 6,500 pound forklift See pictures:
Conveyor Spreader bar, about 144" S:\Operations\AMT Plant Access\PowerCore
Fork Boom 4S\Leon\PC16\Rigging Information\Stacker Cure
Lifting straps with end hooks, various sizes Conveyor
Ratchet straps
Hammer drill
Side Panel 1x 10,000 pound forklift
End Cap 1x 10,000 pound forklift
1x 15,000 pound forklift
2x 8 foot ladders
Gasket 2x 5,000 pound forklifts

Supplier will be responsible from unloading remaning crates/pallets from PC16 equipment from trucks place inside
of the plant on designated area and also for the equipment placement according to layout.

Below is shown draft schedule for the remaining equipment arrival and installation (to be considered equipment
availability for maneuvers) in order to consider estimated days for the equipment availability.
SEPTEMBER OCTOBER NOVEMBER DECEMBER
Week 39 40 41 42 43 44 45 46 47 48 49
Date 9/25 to 9/29 10/2 to 10/6 10/9 to 10/13 10/16 to 10/20 10/23 to 10/27 10/30 to 11/3 11/6 to 11/10 11/13 to 11/17 11/20 to 11/24 11/27 to 12/1 12/4 to 12/8
Section 1
Eq. Arrival 1 2
Installation 1 2 3 4 5 6 7

Stacker Cure Conveyor

Eq. Arrival 1 2
Installation 1 2 3 4 5

Stacker
Eq. Arrival 1 2
Installation 1 2 3 4 5

Side Panel
Eq. Arrival 1 2
Installation 1 2 3 4 5

End Cap
Eq. Arrival 1 2
Installation 1 2 3 4 5 6 7 8

Gasket
Eq. Arrival 1 2
Installation 1 2 3 4 5 6 7 8

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4.5.3.2 Inside of scope supplier must consider to unpack the crates/pallets, coordinate the equipment placement according
to layout (separately dislclosed), level and align vs marked center line (3m offset line should be used as reference)
and the equipment anchoring (anchors will be provided from equipment manufacturers).

Will be supplier’s responsibility the final disposition of waste after unpacking the crates/pallets or
performing the whole work even for the power supply or equipment installation and adjustments.

4.5.3.3 In case of alignment, supplier must consider laser equipment (theodolite) to level and tram equipment per
installation instructions. Details as follows must be considered:
1. Include recording of level and tram values. The vendor can use their standard methods to record the
level and tram data; if none exist have vendor use a data sheet separately disclosed.
2. Permanent monuments need to be installed in the floor as a reference plane parallel to the equipment
centerline.
3. If trying to optically align equipment without monuments, pick a feature believed to be square and
use as a reference. For example, a reference plane could be created perpendicular to the center shaft
of the corrugated sheet turret center shaft.
4. Alignment service should consider to make rolls or frame adjustments as needed (instructions will
disclosed separately).
5. Align rolls to a 0.001” per foot tolerance (equipment alignment will take approx 2 days to complete)

4.5.4 Equipment installation and start-up: Since equipment suppliers are coming for the equipment installation and
start-up; handwork support is needed in order to make the mechanical assembly, equipment adjustment, and
secondary wiring and piping for PC16 equipment as required according to AMT or installation supervisors.

According to below schedule, mechanical and electrical technicians support is needed. These people must be able
to perform the equipment adjustments and mechanical/electrical connections as required.
OCTOBER NOVEMBER DECEMBER
Week 40 41 42 43 44 45 46 47 48 49
Date 10/2 to 10/6 10/9 to 10/13 10/16 to 10/20 10/23 to 10/27 10/30 to 11/3 11/6 to 11/10 11/13 to 11/17 11/20 to 11/24 11/27 to 12/1 12/4 to 12/8
Section 1
Mech technician 2 2 2 2 2 2 2 2 2 1 1 1 1 1
Elec technician 2 2 2 2 2 1 1 1 1 1

Stacker Cure Conveyor

Mech technician 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1
Elec technician 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1

Stacker
Mech technician 2 2 2 2 2 1 1 1 1 1
Elec technician 2 2 2 2 2 1 1 1 1 1

Side Panel
Mech technician 2 2 2 2 2 2 2 2 2 2
Elec technician 2 2 2 2 2 2 2 2 2 2

End Cap
Mech technician 2 2 2 2 2 2 2 2 2 2
Elec technician 2 2 2 2 2 2 2 2 2 2

Gasket
Mech technician 2 2 2 2 2 2 2 2 2 2
Elec technician 2 2 2 2 2 2 2 2 2 2

Supplier must provide conventional tools for all mechanical and electrical work.

