HAMAD JAMAN AL AJMI

Health, Safety & Environment

Management Systems Manual

HAMAD JAMAN AL AJMI EST. FOR GENERAL CONTRACTING

THIRD INDUSTRIAL CITY, DAMMAM

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 Document No.:
HAMAD JAMAN AL AJMI EST FOR GENERAL CONTRACTING HJA/[ISE/01
RevisionNo.: 003
ISO 9001 : 2015 COMPANY
THIRD INDUSTRIAL CITY, DAMMAM Date: 09.10.2023

HEALTH , SAFETY & ENVIRONMENT MANAGEMENT SYSTEMS MANUAL

Health Safety Environment Management

Systems Manual

REV DATE PREPARED BY REVIEWED BY APPROVED BY

NO

LIJU DANIEL MOHAMMEDELGZALY MUHAMMED JAMAN

003 09.L0.2023 HSE MANAGER OPERATIONS DIRECTOR cEo

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HEALTH , SAFETY & ENVIRONMENT MANAGEMENT SYSTEMS MANUAL

Sl. TITLE
PAGE NO
No

GENERAL

ACKNOWLEDGEMENT 05
1
2 FOREWORD 06
3 ABOUT THE MANUAL 07
4 IMPLEMENTATION OF HSEMS 08
5 COMPLIANCE MATRIX 09

6 CONTROL OF MANUAL 10

7 ABBREVIATIONS 10

8 REFERENCES 11

9 TERMS AND DEFINITIONS 12

HSEMS REQUIREMENTS

10 GENERAL REQUIREMENTS 16

POLICY

11 HSE POLICY 17

12 ALCOHOL AND DRUGS POLICY 18

13 LEADERSHIP AND COMMITMENT 19

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PLANNING

HAZARD IDENTIFICATION, RISK ASSESSMENT & DETERMINING

14 20
CONTROLS AND ENVIRONMENTAL ASPECT & IMPACT ASSESSMENT

15 LEGAL AND OTHER REQUIREMENTS 27

16 OBJECTIVES, TARGETS & PROGRAMMES 28

IMPLEMENTATION AND OPERATION

17 HSE ORGANISATION CHART 29

18 RESOURCES, ROLES, RESPONSIBILITY, ACCOUNTABILITY & AUTHORITY 30

19 COMPETENCE, TRAINING AND AWARENESS 35

20 COMMUNICATION, PARTICIPATION AND CONSULTATION 38

21 DOCUMENTATION 40
22 CONTROL OF DOCUMENTS 40
23 OPERATIONAL CONTROL 43

24 EMERGENCY PREPAREDNESS AND RESPONSE 44

CHECKING
25 PERFORMANCE MEASUREMENT AND MONITORING 53
26 EVALUATION OF COMPLIANCE 54
INCIDENT INVESTIGATION, NONCONFORMITY, CORRECTIVE AND
27 55
PREVENTIVE ACTION
28 HSE INTERNAL AUDIT 59

MANAGEMENT REVIEW

29 MANAGEMENT REVIEW 60

GENERAL WORK POLICIES AND PROCEDURES

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THIRD INDUSTRIAL CITY, DAMMAM Date: 09.10.2023

HEALTH , SAFETY & ENVIRONMENT MANAGEMENT SYSTEMS MANUAL

1. ACKNOWLEDGEMENT

HAMAD JAMAN AL AJMI EST FOR GENERAL CONTRACTING firmly believes that
Occupational Health, Safety and Environment at work is the responsibility of every
employee and promotion of HSE culture is an integral part and responsibility of all
managerial functions. HSE is not viewed as a separate entity. It is fully integrated with all
execution activities and implementation of the required HSE measures is vested in the
OPCTAT|ONAI UNitS Of thE HAMAD JAMAN AL AJMI EST FOR GENERAL CONTRACTING

We are thankful to everyone involved in preparation of this manual. We also thankfully

acknowledge the cooperation provided by HJ AL AIMI GROUP of companies in developing
the HSE Management Systems.

-&:[
HSE Team

HJA GROUP

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HEALTH , SAFETY & ENVIRONMENT MANAGEMENT SYSTEMS MANUAL

2. FOREWORD

HJA GROUP recognizes people as its most important asset and is committed to provide
safe and healthy work environment for all employees and contractors.

Management at all levels will be responsible and will be held accountable for Occupational
Health, Safety & Environment performance. At the same time, it is the duty of every
employee to work in the safe manner so as not to endanger himself and his colleagues at
the work place with no harm to the environment and optimal utilisation of resources.
To have better understanding of responsibilities and setting standards for individual
employee as well as contract workmen, "Health, Safety & Environment Management
Systems" has been developed as per the requirements of ISO 45001:2018 & ISO 14001:
2015 to cover all facets for safe & environmental friendly working.

I am sure we shall strive to achieve the goals.

Date:09.10.2023
q
CEO HJ AL AJMI GROUP

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HEALTH , SAFETY & ENVIRONMENT MANAGEMENT SYSTEMS MANUAL

3. ABOUT THE MANUAL

This document defines the policies and procedures for effective implementation of an
Occupational Health, Safety & Environmental Management system for various processes
and activities carried out at this facility.

The purpose of this manual is to provide an overview of the processes and practices that
have been implemented by HAMAD JAMAN AL AJMI to ensure that all activities, products
and services satisfy the requirements and specifications of customers whilst maintaining
the highest standards of safety and environmental management.

The aim of the manual is to assist in understanding of the HAMAD JAMAN AL AJMI Health,
Safety and Environment Management Systems (HSEMS) by outlining the various parts of
HAMAD JAMAN AL AJMI ‘s management systems and providing direction to relevant
documentation.

This HSEMS Manual is developed in line with the requirements of ISO 45001:2018 & ISO
14001:2015 Standards and Integrated Management System Manual. Approval,
amendment and issue of this document shall comply with the requirements of the
procedure for Control of HSE Documents & Records.

The electronic copy holders of this document have a right to read but not to change the
document. Only the HSE Management Representative (MR) has the right to change /
modify the electronic data. All others can have access to read only copy available in IT
common drive.

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4. IMPLEMENTATION OF HSEMS

Implementation of HSEMS requires the following five characteristics for an effective

management system:
1. Policy – The HSE Policy represents HJA’S commitment to HSE excellence.
2. Planning – Planning is scheduled to elucidate those resources required to create safe
work environment and processes in an eco-friendly manner.

HSEMS MODEL
HSEMS MODEL

CONTINUAL
IMPROVEMENT
4.6
MANAGEMENT
REVIEW
4.2
HSE POLICY

4.5
CHECKING & 4.3
CORRECTIVE ACTION PLANNING

4.4
IMPLEMENTATION
OPERATION

3. Implementation and Operation – This part of the management system defines the
people, systems, strategies, resources and structures necessary to meet HSE goals.

4. Checking –Intended to monitor and record performance, and identify areas of

corrective and preventive action for continual improvement.

5. Management Review – This element requires that periodically, top management will
review the HSEMS to ensure it is operating as planned and is suitable, adequate and
effective.

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5. COMPLIANCE MATRIX

ISO 14001 ISO 45001

CLAUSE CLAUSE CLAUSE REQUIREMENT
NO. NO.

4.3 4.3 General Requirements

5.2 5.2 OH&S policy

6.1.2 6.1.2 Hazard Identification, Risk Assessment and Control, Environmental
Aspects
6.1.3 6.1.3 Legal and Other Requirements
6.2 to 6.2.2 6.2 to 6.2.2 Objectives and Programmes
7.1,5.3 7.1,5.3 Resources, Roles, Responsibility, Accountability and Authority

7.2, 7.3 7.2,7.3 Competence, Training and Awareness

7.4 to 7.4.3 7.4, 5.4 Communication, Participation and Consultation
7.5 7.5 Documentation

7.5.3 7.5.3 Control of Documents

8.1 8.1 Operation Control
8.2 8.2 Emergency Preparedness and Response
9.1 9.1 Performance Measurement and Monitoring
9.1.2 9.1.2 Evaluation of Compliance
10.2 10.2 Incident Investigation, Nonconformity, Corrective Action and
Preventive Action
7.5.2 ,7.5.3 7.5.2 ,7.5.3 Control of Records
9.2 to 9.2.2 9.2 to 9.2.2 Internal Audit
9.3 9.3 Management Review

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6. CONTROL OF MANUAL

1. Master Copy of this manual is maintained by HSE Management Representative (MR).

2. This manual is property of HJA. No part of this document may be reproduced in any
form, in an electronic retrieval system or otherwise, without the prior written
permission of issuing and controlling authority.

7. ABBREVIATIONS

Sl. No ABBREVIATIONS ABBREVIATION TEXT / DESCRIPTION

1. ALARP As Low As Reasonably Practicable

2. AP Air Pollution

3. AMR Assistant Management Representative

4. CEO Chief Executive Officer

5. CPCB Central Pollution Control Board

6. HJA HAMAD JAMAN AL AJMI

7. ELCB Earth Leakage Circuit Barker

8. GFCI Ground Fault Circuit Interceptor

9. HSEMSM Health, Safety & Environment Management Systems Manual

10. HSE Health, Safety & Environment

11. HSD High Speed Diesel

12. HIRA Hazard Identification & Risk Assessment

13. LPG Liquefied Petroleum Gas

14. MR Management Representative

15. MSDS Material Safety Data Sheet

16. MOC Management of Change

17. NCR Non Conformance Report

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Sl. No ABBREVIATIONS ABBREVIATION TEXT / DESCRIPTION

18. OHS Occupational Health and Safety

19. PPE Personnel Protective Equipment

20. P Probability

21. QA / QC Quality Assurance / Quality Control

22. ROR Register of Regulation

23. REV Revision

24. REF Reference

25. SAW Submerged Arc Welding

26. WP Water Pollution

8. REFERENCES

Environmental Management Systems - Requirements with

1 ISO 14001: 2015
guidance for use.

Occupational health and safety management systems —

2 ISO 45001:2018
Requirements with guidance for use

Environmental Management Systems General Guidelines on

3 ISO 14004: 2016
Principles, System and Supporting techniques.

4 ISO 19011: 2011

Guidelines for Auditing Management Systems.

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9. TERMS AND DEFINITIONS

Terms and Definitions

1 Auditor Person with competence to conduct an audit. (ISO 19011:
2011)
2 Continual Recurring Process of enhancing the HSE management
Improvement systems in order to achieve improvement in overall HSE
performance consistent with the organization’s HSE policy.
Note: The process need not take place in all areas of activity
simultaneously
3 Document Information and its supporting medium
Note1. The medium can be paper, magnetic, electronic or
optical computer disc, photograph or master sample, or a
combination thereof.
4 Environment Surrounding in which an organization operates, including air,
water, land, natural resources, flora, fauna, humans and
their interrelation.
Note: surrounding in this context extend from within an
organization to the global system.
5 Environmental Element of an organization’s activities, products or services
Aspect that can interact with the environment.
Note: A significant environment aspect is an environmental
aspect that has or can have a significant environment
impact.
6 Environmental Any change to the environment, whether adverse or
Impact beneficial wholly or partially resulting from an organizations
environmental aspect

7 Environmental Part of an organizations management system used to

Management System develop and implement its Environmental policy and
manage its environmental aspects.
8 HSE Objective Overall environmental goal, consistent with the HSE policy
that an organization sets itself to achieve
9 HSE Performance Measurable results of an organizations management of its
environmental aspects and OHS hazards and risks.
Note: In the context of HSEMS, results can be measured
against the organizations HSE policy, environmental
objective, environmental targets and other environmental
performance requirements

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HEALTH , SAFETY & ENVIRONMENT MANAGEMENT SYSTEMS MANUAL

10 HSE Policy Overall intentions and directions of an organization related

to its HSE performance as formally expressed by top
management.

Note: The HSE policy provides a framework for action and

for the setting of HSE objectives and targets
11 HSE Target Detailed performance requirement applicable to the
organization or parts thereof that arises from the HSE
objectives and that needs to be set and met in order to
achieve those objectives
12 Interested party Person or group concerned with or effected by the
HSE performance of an organization
13 Internal Audit Systematic, independent and documented process for
obtaining audit evidence and evaluating it objectively to
determine the extent to which the HSE management
systems audit criteria set by the organization are fulfilled.
Note: In many cases, particularly in smaller organization,
independence can be demonstrated by the freedom from
responsibility for the activity being audited.
14 Non Conformity Non-fulfilment of a requirement
15 Organization Company, corporation, firm, enterprise, authority or
institution or part or combination thereof, whether
incorporated or not public or private, that has its own
function and administration
Note: For organizations with more than one operating unit, a
single operating unit may be defined as organization
16 Correction Action to eliminate the cause of a detected non-
(immediate action) conformance
17 Corrective action Action to eliminate the recurrence of a detected non-
(Action to avoid conformance
recurrence)
18 Preventive Action Action to eliminate the cause of potential non-conformity
19 Prevention of Use of processes, practices, techniques, materials, products,
Pollution services or energy to avoid, reduce or control (separately or
in combination) the creation, emission or discharge of any
type of pollutant or waste, in order to reduce adverse
environmental impacts.

Note: Prevention of pollution can include source reduction

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or elimination, process, product or services changes,

efficient use of resources, material and energy substitution,
reuse, recovery, recycling, reclamation and treatment.
20 Procedure Specified way to carry out an activity or a process
Note 1. Procedures can be documented or not
21 Records Documents stating results achieved or providing evidence of
activities performed.
22 Occupational Health Condition and factors that affect the well being of
employees, temporary workers, contractors, contractor
personnel, visitors, and any other person in the workplace
23 HSE Management Part of overall management system that facilitates the
systems management of the Environment aspects and OH&S risks
associated with the business of the organisation.

This includes the organisational structure, planning activities,

responsibilities, practices, procedures, processes, and
resources for developing, implementing, achieving,
reviewing and maintaining the organisation's HSE policy
24 Safety Freedom from unacceptable risk of harm.
25 Accident Undesired event giving rise to death, ill health, injury,
damage or other loss.
26 Incident Work-related event(s) in which an injury or ill Health
(regardless of severity) or fatality occurred, or could have
occurred
27 Near Miss Incident An incident where no ill health, injury, damage or other loss
occurs is also referred to as "Near-Miss incident".
28 Hazards Source, situation or act with a potential for harm in terms of
injury or ill health, or a combination of these
29 Risks Combination of the likelihood of an occurrence of a
hazardous event or exposure(s) and the severity of injury or
ill health that can be caused by the event or exposure(s)
30 Risk Assessment Process of evaluating the risk(s) arising from a hazard(s),
taking into account the adequacy of any existing controls,
and deciding whether or not the risk(s) is acceptable
31 Hazard Identification Process of recognizing that a hazard exists and defining its
characteristics
32 Evaluation of Q: Quantity
Environmental O: Occurrence
Impacts.
E: Effect

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D: Detection
C: Control
33 Evaluation of OHS / L: Likelihood
Risks E: Exposure
C: Consequence
34 Employee An employee includes HJA employee, Contractor employee
35 Staff A staff is a person who is hired directly by HJA or by through
agency (Including Contractor) to perform a job in return for
financial or other compensation paid and is of supervisor
level or of above cadre.
36 Workmen A workman is a person employed directly by HJA or by
through agency (Including Contractor) in the premises to do
any kind of Manual, Un-skilled, Skilled Work in return for
financial or other compensation paid

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10. GENERAL REQUIREMENTS

HJA, has established, documented, implemented, maintained & continually improving the
Environment, Health and Safety Management Systems.
The HSE Systems is based on PDCA cycle which is universally accepted method for the
management of HSE systems. The outline of PDCA applied to HSE is given below.

