SAP SCC Forecast Collaboration
Supplier Training Guide
Susann Garton, SAP
June 29, 2022
PUBLIC
Forecast Collaboration
This document will provide information about …
Forecast Collaboration
• Introduction
• Forecast Collaboration Workflow Diagram
Forecast Portal User Interaction
• Overall Considerations
• View forecast data
• Commit to given forecast quantities
• Edit forecast quantities before committing
• Excel upload for forecast commit
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Introduction to Forecast Collaboration with Illumina
• The forecast collaboration feature enables a standardized way for Illumina to share forecast with suppliers via SAP Ariba network
• Automated and consistent sharing of Forecast via SAP Ariba network allows the suppliers to schedule operations, purchase raw
materials and plan capacity accordingly.
• Additionally, the feature enables Suppliers to make non-binding commitments against the forecast, on hand inventory and details about
potential upside and capacity.
• The Illumina Supply Chain team can then use those commitments for their evaluation of impacts to constraint-based planning and
ultimately provide an Available-to-Promise confirmation back to their end-customer.
• The forecast collaboration feature provides the following to suppliers:
- A simple table view of buyer forecast demand.
- The ability to commit to forecast quantities based on supplier capacity and inventory.
- Daily, weekly, monthly, quarterly and yearly time-bucket views of forecast demand.
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Forecast Collaboration Workflow Diagram
Forecast With Commitment
SAP ECC or APO SAP IBP Ariba Network
1. Net requirements (a.k.a Purchase Requisitions) are
generated by the planning engine which will be interfaced Buyer,
into SAP IBP to be reviewed by the planning teams Sourcing, Supplier
Planning Engine
S&OP Manager
2. Supplier Forecast data is reviewed, updated and confirmed
prior to sending to Ariba 1
2
Planning engine
3. The supplier logs on to Ariba Network to view forecast Validate / Update
determines net
Supplier Forecast
demand data or download the forecast demand data to an requirements
3
Excel file.
Receive Forecast
4. The supplier can edit the quantities to show supply
commitments or proposed changes. 4
Send Forecast
5. Illumina receives forecast commit. Commit, upside and
capacity
Different modes of Automation 5
Review commits and
evaluate gaps
Ariba allows supplier to work in different modes with the system:
• Portal: The Supplier works online through its Web Browser.
• Excel: The Supplier can utilize Excel options to upload data.
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Overall Considerations
▪ [Scope] Supplier Forecast will be sent for all products driven by Illumina MRP
▪ [Horizon] The forecast Horizon will encompass 24 months.
– In some situations, more time periods may be shared during quarterly or annual processes
▪ [Frequency] Supplier Forecast will be sent out on the first Friday of every fiscal month, and commits are expected back by the following Friday.
– Ad Hoc supply forecast updates may be sent as and when required
▪ [Date Buckets] Supplier commits are expected to be sent back in weekly buckets and will persist if previously updated
– These commits are non-binding are used for planning purposes only
▪ [Key Figures] The following key figures highly desired to be sent back as part of the commit updates. See slide 11 for more details
– Inventory on hand available for Illumina
– Supplier Total Product Capacity
– Supplier Upside Forecast
▪ [Filtering] Supplier Forecasts can be filtered based on Customer, Customer Location, Customer part no. or additional attributes communicated by
Illumina
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Forecast Portal Interaction
Edit forecast
Commit to Excel Upload
View forecast quantities
given forecast for forecast
data before
quantities commit
committing
Search and identify forecast Commit to given forecast Stock on hand update Create a job
quantities
Search filters description Forecast quantities update Download a job
Forecast Overview Copy forecast to commit Upload a job
Forecast Data
Key figures description
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View Forecast Data
Search and Identify Forecast
1
1. Click on Planning tab.
2
2. From the dropdown list
select Forecast.
3. Search filters allow to
identify specific forecast.
Enter search criteria into any 3
of the filter fields as desired.
4. Click Search.
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View Forecast Data in Ariba
Search Filters Description
Field Description
Customer Customer identification.
Customer Part Number Customer’s material number.
Description Customer‘s material description
Customer Location Customer Plant.
Planner Code Customer planner identification.
Program Code Program Code of Business as aligned with the customer.
Part Type Part Type as aligned with the customer (A = Significant Material, B = Medium Significance, C = Low Significance)
Part Status Specifies if the part is active or inactive.
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View Forecast Data
Forecast Overview
1. Review the search results.
2. You can configure the view by clicking
the configure button.