Separately, guides for equipment installation, leveling, alignment and adjustments will be provided after PO
submission. Also the AMT members and the equipment manufacturers will provide guidance during the equipment
installation and start-up.
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4.5.5 Miscelalleuos modifications for PC16 equipment: In case of the current accumulator equipment, supplier must
perform on site, equipment modification in order to be able to install the paint spraying system.

According to below drawing, plates of accumulator’s main body should be drilled and screw thread must be made.
In that way, drill with magnetic base and required tools will be required to modify the equipment’s plates.

Inside of scope supplier must provide the bolts and all required stuff to make the paint sprayer assembly. Secondary
wiring and piping should be considered to.

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B.
Documentation Included
5. Documentation
The following selected documents are applicable and incorporated into this SOW.

Table 1 Documentation Table

Document Description Document Title
☒ Additional Purchase Order Terms and Conditions for Additional Purchase Order Terms and Conditions for
Capital Equipment Capital Equipment
☒ Purchase Order Terms and Conditions Purchase Order Terms and Conditions
☐ List of Project Change Notices SOW PCN Log Rev [ 00 ]
☒ Functional Specification [Functional Specification Document Title] [ REV ]
☐ Donaldson Machine Design Standard 400.000.012-001 and 400.000.012-002 [9]
☐ FAT and SAT Acceptance Document [Functional Specification Document Title] [ REV ]
☐ Machine Design Process SOP 1-006
☐ Machine Safety Lifecycle SOP 1-017
☐ Risk Assessment for Equipment and Process SOP 1-010-F1
Template
☐ Ergonomic Risk Assessment SOP 1-016-F1
☒ Allows the vendor to take exception to any Donaldson Quote Exceptions Form
quote document.
☐ FM Global Standards [FM Property Loss Prevention Data Sheet 7-27]

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C.
Consigned Parts
List
6. Consigned Parts
Table 2 Consigned Parts List

Description Assembly or Part Number Qty.

[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]

1. Supplier is to receive, inventory and notify the Buyer’s Project Manager when each
consigned part is delivered to Supplier’s facility. A copy of the pack list is to be provided to
Buyer’s Project Manager.
2. The obligations related to consigned parts are laid out under section 12.2.1.

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D.
Project Management &
Schedule
7. Project Management & Schedule
1. Project Management
1. Supplier shall provide a Project Manager who will be responsible for the Supplier’s
project management activities and communications to the Buyer. The Supplier’s Project Manager
will remain in this position from the start to the finish of the project unless both Parties agree to a
change.
2. Change Management
1. All proposed changes to this SOW or associated documents must be approved by the
Buyer’s Project Manager before proceeding with the change.
1. Any changes that affect price and/or delivery must be approved by the Buyer’s
Project Manager before proceeding with the change.
2. Buyer will not pay for any changes that have not followed this process.
3. All identified deliverables must be met before PCN (Project Change Notice)
approval. Identified deliverables can include any of the following:
1. Redline drawings with BOM(s).
2. New drawings or sketches.
3. Documented proof of issues and defective parts.
4. Engineering change costs.
5. Impacts to schedule changes.
2. An Excel workbook named SOW PCN Log will be provided by Buyer and maintained by
Supplier to document approved changes.
1. PCN’s are managed with separate POs that will be issued at agreed upon dates
but not later than the end of the project for any changes that affect scope, price, or
delivery.