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THIRD INDUSTRIAL CITY, DAMMAM Date: 09.10.2023

HEALTH , SAFETY & ENVIRONMENT MANAGEMENT SYSTEMS MANUAL

We HJA are engaged in the, Engineering, Construction, Manufacturing and project Management for
core industries.

To achieve this we are committed to:

o Establish, Implement, Maintain, Review and continually improve our Health, Safety and

Environment (HSE) management systems in particular, with an objective to adopt best operational

control practice and performance at our works;

o Prevent adverse environmental impact and occupational health and safety risk;
o Ensure that HSE is a line responsibility and all employees are fully aware of their roles in HSE

management;
o Ensure that requirements are integrated in all management processes including Product realization

and Enabling processes;

' Comply with all applicable legal, corporate and other requirements as subscribed/ related to our

activities;
o Strengthen HSE awareness, Training and Competency of all employees (including contractors)
while seeking their activate co-operation;
o Conserve natural resources, minimize waste generation and environmental emissions;
o Empowering our employee including contract employees, to immediately stop the work, in case of

unsafe act or condition prevailing that may cause imminent danger to life, health and environment;

We shall communicate this policy to all persons working for or on behalf of the organization and make
it available to all stake holders.

MUHAMMED JAMAN
CHIEF EXECUTIVE

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HEALTH , SAFETY & ENVIRONMENT MANAGEMENT SYSTEMS MANUAL

HAMAD JAMAN AL AJMI EST FOR GENERAL CONTRACTING is committed to providing a

safe, healthy and productive working environment for all employees, contractors, customers
and visitors involved in its operation. This policy sets out the company's aims in eliminating
and managing alcohol and drug problems in the workplace and company premises.
Alcohol and drug problems are prevalent in society and are associated with a wide variety of
costs for both employers and employees. These costs include ill-health sickness absence,
reduced work performance and accidents. The consumption of alcohol and drugs has
implications for health and safety at work since these substances impair co-ordination,
judgement and decision making; as such this is a policy matter.
This policy has been compiled by the EHS department following consultation with all staff via
staff representatives and CEO.
Policy Aims and Objectives:

Aim:
To clearly state the company's position on alcohol and drugs within the workplace.
Objectives:
1. To ensure the company complies with appropriate legislation.

z. To minimize the risks associated with alcohol and drugs in the workplace.
3. To have clear rules regarding alcohol and drugs in the workplace.
4. To provide employees with an education program on the adverse health effects of
alcohol and drugs.
5. To encourage the early identification of employees who may be experiencing alcohol
or drug problems.
6' To provide support for recover employees who struggling alcohol and drug problems.
7. To provide training and support to line managers to ensure they are equipped to support
employees who struggling alcoholic problems.

NB: HJA clearly states that this policy will apply equally
to all staff regardless of grade, experience
or role within the company. lf anybody noticed intoxicated or found any illegat drugs or alcohol
within the HJA premises, they willface the SaudiArabian Iegal procedures.

"i$&f;?._rfi
,/-.-l

MUHAMMED JAMAN
CHIEF EXECUTIVE

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11. LEADERSHIP AND COMMITMENT

HJA and its subsidiaries are committed to maintaining safe work practices and
environmental safeguards within the organization. These practices allow us to
achieve better quality of products and services that our clients expect from us and
achieve the good business practices that we have built around our company and
provide a safe and responsible work environment.

HJA expects total commitment, individual responsibility and accountability from

each of our employees and contractors to comply with our IMS/HSE-MSs policies,
procedures, standards and guidelines as a condition of their employment. We shall
create a safety conscious culture from the top management to down the front line
worker. It is the responsibility of each employee to motivate, lead by example, and
monitor the HSE performance.

This commitment to the HSE-MS originates from the entire top management within
our organization. The HSE-MS outlines the safe work practices that we execute in
our daily operations to enhance our worldwide reputation as a responsible and safe
company that provides a superior product every time.

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PLANNING

12. HAZARD IDENTIFICATION, RISK ASSESSMENT & DETERMINING

CONTROLS AND ENVIRONMENTAL ASPECT & IMPACT ASSESSMENT

Implementation of risk assessment methodologies can reduce HSE risks and help mitigate
adverse consequences by providing important information for planning and decision-
making.

• Risk / Impact assessments are conducted as appropriate for operations, projects and
services in order to identify and address potential hazards to people, facilities and the
environment.
• Risk / Impact assessments are updated as significant changes occur to processes.
• Risk/ Impact assessments are performed by competent personnel and the results of
risk assessments are addressed by appropriate management personnel.
• Concerned Department Manager shall ensure the aspects risks that have or can have
significant impacts are considered in setting its objectives and targets.
• HJA shall review and update its analysis as and when required.

While identifying activities and associated Environmental Aspects as well as Occupational

Health & Safety (OHS) hazards and risks during initial HSE review the following input shall be
considered:

• Up to date site layout diagram / process flow sheets for identification of activities
• All activities where previous records of Incidents, Accidents occurred.
• Inputs from regular Plant & Management Review meetings/ HSE inspections/
records. Records of past HSE audits.
• All routine activities (those activities which are scheduled & carried out frequently)
• All non-routine activities (those activities which are not done in scheduled time or
done occasionally)
• Examination of all existing HSE procedures and practices.

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• Activities of all personal having access to work place (including sub-contractors &
visitors).
• Facilities at the workshops and sites, whether provided by the organization or
others.
• Material Safety Data Sheets [MSDS] to identify the possible associated OHS
Hazards and Environmental impacts.
• Records of correspondence with legal & regulatory bodies.
• Emissions to Air, Release to Water, Energy Emitted
• Use of Raw material & Natural resources
• Waste & by-products
• Consultation with a cross section of employees, contractors.
12.1 Asses the Risk
• Risk is the combination of the likelihood of an occurrence of a hazardous event or
exposure and the severity of injury or ill health that can be caused by the event or
exposure.
• Risk assessment is a process of evaluating the risk arising from a hazard, taking into
account the adequacy of any existing controls, and deciding whether the risk is
acceptable.
• An acceptable risk is a risk that has been reduced to a level ALARP.
• Assess the impact & probability of occurrence and determine risk level for each
identified hazard / impact taking into account of existing control measures.
• The assessment matrix and processes are as follows
12.2 Assessment Matrix and Risk Rating
Risks are rated into three risk categories as defined below:
High Risk : This level of risk exposes to intolerable losses to People, Assets or
Reputation. The hazard should be eliminated or its risk reduced to tolerable levels
immediately.
Medium Risk : The hazard(s) must be managed to reduce the frequency and /or the
severity of the hazardous events to ALARP.
Low Risk : Corrections may be applied as resources allow.

To assess the Risk Level, the following formula shall be used:

RISK = Likelihood X Consequences

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Probability
A B C D E
People People Reputatio
Severity Assets Environment
(Injury) (Illness) n Most Unlik Most Inevita
Likely
unlikely ely Likely ble

Single or Single or
Extensive Massive Internatio
5 multiple
Fatality
Multiple
Fatality
damage impact nal impact HIGH RISK
Serious
Injury Serious illness
Major Major National
4 requiring requiring
damage impact impact
hospitalisat hospitalisation
ion

Lost Time Local Localised Considera

3 Major Illness
Incident damage impact ble impact

Injury
requiring
Medical Minor Minor Minor
2
Treatment
Minor Illness
damage impact impact
MEDIUM
but not Lost
Time

First Aid
Slight Slight Slight
1 treatment
only
Slight Illness
damage impact impact LOW RISK
Severity of hazard (Impact)
People (Injury)
VALUE DESCRIPTION
5 Single or multiple Fatality

4 Serious Injury requiring hospitalisation

3 Lost Time Incident

2 Injury requiring Medical Treatment but not Lost Time

1 First Aid treatment only

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People (Illness)
VALUE DESCRIPTION
5 Single or Multiple Fatalities targeting large exposed populations.
Agents with potential to cause multiple fatalities [E.g. substances with acute toxic
effects such as human carcinogens]
4 Serious illness requiring hospitalization
Agents capable of irreversible damage with serious disability or death [E.g. corrosives,
asphyxiates, or carcinogens]
3 Major Illness
Agents capable of irreversible damage without serious disability [E.g. noise, vibration,
or poorly engineered manual handling tasks].
2 Minor Illness
Agents with limited reversible health effects [E.g. irritants; or mild forms of food
poisoning caused by bacteria]
1 Slight Illness

Assets
VALUE DESCRIPTION
5 Extensive Damage – Cost in excess of US$10 Million

4 Major Damage – Costs between US$5 to 10 Million

3 Local Damage - Costs between US$1 to 5 Million
2 Minor Damage - Costs between US$10,000 to 1 Million

1 Slight Damage - Costs less than US$10,000

Environment
VALUE DESCRIPTION
5 Massive effect
A. Persistent severe environmental damage or severe nuisance extending
over a large area.
B. High terms of commercial or recreational use or nature conservation,
C. A major economic loss for the company.
D. Constantly & or highly exceeding statutory or prescribed limits
4 Major effect
1. Severe environmental damage.
2. The company is required to take extensive measures to restore polluted or

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damaged environment to its original state.

3. Exceeding statutory or prescribed limits
3 Localized effect
4. Limited loss of discharges of known toxicity.
5. Repeated exceed of statutory or prescribed limit.
6. Affecting neighbourhood.
7. Spontaneous recovery of limited damage within one year.
2 Minor effect
1. Contamination. Damage sufficiently large to attack the environment
2. Single exceed of statutory or prescribed criterion.
3. Single complaint. No permanent effect on the environment
1 Slight effect
4. Local environmental damage.
5. Within the fence and within systems.
6. Negligible financial consequences

Reputation
VALUE DESCRIPTION
5 International impact — International public attention. Extensive adverse
attention in international media. National/international policies with
potentially severe impact on access to new areas, grants of licenses and/or
tax legislation.
4 National impact - National public concern. Extensive adverse attention in the
national media. Regional/national policies with potentially restrictive
measures and/or impact on grant of licenses. Mobilization of action group.
3 Considerable impact - Regional public concern. Extensive adverse attention
in local media. Slight national media and/or local/regional political attention.
Adverse stance of local government and/or action groups.
2 Limited impact - Some local public concern. Some local media and/or
political attention with potentially adverse aspects for company operations.
1 Slight impact — Public awareness may exist, but there is no public
concern

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Likelihood of occurrence (Probability)

Probability Descriptions
(The highest category will always be used)
VALUE STATUS DESCRIPTION
E Inevitable Happens regularly on this site
D Most Likely Known to have occurred on this site in the
past
C Likely Known to occur on other sites
B Unlikely Known to occur in the industry
A Most Unlikely Never known before

13.3 Impact Classification

Evaluation of aspect will be carried out on a risk basis, taking into consideration both the
potential impact of the incident and its likelihood. From this, each aspect will be assigned a
significance ranking of High, Medium, or Low based on relative risk, as outlined in Risk Matrix.
Environmental aspect with a relative risk of High, Medium and legal requirement will be
designated significant Impact and aspect with low risk will be designated non-significant
impact.
Significant / Non Significant of activity is considered as defined below:

High Risk : This level of impact exposes to intolerable

losses to, environment. The hazard should be eliminated or
its risk reduced to tolerable levels immediately.
Significant Impact
Medium Risk : The hazard(s) must be
managed to reduce the frequency and /or the
severity of the hazardous events to ALARP.

Legal Requirement: When legal requirement is

applicable to the given aspect, then the impact for
the aspect is significant

Non-Significant Impact Low Risk

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REFERENCE

Sr. No. Description

ISO 45001:2018 Clause 6.1.2 Hazard identification and assessment of risks and
1
opportunities

2 ISO 14001: 2015 Clause 6.1.2 Environmental aspects.

3 HJA/FORM/HSE/003.REV01-Environment Aspect Impact (EAI) Register

4 HJA/FORM/HSE/002.REV01-Risk Control Register (HIRA Register )

13.4 Management of Change (MOC)

MOC is to manage and control any changes that can affect or impact OH&S hazards & risks
and environmental aspects & impacts such as, organization’s structure, personnel,
management system, processes, activities, use of materials. Such changes shall be
evaluated through hazard identification & risk assessment / aspects & impact assessment
prior to their introduction. The following are examples of conditions that should initiate a
management of change process:
• New or modified technology (including software), equipment, facilities, or work
environment,
• New or revised procedures, work practices, designs. Specifications or standards,
different types or grades of raw materials,
• Significant changes to the site’s organizational structure and staffing. Including the
use of contractors.

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13. LEGAL AND OTHER REQUIREMENTS

In order to be in conformance with this provision of HSEMS, HJA shall

 Understand the HSE laws and regulations governing the operations.

 Identify the requirements of the appropriate laws and regulations apply to the
process and services.
 Keep up to date with the appropriate laws and regulations and their specific
requirements.

• The relevant information on legal and other requirements shall be communicated to

the persons working under the control of HJA and other interested parties.

• Legal and other requirement shall be reviewed and updated once in One year or as
and when any changes occur. The change notice of Legal and other requirement shall
be issued to the relevant personnel or department.

14.1 Evaluation of Compliance:

• Compliance against legal and other requirements shall be reviewed once in 6 months
by HSE Department.
• Evaluation of Compliance shall be discussed during Management Review meetings.
• In case of any non-compliance(s) observed during this audit, need for taking
Corrective / Preventive actions shall be assessed by the concerned Department Head
in consultation with HSE and shall be implemented / recorded.

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REFERENCE

Sr.
Description
No.
1 and ISO 45001:2018 clause 6.1.3 - Determination of legal requirements and other
requirements

2 ISO 14001:2015 clause 6.1.3 - compliance obligations

3 HSE Policy

14. OBJECTIVES, TARGETS & PROGRAMMES

HSE Objectives and targets are quantified where practicable to instil a sense of HSEMS
awareness and responsibility amongst employees in order to protect the environment and
avoid accidents.
• They are used to assess the achievements and evaluate the effectiveness of the HSEMS.
• The means and time-frame by which the objectives are to be achieved shall be identified.
• HJA shall establish, implement and maintain a programme(s) for achieving its objectives.
• The programme(s) shall be reviewed at regular intervals, and adjusted as necessary, to
ensure that the objectives are achieved.

