www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level Lesson no.

1:
Introduction of Tally Course Content-Tally ERP 9 (Basic Level Accounting) 1. Introduction of Tally 2.
Terminology of Accounting 3. Accounts Introductions  Meaning of Account  Classification of
Account  Rules of Accounting 4. Company Creation  Create Company  Alter & Delete Company
5. Main Functions in Master Menu  Group Introductions 6. How to Manage & Operate Groups 
Create Groups  Display, Alter & Delete Groups  Charts of Account Groups 7. Ledgers Introductions
 Ledger Creating  Display , Alter & Delete Ledgers  Ledger Exercise 8. Inventory Information 
Create Stock Groups  Stock Group & Item Exercise 9. Transactions  Accounting Vouchers 
Inventory Vouchers 10. Display  Trial Balance  Day Book  Account Books  Statements of
Accounts  Inventory Books  Statements of inventory 11. Reports  Balance Sheet  Profit & Loss
Accounts 12. Tally Shortcut Keys www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 –
Basic Level 1.Introduction of Tally ERP 9 A Path Breaking Technology Tally.ERP 9 – It’s Fast, Powerful,
Scalable… And very Reliable! Tally.ERP 9 is the world’s fastest and most powerful concurrent
multilingual business Accounting and Inventory Management software. Tally. ERP 9, designed
exclusively to meet the needs of small and medium businesses, is a fully integrated, affordable and
highly reliable software. Built on the proprietary technology of Tally Solutions – C:MuLATE
(Concurrent Multi – Iingual Accelerated Technology Engine) – Tally.ERP 98 is a perfect fusion between
the path-breaking Concurrent Multi-ligual Platform and an Object Oriented Database Engine.
Technology on which someday all business accounting solutions will be built. Tally.ERP 9 is easy to
buy, quick to install, and easy to learn and use. Tally.ERP 9 is designed to automate and integrate all
your business operations, such as sales, finance, purchasing, inventory, and manufacturing. With
Tally.ERP 9, accurate, up-to-date business information is literally at your fingertips anywhere. The
powerful new features and blazing speed and power of Tally.ERP 9 combine with enhanced MIS,
Multi0lingual, Data Synchronization and Remote capabilities help you simplify all your business
processes easily and cost-effectively. Simply the Best The Tally.ERP 9 encompasses the following
salient features:- 1. Simplicity: Tally.ERP 9 is simple, easy to setup and use. It also allows easy
Keyboard operation. It requires basic knowledge of Accounts and English to use it. 2. Speed: Tally.ERP
9 provides the capability to generate instant and accurate reports, which assists the management to
take timely and correct decisions for the overall productivity and growth of the company. 3. Power:
Tally.ERP 9 allows the user to maintain multiple companies and with unlimited levels of classification
& grouping capabilities. It also allows drill down facility from report level to transaction level. 4.
Flexibility: Tally.ERP 9 provides flexibility to generate instant reports for any given period
(month/year) or at any point of time besides providing the facility to toggle between Accounting &
Inventory reports of the same company or between companies. 5. Scalability: Tally.ERP 9 suits tony
style of business needs and eliminates the necessity for a business to change its style of operation, in
order to adapt to the application. www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 –
Basic Level 6. Concurrent multi-lingual capability : Tally.ERP 9 offers you the exclusive capability of
maintain you accounts in any Indian language, viewing them in another language and printing them
in you another Indian language. 7. Real time processing: Immediate posting & updating of books of
accounts as soon as the transaction are entered, thereby facilitating instant statements & Reports. It
also facilities realtime multi-use environment. 8. Accounting without Codes: Tally.ERP 9 allows
accounting with the regular names (the way you spell them or use in normal parlance) without any
account codes. 9. Technical support: Timely support is available from our experts at the Tally Service
Partners (TSPs). 10. Online Help: The Tally.ERP 9 online help (Alt+H) provides instant assistance on
basic and advance features of any other relevant topics of Tally.ERP 9. 11. Tally.NET: is an enabling
framework which establishes a connection through which the remote use can access the Client’s
data without copying / transferring the data. 12. Remote Access: Tally.ERP 9 provides remote
capabilities to access the data from anywhere and anytime. 13. Control Center: works as an interface
between the use and Tally.ERP 9 installed at different sites and enables the user to centrally
configure and administer Site/User belonging to an account. 14. Support Center: allows a user can
directly post his support queries on the functional and technical aspects of the Product. 15. Auditor’s
Edition: Tally.ERP 9 offer a special Auditors Edition of Tall.ERP 9 which provides auditing and
compliance capabilities exclusively for Chartered Accountants. www.dotnetinstitute.co.in Call us at -
011-4004 0815 Tally ERP 9 – Basic Level Lesson no. 2: Terminology of Accounting To understand the
accounting terminology by these options like as: 1. Trade : 2. Profession : 3. Business : 4. Owner : 5.
Capital : 6. Drawing : 7. Goods : 8. Purchase : 9. Sales : 10. Purchase Return : 11. Sales Return : 12.
Stocks : 13. Creditor : 14. Debtor : 15. Liabilities : Fixed Liabilities : Current Liabilities : 16. Assets :
Fixed Assets : Current Assets : www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 –
Basic Level 17. Expenses : Direct Expenses : Indirect Expenses : ( ) 18. Revenue : 19. Income : Direct
Income : Indirect Income : 20. Discount : Trade Discount : Cash Discount : 21. Bad Debts : ऋ 22.