Table 3 Invoicing Frequency

Initial PO Value Maximum PCN Increment PCN Communication Frequency
< $500,000 5% At maximum PCN increment or
$500,000 ≤ $1,000,000 2.5% monthly, whichever occurs first

> $1,000,000 $25,000

Table 4 EC Responsibilities
PCN Value Authorization Method Authorization Responsibility
< $200 N/A Supplier to include in SOW PCN Log
$200 ≤ $1,000 Verbal or Written Buyer’s Project Manager or Process Engineer
> $1,000 Written Buyer’s Project Manager

3. Schedule
1. A project milestone schedule is required with the Supplier’s quote. During the project the
Supplier’s Project Manager will maintain a schedule and inform the Buyer’s Project Manager of
any deviations to the project schedule on a weekly basis. This schedule will become an element
of the Order and will be utilized in monitoring and evaluating Supplier’s performance.

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2. The schedule must contain the following milestones (as agreed upon with Buyer’s Project
Manager):
Design Reviews, Procurement, Assembly, Power On, Setup and Testing, Integration, FAT,
Crating, and Ship Date.
4. Buyer’s Contacts List
1. Process Engineer is Enrique de la Cruz García, Tel: +52 449 212 8330,
E-mail: [email protected].
2. Donaldson Buyer is Christopher Reyes, Tel: +52 449 910 6165,
E-mail: [email protected]
3. Other [ INSERT TITLE ], [ INSERT NAME ], Tel: [ INSERT PHONE ], E-mail: [
INSERT E-MAIL ].
5. Supplier’s Contacts List (optional)
1. Application engineer is [ INSERT NAME ], Tel: [ INSERT PHONE ], E-mail: [
INSERT E-MAIL ].
2. Sales contact is [ INSERT NAME ], Tel: [ INSERT PHONE ], E-mail: [ INSERT E-
MAIL ].
3. Other [ INSERT TITLE ], [ INSERT NAME ], Tel: [ INSERT PHONE ], E-mail: [
INSERT E-MAIL ].

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E.
Integration
8. Integration at Supplier’s Facility
1. Integration
1. Buyer representatives may be onsite during setup and debug phases of the project as
required.
2. Supplier will be responsible for receiving, placing, aligning, and providing all utilities for
operation of all Equipment in the Supplier’s facility. The integration of all Buyer supplied
equipment listed in the consigned parts area of this SOW is included in the scope. The Equipment
will be positioned and aligned so as to produce product as if it were in production.
3. Raw materials will be supplied by the Buyer.
4. Buyer will be responsible for setting up the following Equipment:

Table 5 Set Up Responsibility Table

Description Part Number Qty.

[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]

5. Supplier will be responsible for maintaining all supplied Equipment in good working
order and operate as per instructions provided by the Buyer.
1. If applicable, Supplier to prepare dispense Equipment, including flushing system,
prior to shipping according to Buyer’s instruction. Buyer will provide supervision for
flushing and cleaning activities.
6. Dedicated office space with internet access for Buyer’s personnel shall be provided
during all visits by the Buyer.
7. Supplier shall provide for removal to landfill all materials consumed during setup, debug,
FAT, and validation of Equipment at Supplier’s facility.
8. Supplier shall provide personnel to act as operators during FAT and validation at
Supplier’s facility.
9. Integration shall be done using the electrical power found at the final Equipment
destination.

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F.
Acceptance
Testing
9. Acceptance Testing
1. Pre-FAT Activities
1. Buyer reserves the right to inspect the Equipment at any time at the Supplier’s facility.
2. Supplier to submit pre-FAT deliverables:
1. ☐ Mechanical Checkout
2. ☐ Electrical Checkout
3. ☐ Setup Document
4. ☐ Safety Checkout
5. ☐ Functional Tests
3. Supplier and Buyer to determine when FAT begins.

2. FAT (Factory Acceptance Test)

1. Reference FAT & SAT Run Plan document for complete details of testing and
procedure.
2. Buyer’s discretion to choose when and if to attend any activity. Buyer requests a
two-week notice of the start of FAT activities.
1. Performance Testing. 100% of parts (not including setup parts) described in the FAT and
SAT Run Plan document will meet or exceed dimensional accuracy specifications. All validation
testing runs shall be completed with no unplanned Equipment downtime. 100% of parts delivered
during acceptance testing (not including setup parts) shall be free of defects. Subject matter
experts will verify quality prior to beginning validation runs.
2. Should the Equipment fail to meet the standards described in the FAT test, the Supplier’s
technician(s) will be responsible for taking the appropriate corrective actions to expeditiously
rectify the Equipment so that it meets the performance requirements and passes the FAT test or is
formally accepted by the Buyer’s Project Manager.
3. The testing approval form located in Appendix L will be used as the official project
testing approval record. Buyer’s Project Manager will formally approve the FAT test and
authorize any applicable milestone payments.
4. All testing shall be done using the electrical power found at the Equipment’s final
destination.

