OFFICE OF THE PRESIDENT
SCHOOL GAMES FEDERATION OF INDIA
Campus of Directorate Of Secondary Education
18, Park Road, Lucknow, U.P. 226001
F. No. 1284 /SGFI/2024-25 Dated: 23.11.2024
To,
All Affiliated Units,
School Games Federation of India
th
Sub.: Invitation for 68 National School Games in Hockey under- 14 Boys & Shooting U-14,19 Boys
& Girls Championship 2024-25 at Bhopal, Madhya Pradesh.
Ref.: DPI/PHY/2024-25/1065 Dated 22/11/2024.
Dear Sir/Madam,
It is my privilege to inform you that the Directorate Public Instruction, Madhya Pradesh has been
th
entrusted with the responsibility of hosting 68 National School Games 2024-25 of Hockey under- 14 Boys
& Shooting U-14,19 Boys & Girls competition under the auspices of School Games Federation of India.
On behalf of the organizing committee, I take on this opportunity to extend invitation to the respective
contingents of all the States/UTs/Units to participate in the sports meet at Bhopal, Madhya Pradesh. The
following are the details related to the conduct of tournament.
(1) Tournament Summary:-
Organising Place of Discipline Age Group Date of Championship
Unit Tournament
Hockey From :
nd th
Under– 14 Boys 02 Jan. to 07 Jan. 2025
Madhya Bhopal & Reporting Date:
st
Pradesh Madhya Pradesh Shooting U-14,19 Boys & 01 January 2025
Girls Last date of Online Entry:
th
27 December 2024
(2) Weather:-
During the month of January weather in Bhopal, Madhya Pradesh is of pleasant Cold. You are
advised to bring enough/ suitable clothing accordingly.
(3) Reporting Date:-
The contingent of your state is expected to reach one day prior to start of the tournament i.e.
01/01/25 up to 11:00 PM On your arrival, the eligibility form of the State teams will be scrutinized on
the same date. Medical test and age verification may be done on the same day, if needed. All the
teams are advised to make advance reservation for to & from journey accordingly. They are also
advised to intimate the Reception Centre in writing regarding their departure programme. So that
transport arrangements may be made to drop them at Railway/Bus terminus in time.
(4) Place of Reporting:-
(i) Place & location of control Room: Tatya Tope Stadium, T.T. Nagar, Bhoapl.
(ii) Name & Mobile No of Control Room in-Charge: Mr. K.C. Radha Krishna - 8839231968
(5) Reception:-
Arrangement has been made for your reception at Bhopal Railway Station & Bus Stand, Bhopal.
The reception center will be operational 24 hours from one day prior to the start of the tournament
onwards. You are requested to intimate the Date, time, train number & team compositions well in
advance to the organizer.
Reception Venue Name of Mob./Ph. No. Place and Time of Reception
Receptionist Counter
Bhopal Railway Smt. Alka Saxena 9826010244 Morning to Night 24 hours at
Station Railway Station & Bus Stand
Rani Kamlapati Mr. Sanjay 9826973021
Railway Station Choudhary
Transportation Mr. D.D. Pawar 7772059047
Incharge 7999761720
(6) Identity Card:-
All players must carry their identity cards duly signed/attested by the Head of Controlling Officer/
Competent authority.
(7) Entry of Teams:-
You are requested to forward the information regarding initial entry of your participation before 10
Days in prior to start of the tournament positively to organizer.
OFFICE OF THE PRESIDENT
SCHOOL GAMES FEDERATION OF INDIA
Campus of Directorate Of Secondary Education
18, Park Road, Lucknow, U.P. 226001
//2//
(8) How to Reach:-
1. On Reaching at Bhopal Railway Station you have to travel to control room which is almost 04 Km.
2. Transport will be provided by the organizers right at the Bhopal Railway Stations/ Rani Kamlapati
Railway Station, Bhopal & Bus Stand, Bhopal to competition venue/ accommodation Place.
