CloudSuite Financials and Supply

Management: Applications Foundation

Infor CloudSuite
December 2, 2019
Course code: 01_0121100_IEN1436_S3O
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Table of contents
Table of contents ........................................................................................................................................ 3
About this workbook ................................................................................................................................ 10
Course overview ....................................................................................................................................... 12
Course description and agenda .............................................................................................................. 13
Lesson 1: Navigating the user interfaces ............................................................................................... 20
Course introduction ................................................................................................................................. 21
User interface overview ........................................................................................................................... 22
Infor Landmark web user interface (Infor Ming.le) .................................................................................. 23
Role-based .......................................................................................................................................... 23
Home pages ........................................................................................................................................ 24
Dashboards and embedded analytics................................................................................................. 25
Features and navigation ..................................................................................................................... 26
Navigational features .......................................................................................................................... 27
Actions menu ...................................................................................................................................... 29
Options menu ...................................................................................................................................... 30
Drill Around® menu .............................................................................................................................. 30
Exercise 1.1: Navigate the Infor Landmark web user interface .......................................................... 31
Infor Rich Client user interface ................................................................................................................ 34
Glossary of Infor Rich Client terms ..................................................................................................... 34
Exercise 1.2: Navigate the Infor Rich Client user interface ................................................................ 35
External network user interface - Supplier Portal .................................................................................... 37
Exercise 1.3: Register as a supplier in the Supplier Portal ................................................................. 38
Check your understanding ...................................................................................................................... 40
Lesson 2: Infor CloudSuite Financials and Infor Supply Management applications and business
processes overview .................................................................................................................................. 41
Introduction to Infor CloudSuite Financials and Infor CloudSuite Supply Management ......................... 42
Infor CloudSuite Financials ................................................................................................................. 42
Infor CloudSuite Supply Management ................................................................................................ 42
Applications overview .............................................................................................................................. 44
Paths for integration ................................................................................................................................ 46
Business processes used for integration ................................................................................................ 47
Check your understanding ...................................................................................................................... 48
Lesson 3: Requisition-to-inventory process .......................................................................................... 49
Financials process overview ................................................................................................................... 50
Global Ledger ...................................................................................................................................... 50
Basic financial transaction process ..................................................................................................... 52
Procurement process overview ............................................................................................................... 54
Infor CloudSuite Supply Management applications used in the procurement process ...................... 54
Infor CloudSuite Financials applications used in the procurement process ....................................... 54
Basic procurement process ................................................................................................................ 55
Procurement process with more details .............................................................................................. 56
Requisition-to-inventory process overview ............................................................................................. 57
Objectives ........................................................................................................................................... 57
Requisitions application ...................................................................................................................... 57
Integration of the Requisitions application with other Infor applications ................................................. 58
Requisitions big picture ....................................................................................................................... 59
Requisition setup requirements ............................................................................................................... 61

3 Table of contents
 Set up other applications prior to Requisitions setup .......................................................................... 61
Currency application setup ................................................................................................................. 61
Global Ledger setup ............................................................................................................................ 61
Demo 3.1: Chart of accounts, business entities, dimensions, and system control ............................. 63
Payables setup.................................................................................................................................... 64
Inventory Control setup ....................................................................................................................... 65
Purchasing setup ................................................................................................................................ 66
Creating requisitions ............................................................................................................................... 68
Requisition Self Service ...................................................................................................................... 68
Exercise 3.2: Create a requisition to get items from inventory ........................................................... 69
Processing requisitions ........................................................................................................................... 70
Warehouse application ....................................................................................................................... 70
Pick lists .............................................................................................................................................. 70
Shipping feedback............................................................................................................................... 70
Exercise 3.3: Process the item from inventory and deliver to the department ................................... 71
Creating a journal entry in the Global Ledger ......................................................................................... 74
Exercise 3.4: Review and journalize distributions for inventory control .............................................. 74
Exercise 3.5: Create a manual journal entry in the Global Ledger ..................................................... 76
Check your understanding ...................................................................................................................... 78
Lesson 4: Requisition-to-check process ................................................................................................ 79
Requisition-to-check process overview ................................................................................................... 80
Considerations .................................................................................................................................... 80
Setting up the Requisitions application ............................................................................................... 80
Creating requisitions ........................................................................................................................... 80
Requisition types ................................................................................................................................. 81
Setup requirements ............................................................................................................................. 81
Requisitions user roles ........................................................................................................................ 82
Creating a requisition in Requisition Self Service ................................................................................... 83
Exercise 4.1: Create a requisition in Requisition Self Service for a special and service item ............ 83
Managing purchasing requests ............................................................................................................... 85
Exercise 4.2: Create a purchase order from a purchasing request .................................................... 85
Receiving the items ................................................................................................................................. 87
Exercise 4.3: Receive items ................................................................................................................ 87
Managing the invoice and matching it to receiver and purchase order .................................................. 88
Matching application ........................................................................................................................... 88
Matching big picture ............................................................................................................................ 88
Integration of the Matching application with other Infor applications .................................................. 89
Exercise 4.4: Manage the invoice and match to the receiver and purchase order ............................. 90
Payment cycle process ........................................................................................................................... 92
Payables big picture ............................................................................................................................ 92
Running a payment cycle ........................................................................................................................ 94
Exercise 4.5: Run a payment cycle..................................................................................................... 94
Journalizing to the Global Ledger ........................................................................................................... 97
Exercise 4.6: Journalize to the Global Ledger .................................................................................... 97
Check your understanding ...................................................................................................................... 99
Lesson 5: Purchase order-to-asset management process ................................................................. 100
Purchase order-to-asset management process overview .................................................................... 101
Purchasing application .......................................................................................................................... 102
Purchasing big picture ...................................................................................................................... 102
Purchasing user roles ....................................................................................................................... 103
Asset Accounting application ............................................................................................................ 104
Asset Accounting setup requirements .................................................................................................. 105

4 Table of contents
 Defining a book ................................................................................................................................. 105
Defining a calendar ........................................................................................................................... 106
Defining an asset type ...................................................................................................................... 108
Defining an asset account group ...................................................................................................... 109
Defining an accounting unit group .................................................................................................... 110
Asset templates ................................................................................................................................. 110
Asset Accounting user roles ............................................................................................................. 110
Integration of the Asset Accounting application with other Infor applications ................................... 111
Creating a purchase order with an asset template ............................................................................... 112
Exercise 5.1: Create a purchase order with an asset template ........................................................ 112
Receiving the purchase order ............................................................................................................... 115
Exercise 5.2: Receive the purchase order ........................................................................................ 115
Adding the invoice and matching .......................................................................................................... 116
Exercise 5.3: Add the invoice and perform the match ...................................................................... 116
Reviewing the asset .............................................................................................................................. 118
Exercise 5.4: Review the asset ......................................................................................................... 118
Check your understanding .................................................................................................................... 119
Lesson 6: Requisition-to-global ledger process.................................................................................. 120
Requisition-to-global ledger process overview ..................................................................................... 121
Project Ledger overview ........................................................................................................................ 122
Purpose and function ........................................................................................................................ 122
Considerations for Project Ledger .................................................................................................... 122
Project Ledger setup tasks ............................................................................................................... 123
Adding requisitions with Project Ledger ................................................................................................ 124
Exercise 6.1: Add a requisition with a project ................................................................................... 124
Creating purchase orders from manage purchase requests ................................................................ 126
Exercise 6.2: Create a purchase order from manage purchase requests ........................................ 126
Receiving the purchase order ............................................................................................................... 128
Exercise 6.3: Receive the purchase order ........................................................................................ 128
Adding an invoice and matching ........................................................................................................... 129
Exercise 6.4: Add invoice and match ................................................................................................ 129
Journalizing to the Global Ledger ......................................................................................................... 131
Exercise 6.5: Journalize to the Global Ledger .................................................................................. 131
Running the Global Ledger posting....................................................................................................... 133
Exercise 6.6: Run the Global Ledger posting ................................................................................... 133
Reviewing the project transactions ....................................................................................................... 134
Exercise 6.7: Review project transactions ........................................................................................ 134
Check your understanding .................................................................................................................... 135
Lesson 7: Requisition-to-sourcing-to-purchase order process......................................................... 136
Requisition-to-sourcing-to-purchase order overview ............................................................................ 137
Strategic Sourcing overview .................................................................................................................. 138
Integration of the Strategic Sourcing application with other Infor applications ..................................... 140
Strategic Sourcing setup requirements ................................................................................................. 141
Demo 7.1: Update the Sourcing Group ............................................................................................ 143
Exercise 7.2: Create an event type ................................................................................................... 144
Exercise 7.3: Create a sourcing company ........................................................................................ 145
Exercise 7.4: Define a buyer ............................................................................................................. 146
Exercise 7.5: Create an event template ............................................................................................ 147
Exercise 7.6: Validate a supplier and create the supplier as a vendor ............................................. 148
Demo 7.7: Create an award reason .................................................................................................. 149
Creating a requisition to Strategic Sourcing .......................................................................................... 150
Exercise 7.8: Create a requisition to Strategic Sourcing .................................................................. 150

5 Table of contents
 Exercise 7.9: Create an event from requisition lines ........................................................................ 152
Exercise 7.10: Enter a response ....................................................................................................... 154
Exercise 7.11: Award all to a purchase order ................................................................................... 155
Exercise 7.12: View the purchase order created from the requisition .............................................. 156
Check your understanding .................................................................................................................... 158
Lesson 8: Contract pricing for special items process ........................................................................ 159
Contract pricing for special items process overview ............................................................................. 160
Contract Management overview ........................................................................................................... 161
Contract Management setup requirements ........................................................................................... 162
Item-related setup tasks .................................................................................................................... 164
Integration of the Contract Management application with other Infor applications ............................... 165
Creating contract pricing for special items ............................................................................................ 166
Exercise 8.1: Create contract pricing for a special item.................................................................... 166
Check your understanding .................................................................................................................... 170
Lesson 9: Billing and receivables processes ...................................................................................... 171
Billing process overview ........................................................................................................................ 172
Billing big picture ............................................................................................................................... 172
Considerations .................................................................................................................................. 173
Invoicing level .................................................................................................................................... 173
Billing user roles ................................................................................................................................ 173
Integration of the Billing application with other Infor applications ..................................................... 174
Receivables process overview .............................................................................................................. 175
Receivables big picture ..................................................................................................................... 175
Considerations .................................................................................................................................. 176
Receivables user roles ...................................................................................................................... 176
Integration of the Receivables application with other Infor applications ........................................... 178
Entering a Receivables invoice ............................................................................................................. 179
Scenario ............................................................................................................................................ 179
Exercise 9.1: Enter a Receivables invoice ........................................................................................ 179
Applying payment to a Receivables invoice .......................................................................................... 182
Exercise 9.2: Apply a payment to a Receivables invoice ................................................................. 182
Billing and Receivables Portal............................................................................................................... 185
Exercise 9.3: Accessing the Billing and Receivables Portal ............................................................. 185
Check your understanding .................................................................................................................... 189
Lesson 10: Close and reconciliation processes .................................................................................. 190
Close management processes overview .............................................................................................. 191
Close Management application key features .................................................................................... 191
Close process ................................................................................................................................... 191
Close process design ........................................................................................................................ 193
Close Management user roles .......................................................................................................... 194
Demo 10.1: Create a close management group ............................................................................... 194
Exercise 10.2: Create a primary task type and a secondary task type ............................................. 195
Exercise 10.3: Create a close process manually .............................................................................. 197
Reconciliation management process overview ..................................................................................... 200
Reconciliation Management key features ......................................................................................... 200
Reconciliation Management user roles ............................................................................................. 200
Reconciliation Management big picture ............................................................................................ 201
Exercise 10.4: Perform a basic reconciliation ................................................................................... 202
Integration of the Close and Reconciliation Management applications with other Infor applications ... 203
Close Management integration ......................................................................................................... 203
Close Management as a stand-alone application ............................................................................. 203
Reconciliation Management integration ............................................................................................ 203

6 Table of contents
 Check your understanding .................................................................................................................... 204
Lesson 11: Cash management process ............................................................................................... 205
Cash management process overview ................................................................................................... 206
Cash Management application key features ..................................................................................... 206
Cash Management application ......................................................................................................... 206
Cash Management big picture .......................................................................................................... 207
Cash Management user roles ........................................................................................................... 208
Integration of the Cash Management application with other Infor applications ................................ 209
Check your understanding .................................................................................................................... 210
Lesson 12: Infor Landmark Technology basics .................................................................................. 211
Infor Landmark Technology Runtime overview ..................................................................................... 212
Infor Landmark Technology Runtime system tiers ................................................................................ 213
Presentation layer (browser or desktop) ........................................................................................... 213
Servlet container layer ...................................................................................................................... 213
Application server layer ..................................................................................................................... 213
Operating system (third-party products) interface layer .................................................................... 213
Terminology ........................................................................................................................................... 214
Infor ION Grid for Infor Landmark ......................................................................................................... 216
Grid concepts .................................................................................................................................... 216
Infor Landmark Technology components .............................................................................................. 218
Check your understanding .................................................................................................................... 219
Lesson 13: Security overview ................................................................................................................ 220
Security overview .................................................................................................................................. 221
How security works ........................................................................................................................... 221
Purpose and benefits ........................................................................................................................ 221
Security fundaments ............................................................................................................................. 222
Security terminology.......................................................................................................................... 222
Security structure .............................................................................................................................. 223
Security templates............................................................................................................................. 224
Security access ................................................................................................................................. 224
Exercise 13.1: Access and view security forms ................................................................................ 226
Check your understanding .................................................................................................................... 228
Lesson 14: Configuration Console overview ....................................................................................... 230
Configuration Console overview ........................................................................................................... 231
Two modes of modifications ............................................................................................................. 231
Purpose and benefits ........................................................................................................................ 231
Personalizations and configurations ..................................................................................................... 232
Accessing the Configuration Console ............................................................................................... 232
Personalizations .................................................................................................................................... 233
Exercise 14.1: Add a column to a list ................................................................................................ 234
Configuration overview .......................................................................................................................... 235
Check your understanding .................................................................................................................... 236
Lesson 15: Infor Process Automation overview .................................................................................. 237
Infor Process Automation overview....................................................................................................... 238
Infor Process Automation server-side tools for administrators ......................................................... 238
Infor Process Designer ..................................................................................................................... 238
How Infor Process Automation works ................................................................................................... 239
Example 1 - Simple process to route purchase orders ..................................................................... 239
Example 2 – Adding tasks ................................................................................................................ 239
Filters and triggers ............................................................................................................................ 240
User configuration menu ....................................................................................................................... 241
Exercise 15.1: View tasks and assign a task to a user ..................................................................... 241

7 Table of contents
 Check your understanding .................................................................................................................... 243
Lesson 16: Infor Spreadsheet Designer overview ............................................................................... 244
Infor Spreadsheet Designer overview ................................................................................................... 245
Functionality ...................................................................................................................................... 245
Key features ...................................................................................................................................... 245
Upload options .................................................................................................................................. 246
Upload in Batch mode ....................................................................................................................... 246
Infor Spreadsheet Designer terminology .............................................................................................. 247
Exercise 16.1: Explore Infor Spreadsheet Designer ......................................................................... 248
Queries .................................................................................................................................................. 250
Query functions ................................................................................................................................. 250
User folders ....................................................................................................................................... 250
Query Wizard .................................................................................................................................... 250
Creating a query................................................................................................................................ 250
Exercise 16.2: Create a basic query ................................................................................................. 251
Check your understanding .................................................................................................................... 252
Lesson 17: Infor Business Intelligence overview ................................................................................ 253
Infor Business Intelligence overview ..................................................................................................... 254
Demo 17.1: Explore Infor BI .............................................................................................................. 254
Course summary ..................................................................................................................................... 257
Appendices .............................................................................................................................................. 258
Appendix A: User accounts ................................................................................................................... 259
Appendix B: Check your understanding answers ................................................................................. 262
Lesson 1: Navigating the user interfaces .......................................................................................... 262
Lesson 2: Infor CloudSuite Financials and Infor Supply Management applications and business
processes overview........................................................................................................................... 263
Lesson 3: Requisition-to-inventory process ...................................................................................... 263
Lesson 4: Requisition-to-check process ........................................................................................... 264
Lesson 5: Purchase order-to-asset management process ............................................................... 265
Lesson 6: Requisition-to-global ledger process ................................................................................ 266
Lesson 7: Requisition-to-sourcing-to-purchase order process ......................................................... 266
Lesson 8: Contract pricing for special items process ....................................................................... 267
Lesson 9: Billing and receivables processes .................................................................................... 268
Lesson 10: Close and reconciliation processes ................................................................................ 269
Lesson 11: Cash management process ........................................................................................... 269
Lesson 12: Infor Landmark Technology basics ................................................................................ 270
Lesson 13: Security overview ........................................................................................................... 271
Lesson 14: Configuration Console overview .................................................................................... 272
Lesson 15: Infor Process Automation overview ................................................................................ 273
Lesson 16: Infor Spreadsheet Designer overview ............................................................................ 274
Appendix C: Lease Accounting ............................................................................................................. 275
Process flow ...................................................................................................................................... 275
Integration ......................................................................................................................................... 276
Lease Accounting prerequisites ........................................................................................................ 276
Appendix D: Grant Accounting .............................................................................................................. 277
Integration with other Infor applications ............................................................................................ 277
Process flow ...................................................................................................................................... 278
Prerequisite setup ............................................................................................................................. 278
Appendix E: Mobile applications ........................................................................................................... 280
Par and Cycle Counting application overview .................................................................................. 280
Receiving and Delivery application overview .................................................................................... 280
Point of Use application overview ..................................................................................................... 281

8 Table of contents
 Surgical Instrument Management application overview ................................................................... 282
Financials .......................................................................................................................................... 282
Appendix F: Procurement Cards ........................................................................................................... 283
Integration of the Procurement Cards application with other Infor applications ............................... 283
Procurement Cards: big picture ........................................................................................................ 283
Setup requirements ........................................................................................................................... 284
Creating and releasing ...................................................................................................................... 285
Approving and activating ................................................................................................................... 285
Processing procurement cards ......................................................................................................... 285

9 Table of contents
About this workbook
Welcome to this Infor Education course! We hope you will find this learning experience enjoyable and
instructive. This Training Workbook is designed to support the following forms of learning:
• Classroom instructor-led training with an Infor certified instructor
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10 About this workbook

Instructor-recorded presentations and simulations (SDL only)
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11 About this workbook

Course overview
Estimated time
.5 hour

Learning objectives
Upon completion of this course, you should be able to:
• Describe how to navigate the user interfaces.
• Identify the applications and business processes used in Infor® CloudSuite™ Financials™ Core
and Infor CloudSuite Supply Management™.
• Describe the requisition-to-inventory process.
• Describe the requisition-to-check process.
• Describe the purchase order-to asset-management process.
• Describe the requisition-to-global ledger process.
• Describe the requisition-to-sourcing-to-purchase order process.
• Describe the contract pricing for special items process.
• Describe the processes for the Billing and Receivables applications.
• Describe the processes for the Close Management and Reconciliation Management applications.
• Describe the process for the Cash Management application.
• Discuss basic information about Infor Landmark Technology.
• Describe the basics of security in Infor CloudSuite Financials applications.
• Explain how the Configuration Console is used.
• Explain how Infor Process Automation is used.
• Explain how Infor Spreadsheet Designer is used.
• Describe Infor Business Intelligence.

Topics
• Course description and agenda

12 Course overview
Course description and agenda
This course is an introduction to the application scope and business processes used in Infor®
CloudSuite™ Financials™ and Infor CloudSuite Supply Management™. The course topics provide an
introduction to the applications most often implemented, how the applications work together, and setup
considerations. The goal is to help you understand how the various applications interface and integrate,
leading to the next logical step for you to set up these applications for an organization’s business use.
This course also provides an overview of technology and security and the business process tools such as
Infor Process Automation, Infor Spreadsheet Designer, and Configuration Console. Infor Business
Intelligence is also included.

Course duration
40 hours

Prerequisite knowledge
To optimize your learning experience, Infor recommends that you have the following knowledge prior to
attending this course:
• Experience with business processes
• Some financial and supply management knowledge
• Navigation of Infor Ming.le™

Audience
• Customer User
• Pre-Sales Consultant
• Business Consultant
• Technical Consultant
• Support
• System Administrator

System requirements
• EDU: Infor Landmark 11 GL Plus v6 Training Environment

Reference materials
Infor CloudSuite reference materials are available from the following locations:
• CloudSuite Help menu
• Infor Support Portal®

13 Course overview
Course agenda
The agenda below details the contents of this course, including lesson-level learning objectives and
supporting objectives.

