Arena User
Training
Approvers
Getting Started
• Change Activity
• Reviewing and Approving Change Orders
• Change Order Views and Sub views
• Reports
Lab Exercises
2 Confidential and Proprietary
Change Activity
• Edits to Arena data are done in advance in a Working Revision of the Item.
• When a change is in the Approval cycle, it is locked, and the affected Item
views are locked.
o Arena doesn’t allow modifications during approval routing.
o You must withdraw or reject change to edit, then resubmit.
• Revisions and phase changes become effective automatically after signoff.
3 Confidential and Proprietary
Approve / Reject / Comment on Change Orders
• When your Approval is required
o You receive an email notification
o You receive an Action in your Arena Dashboard Inbox
4 Confidential and Proprietary
Approve / Reject / Comment on Change Orders
Step 1
• Click the link on the “Email” you receive or your Arena Dashboard In
Box “Actions”. This opens the Change Order for your review.
Step 2
• Read the Summery view of the Change to understand what the
change is doing / proposing.
Step 3
• Click the Items view to see the list of Items changing and the Views
included in this change
Step 4
• Review Redlines of Affected Items
Step 5
• Approve / Reject / Ask question - Comment
5 Confidential and Proprietary
Review Change Orders - Summery
• Approval Commands
Seen from each Change Order View if your Approval is required
6 Confidential and Proprietary
Review Change Orders - Items
• There are 2 ways to view redlines on a Change Order
o Modifications Sub view - View Redlines
7 Confidential and Proprietary
Review Change Orders - Items
• Modifications Sub view - View Redlines
8 Confidential and Proprietary
Review Change Orders - Items
• Modifications Sub view - View Redlines
o This view shows the redlines as they appear at the Working
Revision of the Item
o Does not show pending Revision changes of Items on the BOM
9 Confidential and Proprietary
Review Change Orders - Items
• BOM Redline Sub view
o This view incorporates the Working revision changes with
the changes associated on this Change Order.
(Note the Revision of line item 10 – This is also an Item on
this Change and its Rev. is changing from B to C)
10 Confidential and Proprietary
Review Change Orders - Items
• Inventory Disposition
• Defined prior to change being submitted for
Approval. If modification is needed, the change
must be withdrawn from the Approval cycle.
11 Confidential and Proprietary
Review Change Orders - Items
• Affected Assemblies
12 Confidential and Proprietary
Review Change Orders - Approvals
Decisions
13 Confidential and Proprietary
Review Change Orders - Approvals
Approve / Reject / Comment
• Click the command button for the action you are ready to take.
• All actions require password - electronic signatures.
• Click Approve
14 Confidential and Proprietary
Review Change Orders - Approvals
• Prompt to send Notification to other change members.
15 Confidential and Proprietary
Review Change Orders - Approvals
• Prompt to send Notification to other change members.
o Only need to notify other participants if you have a question or
want to notify them of additional information you might have.
o Once a Stage is complete, the next Stage opens and participants
in that Stage are automatically notified their review is required.
o You have the option of adding additional comments to the
notification that will be sent
16 Confidential and Proprietary
Review Change Orders - Approvals
Routings
17 Confidential and Proprietary
Review Change Orders – Alerts & Notifications
Alerts
Notifications
18 Confidential and Proprietary
Review Change Orders - History
Status
19 Confidential and Proprietary