Transaction : - 23. Vouchers www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic
Level Lesson no. 3: Accounting Introductions Accounting is a process of identifying, recording
summarizing and reporting economic information to decision makes in the form of financial
statements. Financial statements will be useful to the following parties:  Suppliers  Customers 
Employees  Bank  Suppliers of equipment, buildings and other assets  Lenders  Owners Meaning
of Accounts We can understand accounts like as: Debit (Dr) : Debit by receiver. Credit (Cr) : Credit by
giver. Classification of Accounts There are basically three types of accounts maintained for
transactions:  Real Accounts  Personal Accounts  Nominal Accounts Real Accounts: Real accounts
are accounts relating to properties and assets, which are owned by the business concern, Real
accounts include tangible and intangible accounts. For example:  Cash Account  Furniture Account
 Machinery Account  Building Account  Land Account www.dotnetinstitute.co.in Call us at - 011-
4004 0815 Tally ERP 9 – Basic Level Personal Accounts: Personal accounts are accounts which relate
to persons. Personal accounts include the following. For example:  Capital Account  Drawing
Accounts  Ram (personal)  Asha Traders (Company)  Bank Accounts Nominal Accounts: Nominal
accounts are accounts which relate to incomes and expenses and gains and losses of a business
concern. For example:  Interest Account  Discount Account  Commissions Account  Wages
Account  Purchase Account  Sales Account Golden Rules of Accounting Real Accounts Personal
Accounts Nominal Accounts Debit What comes in The Receiver Expenses and Losses Credit What
goes out The Giver Incomes and Gains www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP
9 – Basic Level Lesson no. 4: Company Information The very first time you start Tally, you would
require to ‘create’ a company. ‘Create Company’ simply means giving basic information about the
company whose books of accounts Tally is to maintain for you. Tally is smart, but it does need an
introduction to your company. The initial screen would appear like this: The Gateway of Tally screen
is separated into four sections, -Title Area, Main Area (Ctrl+M), Calculator Area (Ctrl+N) and the
Button Bar. The screen elements of the Gateway of Tally screen is explained below: Top Area Top
Area contains version number, Release details (every time a new release of Tally is made, it is
identified with a different release name like Release 3.14) and Current Date (the date configure in the
computer). The name of the day, date, month and year is displayed in DD, MM, YYYY format on the
left-hand side. www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level
Minimize Button The Minimize button performs the standard Windows Operating Systems function
(Windows 95 onwards), allowing you to minimize Tally and work on other applications. To restore
Tally, click on the Tally icon on the taskbar. Main Area (Gateway of Tally) Main Area is separated into
two areas: 1. Left-hand side area 2. Right-hand side area The left-hand side area in Main Area
provides information of Current Period, Current Date and List of Selected Companies (Name of the
company and the date of last entry details). The right-hand side area in the Main Area screen displays
the Company Information menu (to select your instructions to Tally) > Select a Company, Create a
Company, Backup a Company or Restore a Company. Calculator Area Press [Ctrl + N] to active the
calculator functionality. Calculator Area is used for calculator functions. Any type of independent
calculator can be done using calculator to get quick answers. Button Bar The buttons are designed to
make the work easier and faster. These buttons vary from one screen to another based on the screen
functionality. The buttons appear on the right hand side of the Tally screen. Only buttons relevant to
the current screen will be active and the inactive buttons are greyed. These buttons are enabled with
the short cut keys On this screen, Tally displays the following buttons (keys): F1: Select Cmp – to
access data from other data directories either on the local system or through the network. F12:
Configure - to access the configuration settings to manage the information put into Tally. Here, access
the General Configuration to set country specific defaults. Use it before creating a company.
www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level 4.1. Create a Company
Gateway of Tally > Company info. > Create  Now this is the First Windows of Tally.ERP 9 after
creating of Company and you can see the created company name in Gateway of Tally. ERP 9 Screen.
www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level 4.2. Alter & Delete
Company From Gateway of Tally.ERP 9 Press Alt+F3 button Now See the Screen like as: Now select
your company Now you can Alter your company form. Delete Company: In same windows if you
want to delete your company then press Alt+D. & press YES for Delete Company.
www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level Lesson no. 5: Main
Functions in Masters Menu Accounts Information contains the masters as listed in the Accounts Info
menu. Each master has to have the following functions, besides others and are consistent in all
Masters menus throughout Tally: Create This enables creation of new masters. Once a master has
been created, any modification to it must be done through the Alter mode. Display Use this mode to
view Master information. Changes are not permitted. Alter Use this mode to view and change master
information. You cannot create a new master. We shall begin discussion on Accounts Information
with how to build Groups and then follow with other accounts masters. 5.1 Group Introductions
Classification of Account-heads Tally follows the ‘Single Ledger’ concept of accounting, which is the
modern way of managing accounts. This is in direct contrast to Subsidiary Ledger Account heads are
created to identify transactions. The concept of sub-groups Groups have a hierarchical organization.