HSE Objectives of HJA is furnished below

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HSE Objectives & Targets.

• ‘0’ personal injuries

• No personal injuries
• ‘0’ work related ill health
• No work related ill health
• ‘0’ occupational accident and material
• No occupational accident and material damage damage.
• No harm to the environment • ‘0’ harm to the environment.

In addition to the HSE Objectives & Targets set by the Organization, Project specific HSE
Objectives & Targets shall be adhered.

IMPLEMENTATION AND OPERATION

15. HSE ORGANISATION CHART

Director-Operations
() Cooperate HSE Manager
(HJA GROUP)

HSE –Advisor
()

HSE –Officer HSE –Officer

() ()

Trained first aiders Asst- HSE –Officer

()

Asst- HSE –Officer Fire watches Security

()

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16. RESOURCES,ROLES,RESPONSIBILITY,ACCOUNTABILITY &

AUTHORITY

Our HSEMS requires that the relevant management and accountability structure be defined. Top
management is expected to ensure that resources are available so that HSE can be implemented,
maintained, and improved.

• Management shall be responsible and have authority for undertaking the necessary
activities, providing the necessary resources and establishing policy to ensure a
structured HSE Management Systems is implemented and maintained.
• All levels of management are commensurately empowered (authorized) to discharge
their duties (responsibilities) to meet the HSEMS requirements.
• HJA has well defined roles, responsibilities, accountabilities and authorities for various
important roles defined in the organisation chart as described below.
The roles, responsibilities, authorities and accountabilities are summarised in the
following table.

Position / Role Responsibility Authority Accountability

CEO - HJA a. Approval, review & a. Assignment of a. Accountable for
Implementation of HSE policy. necessary resources the overall HSE
b. Commitment for development required for effective performance.
and implementation of the HSE implementation of the b. Accountable for
Management Systems. HSE Management legal
Systems. compliance
c. Appointment of MR.
b. Define Responsibility related to
d. Ensuring compliance of HSE
and authority and health, safety
related legal & other
communicate and
requirements and HSE
throughout the environment at
procedures in the facility
organization. HJA.
e. Facilitating resources required
c. Approval of objectives c. Accountable for
for the implementation of HSE
& targets. effective
Policy and HSE Systems
d. Authorized to direct Management
f. Setting and reviewing of HSE Reviews.
compliance in case of
Objectives
any noncompliance is
g. Conduct Management Review observed

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Position / Role Responsibility Authority Accountability

Meeting.

HSE a. Establishing, documenting, a. Authorized to a. Accountable for

Management implementing and maintaining liaison with effective
Representative HSE systems in the external agencies implementation
(Director organization. on matters related of HSE
Operations) b. Responsible for organizing to the HSE management
external and internal audits as Management systems
per schedule. Systems. including
b. Authorized to objective
c. Facilitate Management Review
access pertinent compliance,
Meetings.
information on policy
d. To monitor the progress of compliance,
processes,
objectives and Management conduct of
records,
Programs. external and
procedures,
e. Report to Head HJA on the practices and internal audits
performance of HSE corrective and and
management systems and any preventive actions management
need for improvement. in all departments reviews.
f. Stop any work which, in his of the b. Accountable for
opinion, is not in accordance organization. satisfactory
with the requirements of this c. Authorized for closure of Non
documentation Conformance
manual and the HSE Policy.
control / changes / Reports (NCR
issue of documents s).
related to HSE
management
systems.
d. Closure of internal
audit reports.
e. Decision regarding
dates of internal
audits and
management
reviews.
a. To guide and assist for Hazard a. Authority to modify a. Accountable for
HSE Identification & Risk the procedures developing and
Manager/HSE In Assessment and Aspect & b. Authority to direct implementing
Charge Impact Analysis. workers, supervisors, HSE
b. To develop HSE procedures as engineers and HODs procedures.
per the risk levels. to adopt HSE b. Accountable for

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Position / Role Responsibility Authority Accountability

c. To implement ISO 45001 & ISO practices. recommending
14001 effectively. c. Authority to stop the corrective
d. Identifying, updating and work in case the work actions and
communicating HSE related is not conforming to preventive
legal and other requirements the HSE procedures or actions for HSE
and ensure compliance. may result in related non
incidents. compliances
d. To communicate to
the concerned HOD
and / or Unit Head in
case of any HSE
related
noncompliance.
a. Responsible for effective a. Can stop the work in a. Accountable for
implementation of HSE case of any effective follow
systems oriented procedures. noncompliance of HSE up of HSE
HSE Advisor/ procedures. procedures.
b. Responsible for reporting non-
Officer b. Authority to direct
compliances to the concerned contractors/employees
area in charge and HSE In to comply with legal
Charge. and other
requirements.
a. Finding out resources for a. Authorized to take a. Accountable for
impartation of training. disciplinary action in adequate
b. To provide adequate and case of non-adherence manpower.
competent manpower to to HSE procedures by b. Accountable for
Head HR ensure HSE at work. the employee. overall
c. Responsible for arranging HSE b. Authorized to select performance of
Training for the new joiners resources for the training
during orientation programme. impartation of activities.
training.

a. The HOD in each department is a. Authorized to direct a. Accountable for

the principal person for the for penalizing / overall HSE
HSE management systems removal of employees performance of
development and in case of HSE related the
All Departmental implementation; noncompliance. department.
Heads b. In charge of identification of b. Accountable for
the hazards/aspects, carrying implementing
out the risk assessment and all
defining control measures. recommended
c. In charge of communication corrective

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Position / Role Responsibility Authority Accountability

and implementation of the HSE actions and
policy and relevant procedures preventive
to the department personnel. actions for HSE
d. In charge of establishing the related non
department’s HSE objectives, if compliances.
any. c. Accountable to
e. In charge of compilation of the maintain the
documents and records owned HSE related
by department; records and
evidences.
f. In charge of cultivating the
HSE consciousness.
g. To collect, analyze and record
the HSE information and
manage the data.
a. Ensuring that all activities are a. Authorized to instruct a. Accountable for
carried out as per HSE workers to stop any any HSE non
procedures. HSE non compliances. compliances in
his work area.
b. Ensuring the use of adequate
PPEs by all in workplace.
c. Reporting all incidents and also
cooperating during incident
investigation process.
d. Ensuring implementation of
Managers / corrective and preventive
Engineers /
actions.
Officers and
Supervisors e. Participating and cooperating in
all HSE Programs.
f. Communicating to all workers
about hazards and
Environmental aspects.
g. Observing and reporting all
unsafe act and unsafe
conditions at work place and
providing HSE instructions to
workers .

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Position / Role Responsibility Authority Accountability

a. Follow all safety rules and a. Report all unsafe acts a. Accountable for
regulations at all time and obey and conditions pre use
all posted warning/regulatory including near misses. inspection of all
PPE and Tools
signs.
equipment
b. Shall not perform activities before every
which may endanger himself, use.
his co-worker or the work.
Refrain from horseplay.
c. Use only the correct tools and
equipment for the job. Use the
personal protective equipment
provided, in correct fashion.
Refrain from tampering of
safety devices, equipment and
Workmen
welfare facilities.
d. Keep tools and equipment in
good working condition. Report
defects to supervisors.
e. Take no chances if safe work
procedure is unknown or if in
doubt.
f. Provide inputs to HSE
committee and make safety
suggestions through
representatives.
g. Report all unsafe acts and
conditions including near
misses.

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17. COMPETENCE, TRAINING AND AWARENESS

The purpose of this section is to establish and implement the methods and management
practices for effective training, awareness and competency of all the Personnel.

• Appropriate training and awareness is essential to achieve the targeted objectives.

• To ensure the provision of competent people, the competency requirements shall be
identified and training plan to be prepared.
• Initial and periodic refresher training is important to meet job and legal requirements
and to ensure understanding of the proper protective measures to mitigate potential
hazards and meet environmental requirements.
• Awareness of importance of conformity with the HSE Policies and procedures and
requirements of HSE management systems are created.
• HJA shall determine the requirements for HSE training and record these details in the
HSE Training Matrix.
• Training procedures shall take into account differing levels of:
a) Responsibility, ability, language skills and literacy;
b) Risk / Environmental Impacts

18.1 Competence

• In general following competency requirements are identified

Role Competency Requirements

Department Heads a. HSE Policy
b. General Awareness on HSE
c. Emergency Preparedness
d. HSEMSM and relevant HSE Procedures
e. HSE Objectives.
f. Relevant Legal and Other Requirements.

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Role Competency Requirements

All Employees a. HSE Policy
b. General Awareness on HSE
c. Emergency Preparedness
d. HSEMSM and relevant HSE Procedures
HSE-In-charge a. HSE Policy
b. Sound Knowledge of HSE
c. Emergency Preparedness
d. Legal and other requirements
e. ISO 14001 & ISO 45001 understanding
f. Course in Industrial Safety
HSE Officer a. HSE Policy
b. Sound Knowledge of HSE
c. Emergency Preparedness
d. Legal and other requirements
e. Course in Industrial Safety
All personnel of vendors and a. HSE Policy
subcontractors and visitors b. General Awareness on HSE
c. Emergency Preparedness
Internal Auditors a. Internal auditor training
b. HSE Policy
c. General Awareness on HSE
d. Emergency Preparedness
e. HSEMSM and relevant HSE Procedures
First aiders a. HSE Policy
b. General Awareness on HSE
c. Emergency Preparedness
d. First aid training and competent to render
first aid.

• Competence requirements as mentioned above should be part of initial

induction training.
• Above competency requirements are not exhaustive. Depending on the
situation, other needs may also be identified.

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18.2 Training

• Training needs shall be identified based on the following:

- Unacceptable hazards / environmental aspects actual or potential of
their work activities
- Any differences between the competences needed to perform an
activity and that possessed by the individual required to perform the
activity.
- HSE Management Systems requirements
• Based on the training need identified, the Training Matrix and Training
Calendar shall be prepared.
• Trainings are conducted based on the Training Calendar. Training programs
and procedures shall take into account individual capabilities, such as
literacy and language skills
• Effectiveness of the trainings or action taken will be evaluated by various
means such as written or oral examination, practical demonstration,
observation of behavioral changes over time, etc.
• The frequency of evaluation of effectiveness training will be decided by HSE
In charge depending on the nature of trainings provided.
• Records of training shall be maintained.

18.3 Awareness

• Induction training shall be conducted at various levels to ensure all

employees, subcontractor workmen and visitors are aware of:
- the HSE consequences, actual or potential, of their work activities,
their behavior, and the HSE benefits of improved personal
performance;

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- their roles and responsibilities and importance in achieving

conformity to the HSE policy and procedures and to the
requirements of the HSE management system, including
- emergency preparedness and response requirements
- the potential consequences of departure from specified procedures.

• In addition to the above other awareness programs may be identified &

provided by HSE In-Charge or his designate as and when required and
records shall be maintained.

18. COMMUNICATION, PARTICIPATION AND CONSULTATION

Consultation and communication is a vital component of the HSE Management systems.

• Employees, contractors and consultants shall be consulted in the decision-making

processes for all issues that impact on HSE outcomes.
• HJA shall consider processes for external communication on its significant
environmental aspects or unacceptable HSE risks and record its decision.
• The important HSE consultation and communication mainly include:
 Internal & External HSE information;
 Legal and other requirements;
 Information and requirement of interested parties;
 Significant environmental aspects or unacceptable HSE risks/ impacts;
 Communication of emergency, other environmental or accidents / incidents.
• Internal communication to all employees shall be through notice board, intranet,
emails, posters and other available means on on-going HSE activities.
• All external HSE queries/complaints with regards to HSEMS shall be recorded and
dealt with by the HSE Department representatives in conjunction with relevant
department.
• Those complaints shall be communicated, reviewed and recorded properly.

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• A consultation and communication procedure shall be established with regards to the

company’s HSE queries/complaints in general for both internal and external interested
parties.
• Relevant communication from internal and external interested parties are
received through emails, letters, HSE suggestion box, customer feedback, etc.,
and are documented in HSE Communication Register and actions are taken.
Response to relevant interested parties shall be done, if required.
• HJA has decided not to communicate externally about the significant environmental
aspects. However, if required this will be discussed in Management Review Meetings or
Head HJA shall take appropriate decision and the same shall be communicated.

19.1 Participation and consultation

• Participation of workers or their representatives done through HSE

committee meetings to ensure involvement in :
- Hazard identification, risk assessments and determination of controls
- Development and review of HSE policies and objectives;
- Consultation where there are any changes that affect their HSE.
• Workers / their representatives will be informed about HSE Committee
members, date & agenda of the meetings through circulars, email HSE
display / notice boards, etc.
• Workers / their representatives will be involved in incident investigations.
• Consultation with contractors will be done through HSE toolbox talks,
meetings where there are changes that affect their Health, Safety &
Environment.
• Relevant external interested parties are consulted about pertinent HSE
matters through meetings, feedbacks, etc.

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19. DOCUMENTATION

Documentations are provided such that adequate information is available to ensure the
effective planning, operation and control of processes related to the Occupational Hazards,
Significant aspects, risks and to demonstrate conformance to HSEMS.

• Documentation as a minimum includes policy, objectives and targets, a definition of

the scope of the HSEMS, and description of the main elements of HSEMS and their
interaction and reference to related documents.
• Information on applicable laws and regulations, licenses, permits, standards and
practices shall be documented and kept current.
• Appropriate documentation necessary for operation and maintenance of facilities are
identified, accessible, accurate and appropriately safeguarded.
• Pertinent documents and records covering operations, maintenance, inspections and
training shall be maintained.

20. CONTROL OF DOCUMENTS

Document control is a methodical system of managing, controlling and distributing the

documents and keeping those documents up to date. The purpose is to ensure that all the
documents pertaining to the HSE Management Systems are controlled in a systematic way
and the up to date documents are easily accessible to all relevant persons.

• Documentation critical to the HSE Management Systems shall carry identification of

their revision number, version, authorization, date of issue and date of modification.

• Obsolete documents shall be promptly removed from use and any obsolete documents
that are required to be retained for legal and/or knowledge purposes shall be identified
and properly archived.

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• Documents of External origin are determined by HJA and their distribution is

controlled.