Lesson Lesson title Learning objectives Estimated

time
(hours)

Course overview Review course expectations. .5

1 Navigating the user Describe how to navigate the user 1.5

interfaces interfaces.
• Describe the Infor Landmark web user
interface.
• Describe the Infor Rich Client user
interface.
• Identify the navigation features in the
Infor Landmark web user interface.
• Identify the navigation features in the
Infor Rich Client user interface.
• Describe how to register as a supplier in
the Supplier Portal.

2 Infor CloudSuite Financials Identify the applications and business .5

& Infor Supply Management processes used in Infor CloudSuite Financials
applications and business and Infor CloudSuite Supply Management.
processes overview • Identify the applications that make up
Infor CloudSuite Financials.
• Identify the applications that make up
Infor CloudSuite Supply Management.
• List the paths for integration.
• List the business processes used for
integration in Infor CloudSuite Financials
and Infor CloudSuite Supply
Management.

3 Requisition-to-inventory Describe the requisition-to-inventory 3.5

process process.
• Describe the Global Ledger.
• Describe the procurement process.
• List the objectives for the requisition-to-
inventory process.
• Describe how to create a requisition.

14 Course overview
 Lesson Lesson title Learning objectives Estimated
time
(hours)

• Describe how to create a journal entry.

4 Requisition-to-check Describe the requisition-to-check process. 4

process • Identify the process flow for the
requisition-to-check process.
• Identify the setup requirements for the
Requisitions application.
• Describe how to create a requisition in
Requisition Self Service.
• Describe how to create a purchase order
from a requisition.
• Describe how to receive goods.
• Identify the process for entering and
matching an invoice to the receiver and
purchase order.
• List the four parts to Payables
processing.
• Explain how to run a payment cycle.
• Describe how to journalize to the Global
Ledger.

5 Purchase order-to-asset Describe the purchase order-to-asset 4

management process management process.
• Identify the process flow for the purchase
order-to asset-management process.
• List the four main processes in the
Purchasing application.
• Identify the setup requirements for Asset
Accounting.
• Describe how to create an asset.
• Describe how to create a purchase order
with an asset template.
• Describe how to receive a purchase
order.
• Describe how to add the invoice and
perform the match.

6 Requisition-to-global ledger Describe the requisition-to-global ledger 3.5

process process.

15 Course overview
 Lesson Lesson title Learning objectives Estimated
time
(hours)

• Identify the process flow for the

requisition-to-global ledger process.
• Describe Project Ledger.
• Identify the setup requirements for
Project Ledger.
• Describe how to post journals.

7 Requisition-to-sourcing-to- Describe the requisition-to-sourcing-to- 2.5

purchase order process purchase order process.
• Identify the process flow for the
requisition-to-sourcing-to-purchase order
process.
• Describe how the Strategic Sourcing
application integrates with other Infor
applications.
• Identify the setup requirements for
Strategic Sourcing.
• Describe how to create a requisition to
Strategic Sourcing.
• Explain how to create a manual
response.
• Describe how to award all to a purchase
order.

8 Contract pricing for special Describe the contract pricing for special 2.5
items process items process.
• Identify the process flow for the contract
pricing for special items process.
• Identify the setup requirements for
Contract Management.
• Describe how the Contract Management
application integrates with other Infor
applications.

9 Billing and receivables Describe the processes for the Billing and 2.5
processes Receivables applications.
• Identify the billing process flow.
• Describe the Receivables application.
• Describe the processes in the
Receivables application.

16 Course overview
 Lesson Lesson title Learning objectives Estimated
time
(hours)

• Describe how to enter a Receivables

invoice.
• Describe how to process a Receivables
invoice.

10 Close and reconciliation Describe the processes for the Close 1.5
processes Management and Reconciliation
Management applications.
• Describe the function and purpose of the
Close Management application.
• Describe the function and purpose of the
Reconciliation Management application.
• Describe how to process a basic
reconciliation.
• Explain how the Close and Reconciliation
Management applications integrate with
other Infor applications.

11 Cash management process Describe the process for the Cash 1.5
Management application.
• Describe the function and purpose of the
Cash Management application.
• Identify the process flow for the Cash
Management application.
• Describe how the Cash Management
application integrates with other Infor
applications.

12 Infor Landmark Technology Discuss basic information about Infor 1

basics Landmark Technology.
• Describe Infor Landmark.
• Explain Infor Landmark system tiers.
• Define technology terms.
• Identify the components of the Infor ION
Grid for Infor Landmark.

13 Security overview Describe the basics of security in Infor 1

CloudSuite Financials applications.
• Describe how security works.

17 Course overview
 Lesson Lesson title Learning objectives Estimated
time
(hours)

• Describe the purpose and benefits of

security.
• Define security terminology.
• Describe security structure.
• Explain how security templates are
delivered and used.
• Explain how to access and view security
forms.
• Describe security access.

14 Configuration Console Explain how the Configuration Console is 1

overview used.
• Describe the purpose and benefits of the
Configuration Console.
• Describe how to access the
Configuration Console.
• Describe how to create personalizations.
• Describe configurations.

15 Infor Process Automation Explain how Infor Process Automation is 1

overview used.
• Explain the purpose for using Infor
Process Automation.
• Describe how Infor Process Automation
works.
• Define a work unit.
• Identify the options available to the
process server administrator from the
User Configuration menu.
• Describe the process for adding a task to
an Infor Process Automation user.

16 Infor Spreadsheet Designer Explain how Infor Spreadsheet Designer is 1

overview used.
• Identify the functions of Infor
Spreadsheet Designer.
• Explain the key features of Infor
Spreadsheet Designer.

18 Course overview
 Lesson Lesson title Learning objectives Estimated
time
(hours)

• Define basic Infor Spreadsheet Designer

terminology.
• Describe how to create a basic query.

17 Infor Business Intelligence Describe Infor Business Intelligence. 1

overview • Describe how to access the Dashboard.
• Describe how to access FSM Reports.

Course summary Debrief course. .5

Appendices
This section contains information that is not part of the instructional content of this course, but it provides
additional related reference information.

Appendix Appendix title Content description

Appendix A User accounts This appendix provides a reference for student and instructor
login credentials.

Appendix B Check your This appendix provides answers to the Check your
understanding understanding questions found at the end of each Lesson.
(CYU) answers

Appendix C Lease Accounting This appendix provides a brief overview, process flow details,
integration points, and setup tasks for Lease Accounting.

Appendix D Grant Accounting This appendix provides a brief overview, process flow details,
integration points, and setup tasks for Grant Accounting

Appendix E Mobile This appendix provides a brief overview, process flow details,
applications integration points, and setup tasks for multiple mobile
applications.

Appendix F Procurement This appendix provides a brief overview, process flow, and
Cards setup tasks for Procurement Cards.

19 Course overview
Lesson 1: Navigating the user interfaces
Estimated time
1.5 hours

Learning objectives
After completing this lesson, you will be able to describe how to navigate the user interfaces. In this
lesson, you will:
• Describe the Infor Landmark web user interface.
• Describe the Infor Rich Client user interface.
• Identify the navigation features in the Infor Landmark web user interface.
• Identify the navigation features in the Infor Rich Client user interface.
• Describe how to register as a supplier in the Supplier Portal.

Topics
• Course introduction
• User interface overview
• Infor Landmark web user interface
• Infor Rich Client user interface
• External network user interfaces – Supplier Portal
• Check your understanding

20 Lesson 1: Navigating the user interfaces

Course introduction
This course is an introduction to the application scope and business processes used in Infor CloudSuite
Financials and Infor CloudSuite Supply Management that run on the Infor Landmark platform. The course
topics introduce the applications most often implemented, how the applications work together, and setup
considerations. The goal is to help you understand how the various applications interface and integrate,
leading to the next logical step for you to set up these applications for an organization’s business use.
This course also provides an overview of technology, security, and the business process tools such as
Infor Process Automation, Infor Spreadsheet Designer, and Configuration Console. We conclude the
course with a lesson on Infor Business Intelligence.

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21 Lesson 1: Navigating the user interfaces

User interface overview
This lesson provides an overview of the basic definitions, navigation features, and guidance for the
following user interfaces:
• Infor Landmark web user interface
• Infor Rich Client user interface
• External network user interface – Supplier Portal

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22 Lesson 1: Navigating the user interfaces

Infor Landmark web user interface (Infor Ming.le)
Infor CloudSuite Financials and Infor CloudSuite Supply Management are built for the Infor Landmark
platform. You use the Infor Landmark web user interface to access your CloudSuite applications. The
user interface uses hypertext markup language five (HTML5), Cascading Style Sheets (CSS), JavaScript,
and JavaScript Object Notation (JSON) languages, markup, and techniques.
The Infor Landmark web user interface is Infor Ming.le. Infor Ming.le is an application framework that
provides a common user interface for your integrated Infor enterprise resource planning (ERP)
applications. All the integrated CloudSuite applications in Infor Ming.le use navigational elements and
connectivity to social media outlets, providing access for Infor partners and customers.
The major features of the Infor Landmark web user interface are the following:
• Set an ‘As of Date’ to view application data as of a past, current, or future date
• View the progress of action requests and scheduled activities
• Generate comma-separate value (CSV) or portable document format (PDF) outputs from lists
• Create custom reports by filtering delivered lists
• Personalize the current list
• Customize web application home pages
Click the Infor CloudSuite Financials & Supply Management icon in the Infor Ming.le App Menu to access
your CloudSuite Financials applications.

App Menu

Role-based
The setup for all of Infor CloudSuite Financials and Infor CloudSuite Supply Management applications are
role-based. The Application Switcher gives users access to the roles assigned to the applications within
the Infor CloudSuite Financials or Infor CloudSuite Supply Management applications. All processes and
actions are pulled together by role. This gives users access to their role or roles in one place on the
menu.

23 Lesson 1: Navigating the user interfaces

The following image illustrates the Application Switcher.

Application Switcher

Home pages
Home pages provide users with a high-level view into critical areas of concern and are intended to give
users insights, call exceptions to their attention, allow simple actions, and provide links to areas within the
application where they do their work.
Home pages are configurable and they can be personalized. They are tailored for the user’s processes.
Widgets on the home page provide access to analytics, wizards, action requests, and list views.
The following image is an example of a home page with widgets.

Home page and widget example

24 Lesson 1: Navigating the user interfaces

Dashboards and embedded analytics
Roles have access to customized dashboards and embedded analytics.
The following image is an example of a dashboard.

Finance Dashboard for Financial Services

You can drill down into the embedded analytics for more detail information.
The following image is an example of embedded analytics.

Embedded analytics example

25 Lesson 1: Navigating the user interfaces

Features and navigation
Infor Landmark-based applications are made up of standard types of user interfaces. The following are
some of the features in the Infor Landmark web user interface.
• Lists display the records, or a subset of records, from the database table associated with a
business class.
• Forms enable you to view, add, modify, and delete data associated with a business class.
• Pages are composites that combine lists into a single, viewable screen.
• Lists are placed on the page in panes using different layout formats and one or more tabs.
The following images are examples of features on the Infor Landmark web user interface.

Infor Ming.le web user interface – list

Infor Landmark web user interface – form, pane, and tabs

26 Lesson 1: Navigating the user interfaces

Navigational features
The following table provides a description of the navigation features of the Infor Landmark web user
interface.

Navigation feature Description

Financials Financials gives you access to the applications within

Financials, for example, Global Ledger, Payables, and
Receivables. You can find this menu under the
Application Administrator role.

Supply Management Supply Management gives you access to the

applications within Supply Management. For example,
Supply Management Setup, Inventory Control
Processing, and Purchasing Processing. You can find
this menu under the Application Administrator role.

Search Use the Search field to type the full or partial name of
the menu item you want to locate. As you type, the
forms that contain the string that you have typed
display.

Notifications Notifications can identify work units waiting for an

approver’s action or notification of print files available,
and other notifications that can be set up within Infor
Process Automation.

User Account The User Account button provides access to the

functionality and the navigation menu of the
application. Included in the User Account menu are
options for the following functionality and navigation:
• My Inbasket
• My Jobs
• My Print Files
• My Actions
• Create Report
• Set ‘As Of Date’
• Proxy Management

27 Lesson 1: Navigating the user interfaces

 Navigation feature Description

Set ‘As Of Date’ The ‘Set As Of Date’ allows you to view application
records as they existed on a date that you specify. For
example, when you are looking at records that display
in lists, you can change the ‘As Of Date’ to be a date
in the future or past (or today, which is the default as
of date).
The Infor Landmark web user interface displays a
banner message when the ‘As Of Date’ is set. When
you close the banner message, you clear the ‘As Of
Date’ setting. You can also remove the ‘As Of Date’
setting by selecting Clear ‘As Of Date’ in the User
Account menu.

Form structure Forms are primarily presented as list records. This

provides the following benefits:
• The option to search for specific records
• Panels to organize data
Forms also include:
• Actions menu
• Options menu
• Drill Around® menu

Form actions When you open a form or a list, you can access the
actions in one of the following ways:
• If an All Actions Menu item appears on the toolbar,
all the possible actions for the form reside under
the All Actions Menu.
All Actions Menu • The most frequently used actions may also appear
on the toolbar and are represented by icons, for
example, Create, Open, or Save.
• For lists, if items exist, generally you right-click the
item to view the available actions.
As you work in the applications, you will
find that some fields or tabs are not initially
visible when you access a form. Upon
executing a form action, fields or tabs
become visible. Fields may be populated
with data or you may need to add data to
the field.

Personalize Any lists can be personalized to add fields, change

field labels, remove fields, set automatic filter criteria,
add charts, information, and even restrict specific
actions. This allows the user to customize the

28 Lesson 1: Navigating the user interfaces

 Navigation feature Description

information that is displayed providing quick access to

the business processes needed.

Audit logs Audit logs capture all changes made in your

applications. The audit log adds an audit line with the
following information each time an object changes:
• Period of the record (current, past, or future)
• System date when the change was made
• Effective date of the change
• User identification (ID) of the person who made the
change
• Kind of action (update or create)
• Action reason and comments
• New field values of the record
Security rights can also be assigned to enable a user
to perform history corrections in certain audit logs by
updating existing records or adding a new entry.
Additionally, other features of the audit log let you:
• Sort log entries in ascending or descending order
• Compare the differences between any two log
entries

Actions menu
The Actions menu contains typical actions such as Create, Update, Delete, and View Audit Log. There
are two rows of Action menus that look identical. The row of actions that are in the header only apply to
the information/data within that header. Sometimes actions are also stored under the All Actions Menu
icon.
A good rule of thumb to remember is that actions located directly below the title of a form or list only apply
to that form or list.
The following image is an example of available options when the Actions menu is opened.

Actions menu example

29 Lesson 1: Navigating the user interfaces

Options menu
The Options menu allows access to printing or exporting features as well as creating reports.
The following image is an example of available options when the Options menu is open.

Options menu example

Drill Around® menu

The Drill Around® menu provides quick access to other forms that are related to the form that you are
currently on. For example, if you are in the Suppliers form, the related forms are Event Metrics, Contracts,
Vendor Dashboard, and Commodity Codes.
The following image is an example of available options when the Drill Around® is opened.

Drill Around® menu example

30 Lesson 1: Navigating the user interfaces

 Exercise 1.1: Navigate the Infor Landmark web user interface
In this exercise, you will navigate the Infor Landmark web user interface.

Before you begin:

• Note: Your instructor will assign user account logins and passwords from Appendix A of
this Training Workbook.

Exercise steps

Verify you are logged in to the Training Desktop. If not, log in following instructions provided
by your course instructor.
Note: If you are taking this course as self-directed learning, follow the instructions on the
course Lab On Demand screen.

Part 1: Log in to the Infor Landmark web user interface

1. Double-click the Infor Ming.le icon on the training desktop. The Infor OS window opens. Note:
The Infor Ming.le icon provides access to the Infor Landmark web user interface.
2. Type [your assigned username] in the User name field. Note: Refer to Appendix A for your login
credentials.
3. Type Tr@in123 in the Password field.
4. Click the Sign in button. At the bottom of the window, a message, “Would you like to store
your password for gdeinfor2.com?” displays.
5. Click Yes. The Infor Ming.le home page opens.

Part 2: Explore the Application Switcher, Financials, and Supply Management applications
1. Click the App Menu button. The available applications display.
2. Click the Infor CloudSuite Financials & Supply Management icon.
3. Click the Application Switcher drop-down arrow located beside Requester in the menu bar. A
list of role options displays in alphabetical order. Note: Home pages that you use at your
organization will be set up based on your role.
4. Click Application Administrator from the list of role options. The Application Administrator
home page opens and Financials and Supply Management display in the menu bar.
5. Click the Financials menu. A list of Infor CloudSuite Financials applications displays.
6. Click the Supply Management menu in the menu bar. A list of Infor CloudSuite Supply
Management applications displays.

Part 3: Explore a role

1. Click the Application Switcher drop-down arrow.
2. Hover over the arrow at the bottom of the displayed role list to scroll through the list of roles.
3. Click the Requester role. You have assumed the Requester role. Note: The actions for the
Requester role display in the menu bar.
4. Click the My Requisitions menu. The Unreleased form displays.

31 Lesson 1: Navigating the user interfaces

 5. Click the Open tab. Open requisitions display in a list.
6. Repeat step 4 and explore the options for the following requester actions:
• My Requisition Statuses
• Create Requisition
• More…

Part 4: Explore form structure

1. Click the My Requisitions menu. The Unreleased form displays.
2. Click the Open tab. Open requisitions display in a list.
3. Notice the following buttons on the toolbar.
• Open
• Create
• Create From Template
• Create Using Copy From Requisition
• Search

Part 5: Explore a form

1. Click [a line] on the Open form.
2. Click the Open button. The Requisition form opens.
3. Review the following on the Requisition form:
• Tabs on the left of the form
• Available actions on the header toolbar
• Information on the form header
4. Hover the mouse over the following buttons on the Lines tab toolbar. Note: This will identify the
name/action of the button.
• Create
• Open
5. Click the Actions button. A list of form actions displays.
6. Click the Options button. A list of form options displays.
7. Click the Drill Around® button. A list of forms displays.
8. Click the Back button. You return to the Open form.
Notes:
• The Back button is located in the upper left in the browser window.
• Alternatively, you can right-click in a white space and select Back from the menu.

Part 6: Perform a search

1. Click the Search icon in the menu bar. A text field displays.
2. Type purchasing in the Search field. As you type, the forms or roles that contain the word or
string display below the field.
3. Click the Purchasing Manager – Requester list item. The home page for the Purchasing
Manager displays.

32 Lesson 1: Navigating the user interfaces

Part 7: Log out of the Infor Landmark user interface (Infor Ming.le)
1. Click the User Account button. A menu displays.
2. Click the Sign out menu item. The Infor OS Sign out screen displays.
3. Click the Close (X) button on the browser window. The browser window closes, and you return to
the training desktop.

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33 Lesson 1: Navigating the user interfaces

Infor Rich Client user interface
Infor Rich Client is the integrated desktop (also called the canvas) provided with your Infor CloudSuite
applications.
Infor Rich Client gives you additional tools to interface with the CloudSuite application you are working on,
and a way to link directly to other applications or documents you may need while you are working on the
applications

Glossary of Infor Rich Client terms

The following table lists key Infor Rich Client terms.

Terms Description

Data menu The Data menu is accessed under the User Account menu and displays
the business classes and modules within the data area chosen.

Applications menu The Applications menu is accessed under the User Account menu and
displays the applications available within the data area chosen.

Data area A data area is a set of database tables potentially representing a product
line. A product line is a group of modules.
• Example: iefin

Business classes Business classes are objects that contain data and business logic. They
are essentially tables within the database.
• Example: Data > person > Business Classes > Actor

Canvas The canvas is a background desktop for the Infor Rich Client that displays
widgets and shortcuts with multiple spaces for customizing the user
experience.