3. SAT (Site Acceptance Test)

1. Reference FAT and SAT Run Plan document for complete details of testing and
procedure.
2. Buyer reserves the right to retest any activities from the FAT.
3. Supplier’s technician(s) will be present for SAT at plant once Equipment is in position
and powered up.
4. Buyer will provide its approval upon satisfactory completion of the SAT.
5. Should the Equipment fail to meet the standards described in the SAT test, the Supplier’s
technician(s) will be responsible for taking the appropriate corrective actions to expeditiously
rectify the Equipment so that it meets the performance requirements and passes the SAT test or is
formally accepted by the Buyer’s Project Manager.
6. The testing approval form located in Appendix L will be used as the official project
testing approval record. Buyer’s Project Manager will formally approve the SAT test and
authorize any applicable milestone payments.

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G.
Shipping and
Installation
10. Shipping
1. Equipment Final Destination
1. The address for delivery is: INCOTERM Ex-Works
2. Overview
1. Type of Shipment
☐ Domestic Truck
☐ International Truck
☐ International Container
2. Shipping Method
☐ Dedicated
☐ LTL (Less Than Load)
3. Trade Secret Shipment
☐ Yes
☐ No
4.Supplier is responsible for packaging and preparing Equipment for shipment.
1. Buyer’s preference is for Supplier to hire a professional packing company.
2. Deviation from any requirement requires written pre-approval by Buyer’s Project
Manager.
3. Supplier must comply, at a minimum, with the shipping preparation requirements
summarized below.
1. Following are general requirements that apply to ALL types of shipments:
1. The Equipment must be disassembled, packaged and prepared for shipment via
the Type of Shipment specified.
2. The Equipment may be disassembled only to the extent required for shipment.
3. Anything disconnected or disassembled must be uniquely labeled for ease of
reassembly.
4. All joints that must be disconnected for shipment must be labeled and have a bag
containing the required reassembly hardware securely attached to the Equipment it was
removed.
5. Moving and flexible components must be braced to ensure safe arrival at
destination.
6. Loose components must be protectively wrapped and packaged securely.
7. All Equipment tooling as identified by Buyer’s Project Manager must be:
1. Packaged together. For example, all LH Winder Tooling shall be in one
package.
2. Easily accessible for customs agents (if applicable); preferably on a
separate skid.
8. One (1) hard copy set of As-Built, B-size electrical drawings must be included
and shipped inside each electrical panel.
9. The Equipment must be secured to a skid which is larger than the Equipment,
such that all elements of the Equipment reside within the boundaries of the skid.
10. Each skid must be secured to the trailer or container, and braced, to ensure that
the Equipment stays fixed and does not topple over, roll off or separate from the skid.

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11. Buyer reserves the right to witness disassembly, skidding, crating and loading
onto the trailer(s) or into the container(s). Buyer’s Project Manager must be notified no
less than two (2) weeks in advance of these activities.
12. All final package sizes and weights must be sent to Buyer’s Project Manager no
less than one (1) week before the loading date.
13. Photographs
1. All Equipment must be photographed (all four sides) before AND after
plastic has been applied.
2. Photos must be taken of the final loading onto the trailer(s) or into the
container(s).
3. Photos must be organized by the trailer and sent to Buyer’s Project
Manager.
14. Center of Gravity and pick points should be marked on outside of each package.
15. All Equipment shipped in an enclosed trailer must be covered or draped with 6
mil minimum plastic.
16. If shipment is designated trade secret, all plastic used should be black or opaque.