21.1 Documents Preparation and Approval

• All the documents shall have a unique identification number

• HSE Management system manual shall be prepared and issued by HSE
Management Representative (MR)
• HSE Management system manual shall be approved by Director-
Operations
• Operational Control Procedure(s) shall be prepared and reviewed by
functional departments and the same shall be approved by respective
department head or their nominees
• All HSE procedures shall be issued by MR

21.2 Document Issue

• All approved HSEMS documents shall be a controlled documents. If any

print out taken from the above sources it will be treated as “
UNCONTROLLED COPY”
• For documents and data available in electronic media, access control
shall be exercised such that no unauthorized changes can be made.
Electronic access data shall be controlled by MR or authorized
personnel in HSE department
• All old revision of documents shall be destroyed. If required to be
maintained for reference purpose it should be marked as “Obsolete or
Superseded”
• Uncontrolled copies can be issued as “Uncontrolled copy” to other than
identified persons / functions. However these will not come under
document control procedure

21.3 Document Changes

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• Changes to controlled documents shall be revised, approved and issued

by the same authority. In the absence of approving authority, the next
person in-line shall act on his behalf. If both are not available, HSE MR
will be the approving authority
• Whenever documents are revised, the same shall be communicated by
approving authority to the concerned departments. The corresponding
change shall also be reflected in all those documents wherever it has
been referred
• The revision number shall be changed, if any revision in the
document(s)

21.4 Control of Documents of External Origin

• Documents of external origin include but not limited to National /
International standards and Acts / Rules, Customer Requirements, etc.,

21.5 Identification of Records

• Records are in the form of sheets, registers, files, ledgers, bound
reports, drawings and computer files.

21.6 Retention

• Retention period for each record shall be established and recorded.

Following aspects may be considered for deciding the retention period
a) Contractual requirements
b) Regulatory requirements
c) Warranty obligations
d) Expected life time of the product
• Records of the following category shall be retained:
a) Regulatory record
b) Record relevant to track down HSE Performance of the
organization, Emergency Preparedness and Response

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• Retention period for HSE records should be established and recorded.

If retention period is not specified, the record shall be kept for
minimum 12 months

21.7 Disposal
• The records are disposed off in the specified retention time.
• The method used for disposal is shredding or tearing unless specified
by management.
References

Sr. No. Description

1 ISO 14001 : 2015 Clause 7.5, 7.5.1 : Documented Information

2 ISO 14001: 2015 Clause 7.5.2: Creating and updating.

3 ISO 45001:2018 Clause 7.5.2 Creating and updating

4 ISO 45001:2018 Clause 7.5.3 Control of documented information

21. OPERATIONAL CONTROL

Operation of facilities requires effective procedures for execution, competent personnel

who consistently operate within established practices.

• Operation, maintenance and inspection procedures shall be developed and

implemented and shall be updated when required.

• It is essential to establish and maintain documented procedures, work instructions and

work permits to cover situations where their absence could lead to deviation from the
HSE Policy and the objectives and targets.

• Operations with potentially higher risks / significant impacts shall be managed with
special procedures.

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22. EMERGENCY PREPAREDNESS AND RESPONSE

Emergency preparedness and response is essential to ensure that, in the event of an
emergency, all necessary actions are taken for the protection of the public, the environment
and company personnel and assets.
• Emergency-preparedness and response plans shall be documented, accessible and
clearly communicated.
• Equipment, facilities, and trained personnel needed for emergency response shall be
defined and readily available.
• HSE in consultation with other related departments shall periodically review or test the
emergency preparedness and response as appropriate.

23.1 Responsibility
231.1 Director Operation’s:
• The Director Operation’s has the overall responsibility for ensuring the Health and
Safety of all employees and to protect the environment.
• He shall ensure that this procedure is implemented and that all resources are
available to ensure the complete implementation of this procedure.

23.1.2 Production Head (Incident Controller / Incident Commander):

• The Production Head in co-ordination with other functional heads shall ensure
compliance with this procedure. During any emergency, the Production Head
shall take charge as Incident Controller / Incident Commander and arrange for
gathering of all personnel immediately at assembly point.
• Assess the situation and give instructions to Emergency Response Team for rescue
operations.
• Interact with customer / Government authorities for assistance such as
ambulance, fire brigade, medical facilities, etc.
• Provide necessary information to management at regular intervals.
• Declare termination of emergency, once the situation comes totally under control.
• In the absence of Incident Controller / Incident Commander, he shall nominate an
experienced person to act on his behalf.

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23.1.3 HSE In-Charge (Emergency Response Coordinator):

• The HSE In-Charge shall ensure that all employees at site have been trained in
the emergency preparedness and response procedure.
• Emergency response drill shall be conducted once in a year to ensure that all
personnel involved are familiar with their duties during an emergency.
• Provide necessary support to the Incident Controller / Incident Commander.

23.1.4 Administration Head:

• Obtain necessary instructions from the Incident Controller / Incident Commander.
• Facilitate the gathering of all employees in the assembly point.
• Collect roll call details from line managers and inform Incident Controller /
Incident Commander if anyone is found missing.

23.1.5 Emergency Response Team (ERT):

• Assemble at Emergency Control Centre and take instruction from the Incident
Controller / Incident Commander.
• If required carryout rescue operation with the help of rescue team members and
provide first aid without waiting for any instruction.
• Give information to Incident Controller / Incident Commander about the situation,
at regular intervals.

23.1.6 Fire Fighting Team:

• Assemble at Emergency Control Centre and take instruction from the Incident
Controller / Incident Commander.
• Decide on fire fighting and carry out fire fighting operation with the help of team
members.
• If fire is uncontrollable inform Incident Controller / Incident Commander and take
further instructions.

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23.1.7 First Aider:

• Administer first aid as needed without waiting for any instructions.

23.1.8 Employees:
• All employees shall have thorough knowledge of the prevailing emergency
response procedure including location of assembly point.
• All employees shall proceed to assembly point without creating any panic.
• Follow the instructions of the Incident Controller / Incident Commander and
render help as and when required by him.
• Disperse after the Incident Controller / Incident Commander declares the
termination of emergency.

23.2 Emergency Scenarios:

a. Personal Injury
b. Electric Shock
c. Fire
d. Gas leakage, Spillage of oil and chemicals
e. Severe weather conditions like Heavy rain
Note: Besides the below mentioned emergency response actions, based on the situation one
can call the emergency telephone numbers displayed all around the site.

23.2.1. Personal Injury:

The following control measures are in place to prevent personal injury:
- HIRA is carried out for all the activities in the yard.
- Tool box talks are carried out every day to remind employees on the
potential hazards.
- Besides mandatory PPEs all employees working at height (More than
1.8m) has to wear full body safety harness with double lanyard and
snatch type hook.

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Following are the steps to be taken in case of any Personal Injury:

• Observe the situation quickly and carefully.

• Assess what kind of help is required.
• Remove the casualty from any danger, only if presence there is life threatening, as
the movement may worsen the injury.
• Provide first aid if you are trained and call for medical assistance.
• If the injured required further treatment, he shall be transferred Hospital.

23.2.2. Electric Shock:

• The following control measures are in place to prevent Electric shock:
• HIRA is carried out for all the electrical related activities in the yard.
• HSE Procedure on Electrical Work and Installation is in place.
• ELCB is a mandatory requirement for all temporary and Permanent Electrical
distribution boards.
On noticing person affected by electric shock:
• Ensure your own safety before approaching the person involved in the
incident.
• Isolate the power source.
• Free the person from the source of contact using dry wooden push stick. If
push stick is not available use some other non-conductor of electricity
available in the premises.
• Don’t try to pull person with bare hand, use suitable rubber hand gloves to
prevent transmission of electric current.
• Ensure that the source of shock is of low voltage before getting too close to
the affected person. If it is of high voltage, do not go too close before
isolation.
• Provide first aid.
• Further medical assistance shall be taken to nearest hospital.

23.2.3. Fire:
The following control measures are in place to prevent Fire:

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- Fire Extinguishers of various types (Foam, CO2, and Dry Powder) and
Sand Buckets are placed at appropriate locations within the yard and
offices.
- In addition to this, Fire hose reels are installed with pressurized water.
- All the gas cutting sets are covered with fire blankets.
- HJA employees and workmen are trained in Basic Fire Fighting.
- Regular Housekeeping audits HSE Inspection and yard inspection are
carried out.
- Gas cylinder storage facility is constructed in such a way that it is far
from fabrication activity and being manned by in house security
guards.

Following are the steps to be taken in case fire:

• The person who first detects fire shall shout, “Fire”, “Fire” to alert his
colleagues and information shall pass to HSE department and s ame time
emergency Alarm activated .
• Spot of the fire eruption shall be identified and try to extinguish fire using the
appropriate fire extinguisher available nearby, provided if you are trained and
it is safe to do so.
• Valve of the DA cylinder, if any in the vicinity, should be closed immediately.
• If generator is in use for electric power supply, it shall be switched off.
• The employees shall proceed to assembly point.
• Follow the protocol of Emergency Flow Chart (Refer 23.5)

23.2.4. Gas leakage, Spillage of Oil & Chemicals:

HJA is located in an area where the neighbor hood does not pose any threat in
terms of gas leakage. However the following control measures are in place to detect and
prevent gas leakage and spillage of chemicals:
- All the cylinders have protection cap to prevent valve damage in case
of an incident.

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- Soap bubble test is carried on all gas cutting set randomly .

- Gas Cylinders are transported on trolleys.
- Gas hoses and accessories are maintained properly through periodic
inspection.
- Oil and Chemicals are stored in minimal quantity.

The person first noticing the leak or spill shall immediately alert the concerned
for the following actions:
• Shut off the valve / arrest the leak by appropriate means.
• Provide warning signs and barriers at strategic points to prevent entry into
the area by persons.
• Where required, take adequate precautions by using proper PPE (Refer
MSDS).
• Ensure “No smoking” to prevent any fire.
• Provide first aid to any personnel affected and evacuate for further assistance.
• Evacuate the area and reach to a designated “assembly point”.
• Follow the protocol of Emergency Flow Chart
• Ensure spilled materials are collected in appropriate containers and disposed
to authorized vendors.

23.3 Emergency Drill and Trainings:

Emergency drills shall be conducted once in year at yard to
a) Train and familiarize personnel with the emergency evacuation plan and
procedures.
b) Test the effectiveness of the plan and procedure.
c) Attain maximum efficiency in executing evacuation procedures.

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23.4 Emergency Siren:

For the purpose of managing an emergency situation effectively, there is effective siren in
place.

23.5 Emergency Response Team Chart

23.5.1 MEDICAL PLAN

Refer:: HSE PRDS11

23.5.2 FIRE ACCIDENT SAFETY PLAN

Refer:: HSE PRDS12

23.5.3 ENVIRONEMENT INCIDENTS

Refer::HSE PRDS11

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23.6 EMERGENCY FIRST AID

1. Four Consequences of major injury

a. Breathing stopped Clear mouth: If tongue swallowed, release; mouth-

to mouth resuscitation; blow air into lungs keep
repeating until natural breathing starts.
b. Bleeding Press dressing to wound

c. Unconscious Clear mouth and, whenever practicable, put into

recovery position.
d. Broken bones Unless in position which exposes the casualty to
further danger do not move keep warm.
2. Eye injuries
a. Chemical in eye Flush at once with clean cool water for 1 to 10
minutes or longer.
b. Objects in eye If cannot be removed readily with a clean piece of
moist material, irrigate with clean cool water.
c. More serious Cover eye with pad from container and go to
hospital.
3. Burns
a. Burns and scalds Flush with plenty of cool, clean cool water.
b. Chemical burns Remove clothing if it does not stick to skin and
flush with plenty of clean, cool water. Beware of
self- contamination.
4. Gassing
Move to fresh air and make sure you are wearing respiratory protection. If
breathing stops, start resuscitation.
5. Electric Shock
Ensure current is switched off. If it cannot be turned off, insulated yourself and
free person. If breathing stops, start resuscitation.

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References

Sr. No. Description

1 ISO 45001:2018, Clause 8.2 Emergency preparedness and response

ISO 14001:2015, Clause 8.2 Emergency preparedness and response

2
HJA/FORM/HSE/012.REV01-Emergency Drill Report
3

CHECKING

23. PERFORMANCE MEASUREMENT AND MONITORING

Measurement is a key step in any management process and forms the basis of continual
improvement. If measurement is not carried out correctly, the effectiveness of the HSE
management systems is undermined and there is no reliable information to inform
managers how well the Health, Safety and Environmental Risks are controlled.

• The monitoring and measuring of HSE performance is to be done by

considering the following:
- Proactive measures includes HSE training (man-hours/yr. on training),
Updating HIRAC/EAI register, calibration of measuring devices,
Conducting regular inspections, internal audits, preventive actions, etc.
- Reactive measures include parameters (like unsafe acts, unsafe
conditions, incident investigation report etc.)
• Progress of HSE objectives, targets and programmes shall be reviewed
once in six months to assess the level of achievement against objective.
• Performance monitoring and measurement of various elements of HSEMS
will be carried out as per the Monthly HSE Report & HSE Performance
Indicators.

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• All equipment used for monitoring and measurement shall be calibrated at

regular intervals.
• The owner of the equipment will be responsible for maintaining the
records.
• The MR shall present the review findings in management review meeting
• Direction and guidance from top management with an aim to ensure
continual improvement and recommendation will be communicated by the
MR to all concerned periodically.

References

Sr. No. Description

1 ISO 14001:2015, Clause 9.1 – Monitoring & Measurement

ISO 14001:2015, Clause 4.4.7 Emergency preparedness and response
2
HJA/FORM/HSE/002.REV01- Risk Control Register
3
HJA/FORM/HSE/003.REV01- Aspect And Impact Register
4

24. EVALUATION OF COMPLIANCE

Evaluation of compliance is one of the most important and proficient instrument in HSE
activities.

• HJA shall periodically evaluate the compliance with applicable HSE Legal and
other requirements through internal audits, Management Review Meetings and
review of Register Of Regulations (ROR).
• The results of the Periodic Evaluations shall be maintained
• Compliance against legal and other requirements shall be reviewed once in 6
months by HSE Department.

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• Evaluation of Compliance shall be discussed during Management Review

meetings.
• In case of any non-compliance(s) observed during this audit, need for taking
Corrective / Preventive actions shall be assessed by the concerned Department
Head in consultation with HSE and shall be implemented / recorded.
References

Sr. No. Description

1 ISO 14001:2015 clause 6.1.3 – Legal and other requirements

ISO 45001:2018 clause 6.1.3 Determination of legal requirements and other

2 requirements

3 HSE Policy

0HJA-FORM-HSE-43 REGISTER OF REGULATION

4

25. INCIDENT INVESTIGATION, NONCONFORMITY, CORRECTIVE

AND PREVENTIVE ACTION

Incident investigation, nonconformity, corrective action and preventive action procedure is

established in HJA in order to achieve continual improvement
This includes

 Identifying the Environmental, OH & S deficiencies and recording it

 Identify the need for corrective action
 Identify the opportunities for preventive action
 Identify the opportunities for continual improvement
 Communicate the results of such investigations

The results of incident investigations shall be documented and maintained.

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26.1 Identification of Non Conformity

Non conformances or potential Non Conformances which may require the organization the
establishment of corrective and / or preventive actions may be identified through the
following means:
• Actual and near miss incidents
• Management Review findings
• Results of internal and external audits
• Customer feedback and suggestions
• Emergency response exercise
Note: The above list is not exhaustive.