(9) PROVISIONAL PROGRAMME DATE:-
Date Time Programme Place
01.01.2025 11:00 AM Arrival/Registration/Control Room-Hostel Check
in
Training session for participating teams before
02:00 PM
competition
03:00 PM Clinic for Referees & Technical officials
01.01.2025 04:00 PM Meeting of Chief-De-Mission
05:00 PM Meeting Coach, draw the fixture & provide all
technical information about rules and Will be intimated
regulations. on arrival
02.01.2025 11:00 AM Opening Ceremony/ Cultural Program/ Oath
etc. First Round Competition
02nd Jan. to Morning to Competition
07th Jan. Evening
2025
07.01.2025 05:00 PM Final Competition & Closing Ceremony
08.01.2025 As Per Departure of Teams
Schedule
(10) TRANSPORTATION:-
i) Arrangement for dropping of players by bus from Bhoapl & Rani Kamlapati Railway Stations / Bus
Stand, Bhoapl to Participants’ accommodation has been made.
ii) Arrangement for taking coaches / sporting staff to accommodation place has been made by an
appropriate car.
iii) Pick and drop arrangement has been ensured for all delegations from accommodation place to
tournament venue.
iv) For Chief-de-mission /Observer a car/ appropriate vehicle will be arranged during the entire NSG.
v) The Travelling expenses from home to Competition Venue and return will be responsibility of
participating teams.
(11) FINANCE & INSURANCE:-
The Organizing Committee is responsible for participants’ accommodation, transportation and
technical arrangements during tournament in connection with the event. Each affiliated unit must
ensure insurance cover for all members of its delegation, including health, accident & travel. During
the travel or tournament any accident if occurs of team members, School Games Federation of
India shall not be responsible for any claim.
(12) ACCOMMODATION ARRANGEMENTS:-
Accommodation arrangement has been made for all the participants & deputed Coaches/
Managers. The place of accommodation of each contingent will be intimated on arrival, preferably
in Hotels/ Hostels.
1- Accommodation of player’s room category 3 star / equivalent accommodation for 3 players in one
room.
2- Coaches/ Managers /sporting staff NTO /ITO room category 3 star or equivalent accommodation for
2 Official in one room.
3- Chief-de-mission/ Observer room category 03 star or upgraded accommodation for 01 officer in a
single room as per the rules of the organizer.
OFFICE OF THE PRESIDENT
SCHOOL GAMES FEDERATION OF INDIA
Campus of Directorate Of Secondary Education
18, Park Road, Lucknow, U.P. 226001
S. No. Name of the State Name of the venue Name of responsible Telephone/ Mob.
having Stay School/Hostel person for No.
accommodation
1 Andaman & Nicobar
2 Andhra Pradesh
3 Arunachal Pradesh
4 Assam
5 Bihar
6 CBSE Welfare Sports
organization
7 Chandigarh
8 Chhattisgarh
9 Daman & Diu & Dadar
Nagar Haveli
10 Delhi
11 D.A.V.
12 Goa
13 Gujarat
14 Haryana
15 Himachal Pradesh
16 I.P.S.C.
17 Jammu & Kashmir
18 Jharkhand
19 K.V.S.
20 Karnataka
21 Kerala
Dr. Abhishek Bese 9893040468
Will be informed on
22 Lakshadweep arrival
23 Laddakh
24 Madhya Pradesh
25 Maharashtra
26 Manipur
27 Meghalaya
28 Mizoram
29 N.V.S. Mr. Ajay Patel 9826782879
30 Nagaland
31 Orissa
32 Puducherry
33 Punjab
34 Rajasthan
35 Sikkim
36 Tamil Nadu
37 Telangana
38 Tripura
39 Uttar Pradesh
40 Uttarakhand
41 Vidya Bharti
42 West Bengal
43 CISCE
44 IBSSO
45 CBSE
(13) MESS ARRANGEMENT:-
a. Own Mess:-
In case of your state contingent is making own food arrangements please inform the
Nodal Officer of Organizing Committee well in advance 15 days on Mob No. 9893343578 and
on E-mail physicaldpi@[Link].
OFFICE OF THE PRESIDENT
SCHOOL GAMES FEDERATION OF INDIA
Campus of Directorate Of Secondary Education
18, Park Road, Lucknow, U.P. 226001
//4//
b. Common Mess:-
Food will be made available by the common mess on payment of Rs. 350/- as per S.G.F.I.’s
norms per head per day. Food will be served at common mess from 01.01.2025 evening
onwards.