Features and navigation

Some of the key features of the Infor Rich Client include the following:
• Keep thumbnail versions of open application forms at the top of the page without cluttering your
work area
• Create shortcuts from any application forms that can be retained on your workspace when you
leave the application
• Create shortcuts to documents on your computer, to the Uniform Resource Locator (URL)
addresses, and/or external applications (such as Microsoft® Word® or Excel®)
• Create shortcut groups, one of which can be designated as a startup group (which will cause any
external applications and application forms in the group to automatically open at startup)
• Locate forms in the application by typing a name or partial name

34 Lesson 1: Navigating the user interfaces

 Exercise 1.2: Navigate the Infor Rich Client user interface
In this exercise, you will navigate the Infor Rich Client user interface.

Before you begin:

• Refer to Appendix A for your login credentials.

Exercise steps

Part 1: Log in to the Infor Rich Client user interface

1. Double-click the Infor Rich Client (iefin) icon on the training desktop. The Infor OS window
opens.
2. Type [your assigned username] in the User name field.
3. Type Tr@in123 in the Password field.
4. Click the Sign In button. The Infor Rich Client canvas displays.

Part 2: Explore an Infor Rich Client form

1. Click the Start drop-down arrow. Note the following options:
• You have access to Applications, Folders, Reports, and Data on the left.
• You have access to options for functionality and navigation on the right.
2. Click the right-facing arrow to expand the Data menu.
3. Click the right-facing arrow to expand the person menu item.
4. Click the right-facing arrow to expand the Business Classes menu item.
5. Click the Actor menu item. The Actor List form opens.
6. Click the Actions button. A list of form actions displays.
7. Click the Options button. A list of form options displays.
8. Click the Drill Around™ button. A list of forms displays.
9. Hover the mouse over the following buttons on the toolbar. Note: This will identify the
name/action of the button.
• New
• Open
• Delete
• Open the search bar
• Refresh

Notice that the thumbnail of the opened forms displays in the top panel of the
canvas. You can use the thumbnails to navigate between open forms.
• To close a form, click the X button to the right of the form name.
• To close a browser window, click the X button at the top right of the canvas

10. Click the X button in the top-right corner of the Actor List form to close it. The Canvas displays.

35 Lesson 1: Navigating the user interfaces

Part 3: Log out of Infor Rich Client
1. Click the Start menu.
2. Click the Log Off button. The Infor Rich Client dialog box opens and the message, “Closing
Infor Rich Client. Did you intend to shut down the Infor Rich Client?” displays.
3. Click Yes. You return to the training desktop.

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36 Lesson 1: Navigating the user interfaces

External network user interface - Supplier Portal
The Supplier Portal is an external website used by suppliers and vendors to perform the following tasks:

Task Description

1 Register as a supplier to provide bid responses from bids created in the Strategic
Sourcing application.

2 Negotiate terms and conditions in the Strategic Sourcing and Contracts Management
applications.

3 View purchase orders.

4 View receipts.

5 View invoices.

6 View payments.

7 Enter direct invoices or invoices related to purchase orders.

8 View contracts awarded to them.

9 View inventory items for supplier replenishment purposes.

Suppliers can only complete or view the tasks listed above if granted security access using
predefined security roles, and if the feature is enabled on the supplier group.

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37 Lesson 1: Navigating the user interfaces

 Exercise 1.3: Register as a supplier in the Supplier Portal
In this exercise, you will register as a supplier in the Supplier Portal.

Exercise steps
1. Double-click the Supplier Portal icon on the training desktop. The Supplier Portal home page
opens in a browser window.
2. Click the Register As A Supplier menu. The Supplier Registration form opens on the Terms
And Conditions tab.
3. Click to select the Accept Terms and Conditions check box.
4. Click the Next button. The Credentialing tab displays.
5. Click the Next button. The Contact Information tab displays.
6. Type the values from the table below to create an account for a supplier.

Field Value

User Name [XX]Supplier

Note: XX stands for the last two digits of
your student ID. See Appendix A.

Password Tr@in123

Confirm Password Tr@in123

Title CEO

First Name Sam

Last Name Supplier

Phone Number (second field) 555-555-5555

Email Address user[XX][email protected]

Note: See Appendix A.

7. Click the Next button. The Company Information tab displays.

8. Type or select the values from the table below to create company information.

Field Value

Company Name [XX] Supplier Inc.

38 Lesson 1: Navigating the user interfaces

 Field Value

Business Type Corporation

Tax Id Type USFEDERAL

Tax ID 345123456

Country US
• To make your selection in this field, click the Search
icon in the Country field. A dialog box opens.
• Select US from the list of options. US populates the
Country field.
Note: Press Tab for the address fields to populate the form.

Street Address 900 Main Street

City Minneapolis

State/Province MN

Post Code 55114

9. Click to select the Check If Remit To Address Is The Same As Mailing Address check box.
10. Click the Next button. The Diversity Codes tab displays.
11. Click the Next button. The Commodity Codes tab displays.
12. Click the Select Commodity Codes button. The Available Commodity Codes form opens.
13. Click to select the 120 – BOATS, MOTORS, AND MARINE EQUIPMENT check box.
14. Click the Attach To Contact button. A confirmation message briefly displays. Note: In this
application, when an action is complete, a confirmation message appears at the top of the
screen. This message disappears within a few seconds and does not restrict you from completing
further steps.
15. Click the Close button. The Available Commodity Codes form closes, and Commodity Code
120 displays on the list.
16. Click the Next button. The Proxy Notifications tab displays.
17. Click the Next button. The Status tab displays your assigned supplier number; your registration is
complete.
18. Click the User Account button. A menu displays.
19. Click the Sign out menu item.
20. Click the X button to close the browser window. You return to the training desktop.

39 Lesson 1: Navigating the user interfaces

Check your understanding

What is the name of the Infor Landmark web user interface used to access your CloudSuite
Financials and CloudSuite Supply Management applications?

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What is the purpose and function of home pages?

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Match each of the following navigation features with the definition. The possible navigation
features are: Application Switcher, Canvas, Actions menu, and Drill Around® menu.

Definition Navigation feature

Provides quick access to other forms that are

related to the form that you are currently on

A background desktop for the Infor Rich Client

that displays widgets and shortcuts with
multiple spaces for customizing the user
experience

Gives users access to their role or roles in one

place on the menu

Contains typical actions such as Create,

Update, Delete, and View Audit Log

Refer to Appendix B for answers to the Check your understanding questions.

40 Lesson 1: Navigating the user interfaces

Lesson 2: Infor CloudSuite Financials
and Infor Supply Management
applications and business processes
overview
Estimated time
.5 hour

Learning objectives
After completing this lesson, you will be able to identify the applications and business processes used in
Infor CloudSuite Financials and Infor CloudSuite Supply Management. In this lesson, you will:
• Identify the applications that make up Infor CloudSuite Financials.
• Identify the applications that make up Infor CloudSuite Supply Management.
• List the paths for integration.
• List the business processes used for integration in Infor CloudSuite Financials and Infor
CloudSuite Supply Management.

Topics
• Introduction to Infor CloudSuite Financials and Infor CloudSuite Supply Management
• Applications overview
• Paths for integration
• Business processes used for integration
• Check your understanding

41 Lesson 2: Infor CloudSuite Financials and Infor Supply Management applications and business
processes overview
Introduction to Infor CloudSuite Financials and Infor
CloudSuite Supply Management
This lesson provides an overview of Infor CloudSuite Financials and Infor CloudSuite Supply
Management. The lesson topics provide a high-level view of the following topics:
• Infor CloudSuite Financials
• Infor CloudSuite Supply Management
• Applications overview
• Paths for integration
• Business processes used for integration
The introductory topics presented in this lesson are covered in more detail in future lessons where you
will get hand-on experience working with the various Infor CloudSuite Financials applications.

Infor CloudSuite Financials

Infor CloudSuite Financials provides a powerful core financials capability including stronger, faster, and
broader financial management.
Infor CloudSuite Financials consolidates information across the enterprise and delivers financial data to
decision makers who can improve budget management, cost reduction strategies, and forecast accuracy.
Infor CloudSuite Financials provides organizations with a robust, scalable solution that supports:
• Financial accounting
• Project accounting
• Lease accounting
• Asset accounting
• Global accounting for multi-national operations

Infor CloudSuite Supply Management

Infor CloudSuite Supply Management is an integrated procurement and distribution solution. It helps
organizations to reduce costs through enhanced supply management processes and more effective
supply change management.
Infor CloudSuite Supply Management focuses on the actual needs of an organization’s business and its
supply chain. The suite helps to standardize and automate indirect procurement processes, monitor and
control spending, and manage supplier relationships.
In addition, the suite allows organizations to:
• Take control of purchasing expenses and processes
• Optimize the entire vendor relationship
• Transform the way organizations receive, deliver, and replenish
• Extend the value of the supply chain

Infor CloudSuite Supply Management provides organizations with a comprehensive, robust, and scalable
solution for:
• Purchasing
• Procurement

42 Lesson 2: Infor CloudSuite Financials and Infor Supply Management applications and business
processes overview
 • Inventory management
• Healthcare recall management
• Strategic sourcing
• Contract management

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43 Lesson 2: Infor CloudSuite Financials and Infor Supply Management applications and business
processes overview
Applications overview
The following applications make up the Infor CloudSuite Financials:
• Global Ledger
• Reconciliation Management
• Payables
• Receivables
• Cash Management
• Project Ledger (including Project Invoicing and Revenue and Grant Accounting)
• Asset Accounting
• Lease Accounting
• Matching
• Billing
• Franchise Billing
• Close Management
• Inter Company Billing
• Tax
The following image illustrates the Infor CloudSuite Financials applications.

Infor CloudSuite Financials

44 Lesson 2: Infor CloudSuite Financials and Infor Supply Management applications and business
processes overview
The following applications make up Infor CloudSuite Supply Management:
• Contract Management
• Requisitions
• Requisition Self Service
• Purchasing
• Inventory Control
• Punchout
• Strategic Sourcing
• Supplier Portal
• EDI/FAX
• Mobile Supply Chain Management (MSCM)
• Recall Management
• Production Management
The following image illustrates the Infor CloudSuite Supply Management applications.

Infor CloudSuite Supply Management

45 Lesson 2: Infor CloudSuite Financials and Infor Supply Management applications and business
processes overview
Paths for integration
There are various paths you can follow through Infor CloudSuite Financials and Infor CloudSuite Supply
Management applications integration including:
• Procurement
• Contract management
• Payables
• Inventory
• Receivables
The following table identifies each integration path and the applications used.

Integration path Applications used

Procurement (requisition-to-check) • Requisitions

• Purchasing
• Matching
• Payables
• Cash Management
• Global Ledger
• Asset Management

Contract management • Contract Management

• Strategic Sourcing
• Supplier Portal

Payables • Cash Management

• Close Management
• Reconciliation Management
• Payables

Inventory • Inventory Management

• Warehouse
• Mobile Supply Chain Management

Receivables • Order Entry

• Billing
• Receivables
• Global Ledger

46 Lesson 2: Infor CloudSuite Financials and Infor Supply Management applications and business
processes overview
Business processes used for integration
Each path identified in the previous section can be described as an integration process. It is important for
you to understand how all the various applications interface, so you can set up processes between
financials and supply management for your specific business requirements.
This course presents a procurement path approach showing you how financial applications interface with
procurement. Therefore, we cover the applications by focusing on how they are used while working
through various processes. The lesson topics throughout this course focus on the processes required to
integrate financials and supply management applications.

Processes covered in this course

The following processes are covered in this course:
• Requisition-to-inventory process
• Requisition-to-check process
• Purchase order-to-asset management process
• Requisition-to-global ledger process
• Requisition-to-sourcing-to-purchase order process
• Contract pricing for special items process
• Receivables process
• Close and reconciliation processes
• Cash management process

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47 Lesson 2: Infor CloudSuite Financials and Infor Supply Management applications and business
processes overview
Check your understanding

What are the two suites that make up Infor CloudSuite?

1. ______________________________________________________________________
2. ______________________________________________________________________

Which three of the following options are paths for integration?

a) Global ledger
b) Procurement
c) Receivables
d) Cash management
e) Invoicing
f) Inventory

Refer to Appendix B for answers to the Check your understanding questions.

48 Lesson 2: Infor CloudSuite Financials and Infor Supply Management applications and business
processes overview
Lesson 3: Requisition-to-inventory
process
Estimated time
3.5 hours

Learning objectives
After completing this lesson, you will be able describe the requisition-to-inventory process. In this lesson,
you will:
• Describe the Global Ledger.
• Describe the procurement process.
• List the objectives for the requisition-to-inventory process.
• Describe how to create a requisition.
• Describe how to create a journal entry.

Topics
• Financials process overview
• Procurement process overview
• Requisition-to-inventory process overview
• Integration of the Requisitions application with other Infor applications
• Requisitions setup requirements
• Creating requisitions
• Processing requisitions
• Creating a journal entry in the Global Ledger
• Check your understanding

49 Lesson 3: Requisition-to-inventory process

Financials process overview
The following financials applications were introduced in a previous lesson. In this lesson, we will highlight
key setup requirements.
• Global Ledger
• Payables
• Projects
• Asset Management
• Billing
• Reconciliation Management
• Receivables
• Cash Management
• Matching
• Grant Accounting

Global Ledger
The Global Ledger application is the core solution for Infor CloudSuite Financials and Infor CloudSuite
Supply Management applications. Infor CloudSuite Financials Global Ledger is a central repository for
data from other Infor CloudSuite Financials and Infor CloudSuite Supply Management applications.
On a day-to-day basis, you use the Global Ledger to create journal entries that you use to track
transactions for reporting and inquiry. The setup of the Global Ledger system is the first step of taking the
"blank" CloudSuite financial system to a populated functional system. The Global Ledger must be set up
before many other applications, including procurement applications.
Each financial application has its own setup processes which include a company and codes that assist in
processing the application more efficiently and more accurately.

Finance Enterprise Group

The Finance Enterprise Group determines your organization’s accounting structure. The Finance
Enterprise Group enables you to make global decisions about your organization. You can define things
once and share that information across the organization so that you don’t have to configure things
multiple times.
The Finance Enterprise Group includes the following components.
• Dimensions and hierarchies
• Chart of accounts
• Entities (Global Ledger company)
• System controls

Dimensions and hierarchies

Dimensions and hierarchies are key features of the Global Ledger. For each user dimension included with
a Finance Enterprise Group, you must create at least one dimension structure and a dimension hierarchy
within that structure. Each dimension can have many different hierarchies defined to accommodate
multiple reporting needs. In addition to classical financial information (i.e., entity, account, cost center,
project), you can define additional dimensions to facilitate reporting.
Dimensions allow you to filter data at a posting (lowest) level and at a parent level anywhere within the
hierarchy.

50 Lesson 3: Requisition-to-inventory process

The following image illustrates Infor-defined dimensions in blue, and user-defined dimensions and codes
in orange.

Dimension example

Chart of accounts
A chart of accounts is a list of accounts you use to organize your accounting records. It is made up of
balance sheet accounts (assets, liabilities, and equity) and income statement accounts (income and
expenses). The balance sheet and income statement accounts are made up of summary and posting
accounts.
The chart of accounts is used to post journal entries and to summarize Global Ledger information for
reports and inquiries. Posting accounts roll up into summary accounts.

Entities (Global Ledger company)

The Global Ledger company is the highest organizational element in the Global Ledger. It can represent
any business or legal entity of an organization, such as a corporation, holding company, division, or
region.
You assign a chart of accounts, base operating currency, status, fiscal calendar, operating rules, levels,
and more to a company. The Global Ledger company structure provides the framework for creating
financial reports, accessing Global Ledger information, and processing journal entries and periodic
reports.

System controls
System controls identify each subsystem that interfaces with the Global Ledger and defines closing
options for a Global Ledger company. Interface controls determine how journal entries transfer to the
Global Ledger.

51 Lesson 3: Requisition-to-inventory process

Non-Global Ledger applications
Financial transactions from non-Global Ledger applications feed into the Global Ledger. Financial
applications are used to record transactions that depend on the transaction type

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Basic financial transaction process

The following flow chart illustrates the basic financial transaction process in the Financials applications.

Basic financial transaction process

Global Ledger user roles

We learned in an earlier lesson that the setup for all the CloudSuite applications are role-based.
The following table is high-level overview of the roles in the Global Ledger application and the tasks
performed by each role.

User role Tasks

Budget analyst • Creates and maintains all aspects of the budget

scenario and budget template

Budget controller • Creates and maintains all aspects of the budget

scenario and budget template

Chief financial officer • Close processing

• Financial information inquiry

Controller • Creates and maintains organization structure,

transactions, and reporting

52 Lesson 3: Requisition-to-inventory process

 User role Tasks

Financial business analyst • Similar to the controller, but cannot create or maintain
currency, batch utility processes, or post journal entries

Staff accountant • Sets up and maintains accounts

• Creates, maintains, and releases journal entries

The roles above are based on the need to use Global Ledger-related programs. Users may be assigned
more than one role.

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53 Lesson 3: Requisition-to-inventory process

Procurement process overview
Procurement is the process a company uses to acquire goods and services to fulfill their internal
customers’ needs and requirements and ultimately fulfill the company mission. Goods can be requested
from inventory or vendors. Goods and services can go through an electronic bidding process and
contracts can be created to procure and track against. All the procurement products use different financial
applications to record these transactions depending on the type of transaction taking place. Data values
are shared between the procurement and financial products and they ultimately update the financial
applications.

Infor CloudSuite Supply Management applications used in the procurement

process
The Infor CloudSuite Supply Management applications used in the procurement process include the
following primary applications:
• Inventory Control
• Warehouse
• Purchasing
• Requisitions (Requisition Self Service)
• Strategic Sourcing
• Contract Management

Infor CloudSuite Financials applications used in the procurement process

The Infor CloudSuite Financials applications used in the procurement process include the following
primary applications:
• Payables
• Project Ledger
• Asset Management
• Receivables
• Cash Management
• Matching
• Global Ledger

54 Lesson 3: Requisition-to-inventory process

Basic procurement process
The following image illustrates a basic procurement process flow, identifies a process within the flow, and
the application within which the process occurs.

Basic procurement process flow

55 Lesson 3: Requisition-to-inventory process

Procurement process with more details
For the scenarios presented in this course, the following flow chart presents a high-level view of the
procurement process and where various events occur.

Procurement process flow

56 Lesson 3: Requisition-to-inventory process

Requisition-to-inventory process overview
The first process we will discuss is the requisition-to-inventory process.
The following flow chart illustrates the steps required for the requisition-to-inventory process

Requisition-to-inventory process

Objectives
The following is a list of the objectives for the requisition-to-inventory process.
• Order items from the warehouse
• Review how end users can see stock on hand
• Process options for warehouse feedback
• Review how departments are charged for items that they order/receive
In this lesson, you will use Requisition Self Service, Inventory Control, Warehouse, and Global Ledger
applications in the exercises to complete the process.

Requisitions application
The Requisitions application allows you to complete the following tasks:
• Create requests with demand on stock and demand on vendors
• Replenish cart par locations
• Process and manage requisitions

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57 Lesson 3: Requisition-to-inventory process

Integration of the Requisitions application with other
Infor applications

Requisitions application integrating with other Infor applications

58 Lesson 3: Requisition-to-inventory process

Requisitions big picture
The Requisitions application has four main processes.
The following image illustrates the four main processes and the sub-processes.

Requisitions processes and sub-processes

Setup – Requester
When setting up Requisitions, the Inventory Control application requires information about your central
reporting structure. Specifically, you must determine the number of requesters, requesting locations, and
the approval levels that are needed.
The Requisitions application requires you to set up at least one requester. A requester is the person,
department, function, or location responsible for initiating requests or demand for materials, supplies, or
inventory items. Depending on security needs, requesters can be individuals or inventory locations. Each
requester has a default company. The requester identifies the originator of a requisition.
The requester is set up by clicking Application Administrator > Supply Management > Supply
Management Setup > Requisitioning > Requesters.

Setup – Requesting location

The requesting location can be a stock location or non-stock location.
The requesting location is set up by clicking Application Administrator > Supply Management > Supply
Management Setup > Requisitioning > Requesting Locations.

Create requisitions
The approval process places monetary limits on the amount a requester can request. Approvers can
authorize, reject, or un-release a requisition in Requisitions.
Requisitions that are released create demand on stock or demand on vendors. Demand on stock is
processed in the Warehouse application, which provides the ability to pick, pack, and ship the requested

59 Lesson 3: Requisition-to-inventory process

items. Purchase orders are created from requisitions in the Purchasing application to fill demand on
vendors. Items are received through Purchasing and delivered.
Maintaining and tracking the status of requisitions and for processing item returns are provided in the
Requisitions application. Maintaining and tracking the status of shipments is provided in the Warehouse
application.