26.2 Corrective, Preventive Action, Monitoring and Review

• Identify and record non-conformities / deviations and corrective and

preventive actions required if any, pertaining to HSEMSM
• Upon receipt of any report of actual or potential nonconformance which
requires corrective or preventive action, the line manager or Department
Head shall determine the appropriate action and assign responsibilities and
timeframe for action completion
• Direct communication with the person to whom an action has been assigned
shall be undertaken to ensure that the relevant personnel are fully aware of
their responsibilities
• The investigation has to be carried out to identify root causes
• Based on the results of the investigations, action shall be taken to mitigate
the adverse HSE impacts and it shall be recorded. Time bound corrective
action needed to eliminate the causes of non-conformities shall be identified
and action to be taken accordingly

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• Report on the non-conformance, if any and the corrective /preventive action

taken to be sent to the MR within stipulated time period.
• Where a corrective and preventive action constitutes a change of procedure
in light of the root cause analysis, that procedure shall be revised
• Any corrective or preventive action taken to eliminate the causes of actual
and potential non-conformities shall be appropriate to the magnitude of
problems & shall commensurate with the HSE impacts/risks encountered
• Reviewing the effectiveness of corrective and preventive actions shall be
taken
• The HSE In Charge shall, as part of the Management review meeting
present a report of all corrective actions completed as well as all outstanding
and overdue actions

26.3 Incident Reporting and Investigation

• All incidents shall be reported to HJA HSE Department by the concerned

area in charge using Incident Report Format (HJA/FORM/HSE/001.REV01)
within 24 hours of its occurrence.
• All incidents shall be investigated to identify the causes and actions to be
taken to prevent its recurrence. However certain incidents will require
further detailed investigation based on its severity. In such cases, detailed
investigation shall be completed within 72 hours of its occurrence.
• Detailed Investigation findings shall be documented in the form Detailed
Investigation Report HJA/FORM/HSE/015.REV01.
• Investigation shall be carried out by the production/project manager
concerned with the assistance of HSE Department representative.
• Investigation should start as soon as possible, since quality of evidence
may rapidly deteriorate with time.
• Delayed investigation is usually not as conclusive as those performed
immediately.

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• The investigation team shall visit the site immediately to collect and
preserve initial information prior to the site being disturbed.
• The investigation team shall ensure that all the required photographs,
statements of those involved are recorded in the initial visit, whenever
possible.
• The investigation team shall gather adequate information with an open
mind to understand the events and conditions surrounding the incident.
• Corrective and preventive action shall aim at measures of both immediate
and long term nature, to eliminate immediate and underlying causes.
• Line manager concerned shall evaluate the corrective and preventive action
for any change that it may necessitate to the existing Hazard Identification
and Risk Assessment Register.
• HSE Department shall communicate the incidents occurring within company
with its learning points in monthly HSE Committee meeting.
• HSE Department will issue a HSE Alert for certain incidents that need
specific attention with significant learning potential.
• Prompt investigation is a good demonstration of Management commitment
for HSE.
References

Sr. No. Description

1 ISO 14001: 2015 Clause 10.2 Non conformity Corrective and Preventive Action

2 ISO 45001:2018 Clause 10.2 Incident, nonconformity and corrective action

3 HJA-HSE-01- Health, Safety Environment Management System Manual (HSEMSM)

HJA/FORM/HSE/001.REV01-Incident Investigation And Near miss

4
HJA/FORM/HSE/015.REV01-Detailed Accident Investigation Report
5

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26. HSE INTERNAL AUDIT

Assessment of the degree to which regulatory and system requirements are met is
essential to the minimization of risk, improvement of HSE performance and maintenance of
accountability.
• Practices and operations shall be audited to assess conformance with system, legal and
other Requirements.
• The frequency and scope of audits depends on various factors such as:
 The complexity of the operation
 The level of risk
 Significant changes in process since the previous assessment
 Significant changes in management since the previous assessment
 HSE performance history
As a minimum 1 Internal Audits shall be carried out in a year.

• The audit criteria, scope, frequency, methods and competencies, as well as the
responsibilities and requirements for conducting audits and reporting results shall be
defined
• The selection of auditors and conduct of audits shall ensure objectivity and impartiality
of the audit process. Auditors shall not audit their own works
References

Sr. No. Description

1 ISO 14001: 2015 Clause 9.2 Internal Audit.

2 ISO 19011 Guidelines for Auditing

3 ISO 45001:2018 Clause 9.2 Internal Audit

4 HJA-HSE-01- Health, Safety Environment Management System Manual (HSEMSM)

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27. MANAGEMENT REVIEW

To maintain continual improvement, suitability, and effectiveness of HSEMS, and thereby

its performance, top management shall review and evaluate HSEMS at defined intervals
(As a minimum once in a year).

• Management reviews are critical to continual improvement and ensure that the HSEMS
will continue to meet the needs over time.

• The scope of the review shall be comprehensive, though not all elements of HSE need
to be reviewed at once.

• The input to management review shall include but not limited to:

 Follow up from previous MRMs

 Results from Internal Audits
 Evaluation of Compliance with legal & other requirements
 The extent to which objectives and targets have been met
 Results of Participation and Consultation
 Concerns / Complaints from relevant external interested parties
 HSE performance
 Status of Corrective and Preventive Actions
 Changing Circumstances, including developments in legal and other requirements
related to HSEMS.
 Recommendations for improvement.

• The output of review shall include any decisions and actions related to possible
changes to HSE policy, objectives, targets and other elements of the HSEMS,
consistent with commitment to continual improvement.

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GENERAL WORK POLICIES

AND
PROCEDURES
01. Safety Policy on Personnel Protective Equipment (PPE).
02. Safety Procedure on P P E
03. Safety Policy on New Employees
04. Safety Policy on Safety Meetings
05. Safety Procedure on Safety Meetings
06. Safety Procedure on Safety Committee.
07. Safety Policy on House Keeping.
08. Safety Procedure on House Keeping
09. Safety Policy on Emergency Communication.
10. Safety Procedure on Emergency Communication.
11. Safety Policy on Manual Handling of Materials
12. Safety Procedure on Manual Handling of Materials
13. Safety Policy on Office safety.
14. Safety Procedure on Office Safety.
15. Safety Policy on Office Furnishing & Fittings.
16. Safety Policy and Procedure on Office Discipline.
17. Other Precautions on Office Safety.
18. Safety Policy on Smoking in Office or Work Area.
19. Safety Policy on Electrical Work.
20. Safety Procedure on Electrical Work
21. Safety Policy on Compressed Air.
22. Safety Procedure on Compressed Air.
23. Safety Policy on Storage and Use of Combustibles.
24. Safety Procedure on Storage and Use of Combustibles.
25. Safety Policy on Equipment’s, Maintenance, Inspection and use
26. Safety Policy on Cranes.
27. Safety Procedure on Cranes.
28. Safety Policy on Forklifts.
29. Safety Procedure on Forklifts.

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30. Safety Policy on Accident and Near Miss Reporting.

31. Safety Procedure on Accident and Near Miss Reporting
32. Safety Policy on Lost Time Injury
33. Safety Procedure on Lost Time Injury.
34. Safety Policy on Light Duty.
35. Safety Policy on Welding and Cutting
36. Safety Procedure on Welding and Cutting
37. Safety Policy on Hand and Power Tools.
38. Safety Procedure on Hand and Power Tools.
a) Wrenches
b) Chisels.
c) Screwdrivers
d) Electric Powered tools
e) Pneumatically and hydraulic Power tools.
39. Safety Policy on Machine Tool Operations.
40. Safety Procedure on Machine Tool Operations.
a) Lathe
b) Drilling Machine
c) Pedestal Grinder
41. Safety Policy on Abrasives and Grit Blasting.
42. Safety Procedure on Abrasives and Grit Blasting.
43. Safety Procedure on Basic Safety Operating Practices.
44. Safety Policy on Scaffold.
45. Safety Procedure on Scaffold.
46. Safety Policy on Ladders.
47. Safety Procedure on Ladders.
48. Safety Policy on first Aid Box.
49. Safety Policy on Eyewash Station.
50. Safety Policy on Fire Protection.
51. Safety Procedure on Fire Protection.
52. Unsatisfactory Means of Escape.
53. Action on Discovering a Fire.
54. Fire Drill.
55. Fire Drill Notices.
56. Typical Fire Drill Notice.
57. Classification of Fires.
58. Types of Fire Extinguishers.
59. Colour Coding of Portable Fire Extinguishers.

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60. Safety Policy on Self Contained Breathing Apparatus (SCBA)

61. Safety Procedure on Self Contained Breathing Apparatus (SCBA)
62. Safety Policy on Gas detection Equipment’s.
63. Safety Procedure on gas Detection Equipment
64. Weekly Safety Meeting Report
65. Monthly HSE Report.
66. Emergency First Aid.
67. Employee safety responsibilities.

GERERAL SAFETY POLICIES & PROCEDURES

Safety policy on Personnel Protective Equipment (PPE)

The appropriate personal protective equipment will be worn
and maintained as per the required code of practice. The
Personnel Protective Equipment’s are known as P P E in
short. Here after in this manual these equipment will be
termed as P P E.
Safety procedure on P P E
• Safety helmets meeting standard ANSI Z89.1/EN397 and
must be worn by all personnel, including visitors, Client
representatives and third party personnel at all times in
working areas and especially when they are at site.
• Safety helmets will not be painted or marked with felt
marker pens.
• Safety boots will be worn by all personnel and visitors when
on site or in workshop.
• Safety spectacles meeting standards of BS 2092-2/ANSI Z87.1
will be worn in areas where grinding, cutting, blasting,
painting, chipping operations etc. are being performed at all
times.
• Tined safety spectacle will not be used at night and inside
buildings; only clear glass will be used.
• Tined safety spectacle will not be used for gas cutting
grinding welding. They are not built to withstand molten
metal or penetrations by hot or high velocity solids, Ultra
Violet or radiant heat during welding or similar
predations.[And during welding and cutting, face shield
should be used]

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• Safety spectacles will be worn at all times when working on

site or in workshop.
• Side protection must not be removed from safety
Spectacles.
• Goggles and full face-shields must be worn when Grinding
and cutting
• Goggles must be worn when using a hammer, chisel, cutting
wire line, painting, mixing cement or any other where there
is a possible danger of an eye injury.
• Rubber gloves, apron and goggles must be worn when
handling caustic or corrosive materials.
• Rubber gloves should be used when working with electrical
equipment’s
Safety policy on New Employees
• The Man in Charge is responsible for ensuring that each new
employee is issued with the proper personal protective
equipment.
• The Man in Charge further ensure that the new employee
have got a clear introduction to this safety policy and should
be given Site Safety Orientation before entering into site or
workshop.
Safety Policy on Safety Meetings
• All personnel must participate in safety meeting at least
once in a week.

Safety Procedure On Safety Meetings

• All meetings and the points discussed in it will be

documented the attendance record.
• Each employee whoever present in the meeting will sign the
attendance report, which will be documented.
• A record of meeting will be kept in the Man in Charges
office.

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• Meetings will be held for the purpose of discussing safety

procedure, policies accidents and other safety related
topics.
• When jobs that are not routine occur, a pre-job safety
meeting will be held to acquaint each employee with the
procedures that are to be used in that particular type of job
and the hazards and precautionary measures in that
particular job.
• The list below suggests topics that can be discussed at a
typical weekly safety meeting:-

- Recent accidents or near misses.

- Demonstrations and practices with equipment e.g. fire

fighting equipments; breathing apparatus.

- Worn or defective equipment.

- Some theory sessions about P P E and other safety

equipments

- Hazards not corrected.

- Upcoming work.

- Monthly safety notes.

- Contingency planning such as what to do in case of

accidents.

- Importance of housekeeping.

- Material Handling

- Safe Rigging Procedure

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• The Man in Charge is responsible for ensuring safety

meetings are held, each meeting will be chaired on a rotating

basis designated by the Man In-Charge.

• All staff and working personnel should attend the weekly

Safety meeting.

Safety Policy on Safety Committee

Yard HSE Committee

It is the company policy that a Yard Health, Safety and
Environment (HSE) Committee shall be established to review
circumstances in the yard which affect the safety and health of
the Employee and the Environment.
The composition of the Yard Health, Safety and Environment
(HSE) Committee shall be determined by the Management with
the exception that the Director-Operation and the HSE In charge
hold the position of Chairman and Secretary respectively.
As a minimum the committee shall comprise of members from
Production, Maintenance, HR & Admin and Purchase
departments.
Functions of Yard Health, Safety and Environment Committee
• Assisting & cooperating with the management in achieving the
objectives outlined in the “Health, Safety & Environment
Policy” of the occupier.

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• Dealing with all matters concerning health, safety &

environment and to arrive at practicable solution to problems
encountered.
• Creating HSE awareness amongst all workers.
• Undertaking educational, training & promotional activities.
• Discussing reports on safety environmental health surveys,
safety audit, risk assessment, emergency & disaster
management plan & implementation of recommendations
made in reports.
• Looking into any complaint made on the likelihood of an
imminent danger to the safety & health of a worker &
suggesting corrective measures.
• Reviewing & implementation of recommendations by it.
• Reviewing of applicable Legal Compliance as per conditions
stated by Central, State Governments and other legal
authorities.
Safety Policy on House Keeping
• Each department will maintain the highest standards of
housekeeping through the employees at all times. It is the
corner stone for a safe working environment. Employees to
understand that, one way or the other ,most of the accidents
are linked with improper housekeeping.
Safety Procedure on Housekeeping
• Each Department will follow the 5S policy of Housekeeping
• Floors will be kept clean free from oil, grease and other
slippery substances
• Steps walk ways, passages and doorways will be kept clear of
obstructions.

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• Sludge, scraps and waste oil will be placed in the appropriate

containers for proper disposal.
• Paints and similar flammable materials will be stored only in
the designated areas.
• Excavated materials and Debris like unused cables steel
scraps etc. from the work area will be removed to designated
areas.
• Wooden scraps and other combustible packing materials are
to be removed from work place to designated areas.
• Roads will be clean and no material will be on road to
obstruct free movement of men, material, vehicles and
equipment’s.
• Fabricated steel structure, pipe and pipe material will not lie
scattered but stacked properly.
• Water spillage/ logging on walkways will not be allowed.
Construction water supply lines will be plugged/ closed
properly after the use is over.
• Any vehicle will not be parked on road such a way to obstruct
other movements and if so prior approval should be taken
from the concerned authorities
• All work area will be cleaned daily.
• All vehicles to be parked in designated parking area.
Safety Policy on Manual handling of Material.
• Manual handling should be avoided wherever possible to
prevent the risk of back injury.
Safety Procedure on Manual handling of materials.
• Handling of Material Before attempt any lift, the person
intending to do so should ensure that there are no hazards
such as oily uneven surfaces or trips.
• Object to be lifted must be examined for size and weight.
• No person should attempt to lift a load they feel maybe too
heavy for them.