At the top of the hierarchy are Primary Group. These are the main asset, liability, income or
expenditure groups of accounts that determine the entire accounting and their presentation, i.e.,
whether a ledger affects Profit & Loss Account (as a revenue item) or goes into the Balance Sheet.
The Reserved Primary Group and subgroups (shown indented) are: www.dotnetinstitute.co.in Call us
at - 011-4004 0815 Tally ERP 9 – Basic Level Primary Groups of capital nature: Tally.ERP 9 provide us
28 pre-defined groups 15 primary groups and 13 sub-groups we can see the details given below: 1.
Capital Account i. Reserves and Surplus [Retained Earnings] 2. Current Assets i. Bank Accounts ii.
Cash-in hand iii. Deposits (Asset) iv. Loans & Advances (Asset) v. Stock –in-hand vi. Sundry Debtors 3.
Current Liabilities i. Duties and Taxes ii. Provisions iii. Sundry Creditors 4. Fixed Assets 5. Investments
6. Loans (Liability) i. Bank OD Accounts [OCC Accounts] ii. Secured Loans iii. Unsecured Loans 7.
Suspense Account 8. Miscellaneous Expenses (Asset) 9. Branch/Division 10. Sales Account 11.
Purchase Account 12. Direct Income [Income Direct] 13. Indirect Income [Income Indirect] 14. Direct
Expenses [Expenses Direct] 15. Indirect Expenses [Expenses Indirect] www.dotnetinstitute.co.in Call
us at - 011-4004 0815 Tally ERP 9 – Basic Level Lesson no. 6: How to Manage & operate Groups?
Gateway of Tally > Accounts Info > Groups You may create, alter, or display a single Group or multiple
Groups. Single group option is useful when you wish to work on one group at a time. Multiple is a
time and labour saving option in a list format and is useful when working on many sub-groups at a
time. Once a subgroup is created, it behaves exactly like a group. Any reference to group would deem
to include a sub-group. 6.1. Creating a Group If you are creating groups for the first time, it is
advisable to configure them before you proceed: Single Group Gateway of Tally > Accounts Info >
Groups > Single Create www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level
6.2. Display or Alter a Group Gateway of Tally > Accounts Info > Groups > Single Display/Alter > select
name from List of Group 6.3. Deleting a Group Gateway of Tally > Accounts Info > Groups >
Single/Alter The Delete function is performed through the single alteration mode. You cannot delete
groups from the multiple alteration modes. 1. Selected the group to be deleted 2. Press + to deleted
www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level 6.4. Group Chart of
Accounts Group of Assets Group Head in Tally Ledger’s Name Type of A/c. Debit / Credit in Voucher
Entry. Fixed Assets Building Real A/c. Debit Furniture & Fixture Real A/c. Debit Computers Real A/c.
Debit Mobiles Real A/c. Debit All Type of Vehicles Real A/c. Debit Air Conditioner Real A/c. Debit Land
Real A/c. Debit Office Premises Real A/c. Debit CCTV Camera Real A/c. Debit Machinery Real A/c.
Debit Tools Real A/c. Debit Printer, Fax Machine Real A/c. Debit Electrical Fitting of Permanent nature
Real A/c. Debit Factory Maintenance Equipment Real A/c. Debit Transformer Real A/c. Debit
Generator Real A/c. Debit Fire Extinguishers Real A/c. Debit Photocopy Machine Real A/c. Debit
Jewelry & Ornament Real A/c. Debit House Real A/c. Debit Whenever we Sale or Depreciation any
assets we will credit it in account Credit Investment Shares Real A/c. Debit Debentures Real A/c.
Debit Bond, Government Securities Real A/c. Debit PPF Real A/c. Debit LIC Policy Real A/c. Debit
Infrastructure Bond Real A/c. Debit Mutual Fund Real A/c. Debit Whenever we Sale any Investment
we will use credit it in account. Credit Bank Account Bank Current A/c Personal A/c. Credit
www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level Bank Saving A/c
Personal A/c. Credit Whenever we deposit money cash or cheque we will Debit it in Account. Debit
Whenever we withdrall money by cash or cheque we will Credit it in Account. Credit Cash in Hand
Cash Real A/c. Credit Petty Cash Real A/c. Credit Whenever we return cash we will Debit it in account.
Debit Whenever we will cash payment we will Credit it in account. Credit Stock in Hand Stock in Hand
For Manufacturers Stock in Hand Raw Material Real A/c. Debit Finished Goods Real A/c. Debit
Packing Material Real A/c. Debit Spare parts etc. Real A/c. Debit Current Assets Interest Accrued on
Deposits Real A/c. Debit Tax Deducted at Source (TDS) Real A/c. Debit Advance Income Tax Real A/c.
Debit Sales Tax Refund Receivable Real A/c. Debit Excise Moderate Claim Receivable Real A/c. Debit
VAT Receivable Real A/c. Debit Insurance Claim Receivable Real A/c. Debit Deposit (Assets) Deposit
with Electric Supply Company Real A/c. Debit Deposit with Municipality Real A/c. Debit Deposit For
Rent Real A/c. Debit Earnest Money Deposit Real A/c. Debit Tender Deposit Real A/c. Debit Deposit
with Telephone Company Real A/c. Debit Lands & Advances (Assets) Advance against Salary to Staff
Real A/c. Debit Advance for Order to Supplier Real A/c. Debit Advance for Expenses Real A/c. Debit
Short Term Advances Real A/c. Debit Misc. Expenses (Assets) Pre incorporating Expenses Real A/c.