Replenish cart par locations

Cart par locations have unique qualities similar to requisition templates. Established quantities of supplies
in predefined arrangements are stored in a cart or par location. Cart par locations are generally referred
to as par locations. Cart par location processing simplifies transaction processing for frequent turnover
areas; for example, in health care.

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60 Lesson 3: Requisition-to-inventory process

Requisition setup requirements
Before you begin creating and processing requisitions, you must perform several setup tasks in the
Requisitions application. By completing these setup tasks, you provide basic information necessary for
requisition processing such as the following:
• Accounts
• Accounting units
• Currency type
• Inventory locations
• Items
• Requesting locations
• Requesters
• Vendor names and locations

Set up other applications prior to Requisitions setup

There are other applications that must be set up in the following order before setting up Requisitions.
• Currency
• Global Ledger
• Payables
• Purchasing
• Inventory Control

Currency application setup

Setting up the Currency application is the first step in setting up your prerequisite applications. Setting up
Currency includes the following:
• Currency codes
• Currency relationships
• Currency rates

For your reference

For more information on currency setup, please see Infor CloudSuite Financials Setup and
Administration Guide.

Global Ledger setup

You set up the Global Ledger application after you set up the Currency application. If items are ordered
from stock, issue and transfer transactions are posted to the Global Ledger through the Inventory Control
application.
The information you define includes accounts and dimensions, and, if applicable, intercompany
relationships. In addition, if applicable, you define global ledger commitments and budget edits.

61 Lesson 3: Requisition-to-inventory process

Steps to set up the Global Ledger
The following table provides a high-level overview of how to set up the Global Ledger:

Step Description

1 Convert the chart of account information from a non-Infor environment to the Infor
financials environment.

2 Create a hierarchical chart that represents the structure of the financial reports that
you want to produce, and associate posting accounts to appropriate levels. You can
create multiple charts for multiple reporting bases. One chart of accounts must be an
enterprise chart that is used as the default when a chart is not selected.
Define the following when creating the chart of accounts:
• Name and description
• Summary and account details for both balance sheet and income statement
sections of the chart
• System accounts

3 Set up the system accounts. Specify at least one retained earnings, undistributed
retained earnings, and errors suspense accounts. Each company must have at least
one.

4 Set up your business entities (Global Ledger company). Determine whether you have
any intercompany relationships. Intercompany relationships are relationships
between companies that let transactions pass between them.
Define the following when setting up the business entities:
• Chart of accounts and base currency
• Organization levels
• Company-wide Global Ledger processing parameters

5 Define the dimensions from the top of your company’s organizational structure to the
bottom.

6 Assign system controls to business entities so subsystems can be set up.

62 Lesson 3: Requisition-to-inventory process

 Demo 3.1: Chart of accounts, business entities, dimensions, and
system control
This demonstration shows how to set up chart of accounts, business entities, dimensions,
and system control.

Before you begin:

• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.
• Note: If you are taking this course as self-directed learning, you must complete the steps
in this demonstration.

Demo steps

If you are taking this course as instructor-led training, the instructor will complete this demo.

Part 1: View the chart of accounts

1. Click the Application Switcher drop-down arrow.
2. Click the Controller role. The Controller home page displays.
3. Click Setup > Finance Enterprise Group > Maintenance. The Finance Enterprise Group List
form opens.
4. Double-click 4000. The Finance Enterprise Group 4000 form opens.
5. Click the Chart tab. The Chart list displays.
6. Double-click MASTER. The Chart MASTER MASTER form opens.
7. Click the Hierarchy tab. The Hierarchy list displays.
8. Click the right-facing arrow to expand the ASSETS node.
9. Click the right-facing arrow to expand the CURR ASSETS node.
10. Click the right-facing arrow to expand the CASH node. The posting cash accounts display.
11. Click the Back button. You return to the Finance Enterprise Group 4000 form.

Part 2: View business entities

1. Click the Business Entity tab. A list of business entities displays.
2. Click the Next button at the bottom of the form to scroll through the list of business entities

Part 3: View dimensions

1. Click the Cost Center tab. A list of cost centers displays.
2. Double-click MASTER. The Cost Center Structure MASTER Master Structure form opens.
Note: This is user dimension 1.
3. Click the Hierarchy tab. The summary cost centers display.

63 Lesson 3: Requisition-to-inventory process

 4. Click the right-facing arrow to expand the 100 Operations node. The posting cost centers
display.
5. Click the Back button. You return to the Finance Enterprise Group 4000 form.

Part 4: View system controls

1. Click the Business Entity tab. A list of business entities displays.
2. Double-click [your assigned business entity]. The Business Entity 40[XX] form opens. Note:
Refer to Appendix A.
3. Click the System Control tab.
4. Click the Create button on the System Control tab header (not the Business Entity 40<XX>
form header). The System Control form opens.
5. Click AP from the System field to create a system control for accounts payable (AP).
6. Click to select the Control check box. Note: Do not click Save.
7. Click the Home button to return to the Controller home page. The Windows Internet Explorer
dialog box opens with the message, “Are you sure you want to leave this page?”
8. Click the Leave this page link. The Controller home page displays.

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Payables setup
Setting up the Payables application is a required part of your setup process. This procedure outlines the
information you must define in the Payables application.
The information you define includes setting up vendors. Vendors can be associated to requisitions, which
have a demand on purchasing. Vendors are validated against the vendor file in Payables.

Steps to set up the Payables application

The following table provides a high-level overview of how to set up the Payables application.

Step Description

1 Define at least one vendor group. A vendor group is the set of vendors with which a
company does business. Vendor groups are used so that more than one company
can make purchases from and payments to the same vendors. A company can
access only one vendor group.
When you define your vendor group, include the following:

64 Lesson 3: Requisition-to-inventory process

 Step Description

• Vendor numbering options

• Invoice hold codes
• Period ending dates
• Additional entry fields to store vendor information

2 Define the pay groups. Pay groups are used to process payables payments.

3 Define a Payables company. Invoice accrual and discount code setup are required at
the company level.

4 Define the process levels within your Payables company. You must define at least
one process level for each Payables company. You can define additional process
levels to organize your company into smaller groups, for example, divisions,
departments, or cost centers.

5 Define the reason codes. Reason codes are assigned to chargebacks and invoices for
tracking and analysis purposes.

6 Define the vendor classes for each vendor group. A vendor class represents a subset
of vendors in a vendor group. Vendor classes categorize vendors that share common
characteristics. They are used for reporting and payment processing.
Consider the following when defining vendor classes:
• Address, currency, and tax information
• Payables codes
• Payment and invoice processing information

Inventory Control setup

You must set up the Inventory Control application after you have set up the Payables application. The
information you define includes setting up items and the stocking location of the items you will be
requesting.

Steps to set up the Inventory Control application

The following table provides a high-level overview of how to set up the Inventory Control application.

Step Description

1 Define a corporate item group. Corporate item groups identify a specific group of
inventory items for a company.

2 Set up an Inventory Control company. An Inventory Control company is an

organizational structure that holds your inventory locations. The Inventory Control
company is defined from an existing Global Ledger company.

65 Lesson 3: Requisition-to-inventory process

 Step Description

You assign the following to an Inventory Control company:

• Item group
• Inventory control locations
• Report groups
• Period end dates
• Bin usage types

3 Define the global ledger categories. The Global Ledger category defines the default
accounts for inventory transactions at an inventory location. It is a subset of the chart
of accounts in the Global Ledger application.

4 Define the inventory locations. An inventory location is a physical place where you
store inventory. The place can be a region, a city, a building, a floor, an accounting
unit, or any other area where you store inventory. You can also define a location as a
place where you store a particular classification of inventory, such as spare parts,
office supplies, or consignment inventory. You can create an inventory control location
for each location in the company.
Defining inventory locations includes the following:
• Purchase order ship to
• Returns
• Production order information
You are required to have at least one inventory location per company.

5 Define the cart par locations. A par location represents supply cupboards, exchange
carts, and par level supply carts that store established quantities of supplies. The
location can be a stationary or mobile supply area.

6 Define the report groups for a company. A report group is a structuring method you
can use to classify a group of locations.

7 Define the item master. An item master is a file that holds information about an item,
regardless of where that item is used. You assign item masters to an item group so
several companies can share an item, as long as they share an item group.

8 Define the item locations. The item location record is a file of items that are stocked at
a specific location. The item location record tracks item costs and quantities.

Purchasing setup
You must set up the Purchasing application after you have set up the Inventory Control application.

Steps to set up the Purchasing application

The following table provides a high-level overview of how to set up the Purchasing application.

66 Lesson 3: Requisition-to-inventory process

 Step Description

1 Define a procurement group. A procurement group is a group of companies that share

a common procurement effort; they buy items and services together. The procurement
group allows you to consolidate purchasing functions.

2 Define freight terms. Freight terms describe the freight method or methods used to
ship purchases.

3 Define the Purchasing company.

4 Define the buyers.

5 Define the shipping terms.

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67 Lesson 3: Requisition-to-inventory process

Creating requisitions
We learned earlier that when you create requisitions, you request items from inventory or from vendors.
The Requisitions application provides different methods for creating requisitions that allow you to
customize the requesting process to suit your business needs.

Requisition-to-inventory process - create requisition

Requisition Self Service

Requisition Self Service is intended for requesters who regularly process requisitions in the job role; for
example, requesters who purchase items from a catalog for requisitions that are straight forward and not
complex. Requisition Self Service simplifies requisition creation for those who are not power users.
The Requisition Self Service home page is designed to focus casual requesters on their basic requesting
tasks and to minimize clicks. The home page contains all the user-specific features on one page.
These user-specific features include the following:
• Search the catalog
• My Requisitions
• Recently Requested Items
• My Shopping Lists
• Recently Requested Special/Service
• Punchout Vendors

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68 Lesson 3: Requisition-to-inventory process

 Exercise 3.2: Create a requisition to get items from inventory
In this exercise, you will create a requisition to get items from inventory.

Before you begin:

• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Click Requester. The Requester home page displays.
3. Click the Requisition Self Service menu item. The Requisition Self Service page displays in a
new browser tab. Note: You may need to click the More menu to access the Requisition Self
Service menu item, depending on your screen resolution.
4. Click +New Request. The Find an Item page displays.
5. Type Copier Paper in the Search the catalog field. Copier Paper displays as you type.
6. Click the Copier Paper, 20 lb bond list item. The item populates with the cost of the item in the
requisition.
7. Type 2 in the Quantity field.
8. Click the ADD TO REQUEST button. The Copier Paper request displays in the right panel.
Note: You may have to scroll right to see the ADD TO REQUEST button.
9. Click the SUBMIT REQUEST button. The Submit this requisition? dialog box opens with a
message, “Are you sure you want to submit this requisition?”
10. Click the YES button. A confirmation dialog box opens with the message, “Request # [X] has
been submitted. Write the requisition number here. _______________________
11. Click the RETURN TO DASHBOARD button. [Your requisition] displays in the My
Requisitions panel.
12. Click the X button in the Requisition Self Service browser tab to close it. You return to the
Requester home page.

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69 Lesson 3: Requisition-to-inventory process

Processing requisitions
When you process requisitions, you request items from vendors or from company stock.
• You process requisitions that place demand on vendors in the Purchasing application.
• You process requisitions that place demand on stock in the Warehouse application, thus
allocating and shipping the items.

Warehouse application
The Warehouse application provides the ability to pick, pack, and ship the requested items. The
Warehouse application also provides options for maintaining and tracking the status of shipments.

Pick lists
The pick list prints a list of released and allocated documents based on the parameters entered. A pick
list can be printed on a printer or uploaded to a handheld device.

Requisition-to-inventory process – create pick list

Warehouse personnel use the pick list to pick the items from inventory. Depending on the process type,
the pick list becomes a list that indicates the items to pick, pack, or ship.
The following is done with the program that prints the pick list:
• Creates a shipment for released demands that are created when you add a document
• Shows the requisition number
• Assigns a sequential batch number
• Shows the shipping method, freight code, and customer purchase order (if applicable)
• Assigns a shipment number (by location) to the demand
• Decides how to sort lines for printing (for example, in shipment and line sequence, in shipment
and bin sequence, and so on)
The allocated quantity and the quantity to pick from inventory print on the pick list.

Shipping feedback
Shipping feedback is where you indicate what you shipped to the customer or requester. Shipping
feedback is the only required feedback step.

Requisition-to-inventory process – add shipping feedback

A document must be allocated and printed on a pick list before you can perform shipping feedback.
Depending on the process type, picking or packing feedback might also be required prior to shipping

70 Lesson 3: Requisition-to-inventory process

feedback. Companies can enter shipping feedback as they prepare to deliver the goods. They can also
print a Bill of Lading form to provide extra information for the person transporting the goods. Bills of lading
are receipts that promise delivery of the shipment of goods.

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Exercise 3.3: Process the item from inventory and deliver to the
department
In this exercise, you will process the item from inventory and deliver to the department.

Before you begin:

• Ensure you have completed Exercise 3.2 because it provides data or configurations for
this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps

Part 1: Create the warehouse pick list print

1. Click the Application Switcher drop-down arrow.
2. Click Warehouse Clerk. The Warehouse Clerk home page displays.
3. Click Warehouse Processing > Warehouse Pick List Print. The Warehouse Pick List Print
form opens.
4. Type or select the values from the table below to create the pick list print.

Field name Value

Company [your assigned company number]

Location MAIN

Through Expected Ship Date [today’s date plus three days]

Document Source Requisitions

71 Lesson 3: Requisition-to-inventory process

 Field name Value

Print Option By Shipment- Bin/ Lot/ Serial (Requisition

based)

Allocate Details Yes

Include Cost Print Cost and Extended Cost

Print Delivery Data Yes

5. Click the OK button. A confirmation message briefly displays, and you return to the Warehouse
Clerk home page.
6. Click the User Account button.
7. Click the My Print Files menu item. The Print Files form opens and a list of print files displays.
8. Click the View button that corresponds to Warehouse Pick List Print By Shipment Bin Lot
Serial Requisition Based. The Warehouse Pick List Print By Shipment Bin Lot Serial
Requisition Based document opens in portable document format (PDF) in a new browser tab.
9. View the following on the shipment:
• Item
• Quantity To Pick
• Unit Cost
• Extended Cost
• Total Pieces
10. Click the X button to close the browser tab. You return to the Print Files form.

Part 2: Process the shipment

1. Click Warehouse Processing > Shipments. The Printed Shipments form opens.
2. Double-click [your shipment]. The Warehouse Shipment Feedback form opens. Hint: To
determine which line is your shipment, verify [your assigned company] displays in the
Company column and [the requisition number you wrote down in Exercise 3.2] displays in
the Document column.
3. Click the Lines tab. The values in the Item, Open Quantity, and In Process Quantity columns
display.
4. Click the Actions button in the header menu bar.
5. Click the Finish menu item. A confirmation message briefly displays, and 2.0000 in the Open
Quantity field moves to the In Process Quantity field.
6. Click the Actions button in the header menu bar.
7. Click the Release menu item. A confirmation message briefly displays, 0.0000 displays in the In
Process Quantity field, and the Status field in the header displays as Closed.

72 Lesson 3: Requisition-to-inventory process

Part 3: View the requisition details
1. Click the Application Switcher drop-down arrow.
2. Click Requester. The Requester home page displays.
3. Click the My Requisitions menu. The Unreleased form opens.
4. Click the Closed/ Rejected tab. The Closed/ Rejected form opens, and the status of [your
requisition] is Closed. Note: If one of your items on the requisition is on backorder, your
requisition may be in the Open tab.
5. Double-click [your requisition]. The Requisition form opens.
6. Click the Lines tab. Notice the value in the Item Type field is Inventoried.
7. Click the Issue Final button. A confirmation message briefly displays.
8. Click the All Actions Menu button. A menu displays.
9. Click Drill Around® > Requisition Lines. The Requisitions Lines form opens in a new browser
tab.
10. Double-click the line. The Requisition Line Entry Detail form opens. Note: Do not click the
hyperlinked number in the Line column.
11. Click the Distributions tab. The distributions for the item display.
12. Click the Processing Detail tab. Notice the Requested quantity and Delivered quantity.
13. Notice the value in the Inventory Transaction Type field in the header is Issue.
14. Click X to close the Requisition Line Entry Detail browser tab. You return to the Requisition
form.
15. Click the Home button. You return to the Requester home page.

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73 Lesson 3: Requisition-to-inventory process

Creating a journal entry in the Global Ledger
The final step in the requisition-to-inventory process is to review and journalize distributions for inventory
control. After the document is closed and the shipping feedback is complete, you can then create the
journal entry to post the expenses to the department and accurately reduce the inventory level in the
Global Ledger application.

Requisition-to-inventory process – journalize to Global Ledger

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

Exercise 3.4: Review and journalize distributions for inventory control

In this exercise, you will review and journalize distributions for inventory control.

Before you begin:

• Ensure you have completed Exercises 3.2 - 3.3 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps

Part 1: Journalize distributions

1. Click the Application Switcher drop-down arrow.
2. Click Application Administrator. The Application Administrator home page displays.
3. Click Supply Management > Inventory Control Processing > Inventory Post And Close >
Journalize. The Journalize Preview form opens.
4. Type [your assigned company number] in the Company field.
5. Click System Code drop-down arrow.
6. Click the Requisition list item.
7. Click the Search button. [Your two released transactions] display.

74 Lesson 3: Requisition-to-inventory process

 8. Click the Journalize Distributions button. The Inventory Transaction Line Distribution dialog
box opens.
9. Type 4000 in the Finance Enterprise Group field if it did not default.
10. Type [your assigned company number] in the Company field.
11. Type [the last day of the current month] in the Post Thru Date field.
12. Click the OK button. A confirmation message briefly displays, and you return to the Journalize
Preview form.
13. Click the View Journalized Distributions tab. The View Journalized Distributions form opens.
Note: The IC[XXXXXXXXXXXX] Journalize Group has a status of Complete.
14. Double-click the [journalized group that begins with IC]. The Journalize Group Result form
opens and [your created journal] displays with a status of Complete in the header.
Note: For the exercises in this course, the debits and credits will be going to the same cost center
account due to preconfigured default distribution accounts set up for Cost Center (2200) and
Account (14100) on the training image. This doesn’t represent how accounts may be set up in
your organization.

Part 2: Review journalized transactions in the Global Ledger

1. Click Financials > Global Ledger > Processing > Journal > Journals. The Global Ledger
Unreleased Journal List form opens.
2. Click the Released tab. The Global Ledger Released Journal List form opens.
3. Type [your assigned company number] in the Business Entity field of the filter row.
4. Press Enter. [Your released journal] displays.
5. Double-click [your released journal]. The Journal Control 40XX MASTER form opens.
6. Click the Transactions tab. [Your two transactions display]. These two transactions will post
the next time the journal is posted.
7. Click the Home button. You return to the Application Administrator home page.

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75 Lesson 3: Requisition-to-inventory process

 Exercise 3.5: Create a manual journal entry in the Global Ledger
In this exercise, you will create a manual journal entry in the Global Ledger.

Before you begin:

• Ensure you have completed Exercises 3.2 - 3.4 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Click Controller. The Controller home page displays.
3. Click Processing > Journal > Journals. The Global Ledger Unreleased Journal List form
opens.
4. Click the Create button. The Journal Control MASTER form opens.
5. Type or select the values from the table below to create a journal entry in the Global Ledger.

Field name Value

Business Entity [your assigned company number]

Ledger MASTER (defaults)

Post Date [today’s date]

Description Record Revenue

6. Click the Save button. A confirmation message briefly displays, and the header is saved.
7. Click the Transactions tab.
8. Click the Create button. The Transaction 40[XX] Normal [X] form opens.
9. Type 2100 in the Cost Center field in the Finance Structure string.
10. Type 40100 in the Account field in the Finance Structure string.
11. Type -2000 in the Amount field.
12. Click the Save and New button. A confirmation message briefly displays.
13. Type 2100 in the Cost Center field in the Finance Structure string.
14. Type 10100 in the Account field in the Finance Structure string.
15. Type 2000 in the Amount field.
16. Click the Save button. A confirmation message briefly displays.