17. All Equipment shipped on an unenclosed trailer must be securely wrapped and
sealed on all sides, including bottom, with marine grade shrink poly film.
18. Enclosed, air ride trailers required.
1. Flatbed or double-drop trailers may only be used if package dimensions
exceed enclosed trailer dimensions.
2. If open trailers are used:
1. Major welded components and crates should be designed for
non-permit loads.
2. All Equipment must be covered with tarps after loading on
trailer.
3. Enclosed, air ride trailer sizes provided as a reference:
Trailer Dimensions Interior Measurement
Load
Length Width Height

15.8 m 244 cm 267 cm 18,144 kg

53’ Air-Ride, Swing
Door 52 ft 96 in 105 in 40,000 lbm

4. Additional Requirements for International Truck

1. This Type of Shipment is based on a Supplier shipping to a destination located on the
same continent, but an international border crossing is required (i.e. shipping from the continental
USA to Mexico).
2. All wood packaging material must conform to ISPM 15 requirements, regulation of
Wood Packaging Material in International Trade. For imports into European Union, EU Timber
Regulation (995/2010) must be observed. Free from chips and protruding nails, staples etc.
3. Metal Containers: Aluminum or steel (including galvanized or lacquered), no metal
tightening and fastening bands, no materials that contain surfaces with Hexavalent Chromium or
Nickel.
1. General: Packaging out of recyclable materials are preferred. The design of
packaging must endure any potential transportation damages including moisture during
international transport. The stacking of Goods is only permittable if it doesn’t pose any
safety issues during transport and handling.
2. All Equipment must include the following on the outside of the plastic or
package:
o Labeled with package number
o Clear folder containing asset numbers and photographs of Equipment
before final packaging.

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o Access windows if package is fully crated.

3. Buyer’s intention is to use through service (i.e. no transloading) from pickup
point to final destination.
4. Buyer will coordinate shipments.
1. The final packing list and BOL (Bill of Lading) will be provided by
Buyer’s Project Manager. Copies to be included in clear folder of last package
loaded on trailer.
2. Trailers / containers must be loaded in accordance with Buyer’s provided
layout and packing list.
3. Only Equipment as identified and approved by Buyer’s Project Manager
shall be included in the shipment.
5. Additional Requirements for International Container
1. This Type of Shipment is based on a Supplier shipping to a destination requiring an
international border crossing and ocean transport (i.e. shipping from the continental USA to
Europe).
2. All Equipment packaged inside a crate must be sealed in
VpCI® plastic OR in a vacuum sealed bag with desiccant to prevent corrosion.
3. All Equipment shipped on a skid must be securely wrapped and sealed on all sides,
including bottom, with marine grade shrink poly film. Desiccant must be used to prevent
corrosion.
4. VpCI® plastic and desiccant used must be consistent with the application and the
manufacturer’s specifications.
5. The Equipment must be placed into a container certified for international maritime
shipment.
6. Buyer will provide tamper resistant seal(s) for the shipping container(s).
7. For sea freight in containers: Appropriate dunnage and airbags to be applied. While the
use of desiccants is not mandatory, the shipment has to be free from any moisture.
8. Container sizes provided as a reference:
Container Interior Measurement Door Open
Dimensions
Length Width Height Volume Width Height

589.8 cm 235.2 cm 239.4 cm 33.2 m3 234.3 cm 228.0 cm

20’ Standard
232.2 in 92.6 in 94.3 in 1172 ft3 92.2 in 89.8 in

1203.1 cm 235.2 cm 239.4 cm 67.74 m3 234.3 cm 228.0 cm

40’ Standard
473.7 in 92.6 in 94.3 in 2392 ft3 92.2 in 89.8 in

1203.1 cm 235.2 cm 269.8 cm 76.3 m 3

234.0 cm 258.5 cm
40’ High Cube
473.7 in 92.6 in 106.2 in 2695 ft 3
92.1 in 101.8 in

11. Installation and Startup

1. Installation and Startup
1. Installation Location:
☐ Buyer’s Integration Site
☒ Buyer’s Final Equipment Destination
2. Buyer will provide up to a 10-man rigging crew for one week to unload, uncrate, place,
and anchor all Equipment components under the direction of Supplier’s technicians. Any work or
rework in excess of this allotted time shall be at Supplier’s expense.
3. Buyer will prepare power and utilities prior to arrival of Supplier’s technician(s).
4. Supplier will provide technician(s) on site to:
o Guide riggers
o Reassemble

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o Run, Reconnect, and Terminate Electrical

o Power-up
o Setup
o Integrate electrically and mechanically the following Equipment:
Table 6 Set Up Responsibility Table

DESCRIPTION Part Number Qty.