Debit Sundry Debtors Customer (for credit sales and goods) Personal A/c. For Credit Sales to party
Debit For receive Cash / Cheque from party Credit www.dotnetinstitute.co.in Call us at - 011-4004
0815 Tally ERP 9 – Basic Level Group of Liabilities Group Head in Tally Ledger’s Name Type of A/c.
Debit / Credit in Voucher Entry. Capital Account Proprietor Capital Account Real A/c. Credit Partners’
Capital Account Real A/c. Credit Share Capital Account Real A/c. Credit Drawing, House hold
expenses Real A/c. Debit Self-Insurance Policy Real A/c. Debit Reserved & Surplus General Reserve
Real A/c. Credit Capital Reserve Real A/c. Credit Investment Allowance Reserve Real A/c. Credit
Secured Loans Bank Term Loan against Machinery Premises, Equipment, FDR / Investment Real A/c.
Credit Bank Car Loan or any other loan which is secured on any assets Real A/c. Credit Unsecured
Loans Advance from customers Real A/c. Credit Deposit Received from Family Members, any other
loan which is not secured against any assets Real A/c. Credit (When we received loan) Credit When
we return loan) Debit Bank OD Bank Overdraft A/c Real A/c. Debit Bank Bill Discounted Hypothec.
Pledges Real A/c. Debit Bank OCC Account Bank CC Limit Real A/c. Debit Whenever we deposit
money by cash or cheque. Debit Whenever we payment by cash of cheque. Credit Provision Gratuity
Provision Real A/c. Credit Income Tax Provision Real A/c. Credit Audit Fee Provision Real A/c. Credit
Legal Charge Provision Real A/c. Credit Duties & Taxes VAT Tax Real A/c. Credit Sales Tax Real A/c.
Credit Service Tax Real A/c. Credit Excise Duty Real A/c. Credit At Time of Purchase (Input Vat / Sales
Tax / Service Tax/ Excise Duty A/c. Debit At Time of Sales (Output Vat / Sales Tax / Service Tax / Excise
Duty A/c. Credit TDS Real A/c. Credit TDS by for Rent / Sub Contract etc. Credit TDS by third party for
Rent / Sub Contract etc. Debit www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 –
Basic Level Sundry Creditors Suppliers Personal At the time of Credit purchases Credit At the time of
payment Debit Current Liabilities Under Current Liabilities create groups like Salary, Wages, Bonus
Payable Real A/c. Credit Expenses Payable Real A/c. Credit Outstanding Payable Real A/c. Credit
Interest Payable Real A/c. Credit Tax Payable on Salary Interest Real A/c. Credit Sales Tax Payable Real
A/c. Credit Excise Duty Payable Real A/c. Credit Credit Card Bills Payable Real A/c. Credit VAT Payable
Real A/c. Credit Service Tax Payable Real A/c. Credit At the time of payment of above all groups Debit
Branch / Divisions Different location branch is coming under this head Real A/c. At the time of goods
transfer in cash to branch Debit At the time of goods transfer in cash by branch Credit Group of
Income Group Head in Tally Ledger’s Name Type of A/c. Debit / Credit in Voucher Entry. Sales A/c.
Sales A/c. Nominal A/c. Credit Sales Return A/c. Nominal A/c. Debit Direct Income Job work income
Nominal A/c. Credit Consultancy Fee Nominal A/c. Credit For Individual Salary from Employer
Nominal A/c. Credit Bonus Allowance Received Nominal A/c. Credit Commission Brokerage Received
Nominal A/c. Credit Share of Profit from Business Nominal A/c. Credit House Rent income Nominal
A/c. Credit Dividend Received Nominal A/c. Credit Interest from investment Nominal A/c. Credit
Interest Received from Loan Nominal A/c. Credit Long Term Profit on Sales of Share Nominal A/c.
Credit www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level Short Term
Profit on Sales of Share Nominal A/c. Credit Speculative income Nominal A/c. Credit Indirect Income
For Traders Nominal A/c. Credit Sales Tax Refund Nominal A/c. Credit Claims Refund Received
Nominal A/c. Credit Discount on Purchases Nominal A/c. Credit Share Dividend Income Nominal A/c.
Credit Misc. Receipts Nominal A/c. Credit Interest Received from Bonds Nominal A/c. Credit Bank
Deposit Nominal A/c. Credit Loan Given Nominal A/c. Credit Debenture Nominal A/c. Credit
Customers Nominal A/c. Credit For Manufacturers Excise Duty Drawback / Moderate Claims Nominal
A/c. Credit Claims Received Nominal A/c. Credit Discount on Purchases Nominal A/c. Credit
Commission, Brokerage Received Nominal A/c. Credit Interest Income Nominal A/c. Credit Income on
Investment Nominal A/c. Credit Profit on Sales of Assets Nominal A/c. Credit Other Misc. Income
Nominal A/c. Credit Sales of Scrap. Nominal A/c. Credit Group of Expenses Group Head in Tally
Ledger’s Name Type of A/c. Debit / Credit in Voucher Entry. Purchase A/c. Purchase A/c. Nominal A/c.