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• When more than one person is involved, the same lifting

techniques should be used and all the persons should work
together as a team.
• The foot position, hand and fingers holding the object, back
straight position and the load close to the body are very
important aspects for lifting techniques. Use the correct
posture and protect your back.
Safety Policy on Office safety
• Office safety is often given least importance by employees,
as the severity of injury is less in most of the incidents.
Though the risk involved in office activities is less, still
accidents do occur
• All office staff is to follow the following SAFETY PROCEDURE
on office safety.
Safety Procedure on Office Safety
• The man in charge or his designate are to ensure that all
office staff to understand and follow these safety
procedures.
• All personnel shall be familiar with the evacuation
procedures, escape routes exits from their place of work.
• “No Smoking” signs shall be obeyed at all times inside the
offices, and smoking is strictly prohibited inside the
compound.
• All flammable liquids such as toning liquids for photocopiers
should be handled and stored with care.
• Only a minimum quantity of such material for ready use
should be stored.
• Petrol shall not be used for cleaning office equipment’s or
appliances.
• All flammable material shall be stored in metal containers
and it should be marked properly.

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• No office equipment powered by electricity shall be used if in

a faulty or unsafe conditions. Report all faults to the Man in
charge.
• All faults such as cracked/broken plugs, frayed/ damaged
leads or faulty wall – sockets shall be reported immediately
and the equipment shall not be used until repaired.
• Competent and authorized person (Electrician) shall only
allowed to repair faulty electrical equipment and the main
circuit will be provided with GFCI
• Leads that are too long may cause tripping hazard. Use only
the correct size leads and avoid creating trips.
• No electricity powered office equipments such as
typewriters, photocopiers, shall be cleaned or adjusted
unless they are switched off and the plug removed from the
socket.
Safety Policy on Office furnishing And fittings
• All furnishing and fittings should be regularly checked for
damage, sharp edges, splinters, and loose legs wheels / and
also for other type of damages.
Safety Procedure on Office Furnishing and Fittings
• Broken prospect or glass used as table tops shall be
replaced immediately
• Loose carpets, tiles and metal strips shall be secured
immediately
• No furniture shall block or restrict movement in walkways,
corridors or other escape routes.
• Loading of shelves and filing cabinets should be carried out
from the bottom shell towards the upper shells. Loading of
upper shell will disturb the center of gravity of cabinet.
• All files, drawers and doors should be opened/ closed by the
proper handle and kept closed when not in use.

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Safety Policy & Procedure on Office Discipline

Person should not:

- Run in corridors or up/down stairs.

- Stand in front of closed doors which may suddenly

open.

- Push or crowd at entrances or stairways.

- Enter or leave a room or building except by approved

access routes and doors.

Other Precautions On office Safety

• Only ladders of stands shall be used for gaining access to high

shelves.

• Person when carrying any load shall always carry within their

capacity and ensure their field of vision is adequate.

• Wipe up spilled liquids, pickup loose objects such as pencil,

pen, clips, etc.

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• Watch for telephone cords, office machines wires, which may

cause tripping.

• Keep wastebaskets/ dustbins tidy and clean, always use them

for dumping waste material.

Safety Policy on Smoking in Office Work Area

• The medical profession has established that cigarette smoke

in the workplace can cause bronchial disorders or cancer to
the non-smokers present in their work location. So smoking
is strictly prohibited inside the compound. Violators shall face
the enforcement action from the top management.

Safety Policy on Electrical Work

• Only qualified, authorised personnel may perform electrical

work or repairs. Electrical equipment will be disconnected and

locked out from its source before work is performed

Safety procedure On Electrical Work

• All defective or unsafe electrical equipment and tools will be

taken out of service and reported to your supervisor.

• Fuse puller will be used for replacing fuses and every

electrician shall have a fuse puller with him.

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• All electrical hand tools and extension cords will be fitted with

proper ground plugs.

• Water will not be used to clean around generators and

electrical switchboards.

• Electrical supply must be turned off before changing a light

bulb.

• Wherever possible, electric cables/ extension cords will be run

overhead and not laid on the ground.

• Broken or defective cords will be cut to remove the damaged

portion and joints are avoided to a possible limit.

• Repair with industrial joints only allowed. Repair with

electrical insulation tape should be avoided.

• Work lights will be secured with safety lines fastened to

girder.

• Adjustments or repair work will not be attempted on

electrical panels until related components can be shut down

and panel lock out.

• The policy “Accident prevention scrape accident

investigation” is very well adopted here.

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• Power hand tools will be equipped with only the main on/off

switch and will not have a locking device.

• Before attempting repairs it is ensured that the component is

separated from electrical power supply.

• Work on live electrical equipment is avoided, in case of

emergency proper non-conductive tools are used.

• All skids for panels for instruments lights etc. will be properly

and immediately grounded when set on location.

• All electrical cable will be protected from damage.

• Breaker switches will never to throw in or out under loaded

circuit.

• All lighting fixtures will be kept in good condition. Burned out,

broken or missing bulbs will be replaced as soon as possible.

• Vapour proof globes and guards will kept in place over lights

in required areas.

• Explosion/Weather proof equipment’s that have been

repaired must be returned to the original condition.

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• Non- conductive mats of required standard will be placed in

front of all panels and switchboards and maintained in a clean

and dry condition.

• Periodic checks for proper circuit grounds of all electric

outlets will be performed.

• All high voltage panels ( above 440 volts ) will be clearly

marked “ DANGER HIGH VOLTAGE “

• A permit to work with isolation / de- isolation must be issued

by the authorized person before working any restricted area

or carrying out non- routine work. The established procedures

will be strictly followed.

• The wearing of loose clothing, chains, rings wristwatches not

allowed when working near running equipment’s.

• Follow internationally accepted wiring colour codes at all

times.

• Never insert naked wire into power outlets. Use only

approved power pins & plugs.

• All repair or maintenance and testing work on motors,

starters and other electrical apparatus must be done with

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these devices isolated and shall be done only by competent

persons.

• Electrical hand tools will not be used while standing in water

or outside during foul weather conditions.

• Metal ladders will not be used for electrical work.

• Following rescue and first aid procedures are recommended

for a person receiving an electrical shock: -

• To receive a person receiving an electrical shock, if

practicable, switch off the power immediately. Should this

method not be immediately available for any reason, attempt

to pull the victim away from the live conductor by using a dry

stick, dry rope, fibreglass hook, dry clothing or other non-

conductor.

• WARNING: Do not touch the victim with bare hands or other

conductive material.

• Cardiopulmonary resuscitation (CPR) should be applied

immediately if necessary after the victim has been released

from the electrical contact. Summon medical aid soon as

possible. Inform the Man In Charge of the accident.

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• In many electrical accidents, the injuries are not from

electrical shock, but from the effects of burns. These should

be treated accordingly by the medic or first Aider.

Safety Policy on Compressed Air

• Compressed air is to be used only in tools and equipment

expressly designed for its use.

Safety Procedure On Compressed Air

• Practices such as using compressed air to clear a blocked line

or pipe are prohibited.

• Never aim a stream of high pressure air at any part of a

person’s body.

• A person injured by compressed air must be seen by a doctor.

Evacuate immediately.

Safety Policy on Storage and Use of Combustibles.

• Storage of Paint, Thinner, Gasoline, Gas Bottle and other

Combustible will be in an approved containers and in a

predetermined space

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Safety Procedure On storage and Use of Combustibles.

• Oil and Paint containers will be kept closed when not in use.

• Wiping rags and similar items will be stored in cool, dry area.

• Only products approved for such use will be used for cleaning

purposes.

• Gasoline is not be used for cleaning.

• The paint locker will be kept locked.

• All paint lockers will be equipped with a fire extinguisher.

• Paint lockers will be kept clean and free of dirty rags.

• No one will be allowed to paint in an unventilated area. Even

with ventilation, there will be a standby man.

• When using spray equipment, painters will wear the correct

personal protective equipment such as goggles and filter

masks. Exposed areas of skin should be coated with Vaseline.

• Painters will be taught the dangers of pressure airless spray

equipment.

• Never spray paint in an area that has a potential for fire.

• Painting crews will be instructed in the proper set-up for

staging. Safety belts will be worn when working at a height of

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more than 1.8 m. Safety belts will be anchored to a solid

anchoring point.

Safety Policy on Equipment Maintenance, Inspection and Use

• All equipment will be maintained, inspected and used as

recommended by the manufacture and / or company

operating and maintenance policies.

• Equipment will not be modified except to manufacturer’s

specifications. Any modification shall have the appropriate

approval from the head of the maintenance department and

be made in accordance with the manufacturer’s

specifications.

Safety procedure On Equipment Maintenance Inspection and Use

• Equipment shall have an inspection tag which is periodically

maintained by maintenance Engineers or by an approved third

party.

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• All Equipment shall be inspected as per ISO system

implemented and as a proof the maintenance reports shall be

updated.

• Inspection shall be carried out in accordance with

manufacturer’s maintenance manual.

• Any notable condition of the equipment shall be informed to

the respective Man in Charge.

Safety Policy on Cranes

• Only licensed, authorized and trained crane operators must

operate cranes. A certificate of examination or Third Party

Certificate will be made available for all cranes in use, also for

all lifting tackles.

Safety Procedures On Cranes

• Cranes shall be operated and maintained to conform to the

established standards or as recommended by the

manufacturer.

• Riggers shall be able to handle various items of lifting

equipment such as slings, ropes, chains, etc and trained in

safe methods of slinging and rigging.

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• Riggers shall be familiar with the recognized code of signal to

allow them to direct the crane’s operation. Only one person

should direct the crane operation.

• While deciding the lifting capacity of crane, the following

should be considered

- Weight

- Load Size, Shape and center of gravity.

- Height to be lifted and final position.

- Maximum radius at which load has to be lifted carried or

placed.

- Restrictions caused by plant, buildings and power lines.

- Restrictions on access caused by soft ground,

underground services, etc.

- Velocity of the wind and other constraints

- Restriction caused by near by energised line

• Proper selection of jib, hook should be done in accordance

with the manufacturer’s instructions.
• Ground should be firm and level for safe positioning of
cranes, special care should be taken while positioning near
excavations, drains, sewers, soft sand and made up ground.
• No crane shall be operated where any part of it, its jib or load
to pass within 6meters of any overhead power line.

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• A Load moment indicator shall be fitted and the charts to

check the safe working load.
• No crane shall be operated beyond its safe working load.
• All cranes shall be kept in sound mechanical condition. All
safety devices fitted shall be in good working order and
correctly calibrated.
• All controls shall be clearly marked.
• The cab shall be kept clean.
• The load shall not be dragged.
• No person shall ride on a load, hook or sling.
• Loads shall be raised at a height of 1m and then hold the load
to analyse the stability or C.G of the load
• Loads should be raised and lowered smoothly, avoiding
sudden jerks or stops.
• Before every operation, the lifting, slinging equipment to be
used should be visually checked to ensure that it is in safe
condition.
• All parts of crane / lifting machine, every chain, rope and
lifting tackles shall be thoroughly examined including load
capacity by competent person at least once every 12 months.
• The inspection shall be done by approved third party
inspection agency. All inspection records of cranes should be
available and kept on file in the Man in Charges office or
stores
• All crane hooks shall be provided with standard safety
catches.
• Accessible areas within the swing radius of all cranes must be
barricaded.
• Hands should be away from pinch points, when hooking,
coupling.
• Never use a damaged or defective chain or rope.
• Chains and ropes should be stored in a dry environment and
should not be exposed to chemical or other corrosive
substances or excessive temperature.
• Never leave a load suspended in the air when the hoist or
crane is unattended. Keep clear of all items in the path of
travel.

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• Chains must not be knotted and shackles should be fitted

with proper pins.
• The hoist rope must be vertical above the center of gravity of
the load otherwise the load tends to swing.
• Consider the effects of wind on loads of large surface areas.
• Sleepers, mats and plates should be used under outrigger’s
feet or wheels to ensure that allowable ground bearing
pressure is not exceeded.
• Outriggers must be fully extended and jacked down on
suitable plates and packing to distribute the load uniformly.
• Tires of wheeled mobile cranes must be properly and evenly
inflated to operate on a level base.
• Does not walk, stand or work under Suspended load.
• Tag lines will be used on any load moved by the crane.
Safety Policy on Fork Lifts
• Only licensed, authorized and trained operators may operate
fork lift trucks.
Safety Procedures On Fork Lift Trucks
• Before the start of work, operators shall check oil, hydraulic
fluid, brake fluid, water, battery, signals and indicator
systems, forks, pins and other parts to ensure safe operation.
• Follow the speed limit and safe working load of the fork lift.
• No other person shall travel in fork lift truck.
• Drivers shall follow the basic driving techniques and safe
practices in stacking, handling and travelling.
• Fast, jerky stops or abrupt turns that may upset the load shall
be avoided.
• The truck shall be slowed down and horn sounded when
approaching intersections and stopped at all intersections.
• Driver shall always look in the direction of travel.
• If the load is so high that it obstructs the clear view of the
road ahead, the forklift truck shall be drive backwards.
• When driving up a gradient the truck shall face forward,
when driving down a gradient the forks shall face up
gradient.
• Trucks should not be parked on gradients.

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• Chemicals, oils or flammable materials shall not be

transported in open topped containers.
• When parking, the hand brake shall be left ‘ON’ with the
forks in the fully lowered position.
• No person shall be allowed to walk under elevated forks.
• Hands and feet shall not be kept inside the running lines of
the truck.
• The truck shall not be operated with greasy hands and shoes.
• Lifting with one fork only shall never be carried out under
any circumstances.
• Operators shall not make repairs or adjustments to any part
of the truck.
• Loose objects on the road should be avoided.
• Operator should be aware of overhead obstructions and
width limitations.
• Trucks should be parked in designated areas away from door
ways without obstructing vehicles / other truck movements
or fire extinguisher locations.
• Under no circumstances shall anyone be hoisted a load on
the forks or a pallet.
• Loads shall be secured before transporting or hoisting on a
pallet and the load properly balanced.
• The forks shall be opened to the fullest extent, which the
pallet will allow.
• Report any accident involving forklift operation.
Safety Policy on Accident and Reporting
• All accidents and near-misses will be reported as per
company procedures.
Safety Procedures on Accident & Near miss Reporting
• All incidents shall be reported to HJA HSE Department by the
concerned area in charge using Incident Report Format
(HJA/FORM/HSE/001.REV01) within 24 hours of its occurrence.
• All incidents shall be investigated to identify the causes and
actions to be taken to prevent its recurrence. However certain
incidents will require further detailed investigation based on its
severity. In such cases, detailed investigation shall be
completed within 72 hours of its occurrence.