[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]
[ ] [ ] [ ]

o Start-up all Equipment just as they were at the integration site, in conjunction
with Buyer’s personnel.
5. Supplier will provide technician(s) on-site at plant to train Buyer’s plant personnel in
proper and safe Equipment operation.

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H.
After-Sales
Support
12. AFTER-SALES SUPPORT
1. Spare Parts:
1. Supplier warrants that for all critical spare parts to service for the Equipment(s) delivered
under the Order shall be available to the Buyer during the operational life of the items or 5 years
after the date of the last delivery under the Order, whichever is later. Such warranty excludes
spare parts that are readily available in the market without the need for custom design, purchased
from other manufacturers on a need-by basis as well as parts which Supplier produced or let
produce based on Buyer’s input of custom design.
If after such period, the Supplier or its sub-supplier discontinues the manufacture of the
aforementioned items and does not provide for another qualified source, the Supplier shall make
available to the Buyer all drawings, specifications and/or know-how which will enable the Buyer
to service, and to make, have made or procure said Goods, all subassemblies, spare parts, and
service under a royalty-free license which is hereby granted.
2. Storage and ownership of Buyer property:
1. Supplier shall maintain a current inventory list of all Buyer property in case Buyer
provides to Supplier any parts, software, tools, gauges, equipment directly or through another 3rd
party for the design or manufacture of the Equipment. Any such item shall: a) become and shall
be identified/labeled as property of Buyer; b) be held by Supplier on consignment at Supplier’s
risk; c) be used exclusively for Buyer; and d) be subject to disposition by Buyer at any and all
times and upon demand they shall be returned to Buyer. The Supplier shall perform incoming
inspection of consigned parts and immediately notify Buyer of any issues related to form, fit and
function. The Supplier shall adequately store and maintain any Buyer property and consigned
parts and keep proper inventory and inspection records therefor which shall be available to Buyer
upon request.
3. Guaranteed service turnaround time during the operational life of the Equipment:
1. Once the Supplier has been contacted related to an Equipment failure, Supplier is
expected to be available to provide immediate assistance for resolution during its office hours. In
case the office hours of the Supplier don’t overlap with those of the Buyer, Supplier will
accommodate to provide support outside of its own office hours.
In case the failure cannot be resolved remotely, Supplier (or its subcontractor) is expected to
service the Equipment physically within 48 hours after last incident call on Buyer’s site. In case
the Supplier fails to service the Equipment within the times stated above, Buyer has the right to
contract with a third party for service intervention. In such case and unless the warranty period
has expired, the warranty would remain in-tact.

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I.
Supplier Quote
Supplier to fill in
13. PRICE
1. Price:
1. Supplier agrees to execute this Agreement for a fixed lump-sum price valid for the entire
life of the Agreement, including any postponements for the complete delivery of material and/or
services required for the execution of the Agreement, and for any items not listed but necessary
for the safe and economical execution of Supplier's scope and supply of services.
Supplier can provide its quotation in its own form(at), however is requested to fill in below table
nonetheless.
Supplier to fill in below table:

Item Description Quantity Price Lead Time

(specify currency) (specify days or
Break weeks)
(specify UOM)
01 [ Equipment as identified in Appendix A and in [ ] [ ] [ ]
conformance per this SOW ]
02 [ Non-recurring Engineering ] [ ] [ ] [ ]
03 [ Electrical System (Panel, HMI, Wiring, Etc..] [ ] [ ] [ ]
04 [ Crating for International Shipment OR Skidding for [ ] [ ] [ ]
domestic shipment as per Appendix G ]
05 [ Transportation and Custom Fees in case Supplier is [ ] [ ] [ ]
responsible for the cost ]
05 [ Installation Services. Assumes [FILL IN THE [ ] [ ] [ ]
NUMBER] technicians for [FILL IN THE NUMBER]
weeks ].
TOTAL [ ] [ ] [ ]