76 Lesson 3: Requisition-to-inventory process

 17. Click the Back button. You return to the Journal Control 40[XX] MASTER form.
18. [Your two transactions] display on the Transactions tab. Note: One transaction has a positive
balance and one has a negative balance, so your journal entry is balanced.
19. Click the Actions button.
20. Click the Release menu item. A confirmation message briefly displays.
21. Click Processing > Journal > Journals. The Global Ledger Unreleased Journal List form
opens.
22. Click the Released tab. The Global Ledger Released Journal List form opens.
23. Type [your assigned company number] in the Business Entity field of the filter row.
24. Press Enter. [Your journal entry for record revenue] displays in the list.
25. Click the Home button. You return to the Controller home page.

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77 Lesson 3: Requisition-to-inventory process

Check your understanding

Which four of the following applications must be set up prior to setting up the Requisitions
application?

a) Global Ledger
b) Strategic Sourcing
c) Purchasing
d) Inventory Control
e) Receivables

What application is set up after the Currency application?

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

Which three of the following steps are part of the requisition-to-inventory process?

a) Journalize to the Global Ledger

b) Create pick list
c) Create a payment
d) Add shipping feedback
e) Create a requisition template

Refer to Appendix B for answers to the Check your understanding questions.

78 Lesson 3: Requisition-to-inventory process

Lesson 4: Requisition-to-check process
Estimated time
4 hours

Learning objectives
After completing this lesson, you will be able to describe the requisition-to-check process. In this lesson,
you will:
• Identify the process flow for the requisition-to-check process.
• Identify the setup requirements for the Requisitions application.
• Describe how to create a requisition in Requisition Self Service.
• Describe how to create a purchase order from a requisition.
• Describe how to receive goods.
• Identify the process for entering and matching an invoice to the receiver and purchase order.
• List the four parts to Payables processing.
• Explain how to run a payment cycle.
• Describe how to journalize to the Global Ledger.

Topics
• Requisition-to-check process overview
• Creating a requisition in Requisition Self Service
• Managing purchasing requests
• Receiving the items
• Managing the invoice and matching to the receiver and purchase order
• Payment cycle process
• Running a payment cycle
• Journalizing to the Global Ledger
• Check your understanding

79 Lesson 4: Requisition-to-check process

Requisition-to-check process overview
Considerations
The following lists the considerations for the requisition-to-check process.
• What is the flow of the procurement process?
• How do documents tie together?
• What does processing allow for payment against the purchase order?
• What closes the purchase order line?
The following flow chart illustrates the steps required for the requisition-to-check process.

Requisition-to-check process

In this lesson, you will use Requisition Self Service, Purchasing, Payables, Matching, Receiving. and
Global Ledger applications in the exercises to complete the process.

Setting up the Requisitions application

We learned in a previous lesson that when setting up the Requisitions application, you must consider the
requesting needs for your central reporting structure.
Specifically, you must determine the following:
• Number of requesters
• Requesting locations
• Approval levels needed
Requesters can share the same requester ID, as long as each user has a unique web server login ID. If
requesters share a requester ID and web ID, they will interfere with each other’s requisitions.

Creating requisitions
The Requisitions application provides for several methods to create requisitions that allow you to
customize the requesting process to suit your business needs.
The following methods are available to create requisitions.
• Manually - You create a requisition line by line using direct entry.
• Copying – You create a requisition by copying an existing one.
• Template – You create a requisition with a procurement template. A procurement template is like
a previously defined list from which you can select items.
• Inventory Management – You create a requisition through the replenishment process.
• Cart par locations – You create a requisition during the replenishment process for a cart par
location.
• External system – You create a requisition from an external system using Requisition Interface.

80 Lesson 4: Requisition-to-check process

Requisition types
There are different types of requisitions. You will work with two of those requisition types in the next
exercise.
• Special
• Service

Setup requirements
If you use the Inventory Control application to issue items, you must define at least one requesting
location in the Requisitions application.
The following table describes the information that you need to define and how to access this information.

Setup requirement Description How to access

Requesting locations The requesting location can Click Applications Administrator >
issue the following Supply Management > Supply
transaction types from the Management Setup > Requisitioning >
inventory location: Requesting Locations.
• Issue
• Direct Transfer
• Intransit Transfer

Inventory company On the Inventory Company Click Application Administrator >

form, you determine the type Supply Management > Supply
of approval required for the Management Setup > Groups and
requisition when it reaches a Companies > Inventory Companies.
specified threshold:
• Header Approval
• Line Approval
• No Approval Required

Requesters A requester initiates demand Click Application Administrator >

for items, materials, supplies, Supply Management > Supply
etc. Management Setup > Groups and
On the RSS tab of the Companies > Inventory Companies.
Inventory Company form,
you determine which tasks
default to all users. You also
set a field that restricts
catalog search to specific
criteria:
• Contracts Only
• Internal Only (Yes, No,
Item Location Setup)

81 Lesson 4: Requisition-to-check process

 Setup requirement Description How to access

Requesters On the Main tab on the Click Applications Administrator >

Requesters form, you Supply Management > Requisitioning >
determine the type of Requesting Locations.
approval required for
requisition headers:
• Header Approval
• Line Approval
• No Approval Required
• Default From Requesting
Location or Company
Note: If a company does not
allow a task globally, a
requester can still set a
display option on the
Requesters form.

Requisitions user roles

The following table provides a high-level overview of the roles in the Requisitions application and the
tasks performed by each role. Users may be assigned more than one role.

User role Tasks

Requester • Creates requisitions

Supply management administrator • Creates and manages requisitions

• Creates and manages requesting locations

Supply management viewer • Manages requisitions

• Prints requisitions
• Requests locations loads
• Extracts requester setup information
• Views the requisition interface
• Purges requisitions
• Views the Requisition Status report

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82 Lesson 4: Requisition-to-check process

Creating a requisition in Requisition Self Service
The first step in the requisition-to-check process is to create a requisition. We will create the requisition in
Requisition Self Service.

Requisition-to-check process – create requisition

Exercise 4.1: Create a requisition in Requisition Self Service for a

special and service item
In this exercise, you will create a requisition in Requisition Self Service for a special and
service item.

Before you begin:

• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps

Part 1: Create the requisition for a special item

1. Click the Application Switcher drop-down arrow.
2. Click Requester. The Requester home page displays.
3. Click the More menu.
4. Click the Requisition Self Service menu item. The Requisition Self Service page displays in a
new browser tab.
5. Click the +New Request link. The Find an Item page displays.
6. Click the Add a Special / Service Item menu. The Add a Special or Service Item form opens.
7. Type or select the values from the table below to create a requisition for a special item.

Field name Value

Add Item Click the radio button, if not already selected

Item Description 32” LED TV

Item SS-8790

Quantity 1

83 Lesson 4: Requisition-to-check process

 Field name Value

UOM EA

Cost 690

8. Verify [your assigned company number] displays in the Business Entity field. If not, select it.
9. Verify 2200 – N. American Facilities displays in the Cost Center field. If not, select it.
10. Verify 14100 - Inventory displays in the Account field. If not, select it.
11. Click the ADD TO REQUEST button. The 32” LED TV displays in the right panel.

Part 2: Add the service item

1. Click the Add Amount Service Item radio button.
2. Type or select the values from the table below to add the service item to the requisition.

Field name Value

Item Description Installation

Item Service

Quantity 1

UOM EA

Cost 250

3. Click the ADD TO REQUEST button. The installation service item displays with the 32” LED TV in
the right panel.
4. Click the VIEW REQUEST DETAILS button. The Request # [X] form opens.

Part 3: Submit your requisition

1. Click the SUBMIT button. The Submit this requisition? dialog box opens with a message, “Are
you sure you want to submit this requisition?”
2. Click the YES button. A confirmation dialog box opens with the message, “Request # <X> has
been submitted. Write the requisition number here. _______________________.
3. Click the RETURN TO DASHBOARD button. [Your requisition] displays in the My
Requisitions panel.
4. Click the X button to close the Requisition Self Service browser tab. You return to the
Requester home page.

84 Lesson 4: Requisition-to-check process

Managing purchasing requests
The next step in the requisition-to-check process is managing the purchasing request.
Manage purchase order requests is the manual way to generate purchase orders from subsystems. It
allows buyers to manage order requests that originated in other applications that had insufficient
information. The purchase order requests provide many filtering options to allow for processing of specific
requests.
The buyer can make changes to the information and then have the purchase order interface to create the
purchase order, or the buyer can create the purchase order from manage purchase order requests. The
buyer can also add items to an existing purchase order.

Requisition-to-check process – manage purchasing request

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

Exercise 4.2: Create a purchase order from a purchasing request

In this exercise, you will create a purchase order from a purchasing request.

Before you begin:

• Ensure you have completed Exercise 4.1 because it provides data or configurations for
this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Click Buyer. The Buyer home page displays.
3. Click the Manage Purchase Requests menu. The Purchase Order Requests form opens.
4. Type [your assigned company number] in the Company field.
5. Click the Search button. [Your two requests] display in two separate lines at the bottom of the
page, and [your requisition number] displays in the Source Document column. Note: You may
need to zoom out in your browser settings to see the results.

85 Lesson 4: Requisition-to-check process

 6. Click the line for [your 32” LED TV] to select it.
7. Press Shift.
8. Click the line for [your service item]. Both lines are selected.
9. Click the Select For Purchase Order button. A confirmation message briefly displays, and [your
assigned student ID] displays in the Name column because you are the requester.
10. Click the Create Purchase Order button. The Create Purchase Order dialog box opens.
11. Type or select the values from the table below to create a purchase order for these items.

Field name Value

Purchasing Company [your assigned company number]

Vendor, Purchase From (first field) 3 (Computer World)

Buyer 100 (Brian Barrell)

Early Delivery Date [three days from today’s date]

Release Purchase Order Click to select the check box

12. Click the OK button. A confirmation message briefly displays with a purchase order number.
13. Write the purchase order number here. _________________________
14. Click the Manage Purchase Orders menu. The Unreleased Purchase Orders form opens.
15. Click the Released tab. The Released Purchase Orders form opens.
16. Type [your assigned company number] in the Company field of the filter row.
17. Press Enter. [Your purchase order] displays with the status, Released, Not issued in the
Status column.
18. Double-click [your purchase order]. The Purchase Order Detail form opens.
19. Click the Issue Final button. A confirmation message briefly displays.
20. Click the Home button. You return to the Buyer home page.

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86 Lesson 4: Requisition-to-check process

Receiving the items
After the purchase order has been issued, it goes to the vendor for fulfillment. Then, the items are
received.

Requisition-to-check process – receive items

Exercise 4.3: Receive items

In this exercise, you will receive items.

Before you begin:

• Ensure you have completed Exercises 4.1 – 4.2 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Click Purchasing Receiver. The Purchasing Receiver home page displays.
3. Click the Receive Items menu. The Unreleased Purchase Order Receipts form opens.
4. Click the Create button. The Purchase Order Receipt dialog box opens.
5. Type [your assigned company number] in the Company field.
6. Type [your purchase order number from Exercise 4.2] in the Purchase Order field.
7. Click the OK button. The Purchase Order Receipt Detail form opens.
8. Click the Receive All button. A confirmation message briefly displays.
9. Click the Release And Print No Backorders button. A confirmation message briefly displays.
10. Click the Home button. You return to the Purchasing Receiver home page.

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87 Lesson 4: Requisition-to-check process

Managing the invoice and matching it to receiver
and purchase order
The next step in the requisition-to-check process is to manage the invoice. You then match the invoice to
the receiver and purchase order that you created in the previous exercises.

Requisition-to-check process – manage invoice and match to receiver and PO

Matching application
The Matching application allows you to accurately match large volumes of invoices with receipts, update
purchase orders, and manage vendor terms. Matching is a three-way match with the purchase order,
invoice, and receipt. This three-way match helps ensure that invoices are correct and provides greater
accuracy in receiving transactions.

Matching big picture

The Matching application process flow can be divided into three main processes.
The following image illustrates these three main processes and associated sub-processes.

Matching processes and sub-processes

88 Lesson 4: Requisition-to-check process

Matching setup
When setting up Matching, you must consider the invoicing and purchase order processing requirements
for your central reporting organization, determine the company structure that best fits those requirements,
and set up Matching accordingly.

Entering and matching invoices

The Matching application provides different options for creating invoices that allow you flexibility to suit
your business requirements. The setup you complete can help you streamline creating invoices,
messaging, matching, and reconciliation processes.

Additional processing of invoices

You can use the Matching application to perform additional processes to released invoices and add or
remove hold codes on invoices.

Integration of the Matching application with other Infor applications

The following image illustrates how the Matching application integrates with other Infor applications.

Matching application integrating with other Infor applications

89 Lesson 4: Requisition-to-check process

Matching user role
The following provides a high-level overview of the tasks a match specialist can perform.
• Match purchase order invoices, prepayments, and add on costs
• Un-match invoices
• Cancel purchase order invoices

For your reference

For more information on matching, please the Match User Guide.

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

Exercise 4.4: Manage the invoice and match to the receiver and
purchase order
In this exercise, you will manage the invoice and match to the receiver and purchase order.

Before you begin:

• Ensure you have completed Exercises 4.1 – 4.3 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps

Part 1: Create the invoice

1. Click the Application Switcher drop-down arrow.
2. Click Payables Invoice Processor. The Payables Invoice Processor home page displays.
3. Click the Create Invoice menu. The Create Invoice form opens.
4. Type or select the values from the table below to create the invoice.

Field name Value

Invoice Entry Template Match Invoice

90 Lesson 4: Requisition-to-check process

 Field name Value

Purchase Order [your purchase order number from Exercise 4.2]

Payables Company [your assigned company number]

Vendor 3 (Computer World)

Invoice Number INVPO[your purchase order number from Exercise

4.2]

Invoice Date [today’s date]

Due Date [last day of the current month]

Invoice Amount 940

5. Click the Save button. A confirmation message briefly displays.

6. Click the Distributions tab. Notice the two distributions are added with the total.
7. Click the Purchase Orders tab. [Your purchase order from Exercise 4.2] displays.

Part 2: Match the receiver and the purchase order

1. Click the Match button. A confirmation message briefly displays that the match is complete, and
the invoice is released for payment.
2. Click the Home button. You return to the Payables Invoice Processor home page.

_________________________________________________________________________

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_________________________________________________________________________

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91 Lesson 4: Requisition-to-check process

Payment cycle process
The Payables application is used to create invoices, create and store vendor records, manage cash flow,
and generate payments.

Payables big picture

The Payables application process flow can be divided into four main processes.
The following image illustrates these four main processes and associated sub-processes.

Payables processes and sub-processes

Payables setup
While setting up Payables, you must consider your payment processing and reporting requirements,
determine the company and vendor structures that best fit those requirements, and set up Payables
accordingly.
Hands-on setup of your Payables application includes defining the bank accounts from which you create
payments, the terms under which you create payments, and the vendors you pay.

Payables invoice processing

Payables invoice processing consists of creating, releasing, and paying invoices. You can also maintain
invoices between the time you release and pay them, and you will be required to close your accounting
periods.

92 Lesson 4: Requisition-to-check process

The setup you complete before invoice processing can help you streamline invoice entry and manage
your cash flow. For example, you can define codes that are used on an invoice to indicate when the
invoice is to be paid and to which accounts the expense are to be distributed.

Payables special processing

In addition to creating and paying expense invoices, you can use Payables for other special processing
such as generating bills of exchange. You can also track and report on vital information such as
reportable income, value-added tax (VAT), and Intrastat.

Reporting
There are Payables reports that you can run for open payables, cash forecasting, payment history,
vendor balances, and more. You can also use Payables to complete required federal reporting, such as
submitting reportable income information.

Payables user roles

The following table provides a high-level overview of the roles in the Payables application and the tasks
performed by each role. Users may be assigned more than one role.

User role Tasks

Payables administrator • Sets up vendors

• Sets up tax information

Payables vendor specialist • Manages vendor relationships

• Processes payments
• Ensures tax compliance

Payables manager • Monitors invoice statuses

• Performs month-end processes

Payables invoice processor • Creates and views invoices

• Sends invoices for approval
• Searches for invoices

93 Lesson 4: Requisition-to-check process

Running a payment cycle
The next step in the requisition-to-check process is run a payment cycle. There are three steps in the
payment cycle.
• Perform Cash Requirements
• Run Electronic Payment Creation
• Run AP Payment Close

Requisition-to-check process – create payment

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

Exercise 4.5: Run a payment cycle

In this exercise, you will run a payment cycle.

Before you begin:

• Ensure you have completed Exercises 4.1 – 4.4 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps

Part 1: Perform Cash Requirements

1. Click the Application Switcher drop-down arrow.
2. Click Payables Manager. The Payables Manager home page displays.
3. Click Run Processes > Process Payments > Cash Requirements Results. The Current Cash
Requirements Results form displays.
4. Click the Start Cash Requirements button. The Cash Requirements Result form opens.
5. Type or select the values from the table below to create cash requirements.

94 Lesson 4: Requisition-to-check process

 Field name Value

Vendor Group 4000

Pay Group [your assigned company number]

Pay Through Date [last day of the current month]

Payment Date [today’s date]

6. Click the Save button. A confirmation message briefly displays.

7. Click the Select Payments button. A confirmation message briefly displays.
8. Click the Refresh button. Selected displays in the Status field.
9. Click the Selected Invoice Payments (X) tab. The invoices selected for payment display.
10. Click [any invoice that is NOT your invoice number from Exercise 4.4] to select it.
11. Click the Actions button. A menu displays.
12. Click the Remove From Cash Requirements Result menu item. A confirmation message briefly
displays, and the invoice is removed from the list.
13. Repeat steps 9-11 to remove any invoice that is not your invoice number. Only your invoice
number should remain. Note: To add an invoice back to the list if you accidentally removed it,
complete the following steps:
• Click the Helper List button. The Payables Payments dialog box opens.
• Click to select the [your invoice] check box.
• Click the Add To Cash Requirements Result button.
14. Click the Schedule Payments button. A confirmation message briefly displays.
15. Click the Refresh button. Completed displays in the Status field.
16. Click the Scheduled Payments (X) tab. [Your payment line] displays. Notice the Payment
Amount is 940.00.
17. Click the Scheduled Payments Summary tab. The totals for the payment display.

Part 2: Run Electronic Payment Creation

1. Click Run Processes > Process Payments > Electronic Payment Creation. The Electronic
Payment File Creation dialog box opens.
2. Type or select the values from the table below to create an electronic payment.

Field name Value

Vendor Group 4000

Pay Group [your assigned company number]

95 Lesson 4: Requisition-to-check process

 Field name Value

Payment Code SYS

Cash Code [your assigned company number]

Payment Date [today’s date]

Effective Date [last day of the current month]

Starting Number 2000

3. Click the OK button. A confirmation message briefly displays.

4. Click the User Account button. A menu displays.
5. Click the My Print Files menu item. The Print Files form opens.
6. Click the View button for Electronic Payment Creation. The Electronic File Creation file opens
as a PDF in a new browser tab. This is the file that creates the check. The total in the Electronic
File is 940.00.
7. Click X to close the browser tab. You return to the Print Files form.

Part 3: Run AP Payment Close

1. Click Run Processes > Process Payments > Payment Close. The Payment Closing dialog
box opens.
2. Type 4000 in the Vendor Group field.
3. Type [your assigned company number] in the Pay Group field.
4. Click the OK button. A confirmation message briefly displays, and you return to the Print Files
form.
5. Click the Refresh button.
6. Click the View button for Payment Close. The Payment Close file opens as a PDF in a new
browser tab.
7. Scroll to find the payment. The total in Payment Close is 940.00.
8. Click X to close the browser tab. You return to the Print Files form.
9. Click the Home button. You return to the Payables Manager home page.

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Journalizing to the Global Ledger
After completing the payment cycle, you can journalize to the Global Ledger which posts the distributions.
Some businesses run this as a separate process. This process is not necessarily a part of the payment
cycle; however, the following situations may be required by a business after the payment cycle process:
• As the last step in the payment cycle
• Weekly or bimonthly as part of the close process
• Daily, based on their business volume

Requisition-to-check process – journalize to the Global Ledger

Exercise 4.6: Journalize to the Global Ledger

In this exercise, you will journalize to the Global Ledger.