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• Detailed Investigation findings shall be documented in the form

Detailed Investigation Report HJA/FORM/HSE/019.REV01
• Investigation shall be carried out by the Project manager
concerned with the assistance of HSE In-Charge.
• Investigation should start as soon as possible, since quality of
evidence may rapidly deteriorate with time.
• Delayed investigation is usually not as conclusive as those
performed immediately.
• Safety Stand down shall be conducted immediately at the site
with all management and workers for serious accidents in
order to communicate the details of the accident, probable
findings and preventive actions.
Safety Policy on Lost Time Injury
• A lost time injury is any work related injury that prevents an
employee from continuing in the same job that the employee
performed prior to the injury.
Safety Procedures On Lost Time Injury
• If the injured is unable to return to work the day after the
injury or any subsequent day, it is a lost time injury and the
number of days lost begins accumulating at that time.
• If the injured is transported to a doctor and the doctor
verifies, upon the initial examination, that he is physically fit
to return to work, the employee is to report to the
department office. This is not being reported as a lost time
injury.
• If the doctor places him under medical care, he is to be
reported as a lost time injury until the doctor releases him.
• If a man is injured at his place of work and placed under
doctor’s care on his days of and released before him return
to work on his next regular schedule, it is a lost time injury
and will be reported as such. His regular days off while under
a Doctor’s care will be counted as days lost.
• Any accident resulting in a fatality or a severe injury requiring
transport for medical aid will be reported immediately to the
department Manager. The department Manager will notify
the appropriate medical and civil authorities.

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• In case of fatality or severe injury the department Manager

will advise the Chief Executive as soon as possible.
• A fatality will be assigned 6,000 days lost for reporting
purposes and calculating severity rate. It is reported as a lost
time injury.
• If a dispute arises out of the classification of an injury, the
decision will be made by the Director of Operations.

Safety Policy on Light Duty

•Light duty is allowed for any lost time injury as long as it does
not jeopardize the individual’s health or safety and the health
of safety of the other.
• An injured person going onto light duty must have the
approval of the treating medic or doctor.
• The return of the injured from light duty to his regular job
must have the approval of the treating medic or doctor. Lost
time days will stop after his return.
Safety Policy on Welding and Cutting
• All personal must follow the prescribed HJA Safety
procedures for welding and cutting
• Safety Procedure Of Welding & Cutting Compressed gas
cylinders require careful handling. They will be stored under
protective cover from the direct rays of the sun and away
from sparks, flame and heat. The contents of cylinders
should not expose more than a temperature of 130 deg. F or
54 deg.C.
• Compressed gas cylinders will be legibly marked for the
purpose of identifying the gas content with either the
chemical or the trade name of the gas. Such markings will be
done by means of paint stencilling or labelling and will not be
readily removable. When practical, marking should be on the
shoulder of the cylinder.
• Oxygen and acetylene cylinders will be used and stored in
upright positions and securely fastened. Full and Empty
oxygen and acetylene cylinders will be stored separately.

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• All compressed gas and oxygen cylinders will have valve

protector caps in place when stored, not in use or while
being handled.
• Oxygen will be separated from combustibles. Oxygen
cylinders in storage will be separated from the fuel gas
cylinders reserve stocks of carbides, or high combustible
materials (especially oil or grease), a minimum distance of 20
feet (6.1m) or by a non- combustible barrier at least 5 feet
(1.6 m) high having a fire resistant rating of at least ½ hour.
• Cylinders will never be used as rollers or supports, even if
they are considered empty.
• A compressed gas or oxygen cylinder, which is leaking, will
never be used. Remove the cylinder from the site of work
immediately.
• Never test for leaks with flame, use soapy water.
• Never use oxygen for compressed air or for cleaning
purpose.
• Pressure reducing regulators will be used on all oxygen /
acetylene cutting and welding assemblies.
• Flash back protection will be provided by an approved device
that would prevent the flame from passing into the fuel gas
supply system.
• Regulator gauges will not be used if the glass cover is broken
or cracked.
• Acetylene and oxygen regulators will be repaired only by
authorized factory representatives.
• Do not use oil, soap or grease to connect regulators to
cylinders.
• Union nuts and connections or regulators will be inspected
before use for faulty seats, which may cause leakage of gas
when regulators are attached to the cylinder valves.
• Hoses and hose connections will be inspected for leaks,
burns, worn places or other needed repairs. Damaged hoses
will be repaired or replaced before further use
• Never force connections that do not fit. Always attach an
acetylene pressure-reducing regulator when using acetylene
from a cylinder. The pressure downstream from the

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regulator wills never more that 15 PSI. Never connect an

oxygen pressure-reducing regulator to a cylinder containing
combustible gas.
• Oxygen / acetylene cylinders used in burning or welding
assembly will have a rack equipped with wheels or lifting eye.
Racks will be designed so that cylinders are secured and in
upright position.
• Never weld or cut containers (drums, cans, etc.) that have
held a flammable substance until they have been thoroughly
cleaned, made vapour free and tested for presence of
flammable vapours.
• When working in an enclosed area, carefully check the area
with a gas detector any time there is an interval between
welding or cutting operations to determine that there has
been no accumulation of gas.
• Extreme care will be excised to prevent slag or sparks from
igniting flammable materials such as insulation materials,
wood, fabric or flammable liquids.
• Before any welding or burning takes place near any oil
saturated area, the area will be washed down and soaked
with water prior to commencing the job.
• Welding will not be allowed on any tank, pump or lines
containing flammable fluids.
• Approval (Hot work permit) will be obtained from the client
or operator’s representative before any welding or burning is
done. A permit will be issued for one (1) job only (hazardous
areas)
• The welder will check the leads for burns, breaks or other
defects before use; Welding cables will not be repaired using
tape. Welding leads will be picked up and properly coiled
after completion of work. Never leave welding leads where
they will create a tripping hazard.
• Vapours from are welding can be harmful. Ensure adequate
ventilation when are welding or welding on bronze brass,
galvanized iron, surfaces coated with paint containing lead,
and alloys. Wear proper respiratory protection.

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• When work has been completed, oxygen and acetylene will

be turned off and lines purged.
• Wear sufficient clothing to protect all parts of the body from
the rays of the arc. Also protect skin from hot metal and keep
sleeves rolled down.
• Proper eye protection will be worn by both welder and
helper.
• Always shield your area for added protection of others
against possible eye burns.
• Welding or burning will not be allowed on any high-pressure
systems, or lifting apparatus which includes the crane boom,
crane pedestal and forklift tines, without Technical
Department and Department Manager approval.
• Before welding is done on machinery and equipment where
bearings of any type are involved particular care will be taken
to provide a solid ground to the object being welded.
• The work as a unit will not be misconstrued as containing a
continuous ground simply because each component is
connected.
• Pressurised gas cigarette lighters will not be carried by
anyone welding or burning.
Safety Policy on Hand and Power Tools.
• Correct maintenance and use of hand tools will prevent
injuries and lead to a more efficient operation. A large
proportion of cuts, eye injuries etc. are caused by poor
condition of tools, work pieces and incorrect use of hand
tools use the correct safe procedure for using hand and
power tools.
Safety Procedure On Hand & Power Tools
• The following general rules shall apply to the use of hand
tools.
• Hand tools should be in safe condition when used.
• All tools should be inspected before issuing them from the
stores. Damaged / defective tools must be repaired before
issue / use.

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• Some tools are permanently held by the individual. This

person has duty to ensure that the tools in his care are safe
to use.
• The wooden handles of tools such as hammers, pick axes,
files, etc. should be of the correct size, be correctly and
securely fitted and free from oil and grease.
• Tools designed for striking i.e. chisels, will mushroom around
their impact surfaces. This shall be dressed off frequently
with a hand file.
• Non-sparking tools should be inspected regularly to ensure
that no steel splinters have become embedded in them. If
there are any steel splinters, it should be dressed out.
• Tools should be used only for the purpose for which they
were designed. They shall be used in the correct manner and
shall not be adapted or modified in anyway.
• Tools should not carry up or down ladders by hand.
• Tools should not be thrown from one level to another or
from one job place to other.
• When not in use, tools should be correctly stored. Tools lying
on the floor on scaffolds, in walkways work table represent
an unsafe condition.
Wrenches
• The right size and type for each job shall be selected.
• Wrench handles shall not be extended by pipe or other
means.
• A wrench shall never be used as a hammer.
• Wrench should always be placed on nuts with an open facing
the direction the handle will move.
• The use of socket spanner, ring spanner, open-end spanner is
preferred to the use of wrenches.
Chisels
• A chisel should be large enough for the job and should be
driven with a hammer of sufficient weight.
• The proper chisel for the material being cut shall be used.
• Mushroomed chisels and cracked or broken chisel should be
repaired or replaced.
• Goggles should be worn when chipping.

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• When sharpening, original shape and angles shall be

maintained.
Screw Drivers
• A screwdriver shall not be used as a chisel or for any other
Purposes.
• The tip shall be ground properly.
• Handles should fit the shank tightly.

Electric Powered Tools

• All power tools shall be of the type approved by HJA
• Inspected, tested, serviced and used in accordance with the
manufacturer’s instruction.
• Provided with a fail-safe device which renders the tools
inoperative when the operator releases his hold.
• Power leads / cables shall be routed / positioned so as not be
liable to damage or to present an obstruction or tripping
hazard.
• No person should be permitted to use a power tools unless
he has been trained do so.
• Where guards are required, they shall be securely fitted and
correctly adjusted.
• The operator shall ensure that all moving parts are
motionless before setting the tools down.
• A chuck key of the correct type shall be used to operate
chucks. The operator shall ensure that the key is removed
from the chuck before operating the tools.
• Ensure that the work places are adequately secured before
the tools are operated.
• Standard personal protective equipment must be worn while
using power tools.
Pneumatic and Hydraulic Power Tools
• All pneumatic and hydraulic tools shall be of the type
approved by HJA

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• All pneumatic and hydraulic powered tools shall be checked

before use. Only tools in safe and serviceable conditions shall
be used.
• All pneumatic and hydraulic powered tools shall have fail-safe
devices such that they stop automatically when the operator
releases the hold.
• All houses, couplings and fittings of correct rating shall be
used and periodically inspected
• Where sparking or heat generated by the use of a tools could
represent a hazard, a coolant shall be used to disperse the
heat and reduce the possibility of sparks.
• All workers shall be warned against disconnecting the air
hose from the tools and using it for removing dust from
clothing.
• Air shall be shut off and bled before attempting to
disconnect the air hose from the airline.
• The appropriate personal protective equipment suitable for
the operation shall be used by the operators.
• All tools must be secured to the hose by positive means to
prevent the tool from becoming disconnected.
• Proper fire precautions shall be observed.
Safety Policy on Machine Tool Operation
• Only trained operators authorized by HJA are allowed to
operate all machines & tools
Safety Procedures on Machine Tool Operation
• Guards must be fixed on all machines and security fenced.
Operator to see that inspection tag is updated.
Lathe
• Before operating a machine, make sure that it is in good
operational condition.
• Report any defects to your supervisor immediately.
• Machines must never be left running unattended.
• Never attempt to remove chips when the machine is in
operation. Use chip raker tools / sward pullers.
• Ensure that chuck key is removed from the chuck before
starting the machine.

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• While repairing, oiling, cleaning disconnect the power and

tag machine, before starting ensure that nobody is working
• Suitable personal protective equipment must be worn. Loose
fitting clothing with sleeves is prohibited while operating
these machines.
• All machines to be cleaned by the operator after his duty.
Drilling Machine
Manufacturer’s safe operating procedures shall be followed.
• The use of eye protection is required. Use of gloves is not
recommended.
• Never wear long sleeves since clothing could be caught by
the rotating drill.
• Guard for the drill shall be in position while in operation.
• Jewellery like rings, chains shall not be worn by the operator.
• Machine should be cleaned by the operator after finishing his
duty.
Pedestal Grinder Only trained operators are allowed to use grinders.
• The guard must be fitted at all times during use to contain
the wheel in case of burst.
• Each machine must have a plate denoting the RPM
(Revolution per Minute) that the machine rotates.
• Each abrasive grinding wheel should be purchased with a
paper washer having designed RPM marked on it.
• The maximum RPM of the machine should never exceed the
maximum RPM of disc / wheel as this can result in
fragmentation of the wheel / disc under pressure must be
followed.
• The manufacturer’s safe operating and mounting procedures
must be followed.
• Check for any crack or defect in the wheel.
• Tool rest must be provided and the gap between the tool
rest and wheel shall not exceed 3mm.Apply only regulated
pressure on the wheel. Never take too heavy a cut.
• Allow the wheel to run for one minute before starting
grinding.
• Grinding must not be done at sides of the wheel.

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• Eye and face protection is required. Safety goggles/ spectacle

with impact resistant glasses, face shield shall be worn by
operator in addition to coverall, safety shoes etc.
• A safety sign must be posted at the grinder station (wear
goggles / face shield) at all times when using this machine.
• Full face shields are to be used when using brush wheel
fitting as they give completed protection.
• Never use a grinder for sharpening wood. The wood fibres
expand inside the wheel and can result in a wheel burst.

Safety Policy on Abrasives and Grit Blasting

• All persons involved in grit blasting shall follow the safety
procedures of HJA

Safety Procedure On Abrasive and Grit Blasting

• Blasting operatives and blasting crew members shall be
provided with and shall use appropriate respiratory and
other personal protective equipment. All persons shall be
trained and experienced in that work.
• All abrasives and grit blasting equipment shall be of patent
design with built in safety features and shall be used and
shall be maintained in accordance with the manufacturer’s
instructions.
• If a blasting helmet is required to be used, it shall be positive
air pressure type and be provided with in line air filtering
device in the air delivery line to blasting helmet.
• Precautions against static charge leading to fire shall be
taken.
• An automatic safety shut off control (dead man’s handle)
shall be provided to the blaster’s hand control.
• Blasting area must be barricaded to provide protection to
other work men or machinery.
• Hose nozzles shall be grounded.
Safety Procedure On Painting & Coating.
• Painting crew members shall be provided respiratory and
other appropriate personnel protective equipment’s. All

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Persons shall be trained and adequate experience in the

Particular field.
• All the painting activities shall be done at designated painting
area .
Safety Procedure On Basic safety Operating Practice
• All personnel must follow the prescribed safety procedures
on basic safe operating practices
• Caustic or acid will always be added to the water and never
water to the caustic or acid.
• Any man is riding belt on an air hoist must be in the direct
sight of the air host operator at all times. Where this is not
possible, he will be directed by an experienced signal man.
• All pressure vessels will be factory made and properly
certified. All pressure vessels will have pressure relief
mechanisms and pressure gauges, i.e. bulk hot water
heaters.
• Lube oil and fuel oil tanks will have level indicator gauges
instead of sight glasses whenever possible, if sight glasses
are fitted, they will be of heat resistant and impact resistant
material. There will be a valve at each end so the sight glass
can be shut off when it is not being read.
• Workshops / sites will use safety sign to warn of hazards in
appropriate areas. They will be in English and the
predominant national language pictographs will be used.
• Unsafe working conditions will be corrected immediately. If it
cannot be corrected immediately the area will be zoned off
to protect others and reported to the immediate supervisor.
• All safety sign will be strictly complied with.
• Always keep feet out of coiled rope, wire. Never cross over a
rope or wire, which may suddenly take a load.
• When working with nylon or polypropylene lines under
tension, be aware nylon breaks suddenly, acts like a whip and
may cause serious injuries.
• Use ladders, stairs and walk ways. Do not jump when not
required. Do not run, walk.
• Do not leave any loose tools on overhead areas.
• Work gloves will be worn when necessary.