Debit Purchase Return A/c. Nominal A/c. Credit Direct Expenses For Traders Packing Material Exp.
Nominal A/c. Debit Packing Exp. Nominal A/c. Debit Commission Brokerage on Purchase Nominal
A/c. Debit Freight on Purchase Nominal A/c. Debit Handling Exp. On Purchase Nominal A/c. Debit
Labor & Wages Nominal A/c. Debit Other Trading Taxes which are not refundable Nominal A/c. Debit
For Manufacture Direct Expenses Packing Material Exp. Nominal A/c. Debit
www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level Fuel Consumed Exp.
Nominal A/c. Debit Laboratory Material Consumed Exp. Nominal A/c. Debit All expenses related to
workman at factory like workman wages, Welfare, Incentive, Allowances, Bonus etc. Nominal A/c.
Debit Freight on Purchase Nominal A/c. Debit Octroi on Purchase Nominal A/c. Debit Material
Purchase Exp. Nominal A/c. Debit Loading / Unloading on Purchases Nominal A/c. Debit Labour
Processing Charges Nominal A/c. Debit Factory Power Exp. Nominal A/c. Debit For Individual Direct
Expenses Car exp. For Professionals Nominal A/c. Debit Charity, Donation Nominal A/c. Debit
Consultant Fee for Tax Return Nominal A/c. Debit Conveyance Exp. Nominal A/c. Debit Interest on
Loan Nominal A/c. Debit Other Business Exp. Nominal A/c. Debit Membership Fee Nominal A/c.
Debit Professional Tax Nominal A/c. Debit Indirect Expenses For Traders / Manufacturer Salary and
Bonus Exp. Nominal A/c. Debit Staff Welfare Exp. Nominal A/c. Debit Staff Festival Benefit Exp.
Nominal A/c. Debit License Fee Municipal Tax Nominal A/c. Debit Fuel Exp. Nominal A/c. Debit Ware
Housing Exp. Nominal A/c. Debit Hire Charges Nominal A/c. Debit Insurance Exp. Nominal A/c. Debit
Legal Exp. Nominal A/c. Debit Consultancy Fee. Nominal A/c. Debit Computer Exp. Nominal A/c.
Debit Loss due to theft, Fire, Pilferage, Damage Nominal A/c. Debit Discount on Sales Rebate Given
Nominal A/c. Debit Advertisement Exp. Nominal A/c. Debit Sales Promotion Exp. Nominal A/c. Debit
Entertainment Exp. Nominal A/c. Debit Conference Exp. Nominal A/c. Debit
www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level Lesson no. 7: Ledgers
Introductions In the previous chapter, the concept of groups, as implemented in Tally, was explained.
You were also given a number of examples of grouping ledger accounts. You will now learn how Tally
is used to work with ledgers. A Ledger is the actual account head to which you identify a transaction.
You pass all accounting voucher entries using ledgers. Gateway of Tally > Accounts Info. > Ledgers
Normal users would work with Single Ledger. Hence, we shall discuss the different operations under
Single Ledger here. 7.1.Creation of a Ledger Account Gateway of Tally > Accounts Info. > Ledgers >
Single Create www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level 7.2.
Display or Alter a Ledger Account Information in display and alter is the same, hence only alter is
discussed. Display option does not permit any modification. Alter option is accessible only to
authorized users. Gateway of Tally > Accounts Info. > Ledgers > Single Create > select ledger Deleting
a ledger account You can delete a ledger from the alteration mode by pressing +. Tally does not allow
deletion of accounts that have transactions. Therefore, should you wish to delete an account, which
has transactions, you must first delete all its voucher entries. www.dotnetinstitute.co.in Call us at -
011-4004 0815 Tally ERP 9 – Basic Level 7.3. Ledgers Exercise Sl. No Ledger Name Under Group
Opening Balance 1. Proprietor’s Capital Account Capital Account 25,000/- 2. Land & Building Fixed
Assets 60,000/- 3. Lifestyle Shopping Store Sundry Debtor 15,000/- 4. XYZ Jewellery Shop Sundry
Creditors 85,000/- 5. Local Purchases Purchase Account -NO6. Local Sales Sales Account -NO7. State
Bank of India Bank Account 35000/- 8. Conveyance Indirect Expenses -NO9. Rent Received Indirect
Income -NO10. Parts Sales Sales Account -NO11. Parts Purchases Purchase Account -NO12. ABN-
AMRO Bank Account 10,000/- 13. ICICI Bank Account 10,000/- 14. HDFC Bank Account 10,000/- 15.
PNB Bank Account 10,000/- Total Debit : Rs. 150,000/- Total Credit Balance : Rs. 110,000/-
www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level Lesson no. 8: Inventory
Information The different inventory information that you would provide to Tally by way of masters
are: Gateway of Tally > Inventory Info Stock Items Like Ledgers, Stock items are the primary inventory
entity. You will use stock items while recording their receipts and issues. This is lowest level of
information about your inventory Each item that is required to be accounted for, needs to be
created. In fact, you will create a stock ledger account for each item and Tally calls this account ‘Stock
item’. Stock Groups Stock items can be grouped together under Stock Groups to reflect their
classification based on some commonality. Grouping would enable easy location and reporting of
stock items in statements. Hence, items of a particular brand can be grouped together so that you
can extract stock of all items of that brand. For example, create stock Groups like Sony. Tapes, Maxell
tapes, etc. Classify the Sony products under the Stock Group Sony. Now you have ready details of all
Sony products suitably classified. You may even group items as Raw materials and Finished Goods.