Before you begin:

• Ensure you have completed Exercises 4.1 – 4.5 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Click Payables Manager. The Payables Manager home page displays.
3. Click the Run Processes menu.
4. Click the Journalize menu item. The Journalize Preview form opens.
5. Type [your assigned company number] in the Company field.
6. Click the Search button. [Your distributions] display for the 32” LED TV (690) and Service
(250). Note: These are the two checks that were created.
7. Click the Journalize Distributions button. The Payables Invoice Distribution dialog box opens.
8. Type [your assigned company number] in the Payables Company field.
9. Type [the last day of the current month] in the Post Thru Date field.
10. Click the OK button. A confirmation message briefly displays.
11. Click the Application Switcher drop-down arrow.
12. Click Application Administrator. The Application Administrator home page displays.
13. Click Financials > Global Ledger > Processing > Journal > Journals. The Global Ledger
Unreleased Journal List form opens.
14. Click the Released tab. The Global Ledger Released Journal List form opens.

97 Lesson 4: Requisition-to-check process

 15. Type [your assigned company number] in the Business Entity field in the filter row.
16. Type AP in the System field in the filter row.
17. Press Enter. AP results for [your business entity] display. These are the distributions that came
from AP Payment Close and are journalized to the Global Ledger.
18. Double-click [your transaction]. The Journal Control 40[XX] MASTER form opens.
19. Click the Transactions tab. [Your two transactions] display.
20. Click the Home button. You return to the Payables Manager home page.

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Check your understanding

Which two of the following options are required when setting up the Requisitions application?

a) Requesters
b) Item location
c) Vendors
d) Requesting locations
e) Suppliers

Which two of the following tasks are completed when running a payment cycle?

a) Run Cash Requirements

b) Post distributions to the Global Ledger
c) Run AP Payment Close
d) Run Match Invoice

The steps for the requisition-to-check process appear below in the wrong order. Reorder the
steps from 1-7 to reflect the correct sequence.

Manage the purchasing request

Create a payment

Create the requisition

Send the order to vendor

Journalize to the Global Ledger

Manage the invoice and match to the receiver and purchase order

Receive the items

Refer to Appendix B for answers to the Check your understanding questions.

99 Lesson 4: Requisition-to-check process

Lesson 5: Purchase order-to-asset
management process
Estimated time
4 hours

Learning objectives
After completing this lesson, you will be able to describe the purchase order-to-asset management
process. In this lesson, you will:
• Identify the process flow for the purchase order-to-asset management process.
• List the four main processes in the Purchasing application.
• Identify the setup requirements for Asset Accounting.
• Describe how to create an asset.
• Describe how to create a purchase order with an asset template.
• Describe how to receive a purchase order.
• Describe how to add the invoice and perform the match.

Topics
• Purchase order-to-asset management process overview
• Purchasing application
• Asset Accounting setup requirements
• Creating a purchase order with an asset template
• Receiving the purchase order
• Adding the invoice and matching
• Check your understanding

100 Lesson 5: Purchase order-to-asset management process

Purchase order-to-asset management process
overview
In this lesson, we discuss the purchase order-to-asset management process. You will use the
Purchasing, Receiving, Payables, and Asset Accounting applications in the exercises to complete the
process.

Considerations
The following lists the considerations for the purchase order-to-asset management process.
• How does the asset template flow from purchase order to match?
• What are the touch points to the asset template throughout the process?
The following flow chart illustrates the steps required for the purchase order-to-asset management
process.

Purchase order-to-asset management process

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101 Lesson 5: Purchase order-to-asset management process

Purchasing application
You use the Purchasing application to create and issue purchase orders and to manage the receiving
process.

Purchasing big picture

The Purchasing application process flow can be divided into four main processes.
The following image illustrates these four main processes and associated sub-processes

Purchasing processes and sub-processes

Purchasing setup
During setup of the Purchasing application, you must consider the purchasing requirements of your
central reporting structure. For example, you determine pricing requirements, buyer groups, vendor
groups, and cost defaulting hierarchies.

Create and issue purchase orders

When you create and issue purchase orders, you specify items and item quantities to order and then
send that information to the vendor. There are various methods to create and issue purchase orders that
you can use to customize the order process to suit your business.

102 Lesson 5: Purchase order-to-asset management process

Receive purchase orders
Receiving goods is the process of accepting items from the vendor. There are options for receiving goods
that allow you to accept, reject, or only accept under certain conditions.

Post to the Global Ledger

At the end of a transaction period, you can close Purchasing so that all transactions for that period are
posted to the Global Ledger. This process ensures accurate transaction balances for your organization.

Purchasing user roles

The following table provides a high-level overview of the roles in the Purchasing application and the tasks
performed by each role. Users may be assigned more than one role.

User role Tasks

Buyer • Manages purchase requests, purchase orders, events, and contracts

• Requests and manages new vendors, new items, and new item
locations
• Manages vendors, receiving, receipt adjustments, inspections, vendor
returns
• Views spend
• Lists and processes
o Purchasing lists
o Creates purchasing processes
o Inventory lists
o Requisition lists
o Creates requisition processes

Purchasing receiver • Receives items

• Adjusts receipts, inspections, and vendor returns
• Views purchase orders, requisitions, and vendors
• Manages purchase order lists

Purchasing manager • Manages purchase orders, receiving, contracts, vendors

• View spend
• Manages Procurement Cards (P-Cards)
• Processes Electronic Data Interface files (EDI)
• Processes month end
• Lists and processes
o Purchasing lists (shared with buyer and receiver role)
o Creates purchasing processes (shared with buyer role)
o Inventory lists
o Creates inventory processes
o Creates requisition processes

103 Lesson 5: Purchase order-to-asset management process

Asset Accounting application
Purchasing sends asset information to the Asset Accounting application so that you can track
procurement of capital goods.
The Asset Accounting application manages the depreciation calculations and reporting requirements that
are required to satisfy Global Ledger, tax, and other depreciation books for assets. You can process
adjustments, transfers, disposals, and the transfer of assets from one company to another through Asset
Accounting.
The Asset Accounting application has flexible ways to specify assets by location, division, and type, and
to structure and restructure assets when they are transferred. The application also maintains history
records of all asset transfers and disposals and keeps an audit trail of all changes that are made to
assets.

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104 Lesson 5: Purchase order-to-asset management process

Asset Accounting setup requirements
Before you begin to set up the Asset Accounting application, you must define accounts in the Global
Ledger application, plan account assignments, and determine which accounts and accounting units to
use in Asset Accounting.
You must also define at least one book, one calendar, one asset type, and one account group. You are
not required to define an accounting unit group, but it is likely that your organization will want to take
advantage of the accounting unit functionality. If the default processing options provided for the Asset
Accounting application do not fit your needs, define new default processing options before you start any
processing.
The following image illustrates the Asset Accounting setup tasks.

Asset Accounting setup tasks

Defining a book
A book is a ledger of assets that defines parameters for calculating depreciation. Books are global and
can be used across companies. At least one book must be created during the Asset Accounting setup.
You have the flexibility to create as many books as you need for reporting or compliance requirements.
To define a book, click Asset Manager > Asset System Setup > Books.
The following table provides guidelines about the fields and check boxes on the Books form.

Field/check box Description

Finance Enterprise The Finance Enterprise Group field defaults to your Finance Enterprise
Group Group.

Book You use the Book field to type the book name and description of the book.

105 Lesson 5: Purchase order-to-asset management process

 Field/check box Description

Status The book default status is Active. When the status of the book is Inactive,
you cannot assign it to any asset.

Currency You select the currency code for the book. The book records all
depreciation amounts in the currency you select.

Depreciation Type The Depreciation Type drop-down arrow has two selections.
If you click the Class Level list item, you indicate the assets that are
associated with this book are depreciated along with other assets in their
class. Class Level is required for Part 32 books. Also, if you select Class
Level, then you must select a Compute Statement.
If you click the Asset Level list item, then leave the Compute Statement
field clear.

Convention The value in the Convention field determines how depreciation is

calculated for the first year and the last year that an asset is in service.
The value you select is a default value and is modified when you assign a
book to an asset.

Book Formula The Book Formula field is used to specify the custom computation,
description, and business class that is used by the book. This field is
required with Class Level.

Method Switch Click to select the Method Switch check box to switch to a second
depreciation method when it is an advantageous to do so.

Track Depreciation Click to select the Track Depreciation History check box to store
History depreciation history records for assets that are added to this book. Asset
transaction history is recorded for all companies and assets that use the
book.
Note: Deprecation history is collected only from the time this check box is
selected. There is no way to rebuild previous depreciation history records.

Defining a calendar
Calendars are processing schedules and posting periods that asset books use to report on periods and
date ranges. It is also used to calculate depreciation, replacement costs, and insurance values.
A calendar associates a book with a company. You must specify a calendar for each book and for each
company that uses that book.
You use calendars to determine the following values:
• The number of periods per closing date
• The period closing date
• Whether the books are posting or required
• If journal entries are created for the Global Ledger

106 Lesson 5: Purchase order-to-asset management process

To define a calendar, click Asset Manager > Asset System Setup > Calendars.
The following table provides guidelines about the fields and check boxes on the Current Book Calendar
form.

Field/check box Description

Finance Enterprise Group The Finance Enterprise Group field defaults to your Finance
Enterprise Group.

Book The value in the Book field is the book that users the calendar.

Company The value in the Company field is the Global Ledger company
associated with the calendar.

Begin Date The value in the Begin Date field is the first day of the year to define
a deprecation schedule.

End Date The value in the End Date field is the last day of the year to define a
depreciation calendar. The date must match the last period end
date that is specified for the processing calendar.

Total Periods The value in the Total Periods field is the total number of
depreciation periods for the current fiscal year. The number must
match the total number of periods that is specified in the Per field
for all the calendar periods. Valid periods are from 001 to 375.

Periods Closed The value in the Periods Closed field is the number of periods that
are already closed in the calendar. The number affects the
depreciation calculations for the rest of the year. Once the calendar
is in effect, the system updates the periods closed every time you
close a period.

Required Book The Required Book check box, if selected, automatically shows
Books when you create a new asset.

Posting Book The Posting Book check box, if selected, indicates the book is a
posting book that is used by all assets to post journal entries to the
Global Ledger. You can assign only one posting book to a
company.

Number of Periods The value in the Number of Periods field indicates the number of
depreciation periods that occur in this calendar period. The total
number of periods you specify for the entire calendar must match
the value of the Total Periods field.

End Date The value in the End Date field represents the date on which the
depreciation is calculated and processed. The last period end date

107 Lesson 5: Purchase order-to-asset management process

 Field/check box Description

must match the calendar year end that you specified in the calendar
header.

Before you can specify a calendar, you need to verify that the Global Ledger company and
book that is associated with the calendar are specified.

Defining an asset type

Asset types are groups of assets that are categorized based on similar characteristics, such as asset life,
Global Ledger accounts, depreciation method, functions, etc. Common examples of asset types are
furniture and fixtures, vehicles, computers, and leasehold improvements.
To define an asset type, click Asset Manager > Asset System Setup > Asset Types.

Field/check box Description

Company The value in the Company field specifies the company number.

Asset Type The Asset Type field defines the name of the asset type. At least
asset type must be defined to process assets in Asset Accounting.

Include In Physical Inventory When the Include In Physical Inventory check box is selected, it
indicates the assets that use the type are part of the physical
inventory. You can override this value for individual asset items.
Assets that are part of the physical inventory are identified by item
bar codes. They can be added, transferred, disposed, and
inventoried from a handheld terminal.

Revalue When the Revalue check box is selected, it enables revalue

depreciation. Revaluation is the process of restating the value of
an asset due to changes in the fair market value. When allowing
revaluation, the revaluation method parameter must also be
specified.

Allocate Depreciation When the Allocate Depreciation Expense check box is selected, it
Expense indicates that it allows depreciation expense to be allocated among
multiple accounting units. You must have the Allocate Depreciation
Expense enabled before you can specify an allocation for the type.

Property Type The value in the Property Type drop-down list indicates a property
classification for the asset type. You can select Real, Land, Stock,
or Other.

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 Field/check box Description

Revalue Method The value in the Revalue Method drop-down list indicates the
revalue method and computation when you set up an asset. You
can select Elimination or Proportionate.

Defining an asset account group

Asset account groups are the set of accounts that are used to create journal entries for adding,
transferring, or disposing of assets. When you set up Asset Accounting, you must create at least one
account group for each company which has assets that are assigned to it. You can make changes to the
account groups after you specify them.
Changes to account groups are dynamic. When you make an account group change, all new assets that
use the account group are affected. Past transactions that use that account group are not affected.
To define an asset account group, click Manager > Asset System Setup > Account Groups.
The following table provides guidelines about the fields on the Asset Account Group form.

Field/check box Description

Company The value in the Company field is the company to assign to the account
group.

Asset Account The value in the Asset Account Group field is the alphanumeric account
Group group number and description to assign to an account group.

Clearing The value in the Clearing field specifies the clearing account for the asset.
If you plan to interface transactions from Payables and Project Ledger, then
you must specify a clearing account for the account group. The clearing
account that is specified must be the same one that is used in Payables and
Project Ledger when assets are interfaced.
If you use the account group for a leased asset, then the lease debt account
is substituted for the clearing account. You can use the same account group
for a purchased asset or for a leased asset without changing the clearing
account.
Note: The clearing subaccount must be a zero balance at the end of each
accounting period.

Proceeds The value in the Proceeds field is a cash or clearing account. It records cash
or other items of value that are received when an asset is sold or traded.
Note: If the asset sales transactions are processed through the Receivables
or Cash Management applications, then you should specify a clearing
account that matches the clearing account for Receivables or Asset
Accounting.

109 Lesson 5: Purchase order-to-asset management process

 Field/check box Description

If you want to define an account group to be used by asset-

class assets, Infor recommends that these accounts match
the accumulated depreciation account specified for the
type associated with the asset class.

Expense The value in the Expense field is the account that is used by Asset
Accounting to post selling costs, such as the advertising expense of the
disposed asset.

Gain The value in the Gain field is used to record the system-generated gains
when assets are retired.

If you want to define an account group to be used by asset-

class assets, Infor recommends that these accounts match
the accumulated depreciation account specified for the
type associated with the asset class.

Loss The value in the Loss field is used to record the system-generated losses
when assets are retired.

If you want to define an account group to be used by asset-

class assets, Infor recommends that these accounts match
the accumulated depreciation account specified for the
type associated with the asset class.

Defining an accounting unit group

Accounting unit groups are used to group and identify the accounting units that the Asset Accounting
application uses to create journal entries when you add, adjust, transfer, or dispose of assets.

Asset templates
Asset templates are used to store common asset data that is used as default values in asset records
when you use quick addition to add new assets. You can use asset templates to speed up asset entry
and to ensure that new assets are consistently defined. Asset templates do not define asset item
information. You define asset items manually during asset quick addition.
Asset addition templates are optional if you manually create assets in Asset Accounting. Asset templates
are required if you interface asset records from Payables or Project Ledger or if you add bar-coded
assets from a handheld terminal.

Asset Accounting user roles

The following table provides a high-level overview of the roles in the Asset Accounting application and the
tasks performed by each role. Users may be assigned more than one role.

110 Lesson 5: Purchase order-to-asset management process

 User role Tasks

Asset manager • Performs asset system setup

• Manages assets
• Creates and manages processes
• Creates and manages update actions
• Performs close processing
• Runs reports
• Creates and maintains interfaces
• Views queue information

Asset analyst • Performs asset system setup

• Manages assets
• Creates and manages asset processes
• Performs close processing
• Runs reports
• Creates and maintains interfaces

Integration of the Asset Accounting application with other Infor applications

The following image illustrates how the Asset Accounting application integrates with other Infor
applications.

Asset Accounting application integrating with other Infor applications

111 Lesson 5: Purchase order-to-asset management process

Creating a purchase order with an asset template
The first two steps in the purchase order-to asset management process are to create an asset template
and then create the purchase order with the asset template. The asset template has been created for you
to use in the following exercise.

Purchase order-to-asset management process – create a purchase order with asset template attached

Exercise 5.1: Create a purchase order with an asset template

In this exercise, you will create a purchase order with an asset template.

Before you begin:

• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps

Part 1: Create the purchase order header

1. Click the Application Switcher drop-down arrow.
2. Click Buyer. The Buyer home page displays.
3. Click the Manage Purchase Orders menu. The Unreleased Purchase Orders form opens.
4. Click the Create button. The Purchase Order Detail form opens.
5. Type or select the values from the table below to create the header for the purchase order.

Field name Value

Company [your assigned company number]

Buyer 100 (Brian Barrell)

Vendor 1 (General Supplies)

Ship To MAIN

Delivery Date [three days from today’s date]

112 Lesson 5: Purchase order-to-asset management process

 6. Click the Save button. A confirmation message briefly displays, and a purchase order number
displays in the Purchase Order field in the header. Write your purchase order number here:
______________________.

Part 2: Add line information

1. Click the Lines tab, if it is not already selected.
2. Click the Create Menu button. A menu displays.
3. Click the Create menu item. The Line Detail form opens.
4. Type or select the values from the table below to create line detail for the purchase order.

Field name Value

Item 12
Note: The Description field populates
with Scraper Razor Blade Type Retra.

Quantity 50

Entered Buy UOM EA

Item Type Non Stock

Entered Unit Cost 2.00

5. Click the Save button. A confirmation message briefly displays.

6. Click the Distributions tab.
7. Click the Create button on the Distributions tab menu bar. A new, blank line displays.
8. Type or select the values from the table below to add distributions to the purchase order.

Field name Value

Ledger [your assigned company number]

Cost Center 1100

Account 15500

9. Press Tab five times to reach the Asset Template field.

10. Click the Search button in the Asset Template field.
11. Click [your assigned company number]BLDTMP.
12. Click the Save button. A confirmation message briefly displays.

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 13. Click the Back button. You return to the Purchase Order Detail form.
14. Click the Release button. A confirmation message briefly displays.
15. Click the Issue Final button. A confirmation message briefly displays.
16. Click the Home button. You return to the Buyer home page.

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114 Lesson 5: Purchase order-to-asset management process

Receiving the purchase order
After you create the purchase order with the asset template attached, the next step in the purchase order-
to-asset management process is to receive the purchase order.

Purchase order-to-asset management process – receive the purchase order

Exercise 5.2: Receive the purchase order

In this exercise, you will receive the purchase order.

Before you begin:

• Ensure you have completed Exercise 5.1 because it provides data or configurations for
this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Click Purchasing Receiver. The Purchasing Receiver home page displays.
3. Click the Receive Items menu. The Unreleased Purchase Order Receipts form opens.
4. Click the Create button. The Purchase Order Receipt dialog box opens.
5. Type [your assigned company number] in the Company field.
6. Type [your purchase order number from Exercise 5.1] in the Purchase Order field.
7. Click the OK button. The Purchase Order Receipt Detail form opens.
8. Click the Receive All button. A confirmation message briefly displays. Note: The value displays
in the Received Quantity column of the purchase order.
9. Click the Release And Print No Backorders button. A confirmation message briefly displays.
10. Click the Home button. You return to the Purchasing Receiver home page.

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115 Lesson 5: Purchase order-to-asset management process

Adding the invoice and matching
After you receive the purchase order, the next steps in the purchase order-to-asset management process
are to add an invoice with the asset attached and then match the invoice.

Purchase order to-asset management process – add the invoice and match

Exercise 5.3: Add the invoice and perform the match

In this exercise, you will add the invoice and perform the match.

Before you begin:

• Ensure you have completed Exercises 5.1 – 5.2 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps

Part 1: Add the invoice

1. Click the Application Switcher drop-down arrow.
2. Click Payables Invoice Processor. The Payables Invoice Processor home page displays.
3. Click the Create Invoice menu. The Create Invoice form opens.
4. Type or select the values from the table below to create the invoice.

Field name Value

Invoice Entry Template Match Invoice

Purchase Order [your purchase order number from Exercise 5.1]

Payables Company [your assigned company number]

Vendor 1 (General Supplies)

Invoice Number INVPO[your purchase order number from Exercise 5.1]

Invoice Date [today’s date]

116 Lesson 5: Purchase order-to-asset management process

 Field name Value

Due Date [three days from today’s date]

Invoice Amount 100.00

5. Click the Save button. A confirmation message briefly displays.

6. Click the Distributions tab. Distributions for the purchase order display.
7. Click the Purchase Orders tab. Details for the purchase order display.

Part 2: Perform the match

1. Click the Match button. A confirmation message briefly displays.
2. Click the Home button. You return to the Payables Invoice Processor home page.

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Reviewing the asset
The final step in the purchase order-to-asset management process is to review the asset.