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• Never hammer on high-pressure lines while the lines are

under pressure.
• All high pressure lines must be snubbed at the discharge and
or otherwise firmly set to ensure that they will not violently
swing or kick due to the sudden release of pressure.
• Any line or piping system that may violently buck or kick
under high pressure will be firmly secured to a fixed object to
prevent such movement while under pressure.
• All personnel are to be made aware of the possibility of
trapped pressure in any closed high pressure system and the
means to safely bleed off such pressure are to be an integral
part of that system.
• Before beginning any unusual or temporary job that may be
out side the scope of normal work operations. All personnel
involved will be thoroughly indoctrinated by a pre-job safety
meeting.
Safety Policy on Scaffolds
• Scaffolds tag system will be strictly adhered to. In addition to
that following procedure will be followed.

Safety Procedure On Scaffolds

• Falls from scaffold, object falling from scaffolds and scaffold
collapse contribute immensely to site accidents. Great care is
to be taken when erecting, dismantling and using scaffold
and the procedures that follow will be strictly adhered to.
• When erecting scaffolds the ground must be level and firm.
The vertical scaffold poles (standards) must be fitted with
steel base plates and where necessary timber sole plates
should be used or prevent the scaffold sinking into the
ground. Bricks, etc. should never be used for this purpose,
they are likely to be crushed, split or may fall over.
• Ledgers are the main horizontal members and should be
secured to the standards with right angle couplers.
• Transoms (putlogs or board bearers) support the scaffold
boards and must be suitably spaced, in order to adequately
support the working platform.

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• Ties prevent movement inward, outward and long the line of

the structure. There are many different types of tie that may
be used depending on the type of scaffold and the structure
it is servicing. The essential requirement is that ties preserve
the stability of the scaffold.
• Bracing is used in a scaffold to prevent away and to stiffen it.
The type and amount of bracing will depend on the type and
size of the scaffold.
• Scaffold boards must be free of large splits, knots, should be
banded at both ends, and not cut in any way.
• Every scaffold board will have at least three supports.
• No board should overhang its last support by more than four
times its thickness.
• Every scaffold board will have a minimum overhand of 2
inches ( 50mm) over its last support, but not more than 4 x
thickness ( 7 inches – 155 mm)
• The space between two adjacent board must not exceed 1
inch. (25mm)
• Scaffold platforms must be completely boarded out. If used
only for footing / access and not for deposit of material,
platforms must be at least 25 inches 9640mm) wide.
• Scaffold boards will be fitted end to end so that there is no
trip created. Where this is not possible then a place of
wedges shaped timber should be placed against the higher
boards to remove the trip.
• Every scaffold platform from which a person can fall more
than 6ft 6ins 91.980m must be fitted with guard rails and toe
boards. The height of the guard rail must be between 3ft
(920mm) and 3ft-9ins.(1.150m). The toe board must be a
minimum of 6 inches (155mm) high and the gap between the
top of the toe board and the guardrail must not exceed 30
ins (760mm).
• The spaces between the edges of the working platform and
the building must be as small as possible and must never
exceed 12 ins (300mm). If due to circumstances a gap of
more than 12ins (300mm) in created, guard- rail and toe
boards must be fitted.

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• Where any possibility of displacement exists, from high

winds etc. Boards must be fastened down.
• Where platforms become slippery from dirt ingrain etc.
• The boards should either be cleared off and sanded, or
turned over.
• Clear access / egress must be maintained at all times to all
scaffolds, and all ladders being used to give access must be
of sound construction and should be set at a working angle
of 75% to the horizontal i.e. 1 ft (300mm) away from the
Scaffold for every 4ft (1.210m) of height and must be secured
and extend at least 3 ft, 6ins (1.070m) above the working
platform.
• The gap in the guard – rail for the ladder access must be as
small as possible.
• Where the ladder access is through the scaffold platform no
ladder may be removed unless the hold is covered over
immediately. Where the access is external no ladder must be
removed unless guard-rails and toe boards are fitted to close
the gap left in the scaffold.
• Ladder rungs must not, under any circumstances be used to
support gangways, runways or platforms of any nature.
• Ladder landings must be provided at every 30ft (9.140m)
vertically.

Safety Policy on Ladders

• Following HJA safety procedure on ladders will be strictly
adhered to.
Safety Procedure On Ladders
• Ladders will be suited to the purpose for which they are to
be used and free from defects
• Wooden ladders will not be painted.
• Ladders will be checked by supervisors prior and after use.
• Ladders will be set at an angle of 75deg 1’ out to 4 rungs up.
• Ladders will not be placed or rest against fragile surfaces or
fittings.

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• Ladders will be clear of excavations and be placed in such a

way as not be a hazard or be at risk from being struck or
dislodged. Barriers around the foot are to be used where
necessary.
• Ladders will be set on firm level base and no make shift use
of props to gain extra height or level up stiles will be used.
• Ladders will be secured at the top if possible by lashing. If
lashing is not possible a man at the base must stand with one
foot on the bottom rung, holding the stiles to steady the
ladder. (Permissible only if ladder is 5M or less height).
• Metal ladders will not be used on electrical work.
• Ladders will be inspected by the Man In Charge. or
competent person.
Safety Policy on First Aid Boxes
• All workshops sites etc. will have emergency first aid boxes
completed with contents list.

Safety Policy on Eyewash Station

• All workshops will have an emergency eye wash station.
• When an eye wash bottle has been used, it must be reported
to the Man In Charge and supervisor.
• All eye injuries, no matter how slight, requiring eye wash or
not must be reported. The user must see the medic or Doctor
and an accident report must be completed.

Safety Policy on Fire Protection

• All personnel / employees, visitors, must understand and
follow the HJA fire protection procedures.
Safety Procedure On Fire Protection
• The need for good House ‘Keeping’ cannot be over
emphasized. Poor housekeeping is the greatest single cause
of fire. A carelessly discarded cigarette end, especially into a
container of combustible waste or amongst combustible
storage, often results in fire. The risk is higher in an area,

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which is infrequently used. The following are essential

procedures.
• Where smoking is permitted, suitable deep metal ashtrays
will be provided. Ashtrays should not be emptied into
combustible waste. Combustible waste and contaminated
rags should be kept in separate metals bins with close
proximity to the workshop, offices.
• ‘No smoking’ areas will be strictly enforced, especially in
places which are in frequently used e.g. Stationary stores, oil
stores. “NO SMOKING” notices will be displayed throughout
such areas.
• Where ‘No Smoking’ is enforced due to legal requirements (
for example areas where flammable liquids are used or
stored) or in areas of high risk high loss effect, it is
recommended that the notice read ‘ No smoking ‘ dismissal
offence ( This presupposes that the threat of dismissal can
• All personnel will be trained in the use of fire fighting
equipment.
• Any person employed to work, who is requested to deal with
fire, should be clearly instructed that at no time should that
person jeopardise his own safety of others.
• Persons who may be wearing overalls contaminated with oil,
grease, paint, or solvents should not be instructed to attack a
fire.
• Escape doors will never be locked. If for security reasons they
have to be locked, panic bolts should be fitted or keys kept in
designated key boxes.
• Fire exit notices should be affixed to or above fire escape
doors.
Unsatisfactory Means of Escape
• The following are unsatisfactory means of escape in case of
fire:
a) Lifts;
b) Portable Ladders;
c) Spiral Staircases;
d) Escalators;
e) Lowering Lines;
Action on Discovering a Fire

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HEALTH, SAFETY & ENVIRONMENT MANAGEMENT SYSTEMS MANUAL

When you discover a fire:-

a) Raise Alarm (IF by telephone, state name and

location)
b) Leave the room, closing doors behind you.
c) Leave the building by escape route.
d) Report to Man In Charge at assembly point.
e) Do not re- enter building or work shop.

Fires Drill
• The Man In-Charge has to conduct a fire drill at least once in a
year on sites, offices, and workshop and maintain a writer
record for inspection.

Fire Drill Notice

• A fire drill will be posted and all personnel will be informed.
• The Man In-Charge will make a fire drill notice to suit this will
be informed.
Typical Fire Drill Notice
• When the fire alarm sounds.
• Close windows, switch off electrical equipment and leave
room, closing doors behind you.
• Walk quickly along escape route to open air.
• Report to Man In-Charge at assembly point.
• Do not re- enter building.
Classification of Fires:

CLASS A

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HAMAD JAMAN AL AJMI EST FOR GENERAL CONTRACTING HJA/HSE/01
Revision No.: 003
THIRD INDUSTRIAL CITY, DAMMAM Date: 09.10.2023

HEALTH, SAFETY & ENVIRONMENT MANAGEMENT SYSTEMS MANUAL

Trash Wood Paper

• Wood
• Cloth
• Paper
• Rubber
• Many Plastics

CLASS B

Flammable Liquids Grease

• Gasoline
• Oil
• Grease
• Tar
• Oil-Based Paint
• Lacquer
• Flammable
Gases

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THIRD INDUSTRIAL CITY, DAMMAM Date: 09.10.2023

HEALTH, SAFETY & ENVIRONMENT MANAGEMENT SYSTEMS MANUAL

CLASS C

Flammable Gases

• LPG
• Butane
• Methane

CLASS D

Combustible
• magnesium
• sodium
• potassium
• titanium

D •
•
zirconium
other
flammable
metals
Metal

CLASS K

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HAMAD JAMAN AL AJMI EST FOR GENERAL CONTRACTING HJA/HSE/01
Revision No.: 003
THIRD INDUSTRIAL CITY, DAMMAM Date: 09.10.2023

HEALTH, SAFETY & ENVIRONMENT MANAGEMENT SYSTEMS MANUAL

K Cooking
Recently recognized by
NFPA 10.
*Fires involving
combustible vegetable
or animal non-saturated
cooking fats in
commercial cooking
equipment.

Types of Fire Extinguishers

• The type of extinguisher provided should be suitable for the
Risk involved adequately maintained and appropriate records
kept of all inspection, test, etc. All fire extinguishers will be
fitted on wall brackets.
• It has been found that if this is not done, extinguishers are
removed or knocked over and damaged.
• Extinguishers should be cited near exits or on the line of exit.
Water Type Extinguisher
• This type of extinguisher suitable for ordinary combustible
fires. For example wood and paper, but are not suitable for
flammable liquid fires. Such extinguishers should also be
labelled ‘not to be used on fires involving live electricity’
Foam Type Extinguisher
• These are suitable for small liquid spill fires or small oil tank
fires where it is possible for the foam to form a blanket over
the surface of the flammable liquids involved. Foam
extinguishers may not extinguish a flammable liquefied on a
vertical plane. Where foam is required for hydro carbon fires,
light water is recommended, preferably by spray applicator.

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Revision No.: 003
THIRD INDUSTRIAL CITY, DAMMAM Date: 09.10.2023

HEALTH, SAFETY & ENVIRONMENT MANAGEMENT SYSTEMS MANUAL

Alcohol’s miscible with water, when on fire, will break down

ordinary foam and should be considered a special risk
Dry Chemical Powder Extinguisher
• This type will deal effectively with flammable liquid fires and is
recommended, as it is capable of quick knock down of a fire.
The size of the extinguishers is important and it must be
capable of dealing effectively with the possible size of the spill
fire which may occur with some extinguishing is reserve. The
recommended minimum size is a 201b trigger – controlled
extinguisher with CO2 discharge. (Dry chemical powder
extinguishers will also deal with fires involving electrical
equipment).
Bef Extinguishers
• A Bef extinguisher (Bromo chloride fluoro methane) a light
weight, efficient vaporizing extinguisher is suitable for fires
where electrical or electronic equipment may be involved. This
type of extinguisher can also be used on flammable liquid fires;
such use may however, produce large quantities of toxic
irritant gases. The hotter fire more than the toxic the vapour
produced. Therefore a quick knock down is essential. Bef
extinguishers should not be used on high temperature, metal
or deep fat fires, especially in confined area.
Carbon Dioxide Extinguisher
• The following colour codes should be used to portable fire
extinguishers.
• Dry powder or CO2 extinguishers which are too small can be
hazardous due to the danger of re-ignition or flash back.
Colour Coding Of Portable Fire Extinguisher
• For fires involving electrical equipment, carbon Dioxide
extinguishers are recommended. Carbon Dioxide (CO2)
Extinguisher is quite heavy and may be at high pressure. A
minimum size of 101bs is recommended for flammable liquid
fires, except for small fires. Training in the use of CO2
extinguisher is essential.

Extinguishers Colour Code

Water Red

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THIRD INDUSTRIAL CITY, DAMMAM Date: 09.10.2023

HEALTH, SAFETY & ENVIRONMENT MANAGEMENT SYSTEMS MANUAL

Foam Cream

Carbon Dioxide Black

Dry Chemical Powder Blue

Vaporising Liquid Green

Safety Policy on Self Contained Breathing Apparatus (SCBA)

• All persons will be trained to use SCBA in addition to that the
following points may be noted.

Safety Procedure On self-contained Breathing (SCBA)

• Wearing contact lenses when using SCBA is prohibited
Apparatus
• All persons using SCBA will be clean shaven.
• All persons using SCBA will ensure that they are returned to
stores in a clean condition.
• All persons using SCBA will have a lung function test before
employment. The SCBA’s will be fully serviced and the cylinders
recharged only by a recognized professional service company.
• All SCBA’s will be in date for test and certification. This will be
done annually by recognized professional company.
• The Man in Charge is to ensure that all SCBA’s are stored
properly, out of direct sunlight and ready for emergency use at
all times.
• Spare air cylinders and other SCBA fittings are not be greased
or oiled.

Safety Policy on Gas Detection Equipment

• Gas Detection Equipment will be used on all jobs where there
may be oxygen deficient, toxic and or flammable gases e.g.
confined spaces etc.

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THIRD INDUSTRIAL CITY, DAMMAM Date: 09.10.2023

HEALTH, SAFETY & ENVIRONMENT MANAGEMENT SYSTEMS MANUAL

Safety Procedure On gas Detection Equipment

This equipment will be maintained and ready for use at all
times.
• Gas Detectors / monitors will be checked and calibrated every
year by a professional service company.
• Batteries are to be fully charged and maintained according to
manufacturer’s instructions.
• Trained personnel will only use this equipment. These
instructions will include the location of safe breathing areas
depending on wind direction, the location of H2S emergency
equipment, identification of H2S alarm, search and rescue
procedures, specific duties and assignments and all personnel
and any other relevant points.

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