8.1. Stock Groups Gateway of Tally > Inventory Info > Stock Groups What is a Stock Groups ?
www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level The concept of stock
groups has been explained above. Before we consider stock groups you would need to know about
stock items. Like Ledgers, Stock items are the primary inventory entity. You will use stock items while
recording their receipts and issues. This is lowest level of information about your inventory. Each
item which you want to account for, needs to be created. In fact, you will create a stock ledger
account for each item and Tally calls this account ‘Stock Item’. Stock Groups Exercise Sl. No. Ledger
Name Group Head 1 Computer Primary 2 New Computer Computer 3 Old Computer Computer 4
Computer Parts Primary 5 Keyboard Computer Parts 6 Mouse Computer Parts 7 Monitor Computer
Parts 8 Printer Computer Parts 9 Computer Software Primary 10 OS Computer Software 11
Application Computer Software 8.2. Stock Items Gateway of Tally > Inventory Info > Stock Items What
is a Stock Items? A stock item needs no explanation However, what needs to be explained is how
Tally uses it. Tally uses the phrase to include what traditional accountants would call a stock ledger
account. All the stock items together would make up the stock ledger. However, Tally does not use
the term stock ledger. So to display a stock ledger, display the stock items. You can draw a parallel to
ledgers in accounting for stock items in inventory. www.dotnetinstitute.co.in Call us at - 011-4004
0815 Tally ERP 9 – Basic Level 8.3. Creating Stock Item (Please refer to the Advanced Usage section
for other fields/information that would appear if activated in the Inventory configuration and
company features. This section deals with creation of basic stock item) Gateway of Tally > Inventory
Info > Stock Items > Single Create Name Give the name of the stock item. Here we wish to create an
items Sony Disks 3.5”. Alias This is for alternative names of stock items. Under Specify the group to
which it belongs. The different groups that we had created were Sony, Maxell and Computers. These
as well as Primary would appear in the pop-up list. Select ‘Sony’ from the pop-up- list. Use Alt+C to
create a parent if you do not have the item you want in the list. Units Give the unit of measurement
of the item here. You would normally use this unit for trading in this item. Select Box on 100 Pcs from
the popup list. Please refer to the section ‘Units’ for explanation of units. As usual, use [Alt]+[C] to
create a new unit. www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level 8.4.
Units of Measure You will need to create units of measure for stock items. These can be simple units
such as numbers., meters, kilograms, pieces, or compound units, e.g. box, where, say, one box equals
ten pieces Create a Unit of Measure Gateway of Tally > Inventory Info. > Unit of Measure > Create
Type: Symbols are of two types: Simple and Compound. Simple units are considered as stated by you
and Tally just checks for duplication and nothing else. If you wish to give unit symbol that are single
and not a combination of other units, select Simple. Tally defaults to Simple and if you want to
change to compound, use Backspace from the Symbol field and select compound from the popup
list. Symbol: Give the symbol of the unit e.g., No., Mtrs. This symbol given by you is used in all
displays and printouts. We give the symbol ‘no ’ (for numbers). Formal Name: Give the formal name
of the symbol. This explains the symbol, which is also used during consolidation of data of different
companies where the symbols might be the same but are assigned to different Units. The formal
name will be used to match them. Here we type Number as the formal name for the symbol ‘no’. No.
of decimal places: If the unit will be used in fractions, say for a kilogram you may have to use grams
as well, give the number of decimal places. For kilograms, you would give 3 decimal places to
accommodate up to 999 grams. Hence, a measure 1 kilogram 865 grams will be 1.865 kilograms. For
units like numbers, you do not normally want a decimal place and you can specify 0 in such cases.