Purchase order to-asset management process – review the asset

Exercise 5.4: Review the asset

In this exercise, you will review and release the asset.

Before you begin:

• Ensure you have completed Exercises 5.1 – 5.3 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Click Asset Manager. The Asset Manager home page displays.
3. Click the Manage Assets menu. The Manage Assets form opens.
4. Click the Interfacing Assets tab. The Asset Templates form opens.
5. Type [your assigned company number] in the Company field.
6. Press Enter. The 40[XX]BLDTMP asset template displays.
7. Click the 40[XX]BLDTMP row on the Invoice Interface Records tab to select the row.
8. Click the Actions button on the Invoice Interface Records tab. A menu displays.
9. Click the Release Without Compute menu item. A confirmation message briefly displays, and
your asset has now been released.
10. Click the Released tab. The Released form opens.
11. Type [your company number] in the Company field.
12. Press Enter. Your asset displays in the Released list.
13. Click the Home button. You return to the Asset Manager home page.

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118 Lesson 5: Purchase order-to-asset management process

Check your understanding

Which three of the following options are setup tasks for the Asset Accounting application?

a) Define a book
b) Define an Asset Accounting company
c) Define a calendar
d) Define an asset type
e) Define the chart of accounts

Which four of the following options are part of the purchasing process?

a) Create and issue purchase orders

b) Receive goods
c) Post
d) Enter and match invoices
e) Setup
f) Process invoices

What are examples of an asset type?

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Which three of the following options are setup tasks for the Purchasing application?

a) Define books
b) Define calendars
c) Define price contracts
d) Process bids
e) Set up prerequisite applications

Refer to Appendix B for answers to the Check your understanding questions.

119 Lesson 5: Purchase order-to-asset management process

Lesson 6: Requisition-to-global ledger
process
Estimated time
3.5 hours

Learning objectives
After completing this lesson, you will be able to describe the requisition-to-global ledger process. In this
lesson, you will:
• Identify the process flow for the requisition-to-global ledger process.
• Describe Project Ledger.
• Identify the setup requirements for Project Ledger.
• Describe how to post journals.

Topics
• Requisition-to-global ledger process overview
• Project Ledger overview
• Adding requisitions with Project Ledger
• Creating purchase orders from manage purchase requests
• Receiving the purchase order
• Adding an invoice and matching
• Journalizing to the Global Ledger
• Running the Global Ledger posting
• Reviewing the project transactions
• Check your understanding

120 Lesson 6: Requisition-to-global ledger process

Requisition-to-global ledger process overview
In this lesson, we discuss the requisition-to-global ledger process. You will use the Requisitions,
Purchasing, Payables, Receiving, and Global Ledger applications in the exercises to complete the
process.
The following flow chart illustrates the steps required for the requisition-to-global ledger process.

Requisition-to-global ledger process

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121 Lesson 6: Requisition-to-global ledger process

Project Ledger overview
Project Ledger provides the means for complete, end-to-end project accounting for capital projects, cost
and revenue activities, as well as managing day-to-day grant transactions. With Project Ledger, you can
effectively manage the accounting of all your internal and external projects.
We learned in an earlier lesson that the Global Ledger acts as a central repository for the entire
enterprise’s financial data. Project Ledger is a dimension of the Global Ledger; thus, it is not a standalone
system. The project dimension has expanded functionality from any other dimension in the finance
structure.

Purpose and function

Project Ledger offers broad functionality. Here are a few of the key features of Project Ledger:
• Provides detailed visibility at the project level
• Delivers key performance and risk indicators
• Allows users to manage their projects on time and within budget
The following table lists and describes the key benefits of Project Ledger.

Benefit Description

Flexible setup Project Ledger supports multiple projects and project structures with
unlimited hierarchies.

Unified applications Project Ledger is part of the finance structure so there is no need for
reconciliation. You have one source of truth when looking for
information.

Configuration of Project Ledger allows information to be configured to fit any needs by

information supporting alternate views and rollups. This provides proactive
visibility and control into costs, budgets, and resources.

Simplified dimension Project Ledger uses a simplified dimension string that supports multi-
string dimensional reporting. You can set up user dimension 2 for keeping
track of funding sources.

Intuitive to use Project Ledger is accessible through custom landing pages so the
information you need is at your fingertips. You can also utilize wizards
and action requests to simplify your job.

Considerations for Project Ledger

You can think of a Project Ledger project structure as a child hierarchy in the Global Ledger with unlimited
levels, unlimited hierarchies, and expanded functionality for projects. Projects inherit the same
functionality available in Global Ledger including:
• Multiple calendars
• Multiple currencies

122 Lesson 6: Requisition-to-global ledger process

 • Ledgers and reporting bases
• Finance structure rules
• Single transaction file and single balance file, i.e. a single source of truth
• Budgeting
• Allocations
• Embedded business intelligence (BI) and App Studio reporting
Because Project Ledger inherits elements from the Global Ledger, you must consider Project Ledger
when setting up the Global Ledger.

Project Ledger setup tasks

You have learned about the setup tasks for Global Ledger. These setup tasks must be completed before
you set up Project Ledger.
The table below describes the setup tasks for Project Ledger.

Set up task Description

Project status codes Project status codes define the actions that can be performed for a
posting project. They are used to limit what processes can be run for
the project.

Project roles Project roles identify an employee's responsibilities for the project.
Project roles are assigned to employees when creating employee
assignment records. There are three pre-defined system roles used
for projects:
• Manager
• Principal Investigator
• Administrator
You can also create user-defined roles.

Period of performance Period of performance templates are used to extend the time before a
templates project begins to account for things like purchase orders and
requisitions, or to extend the time at the end of a project to handle
accounts payable transactions that come in after the official project
end date.

Labor schedules Labor schedules define pay periods for project employees labor
distribution. A labor schedule defines the pay frequency and pay
periods for the employee and the frequency of labor distribution.

123 Lesson 6: Requisition-to-global ledger process

Adding requisitions with Project Ledger
The first step in the requisition-to-global ledger process is to create the requisition with a project.

Requisition-to-global ledger process – create the requisition with a project

Exercise 6.1: Add a requisition with a project

In this exercise, you will add a requisition with a project.

Before you begin:

• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Click Requester. The Requester home page displays.
3. Click the More menu.
4. Click the Requisition Self Service menu item. The Requisitions form opens in a new browser
tab.
5. Click the +New Request link. The Find an Item page displays.
6. Type LG Flat Screen Monitor, 48” in the Search the catalog field. LG Flat Screen Monitor 48”
displays as you type.
7. Click the LG Flat Screen Monitor, 48” list item. The item populates with the cost of the item in
the requisition.
8. Verify 1 displays in the Quantity field. If not, type 1 in the Quantity field.
9. Click the ADD TO REQUEST button. The LG Flat Screen Monitor, 48” request displays in the
right panel.
10. Click the VIEW REQUEST DETAILS button. Information about the request displays.
11. Click the Update Distributions button. The Requisition Line Distributions form opens in a new
browser tab.
12. Type or select the values from the table below to update distributions to your requisition. Note:
Overwrite the existing values.

124 Lesson 6: Requisition-to-global ledger process

 Field name Value

To Business Entity [your assigned company number]

Cost Center 1100

Account 15500

Project 1002760402 (Finishing Decorations)

13. Press Tab until the Save button becomes active.

14. Click the Save button. A confirmation message briefly displays, and the Requisition Line
Distributions browser tab closes. You return to the Requester Self Service page.
15. Click the SUBMIT button. The Submit this requisition? dialog box opens with a message, “Are
you sure you want to submit this requisition?”
16. Click the YES button. A confirmation dialog box opens with the message, “Request # [X] has
been submitted. Write the requisition number here: _______________________.
17. Click the RETURN TO DASHBOARD button. [Your requisition] displays in the My
Requisitions panel.
18. Click X to close the Requisition Self Service browser tab. You return to the Requester home
page.

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125 Lesson 6: Requisition-to-global ledger process

Creating purchase orders from manage purchase
requests
The next step in the requisition-to-global ledger process is to create purchase orders from manage
purchase requests.

Requisition-to-global ledger process – create purchase order from manage purchase requests

Exercise 6.2: Create a purchase order from manage purchase requests

In this exercise, you will create a purchase order from manage purchase requests.

Before you begin:

• Ensure you have completed Exercise 6.1 because it provides data or configurations for
this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Click Buyer. The Buyer home page displays.
3. Click the Manage Purchase Requests menu. The Purchase Order Requests form opens.
4. Type [your assigned company number] in the Operating Company field.
5. Click the Search button. The search results display at the bottom of the page.
6. Click [the request you created in Exercise 6.1] to select it. Hint: The requisition number
displays in the Source Document field.
7. Click the Select for Purchase Order button. A confirmation message briefly displays.
8. Click the Create Purchase Order button. The Create Purchase Order dialog box opens.
9. Type or select the values from the table below to create the purchase order.

Field name Value

Purchasing Company [your assigned company number]

Vendor, Purchase From 3 (Computer World)

(first field)

126 Lesson 6: Requisition-to-global ledger process

 Field name Value

Buyer 100 (Brian Barrell)

Early Delivery Date [two days from today’s date]

Release Purchase Order Click to select the check box

10. Click the OK button. A confirmation message briefly displays with a purchase order number.
Write the purchase order number here. __________________________
11. Click the Manage Purchase Orders menu. The Unreleased Purchase Orders form opens.
12. Click the Released tab. The Released Purchase Orders form opens.
13. Type [your assigned company number] in the Company field of the filter row.
14. Press Enter. [Your purchase order] displays with the status Released, Not issued in the
Status column.
15. Click [your purchase order] to select the row.
16. Click the Open button. The Purchase Order Detail form opens.
17. Click the Issue Final button. A confirmation message briefly displays.
18. Click the Home button. You return to the Buyer home page.

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127 Lesson 6: Requisition-to-global ledger process

Receiving the purchase order
The next step in the requisition-to-global ledger process is to receive the purchase order.

Requisition-to-global ledger process – receive the purchase order

Exercise 6.3: Receive the purchase order

In this exercise, you will receive the purchase order.

Before you begin:

• Ensure you have completed Exercises 6.1 – 6.2 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Click Purchasing Receiver. The Purchasing Receiver home page displays.
3. Click the Receive Items menu. The Unreleased Purchase Order Receipts form opens.
4. Click the Create button. The Purchase Order Receipt dialog box opens.
5. Type [your assigned company number] in the Company field.
6. Type [your purchase order number from Exercise 6.2] in the Purchase Order field.
7. Click the OK button. A confirmation message briefly displays, and the Purchase Order Receipt
Detail form opens.
8. Click the Receive All button. A confirmation message briefly displays.
9. Click the Release And Print No Backorders button. A confirmation message briefly displays.
10. Click the Home button. You return to the Purchasing Receiver home page.

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128 Lesson 6: Requisition-to-global ledger process

Adding an invoice and matching
The next step in the requisition-to-global ledger process is to add an invoice to a purchase order with the
activity attached and match the invoice in Payables.

Requisition-to-global ledger process – add the invoice and match

Exercise 6.4: Add invoice and match

In this exercise, you will add invoice and match.

Before you begin:

• Ensure you have completed Exercises 6.1 – 6.3 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps

Part 1: Create the invoice

1. Click the Application Switcher drop-down arrow.
2. Click Payables Invoice Processor. The Payables Invoice Processor home page displays.
3. Click the Create Invoice menu. The Create Invoice form opens.
4. Type or select the values from the table below to create the invoice.

Field name Value

Invoice Entry Template Match Invoice

Purchase Order [your purchase order number from Exercise 6.2]

Payables Company [your company number]

Vendor 3 (Computer World)

Invoice Number INVPO[your purchase order number from Exercise

6.2]

129 Lesson 6: Requisition-to-global ledger process

 Field name Value

Invoice Date [today’s date]

Due Date [two days from today’s date]

Invoice Amount 790.00

5. Click the Save button. A confirmation message briefly displays.

6. Click the Distributions tab. The project is attached to the distribution structure.
7. Click the Purchase Orders tab. [Your purchase order] displays

Part 2: Match the receiver and the purchase order

1. Click the Match button. A confirmation message briefly displays, and the invoice is released for
payment.
2. Click the Application Switcher drop-down arrow.
3. Click Payables Manager. The Payables Manager home page displays.
4. Click the Manage Invoices button. The Unassigned Invoices form opens.
5. Click the Released tab. The Released Invoices form opens.
6. Click the Search button. The filter row displays.
7. Type [your assigned company number] in the Company field of the filter row.
8. Press Enter. [Your invoice] displays, and the distributions have been released.
9. Click the Home button. You return to the Payables Manager home page.

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130 Lesson 6: Requisition-to-global ledger process

Journalizing to the Global Ledger
After you match the invoice, the next step in the requisition-to-global ledger process is to journalize to the
Global Ledger.

Requisition-to-global ledger process – journalize to the Global Ledger

Exercise 6.5: Journalize to the Global Ledger

In this exercise, you will journalize to the Global Ledger.

Before you begin:

• Ensure you have completed Exercises 6.1 – 6.4 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps

Part 1: Journalize to the Global Ledger

1. Click the Application Switcher drop-down arrow.
2. Click Payables Manager. The Payables Manager home page displays.
3. Click the Run Processes menu.
4. Click the Journalize menu item. The Journalize Preview form opens.
5. Type [your assigned company number] in the Company field.
6. Click Search. The entry for [your item] displays.
7. Click the Journalize Distributions button. The Payables Invoice Distribution dialog box opens.
8. Verify 4000 displays in the Finance Enterprise Group field. If not, type it.
9. Type [your assigned company number] in the Payables Company field.
10. Type [today’s date] in the Post Thru Date field.
11. Click the OK button. A confirmation message briefly displays.

Part 2: Review journalized transactions in the Global Ledger

1. Click the Application Switcher drop-down arrow.
2. Click Controller. The Controller home page displays.
3. Click Processing > Journal > Journals. The Global Ledger Unreleased Journal List form
opens.

131 Lesson 6: Requisition-to-global ledger process

 4. Click the Released tab. The Global Ledger Released Journal List form opens.
5. Type [your assigned company number] in the Business Entity field of the filter row.
6. Press Enter. [Your released journal] displays.
7. Double-click [your released journal]. The Journal Control 40[XX] MASTER form opens.
8. Click the Transactions tab. The details about the debit and credit for the transaction display.
9. Click the Home button. You return to the Controller home page.

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132 Lesson 6: Requisition-to-global ledger process

Running the Global Ledger posting
The next step in the requisition-to-global ledger process is run the Global Ledger posting.

Requisition-to-global ledger process – run the Global Ledger posting

Exercise 6.6: Run the Global Ledger posting

In this exercise, you will run the Global Ledger posting.

Before you begin:

• Ensure you have completed Exercises 6.1 – 6.5 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Click Controller. The Controller home page displays.
3. Click Processing > Journal > Post Journals. The Schedule Posting dialog box opens.
4. Click the Business Entity Option drop-down arrow.
5. Click the Single list item.
6. Type [your assigned company number] in the Business Entity field.
7. Type MASTER in the Ledger field.
8. Click the Period Option drop-down arrow.
9. Click the All Periods list item.
10. Click the OK button. A confirmation message briefly displays.
11. Click the Home button. You return to the Controller home page.

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133 Lesson 6: Requisition-to-global ledger process

Reviewing the project transactions
The final step in the requisition-to-global ledger process is review the project transactions.

Requisition-to-global ledger process – review the project transactions

Exercise 6.7: Review project transactions

In this exercise, you will review the project transactions.

Before you begin:

• Ensure you have completed Exercises 6.1 – 6.6 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Select Project Accountant. The Project Accountant home page displays.
3. Click the Transaction Search panel. The Transaction Detail form opens.
4. Click the Show/Hide Search button. The search fields display.
5. Type 1002760402 in the Project field.
6. Click the Search button. Your Accounts Payable (AP) transaction displays.
7. Click the Home button. You return to the Project Accountant home page.

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134 Lesson 6: Requisition-to-global ledger process

Check your understanding

Which two of the following options are required setup tasks for Project Ledger?

a) Create project status

b) Define a Project Ledger company
c) Create a project
d) Create period of performance templates

The steps for the requisition-to-global ledger process appear below in the wrong order.
Reorder the steps from 1-7 to reflect the correct sequence.

Run the Global Ledger posting

Create a purchase order from Manage Purchase Requests

Create a requisition with a project

Add the invoice and match

Journalize to the Global Ledger

Receive the purchase order

Review the project transactions

Refer to Appendix B for answers to the Check your understanding questions.

135 Lesson 6: Requisition-to-global ledger process

Lesson 7: Requisition-to-sourcing-to-
purchase order process
Estimated time
2.5 hours

Learning objectives
After completing this lesson, you will be able to describe the requisition-to-sourcing-to-purchase order
process. In this lesson, you will:
• Identify the process flow for the requisition-to-sourcing-to-purchase order process.
• Describe how the Strategic Sourcing application integrates with other Infor applications.
• Identify the setup requirements for Strategic Sourcing.
• Describe how to create a requisition to Strategic Sourcing.
• Explain how to create a manual response.
• Describe how to award all to a purchase order.

Topics
• Requisition-to-sourcing-to-purchase order process overview
• Strategic Sourcing overview
• Integration of the Strategic Sourcing application with other Infor applications
• Strategic Sourcing setup requirements
• Creating a requisition to Strategic Sourcing
• Check your understanding

136 Lesson 7: Requisition-to-sourcing-to-purchase order process

Requisition-to-sourcing-to-purchase order overview
In this lesson, we discuss the requisition-to-sourcing-to-purchase order process. You will use Requisition
Self Service, Strategic Sourcing, and Purchasing applications in the exercises to complete the process.

Considerations
The following lists the considerations for the requisition-to-sourcing-to-purchase order process.
• Is any supplier allowed to review the bid or only registered suppliers?
• How many bid types will your organization set up?
• Will you consider buyer weighting for your organization?
• Will you consider the different types of sourcing templates you could create for your organization?
• Are there specific questions you want to ask the supplier during the bid process?
The following flow chart illustrates the steps required for the requisition-to-sourcing-to-purchase order
process.

Requisition-to-sourcing-to-purchase order process

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137 Lesson 7: Requisition-to-sourcing-to-purchase order process

Strategic Sourcing overview
Strategic Sourcing is used to set up, maintain, and analyze complex bidding events. In addition, Strategic
Sourcing provides a robust system for requesting bids and quotes, awarding events, and analyzing
spending patterns and supplier use.
Strategic Sourcing can manage the following tasks:
• Compiling requirements for bids and quotes
• Terms and conditions
• Responses and questions from suppliers with the ability to compare them side by side
• Responses from buyers
• Amendments
• Award process
Public sector entities that purchase materials and supplies can use Strategic Sourcing to develop a list of
requirements for the items and quantities that they need. After the requirements have been determined, a
Request for Quote (RFQ) or an Invitation for Bid (IFB) is issued. A potential supplier then responds with a
proposal (or bid) that includes prices and terms for the requirements. After the proposals have been
collected and evaluated, a sourcing event is awarded. The Strategic Sourcing application provides the
capability to track sourcing event details such as supplier responses and event awards.
For private sector entities, the bid process is not subject to the same regulatory requirements; however,
several aspects of the bid process are similar. In this case, Strategic Sourcing is used to create and
manage sourcing events and to take advantage of the event processing and awarding functions.

Strategic Sourcing components

There are two main components of Strategic Sourcing.
• Suppliers
• Buyers
The following table describes how each component uses Strategic Sourcing.

Suppliers Buyers

Register their company with the client Create events for suppliers to respond

Respond to events by submitting a bid • Enter responses for suppliers who don’t have
computer access
• Award the selected supplier and create a
purchase order or contract

Supplier Portal
The Supplier Portal application uses a web interface that lets a registered supplier bid on an open event,
control notification settings, and view their bid history.