2. Milestone Payments & Terms:

1. Unless otherwise agreed, for Equipment purchases, Buyer will pay as per Additional
Purchase Order Terms and Conditions for Capital Equipment.
Otherwise, please insert below the milestone payments and terms:
[INSERT PAYMENT TERM HERE]
3. Schedule:
1. Supplier acknowledges that its failure to successfully complete and deliver the
Equipment and other contracted items by the date(s) documented in the Schedule or on the
Purchase Order will have a material adverse impact on Buyer’s business and operations. As per
Additional Purchase Order Terms and Conditions for Capital Equipment, unless expressly
provided otherwise in the SOW, Buyer will be entitled to liquidated damages in an amount equal
to one percent (1%) of the Purchase Price for each calendar week. Such liquidated damages will
not exceed a total of ten percent (10%) of the Purchase Price.
2. Agreed Schedule (E.g. FAT, SAT, Shipment, Installation & Startup)
Event Date
1 PO receipt
[INSERT DATE]
2 Design Review [INSERT DATE]
3 Construction
[INSERT DATE]
4 RunOff
[INSERT DATE]

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5 Shipment
[INSERT DATE]
4. Agreed Incoterm (as per 2020):
Agreed Incoterm If FCA If CPT
FCA At Supplier [SPECIFY PORT/AIRPORT OF
IMPORT OR DONALDSON
FACILITY]

5. Exceptions:
1. All exceptions to the RFQ or its attachments must be clearly defined in the Quote
Exceptions Request Form.

This SOW has been issued in two identical copies of which the Parties each have received one.

ACCEPTED AND AGREED TO BY:

DONALDSON [INSERT LEGAL ENTITY] [SUPPLIER’S LEGAL NAME]

Signature: Signature:

Name: Name:

Title: Title:

Date: [DATE] Date: [DATE]

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J.
Design By
Supplier
14. DESIGN BY SUPPLIER
1. Specifications:
1. For projects requiring design by Supplier:
1. All required deliverables listed in Section 4.4 Deliverables must be provided to
Buyer.
2. All specifications listed in Appendix B Documentation must be followed.
2. Ownership
1. All design records, models, drawings, etc. are the property of the Buyer.
2. Buyer may choose to review and request copies of the design at any time.
3. Design Approvals:
1. Should the design and/or Equipment fail to meet the requirements listed, the Supplier will
be responsible for taking appropriate corrective actions to expeditiously rectify the issue so that it
meets the requirements or is formally accepted by the Buyer’s Project Manager.
2. The design approval form located in Appendix K will be used as the official project
design approval record. Buyer’s Project Manager will formally approve the design and authorize
any applicable milestone payments.

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K.
Design Approvals
15. Design Approvals
This form will serve as the official design approval record.

1. Approval Scope:
☐ Criteria Design Review (CDR)
☐ Preliminary Design Review (PDR)
☐ Final Design Review (FDR)
☐ Other ______________________
2. Project Information:
1. Purchase Order Number: [ ]
2. Supplier Name: [ ]
3. Equipment Name: [ ]
3. Design Checklist/Scope:
1. Design Checklist / Scope Document: [ ]
4. Review Information:
1. Design Review Date: [DATE]
2. Design Review Location: [ ]

5. Signatures:

Donaldson Project Manager [DATE]

Supplier Project Manager [DATE]

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L.
Testing
Approvals
16. Testing Approvals
This form will serve as the official project testing approval record.

1. Approval Scope:
☐ Factory Acceptance Test (FAT)
☐ Site Acceptance Test (SAT)
☐ Other ______________________
2. Project Information:
1. Purchase Order Number: [ ]
2. Supplier Name: [ ]
3. Equipment Name: [ ]
3. Testing Criteria:
1. Testing Criteria / Protocol Document: [ ]
4. Testing Information:
1. Test Date: [DATE]
2. Test Time: [ ]
3. Test Location: [ ]

5. Signatures:

Donaldson Project Manager [DATE]

Supplier Project Manager [DATE]

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