3. To view forecast details click the icon on
the right hand side of you screen.
2
1
3
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View Forecast Data
Forecast Data 1
1. Supplier can view forecast
details:
• part details shared by
the customer 2
• forecasted quantities
2. Supplier can set the View by
time bucket criteria and
Starting date as desired.
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View Forecast Data
Key Figures Description
Key Figures Description Data Source
Order forecast Customer shared demand Buyer standard
Cumulative forecast Customer previous + current demand Buyer calculated
Forecast commit Quantity committed to the customer Supplier standard
Previous forecast Historic demand Buyer standard
Forecast deviation Forecast commit – Order forecast Network calculated
Forecast change Order forecast – Previous forecast Network calculated
Previous forecast commit Historic commit Supplier standard
Supplier Upside Forecast Supplier quantity that can be supported without ramp up time Supplier standard
Supplier Total Product Production Capacity Supplier quantity that can be supported with ramp up time Supplier standard
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Commit to Given Forecast Quantities
From the Forecast details screen:
1. Review forecasted quantities and click Send data.
2. Confirmation notice will appear.
3. Suppliers can commit quantities using the Weekly view by time-series
4. When the supplier saves data using a different time series granularity than the previous one used, a popup warning
appears.
1
4
2 5
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Edit Forecast Quantities Before Committing
Stock on Hand Update
1
Supplier is able to edit and send a snapshot of their
inventories divided per categories as aligned with the
customer.
From the Forecast details screen:
1. Click Stock on hand.
2. Click Edit to update the quantities.
3. Once done, click Save or Save and Send. In the latter
case updated quantities will be sent to the customer.
4. Stock quantities will be recalculated.
2 3
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Edit Forecast Quantities Before Committing
Forecast Quantities Update
Supplier is able to edit and send updated key figures quantities or
copy forecast to commit.
From the Forecast details screen:
1
1. Click the pencil icon next to key figure you desire to update.
3
2. Update the quantities as needed. Click Save.
3. Click Refresh data to update the quantities. 4
4. Click Send data on the right hand side of your screen.
5. Confirmation notice will appear.
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Edit Forecast Quantities Before Committing
Copy Forecast to Commit
2
Supplier is able to copy quantities from order forecast key figure
to forecast commit key figure.
From the Forecast details screen:
1. Click Copy forecast to commit. Forecast quantities will get
updated.
2. Click Send data on the right hand side of your screen.
3. Confirmation notice will appear.
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Excel Upload for Forecast Commit
Create a Job
From the Home page:
1. Click button and select Upload/Download
from the drop down.
2. In the Jobs sub-tab click Create in the bottom of 2 1
the screen to create a new Job. A new window will
appear.
3. Set job type as Forecast.
4. Minimum required is to fulfill all mandatory fields:
• Job name
• Customer name
• Time period
5. Click Save.
Note:
• When you check the box Prepopulate Commit
time series quantities with Forecast quantities
and download the Forecast job, the Order forecast
quantities are automatically copied to the Forecast
commit in the downloaded Forecast Excel file.
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Excel Upload for Forecast Commit
Download a Job
1. Select the job you created and click Run. You
will be transferred to Downloads sub-tab. 1
2. Click Refresh status to update job status to
Completed.
3. Download a job by clicking the icon.
4. Save Excel file on your computer. Update the 3
quantities you desire within the file.
2
Note:
• If a buyer sets a commit freeze horizon,
a Forecast job downloaded by a supplier from
the Upload/Download tab applies the freeze to
any time-series view the download
uses: Daily, Weekly, Monthly, Quarterly
and Yearly.
• When the buyer sets the preferred time series
granularity to a value other than All, suppliers can
edit and commit Excel files only in the preferred
time series granularity selected by the buyer.
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Excel Upload for Forecast Commit
Upload a Job
1. To upload updated Excel file go to Uploads 1
sub-tab.
2. Click Upload. New window will appear.
2
3. Enter a job name and set the type as Forecast.
4. Browse the file from your computer.
5. Click Upload.
3
6. Status indicates whether upload was
successful: 4
• Failed – upload failed due to errors. Download
Log file, fix the errors and reupload. 5
• Completed with errors – the lines without
errors were submitted. Download Log file, fix
the lines with errors and reupload.
• Completed – the file has been successfully
submitted. 6
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Thank you.
Contact information:
Susann Garton
Network Deployment Lead