You can specify 0 to 4 decimal places. www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP
9 – Basic Level 8.5. Stock Items Exercise New Computers Items Under Group Unit Quantity Rate Intel
P-4 New Computer Sets 10 7350/- HCL System New Computer Sets 10 5310/- LG Systems New
Computer Sets 10 9510/- Intel PC New Computer Sets 10 12310/- HP Computer New Computer Sets
10 17510/- Old Computers Old Intel P-4 Old Computer Sets 10 7350/- Old HCL System Old Computer
Sets 10 5310/- Old LG Systems Old Computer Sets 10 9510/- Old Intel PC Old Computer Sets 10
12310/- Old HP Computer Old Computer Sets 10 17510/- Key Board Normal KB Key Board Pcs 10
250/- PS2 KB Key Board Pcs 10 370/- USB KB Key Board Pcs 10 550/- MM KB Key Board Pcs 10 750/-
INTEX KB Key Board Pcs 10 450/- Mouse Normal KB Mouse Pcs 10 310/- PS2 KB Mouse Pcs 10 410/-
USB KB Mouse Pcs 10 550/- Serial Mouse Mouse Pcs 10 210/- Optical Mouse Mouse Pcs 10 250/-
www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level Monitor LG 15” CRT
Monitor Sets 10 4200/- Samsung 15” CRT Monitor Sets 10 4400/- LG 17” CRT Monitor Sets 10 8500/-
Acer 16” CRT Monitor Sets 10 8800/- HP 17” CRT Monitor Sets 10 6500/- Printer HP 3540 Printer Sets
10 8900/- Compack 1010 Printer Sets 10 7310/- HP 810 Printer Sets 10 10310/- HP 1050 Printer Sets
10 12310/- HP 02510 Printer Sets 10 15510/- Operating Systems (OS) Windows 95 OS Pkg. 10 7310/-
Unix OS Pkg. 10 9000/- Linux OS Pkg. 10 10310/- Dos OS Pkg. 10 8510/- Windows XP OS Pkg. 10
15310/- Applications MS-Office 2003 Application Pkg. 10 7310/- MS-Office 2007 Application Pkg. 10
9100/- Adobe Application Pkg. 10 12100/- Tally 9.0 Application Pkg. 10 15310/- Macromedia
Application Pkg. 10 10310/- www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic
Level Lesson no. 9: Transactions & Vouchers About Tally Vouchers In accounting terms, a voucher is a
document containing the details of a financial transaction. For example, a purchase invoice, a sales
receipt, a petty cash docket, a cheque, a bank bank interest statement, and so on. For ever such
transaction you use a Tally voucher to enter the details into the ledgers to update the financial
position of the company, and this is the feature of tally that you will use most often. Tally follows the
Golden Rule of Accounts: 1. Personal Account: Debit the receiver and Credit the giver. 2. Real
Account: Debit what comes in and Credit what goes out. 3. Normal Account: Debit all Expenses /
Losses and Credit all incomes / Gains. Accounting vouchers F4: Contra Voucher F5: Payment Voucher
F6: Receipt Voucher F7: Journal. This is split into Journal, Debit Notes and Credit Notes F8: Sales F9:
Purchase F10: Memos F7: Stock Journal www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally
ERP 9 – Basic Level 9.1. Creating a Purchase Invoice To create purchase invoice for purchase of
taxable goods. Go to Gateway of Tally > Accounting Vouchers >> F9: Purchases 1. Select the Party’s
A/c Name from the list of Ledger Accounts. 2. Select the Purchase Ledger grouped under Purchase
Accounts with VAT/Tax class – Purchase From URDs – Taxable Goods (Composition). 3. The VAT/Tax
class appears as Purchase From URDs – Taxable Goods (Composition). 4. Select the stock items from
the List of Items. 5. Enter the Quantity and Rate. The amount is automatically displayed in the
Amount Field. 6. Set the option – Is e-Sugam Applicable to Yes / No as per requirement. 7. Accept the
Purchase invoice. 9.2. Creating a Sales Invoice To create sales invoice for sale of taxable goods, Go to
Gateway of Tally > Accounting Vouchers > F8:Sales 1. Select the Party’s A/c Name from the List of
Ledger Acounts. www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level 2.
Select Sales Ledger grouped under Sales Accounts with VAT/Tax class – Sales – Composition Tax @
1%. 3. The VAT /Tax class appears as Sales – Composition Tax @ 1%. 4. Select the stock items from
the List of Items. 5. Enter the Quantity and Rate. The amount is automatically displayed in the
Amount field. 6. Set Is e-Sugam Applicable to Yes/No as per requirement. 7. Accept the Sales invoice.
www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level Simple Voucher Entry
You should set the configuration for voucher entry so that only those features that you require
appear when entering vouchers. We shall first learn simple vouchers, for accounting and inventor.
Extra information would be dealt with under Advanced Usage section. Hence, in the voucher entry
configuration, set all the features to No. www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally
ERP 9 – Basic Level Lesson no. 10: Display Reports Tally prepares the books of account and financial
statements based on the vouchers you have entered to date. You can then vary the appearance of
reports according to your needs, for example, to make comparisons between different companies,
periods of the financial year, groups and ledgers. In each case, when you display a report, you can
step-down to the next level of detail by highlighting the item and pressing Enter, and you can keep
going until you reach an individual voucher. Similarly, you can step back to higher levels by pressing
[Esc] The special features available for the currently displayed report are indicated on the button bar,
and can be selected with a single click of the mouse Accessing reports The Gateway of Tally menus
provide access to all the financial reports, as in the diagram opposite. For example, if you want to
view the Sales Register then, in the Gateway of Tally menu select Display, Account Books and Sales
Register in turn, and Tally will display the report for the currently selected period.
www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level
www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level Lesson no. 11: Shortcut
Key Function Key Sl. No Key Functionality Availability 1. F2 To change the menu period. At almost all
screens in Tally.ERP 9. 2. F4 To select the contravoucher At accounting voucher creationand alteration
screens. To view the list of groups. At the trial balance, cash/banksummary, group summary
andgroup vouchers screens. To view the list of ledgers. At the ledger vouchers screen. To change
voucher type. At the sales, purchase and journa l register and day book screens. To switch between
bills receivable and payable report. At the bill receivable and payable report screens. To view other
stock item'ssummary. At the item monthly screen. To show/ hide gross profit earned on sales made.