Place of the Mess: Will be informed on arrival.
c. Common mess menu:-
As per S.G.F.I. norms, meals (buffet style) will be served three times a day, Meal times are
as follows:-
Breakfast : 07:00 am to 09:00 am
Lunch : 01:00 pm to 02:30 pm
Dinner : 07:00 pm to 09:00 pm
Food three times a day i.e. Breakfast, Lunch and Dinner will be provided by the organizers.
Snacks & Tea will also be served in the evening. Menu will be comprised of both Veg. & Non-
Veg.
d. Mess for Technical Officials / VIPs: -
There will be separate mess arrangement for the Technical Officials / VIPs.
e. Food Menu will be as under:-
Breakfast Bread slice with Butter/Paratha with Curd Tea/Coffee/Milk & Fruit, Eggs / Omelets.
Lunch Seasonal Vegetable Sabji, Rice, Roti, Papad, Salad, Pickle, Dal, Curd & Sweet Dish
Dinner Seasonal Vegetables Sabji/Non-Veg., Rice, Roti, Papad, Salad, Pickle, Dal, Sabji & Milk.
(14) Composition of Team:-
Each affiliated State/UT/Unit can send only one team in each category. Team should consist as
follows:
No. Discipline Under- 14 Under -19 Coach Manager Total
Boys Girls Boys Girls
1. Hockey 18 ---- ---- ---- 1 1 20
2. Shooting 9 9 9 9 04 04 44
Please note that all the games of the tournament there will only be one Chief-de-Mission from each
state/unit. Chief-de-Mission should of the status of minimum Deputy Director.
Note: Rules & Regulations of the game are available on SGFI’s website [Link] .
(15) Eligibility:-
(a)
1. Under 14 years: - Each one of the above player should be born on or after 01.01.2011.
2. Under 19 years: - Each one of the above player should be born on or after 01.01.2006.
3. The participating player must be a regular enrolled student of the school.
4. The participating players should be studying in 12th or below class but not below 6th
Standard.
5. Any student / Player who has passed 12th standard will not be eligible to participate in the SGFI
NSGs games irrespective of being in any age category.
(b) Eligibility/Age Certificate:-
It is mandatory for all players to have AADHAR Card & 10th class mark sheet/ Date of Birth
Certificate (should be issued minimum 5 years before), Official Entry & eligibility forms in new format
duly signed/attested by the head of the institution/principal & counter signature by the competent
authority of State/Unit/UT. The team manager will be responsible for bringing the eligibility/birth
certificate of the participants, which are to be handed over to the organizing committee. In tournament
only official entry form signed by the competent authority of State/UT/Unit will be acceptable. In the lack
of this signed official entry form, it is not possible to participate in the tournament & issue the
merit/participation certificate.
OFFICE OF THE PRESIDENT
SCHOOL GAMES FEDERATION OF INDIA
Campus of Directorate Of Secondary Education
18, Park Road, Lucknow, U.P. 226001
//5//
(16) ANTI- DOPING CLINIC FOR PARTICIPANTS /OFFICIALS:-
Discipline Place of Organizing Date Time Name of Clinic In-
Clinic charge with mob. No.
Hockey U-14 Boys Tatya Tope 01.01.2025 03:00 PM Will be Intimated on
& Shooting U- Stadium, T.T. arrival
14,19 Boys & Girls Nagar, Bhopal
(17) CHIEF-DE-MISSION/H.O.D MEETING:-
Place of Managers Meeting Date Time Name of Organzing In- charge
with Mob. No.
Will be Intimated on arrival 01.01.2025 04:00 PM Will be Intimated on arrival
(18) COACHES MEETING:-
Place of Coaches Meeting Date Time Name of Organzing In- charge
with Mob. No.
Smt. Kanak Prasad 9896025180
Will be Intimated on arrival 01.01.2025 05:00 PM Mr. Sanjay Sharma 9893377118
(19) SUBMISSION DOCUMENTS:-
It is requested kindly to submit:-
(1) On meeting, chief-de-mission of all States/UTs/Units must bring & produce the
AUTHORITY LETTER from their competent authority for attestation power/signature on
Eligibility Certificates/Entry forms to the organizers/S.G.F.I. personnel.