At the item monthly screen. 3. F5 To select the payment voucher. At accounting voucher creation and
alteration screens. To switch between grouped and ledger wise display. At the trial balance,
cash/bank summary and group summary screens. To reconcile bank accounts. At the ledger vouchers
screen, where the ledger is the bank ledger. 4. F6 To select the receipt voucher. At accounting
voucher creation and alteration screens. To view the age wise analysis of bills payables At the bill
receivable and payable report screens. 5. F7 To select the journal voucher. At accounting creation and
alteration screens. To view the monthly summary. At the ledger vouchers screen. To switch between
groupsummary and group vouchers. At the group summary andgroup voucher screens. 6. F8 To
select a sales voucher. At accounting voucher creationand alteration screens. 7. F9 To select a
purchase voucher. At accounting voucher creation and alteration screens. www.dotnetinstitute.co.in
Call us at - 011-4004 0815 Tally ERP 9 – Basic Level 8. F10 Navigate between accounting reports. At
the reports screens, trialbalance, account books and day book screens. 9. F11 To select the features
screen. At almost all screens in Tally.ERP 9. 10. F12 To select the configure screen. At almost all
screens in Tally.ERP 9. Special Function Key Combination Sl. No Key Functionality Availability 1. Alt +
F11 To close a company. At all the menu screens. To view detailed report. At almost all report
screens. To explode a line into its details. At almost all screens in Tally.ERP 9. 2. Alt+ F2 To change the
system period. At almost all screens in Tally.ERP 9. 3. Alt + F3 To select the company info menu. At
Gateway of Tally.ERP 9 screen. To create/ alter/ shut a company. 4. Alt + F5 To view sales and
purchase register summary on a quarterly basis. At the sales and purchaseregister screens. 5. Alt +
F12 To view the filters screen where the range ofinformation can be specified. At all the report
screens. 6. Alt + C To create a ledger at a voucher screen. At accounting voucher andalteration
screens, at a field where you have to select aledger from a list. If thenecessary account has not been
created earlier, use this key combination to create the ledger without quitting from the accounting
voucher screen. To add a new column toreports. At all the reports, trial balance, cash/bank book(s),
groupsummary and journal register screens. 7. Alt + N To add multiple columns to a report (Auto
column). At all the reports, trial balance, cash/bank book(s), group summary and journal register
screens. 8. Alt + P To print reports. At all reports screens in Tally.ERP 9. 9. Alt + Z To zoom. At all the
print preview screens. www.dotnetinstitute.co.in Call us at - 011-4004 0815 Tally ERP 9 – Basic Level
10. Ctrl + F8 To select a Credit note. At accounting voucher creationand alteration screens. 11. Ctrl+
F9 To select a Debit note. At accounting voucher creation and alteration screens. 12. Ctrl + Q To quit a
screen - whereveryou use this key combination,it quits that screen without making any changes to it.
Italso does not ask for confirmation from user before quitting. At almost all screens in Tally.ERP 9. 13.
Ctrl + L To mark a voucher as optional or regular. At accounting voucher creation and alteration
screens. 14. Alt + R Recalls the Last narration saved for the first ledger in the voucher, irrespective of
the voucher type. At creation/alteration of voucher screen 15. Ctrl + R Recalls the Last narration
saved for a specific voucher type, irrespective of the ledger. At creation/alteration of voucher screen
16. Alt + D To delete a voucher or To delete a master or To delete a column in any columnar report At
Voucher and Master (Single) alteration screens. 17. Alt + X To cancel a voucher in Day Book/List of
Vouchers. At all voucher screens in Tally.ERP 9 18. Alt - 2 To Duplicate a voucher. At List of Vouchers –
creates a voucher similar to the one where you positioned the cursor and used this key combination
19. Alt - A To Add a voucher or To Alter the column in columnar report. At List of Vouchers – adds a
voucher after the one where you positioned the cursor and used this key combination. 20. Alt + 1 To
insert a voucher or To toggle between Item and Accounting invoice. At List of Vouchers – inserts a
voucher before the one where you positioned the cursor and used this key combination. 21. Alt + R
To remove a line in a report. At almost all screens in Tally.ERP 9. 22. Alt + U To retrieve the last line
whichis removed using Alt + R. At all reports screens in Tally.ERP 9 23. Ctrl + U To retrieve all lines
which are removed using Alt + R. At all reports screens in Tally.ERP 9 www.dotnetinstitute.co.in Call
us at - 011-4004 0815 Tally ERP 9 – Basic Level Key Combination Used For Navigation Sl. No Key
Functionality Availabilty 1. Enter To accept anything youtype into a field. You have to use this key at
most areas in Tally.ERP 9. To accept a voucher or master. To get a report with furtherdetails of an
item in a report. 2. Esc To remove what you type into a field. At almost all screens in Tally.ERP 9. To
exit a screen. To indicate that you do not want to accept a voucher or ledger. 3. Shift + Enter To view
next level details and condense the next level details. At the balance sheet, profit and loss account,
trial balance,cash/ bank book(s), group summary, group vouchers, voucher register, day book and list
of accounts screens. 4. Space Select the current line. At all reports screens inTally.ERP 9 5. Ctrl +Space
Select all lines. At all reports screens in Tally.ERP 9