(2) The State Flag (of your state) of 6ft.x [Link]. - 02
(3) Duly filled Eligibility Certificate. - In Triplicate
(4) Copy of AADHAR Card - In Triplicate
(5) Complete list of participants & officials. - Original
(6) Must be certified that participating players fulfill the eligibility rules of Championship &
are the students studying in 12th or below but not below 6th Standard.
(7) Must be Certified that each one of above players is born on or after 01.01.2011 (U-14
yrs.) & 01.01.2006 (U-19 yrs) hence, they are eligible for participating in their respective
age group. Both the above Certificates (mentioned in Para 6 & 7) will be issued only by
competent authority of States/UTs/Units.
(8) All the Head of Delegation are requested to bring the original mark-sheet of the last year
of the players or birth certificated issued by competent Authority of State Govt. /Govt. of
India which may be presented before the organizing committee if demanded.
(20) For any other details & further information contact to Nodal Officer of National School
Tournament:-
No Name of Nodal Designation Ph. /Mob. No./ Fax No./E-
Officer Correspondence address Mail Address
1. Mr. alok Khare Joint Director, Directorate of 9425302998
Public Instruction alokkhare2015@[Link]
2. Mr. N.K. Ahirwar District Education Officer 9893343578
3. Mr. Sanjay Sharma AD O/o Joint Director, 9893377118
Directorate of Public
Instruction
4. Mr. C.J. Joysan O/o District Education 7354142701
Officer
OFFICE OF THE PRESIDENT
SCHOOL GAMES FEDERATION OF INDIA
Campus of Directorate Of Secondary Education
18, Park Road, Lucknow, U.P. 226001
//6//
(21) Online Entry:-
Before the start of online registration of players, prepare a Demand Draft (D.D.) of the total
amount favoring “School Games Federation of India”, payable at Shimla, @Rs.300/- per
player for the team. Fill the D.D. Details, after Verifying EVENT CODE and PASSWORD to
begin the Online Registration Process. The Original D.D. is to be deposited with the
representative of SGFI, at the competition venue and receipt to be collected from them.
(22) Media:-
The entire work of print media and electronic media will be done by the organizing committee
and it will be monitored by SGFI media cell. Minimum 2 pre-event, Press conferences should be
done with the presence of SGFI office bearers and staff. NSG will be monitored from SGFI
control room through electronic surveillance system.
(23) Timing, Scoring & Result:-
Timing, Scoring & Result system should be in place by the authorized vendor. Minimum 2 LED
walls of 20x12 should be in place for LIVE scoring/Telecasting at the Venue. LIVE Telecast
should also be in place with appropriate number of cameras and a live link should be provided
to telecast on SGFI website and social media platforms.
(24) Branding of Stadium & Host City:-
Proper branding of stadium should be in place with the logos of SGFI sponsors and local
sponsors. The approval of all branding material should be taken by SGFI office in advance.
Railway Station/Bus Stand/Airport and city should also be branded with the branding material of
NSG.
(25) Field of Play:-
Field of Play should be of International level and as per the standards already been set by
respective International Federation.
(26) Remuneration to ITO/NTO/SGFI Staff and others:-
The remuneration & TA/DA should be paid to ITO/NTO/SGFI Staff and others as per SGFI
Financial guidelines.
(27) I) If a team/Individual is absent by any reason/lacking/ fault and does not arrive in time at the
site of the competition, the deposit on the entry fee, paid at the time of registration, will not be
refunded at any cost.
II) A minimum number of 8 entries are required for each event, less than 8 entries will not be
awarded certificate of merit.
(Parth Suresh Doshi)
Chief Executive Officer
School Games Federation of India
Copy to:-
1. President, School Games Federation of India.
2. PS to Secretary, Ministry of Youth Affairs & Sports, Shashtri Bhawan, New Delhi.
3. Under Secretary, SP-III Ministry of Youth Affairs & Sports, Shashtri Bhawan, New Delhi.
4. Director (Teams), Sports Authority of India, Administrative Block, Jawaharlal Nehru Stadium,
East Gate, Lodhi Road, New Delhi.
5. All Members, Executive Committee, School Games Federation of India.
6. Organizing Secretary, 68th National School Games Hockey U- 14 Boys & Shooting U-14,19
Boys & Girls Championship 2024-25, Bhopal, Madhya Pradesh.
Chief Executive Officer
School Games Federation of India