138 Lesson 7: Requisition-to-sourcing-to-purchase order process

Strategic Sourcing user role
The following is a high-level overview of the tasks a sourcing manager can perform.
• Creates and manages events
• Manages event responses
• Manages suppliers
• Views spend and queue information
• Views and manages reports

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139 Lesson 7: Requisition-to-sourcing-to-purchase order process

Integration of the Strategic Sourcing application with
other Infor applications
Strategic Sourcing is closely coupled with other Infor applications such as Requisitions, Requisition Self
Service, Inventory Control, Payables, Purchasing, and Contract Management.
A sourcing event can contain event lines that originated in Requisitions or Requisition Self Service, and
after the event is awarded, a purchase order is created and processed in Purchasing.
Strategic Sourcing also shares suppliers, events, and a pool of reusable information for events and
contracts (such as terms, questions, contacts, and categories/subcategories) with Contract Management.
Events and lines in Strategic Sourcing can create contracts and contract lines within Contract
Management. Contracts and contract lines can create events and sourcing lines in Strategic Sourcing, or
sourcing event lines can become contract lines.
The following image illustrates how the Strategic Sourcing application integrates with other Infor
applications.

Strategic Sourcing application integrating with other Infor applications

140 Lesson 7: Requisition-to-sourcing-to-purchase order process

Strategic Sourcing setup requirements
Before you create, maintain, and award events in Strategic Sourcing, you need to complete general event
setup. General setup includes the following:
• Articles
• Terms and conditions
• Award reasons
• No bid reason codes
• Categories
• Questions
• Contacts
• Event types
• Event templates
The following table contains a list of setup tasks for Strategic Sourcing.

Set up task Reference

Award reason codes This task creates a repository of award and non-award reasons to
assign to events.

Categories This task creates categories (and subcategories) to help sort and
filter terms and conditions, questions, and events.

Articles This task creates groups of related terms and conditions that help
identify a specific section of an event.

Terms and conditions This task creates a repository of terms and conditions to assign to
events.

Questions This task creates a repository of questions related to an event to ask

suppliers.

Contact types This task defines groups that identify contact roles. You link contact
types to contacts on events, for example, to provide additional
information about the contact's role for the event.

Contacts This task identifies people in your organization who work with
sourcing events. Contacts are added to events and the supplier
group (as the portal contact).

Event types This task creates types to group or classify events, such as Request
for Information (RFI) and Request for Proposal (RFP).

No bid reason codes This task creates a repository of no bid reasons for suppliers or
buyers to assign to events or event lines.

141 Lesson 7: Requisition-to-sourcing-to-purchase order process

 Set up task Reference

Event templates This task defines a template for creating new events.

Enterprise groups and This task defines enterprise groups and companies associated with
companies sourcing events.

Supplier groups This task defines supplier groups.

Sourcing groups and This task defines sourcing groups and companies.
companies

Contract groups This task defines contract groups.

Buyer weighting criteria This task defines buyer weighting criteria to determine total buyer
weighting.

States and provinces Your organization can create codes for states and provinces to be
used for supplier contacts, sourcing contacts, supplier address,
meeting address, contacts in Contract Management, etc.
States and provinces can be imported into Strategic Sourcing using
Infor Spreadsheet Designer or data import. If you import states and
provinces, use the V1StateProvince business class. The
V1StateProvince business class links to the Country Code setup.
You may want to discuss state and province setup with your
Strategic Sourcing applications administrator.
Note: If states and province codes are not set up in Strategic
Sourcing, you won't have any values to select in the address entry
forms, but you can type a state or province code directly in the field.

Participant groups This task creates groups to attach to awards and specify a company
location or department to include in the group. These groups work
with the awarded purchase order, agreement, or contract.

Commodity codes Your organization must create a commodity code structure and link it
to an item group, then add commodity codes. A list of commodity
codes, such as those from a subscription service, can be imported
into Strategic Sourcing.

Supplier performance This task creates a template to use to evaluate qualified suppliers.
evaluation templates

Some setup tasks (especially one-time configurations) are considered application

administration tasks. Refer to the Infor CloudSuite Supply Management Setup and
Administration User Guide.

142 Lesson 7: Requisition-to-sourcing-to-purchase order process

 Demo 7.1: Update the Sourcing Group
This demonstration shows how to update the Sourcing Group.

Before you begin:

• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Demo steps

If you are taking this course as instructor-led training, the instructor will complete this demo.

1. Click the Application Switcher drop-down arrow.

2. Click Application Administrator. The Application Administrator home page displays.
3. Click Supply Management > Supply Management Setup > Groups And Companies >
Sourcing Groups. The Sourcing Groups page displays.
4. Double-click the 4000 sourcing group. The Sourcing Group form opens.
5. Click the Sourcing Group tab.
6. Type [your assigned employee’s email address] in the Approver Email field.
7. Click to select all the check boxes in the Amendment Information section.
8. Verify Display On Portal displays in the Supplier Portal Posting Options field in the Event
Defaults section. If not, click it from the drop-down list.
9. Click the Event Response Text tab.
10. View the default response text.
11. Click the Event Email And Portal Message Configuration tab.
12. Click to clear the Amended check boxes in both the Email and Portal message columns.
13. Click to select the Send Award Email To Awarded Suppliers Only check box.
14. Click the Event Wizard Definition tab.
15. Click to select all the check boxes in the Indicate what will display during event wizard
process section.
16. Click the Save button. A confirmation message briefly displays.
17. Click the Home button. You return to the Application Administrator home page.

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 Exercise 7.2: Create an event type
In this exercise, you will create an event type.

Before you begin:

• Ensure you have completed Demo 7.1 because it provides data or configurations for this
exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Click Application Administrator. The Application Administrator home page displays.
3. Click Supply Management > Supply Management Setup > Strategic Sourcing > Event
Types. The Event Types form opens.
4. Click the Create button. A blank line, highlighted in blue, displays at the top of the Event Types
list.
5. Type 4000 in the Sourcing Group field.
6. Type [XX]_RFB in the Event Type field.
7. Type [your assigned company number] Request for Bid in the Description field.
8. Click the Active drop-down arrow.
9. Click the Yes list item.
10. Click the Save button. A confirmation message briefly displays.
11. Click the Home button. You return to the Application Administrator home page.

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 Exercise 7.3: Create a sourcing company
In this exercise, you will create a sourcing company.

Before you begin:

• Ensure you have completed Demo 7.1 because it provides data or configurations for this
exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Click Application Administrator. The Application Administrator home page displays.
3. Click Supply Management > Supply Management Setup > Groups And Companies >
Sourcing Companies. The Sourcing Companies form opens.
4. Click the Create button. The Company Setup form opens.
5. Type 4000 in the Sourcing Group field.
6. Type [your assigned company number] in the Company field.
7. Type [your assigned company number] Sourcing Company in the Description field.
8. Verify the Event Approval Required check box is clear under the Approval Information section
on the Sourcing Company tab. If not, select the check box to clear it.
9. Verify the Award Approval Required check box is clear. If not, select the check box to clear it.
10. Verify the Dispute Period check box is clear. If not, select the check box to clear it.
11. Type [your assigned employee’s email address] in the Approver Email field.
12. Click to select the Update Sourcing Event check box under the Amendment Information
section.
13. Click to select the Update Sourcing Event Line check box.
14. Type 5 in the Yellow Alert field under the Event Defaults section.
15. Type 2 in the Red Alert field.
16. Click the Save button. A confirmation message briefly displays.
17. Click the Home button. You return to the Application Administrator home page.

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 Exercise 7.4: Define a buyer
In this exercise, you will define a buyer.

Before you begin:

• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Click Application Administrator. The Application Administrator home page displays.
3. Click Supply Management > Supply Management Setup > Purchasing > Buyers. The
Manager Buyer form opens.
4. Click the Create button. The Create Buyer form opens.
5. Notice that HR Training Organization displays in the Organization field.
6. Click [your assigned employee number] from the Buyer field. Note: Your buyer number is also
the same as your employee number; refer to Appendix A.
7. Click the Save button. A confirmation message briefly displays.
8. Click the Home button. You return to the Application Administrator home page.

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 Exercise 7.5: Create an event template
In this exercise, you will create an event template.

Before you begin:

• Ensure you have completed Exercises 7.1 – 7.4 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Click Application Administrator. The Application Administrator home page displays.
3. Click Supply Management > Supply Management Setup > Strategic Sourcing > Event
Templates. The Event Templates form opens.
4. Click the Actions button. A menu displays.
5. Click the Create Event Template menu item. The Event Template # [X] form opens.
6. Type [your sourcing company number] in the Company field.
7. Type [your assigned company number] Quick Bid in the Event Template: Name field.
8. Type [your assigned company number] Template for Quick Bid in the Description field.
9. Click the Search button in the Type field.
10. Click [your event type for RFB from Exercise 7.2].
11. Type [your buyer number] in the Buyer field
12. Click the Supplier Portal Posting Options drop-down arrow.
13. Click the Display On Portal list item.
14. Click to select the Create Amendments check box.
15. Click to select the Dates Not Required On Event check box.
16. Click to select the Allow Supplier Q And A check box.
17. Click the Output Type drop-down arrow in the Default Line Miscellaneous section.
18. Click the PO list item.
19. Click the Save button. A confirmation message briefly displays with the template number.
20. Click the Contacts tab.
21. Click the Actions button. A menu displays.
22. Click the Create Contact From Employee menu item. The Sourcing Event Contact dialog box
opens.
23. Type [your assigned employee number] in the Employee field.
24. Click the OK button. A confirmation message briefly displays.

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 25. Click the Home button. You return to the Application Administrator home page.

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Exercise 7.6: Validate a supplier and create the supplier as a vendor

In this exercise, you will validate a supplier and create the supplier as a vendor.

Before you begin:

• Ensure you have completed Exercises 1.3 and 7.1 – 7.5 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Click Application Administrator. The Application Administrator home page displays.
3. Click Supply Management > Supply Management Setup > Shared Setup > Suppliers. The
Suppliers page displays.
4. Click the [supplier you created in Exercise 1.3: Register as a supplier in the Supplier Portal]
to select the row.
5. Click the Actions button. A menu displays.
6. Click the Request Validation menu item. The validation is pending.
7. Click the Actions button. A menu displays.
8. Click the Manual Validate menu item. The supplier record is validated.
9. Click the Actions button. A menu displays.
10. Click the Create Vendor menu item. The Create Vendor dialog box opens.
11. Type SUP in the Vendor Class field.
12. Click the OK button. A confirmation message displays, and a vendor number displays in the
Vendor ID column.
13. Click the Home button. You return to the Application Administrator home page.

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Demo 7.7: Create an award reason

This demonstration shows how to create an award reason.

Before you begin:

• Ensure you have completed Demo 7.1 because it provides data or configurations for this
exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Demo steps

If you are taking this course as instructor-led training, the instructor will complete this demo.

1. Click the Application Switcher drop-down arrow.

2. Click Application Administrator. The Application Administrator home page displays.
3. Click Supply Management > Supply Management Setup > Strategic Sourcing > Award
Reasons. The Award Reasons form opens.
4. Click the Create button. The Award Reason form opens.
5. Type 4000 in the Sourcing Group field.
6. Type LOWEST COST in the Award Reason field.
7. Type Lowest Cost in the Description field.
8. Verify the Active check box is selected. If not, click to select it.
9. Click the Save button. A confirmation message briefly displays.
10. Click the Home button. You return to the Application Administrator home page.

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Creating a requisition to Strategic Sourcing
The first step in the requisition-to-sourcing-to-purchase order process is to create the requisition for items
to go out for bid.

Requisition-to-sourcing-to-purchase order – create requisition

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Exercise 7.8: Create a requisition to Strategic Sourcing

In this exercise, you will create a requisition to Strategic Sourcing.

Before you begin:

• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps

Part 1: Create the requisition

1. Click the Application Switcher drop-down arrow.
2. Click Requester. The Requester home page displays.
3. Click the More menu.
4. Click the Requisition Self Service menu item. The Requisition Self Service page displays in a
new browser tab.
5. Click the +New Request link. The Find an Item page displays.
6. Click the Add a Special / Service Item menu. The Add a Special or Service Item form opens.
7. Type or select the values from the table below to add a special item for cafeteria tables to a
requisition.

150 Lesson 7: Requisition-to-sourcing-to-purchase order process

 Field Value

Add Item Click the radio button

Item Description Cafeteria Tables

Item [XX]_CafeTable

Quantity 40

UOM EA

Cost 150.00

Sourcing event required Click to select the check box

8. Verify 2200 displays in the Cost Center field. If not, type it, and notice that the Business Entity
and the Account fields default.
9. Click the ADD TO REQUEST button. Cafeteria Tables displays in the right panel, and a blank
Add a Special or Service Item form opens.
10. Type or select the values from the table below to add chairs to the requisition.

Field Value

Add Item Click the radio button

Item Description Chairs

Item [XX]_Chairs

Quantity 160

UOM EA

Cost 50.00

Sourcing event required Click to select the check box

11. Click the ADD TO REQUEST button. Chairs displays in the right panel with the Cafeteria
Tables.
12. Click the VIEW REQUEST DETAILS button. The Request # [X] page displays. Write the request
number here: ___________________________________.

151 Lesson 7: Requisition-to-sourcing-to-purchase order process

Part 2: Submit the requisition
1. Click the SUBMIT button. The Submit this requisition? dialog box opens with a message, “Are
you sure you want to submit this requisition?”
2. Click the YES button. A confirmation dialog box opens with the message, “Request # [X] has
been submitted.”
3. Click the RETURN TO DASHBOARD button. [Your requisition] displays in the My
Requisitions panel.
4. Click X to close the Requisition Self Service browser tab. You return to the Requester home
page.

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Exercise 7.9: Create an event from requisition lines

In this exercise, you will create an event from requisition lines.

Before you begin:

• Ensure you have completed Exercises 7.1 – 7.8 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Click Sourcing Manager. The Sourcing Manager home page displays.
3. Click the Manage Events menu. The Available Requisition Lines form opens.
4. Click [your requisition line for the cafeteria tables] in the Available Requisition Lines section
to select the row.
5. Click the Select For Event button. The event moves to the Selected For Event section of the
form.
6. Click [your requisition line for the chairs] in the Available Requisition Lines section to select
the row.
7. Click the Select For Event button. The event moves to the Selected For Event section of the
form.

152 Lesson 7: Requisition-to-sourcing-to-purchase order process

 8. Click the Create Event By Item button. The Create Event From Requisition Sorted By Item
dialog box opens.
9. Type [your sourcing company] in the Company field.
10. Click the Search button in the Apply Event Template field.
11. Click [your event template from Exercise 7.5].
12. Type Cafeteria Tables and Chairs in the Name field. Note: Overwrite the defaulted text in this
field.
13. Type Cafeteria Tables and Chairs in the Description field. Note: Overwrite the defaulted text in
this field.
14. Click the OK button. The event appears in the New Events From Requisitions section. Notice
the number assigned to the event in the Event # column.
15. Click the Draft tab. The Draft Events form opens. [Your event] displays.
16. Double-click [your event]. The Event Document # [X]-0 displays.

Verify the Allow Terms to be Negotiated check box under the Response Options
section is clear. If not, click to clear the check box.

17. Click the Lines tab. The requisition lines have been added to the event.
18. Click the Commodity Code column for the first requisition line.
19. Type 420-08 in the Commodity Code field.
20. Follow steps 19-20 for the second requisition line.
21. Click the Save button. A confirmation message briefly displays, and Cafeteria Furniture, Chairs
and Tables (Incl. Stacking Types) displays in the Commodity Description fields.
22. Click the Release button. A confirmation message briefly displays.
23. Click the User Account button. A menu displays.
24. Click the Sign out button. The Infor OS Sign out screen displays.
25. Click the X button to close the browser window. The browser window closes, and you return to
the training desktop.

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 Exercise 7.10: Enter a response
In this exercise, you will log in as a supplier and enter a response to the event.

Before you begin:

• Ensure you have completed Exercises 7.1 – 7.9 because they provide data or
configurations for this exercise.
• Ensure that you are logged out of Infor Ming.le for this exercise. If not, log out following
Exercise 1.1, part 7.

Exercise steps
1. Double-click the Supplier Portal icon on the training desktop. The Supplier Portal home page
opens in a browser window.
2. Click the User Account button. A menu displays.
3. Click the Sign in menu item.
4. Type [XX]Supplier in the User Name field.
5. Type Tr@in123 in the Password field.
6. Click the Login button. You are now logged in as the supplier you created in Exercise 1.3.
7. Click the Events menu.
8. Click the Browse Open Events menu item. The Open Events form displays.
9. Double-click [your event from Exercise 7.9]. The Event Summary form opens.
10. Click the Respond Now button. The Event Response Wizard opens to Event # [X]-0.
11. Click to select the I accept the terms and conditions for this event and confirm that I am
authorized to accept these terms and conditions and submit bids for my company check
box.
12. Click the Next button. A confirmation message displays, and the Event Line Responses tab
displays.
13. Click the Cafeteria Tables line to select it.
14. Click the Maintain Line Response Detail button. The Line Response for Event # [X]-0 dialog
box displays.
15. Type [your assigned student ID] CAFETERIA TABLES in the Vendor Item field.
16. Type 40 in the Quantity field.
17. Type 140.00 in the Unit Price field.
18. Click the Next button. A confirmation message displays, and the Line Responses Summary tab
displays.
19. Click the Finish button. The Event # [X]-0 dialog box closes, and you return to the Event Line
Responses form.
20. Click the Chairs line to select it.
21. Click the Maintain Line Response Detail button. The Line Response for Event # [X]-0 dialog
box displays.

154 Lesson 7: Requisition-to-sourcing-to-purchase order process

 22. Type [your assigned student ID] CHAIRS in the Vendor Item field.
23. Type 160 in the Quantity field.
24. Type 45.00 in the Unit Price field.
25. Click the Next button. A confirmation message displays, and the Line Responses Summary tab
displays.
26. Click the Finish button. The Event # [X]-0 dialog box closes, and you return to the Event Line
Responses form.
27. Click the Next button. The Response Attachments tab displays.
28. Click the Next button. The Submit Response tab displays.
29. Click the Submit button. A confirmation message displays. Notice the text below Submit
Response.
30. Click the User Account button. A menu displays.
31. Click the Sign out menu item.
32. Click the X button to close the browser window. You return to the training desktop.

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Exercise 7.11: Award all to a purchase order

In this exercise, you will award all to a purchase order.

Before you begin:

• Ensure you have completed Exercises 7.1 – 7.10 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Log in to Infor Ming.le following Exercise 1.1, part 1 and then click on the Infor CloudSuite
Financials & Supply Management icon.
2. Click the Application Switcher drop-down arrow.
3. Click Sourcing Manager. The Sourcing Manager home page displays.
4. Click the Manage Events menu. The Available Requisition Lines form opens.

155 Lesson 7: Requisition-to-sourcing-to-purchase order process

 5. Click the Open tab. The Open Events form opens.
6. Click Analyze (1) link in the Bid Responses column for [your Cafeteria Tables and Chairs
event]. The Sourcing Event Analysis For Event [X]-0 form opens. Note: You can see the total
amount of the bid and the supplier name and contact details.
7. Click the Award All New PO button. The Award To New Purchase Order dialog box opens.
8. Click the Search button in the Award Reason field.
9. Click LOWEST COST.
10. Type [a week from today’s date] in the Delivery Date Override field.
11. Click the OK button. A confirmation message briefly displays.
12. Click the Final Award button. A confirmation message briefly displays.
13. Click the Create Output button. A confirmation message briefly displays, and the purchase order
is created.
14. Click the Responses By Line tab. Note: The purchase order displays in the lower section below
Line Responses By Supplier.
15. Write the purchase order number here. _______________________.
16. Click the Home button. You return to the Sourcing Manager home page.

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Exercise 7.12: View the purchase order created from the requisition
In this exercise, you will view the purchase order created from the requisition.

Before you begin:

• Ensure you have completed Exercises 7.1 – 7.11 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Click Buyer. The Buyer home page displays.
3. Click the Manage Purchase Orders menu. The Unreleased Purchase Orders form opens.

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 4. Type [your assigned company number] in the Company field.
5. Press Enter. The [purchase order you created in Exercise 7.11] displays in a list.
6. Click the Home button. You return to the Buyer home page.

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Check your understanding

Which three of the following options are part of the requisition-to-sourcing-to-purchase order
process?

a) Create the bid

b) Create an invoice from a purchase order
c) Supplier responds to the bid
d) Buyer creates output to the purchase order
e) Buyer redlines the bid

Which three of the following options are setup requirements for Strategic Sourcing?

a) Activities
b) Contract groups
c) Document templates
d) Event types
e) Event templates
f) Terms and conditions

Which one of the following options uses a web interface that lets a registered supplier bid on
an open event, control notification settings, and view their bid history?

a) Infor Ming.le
b) Infor Rich Client
c) Strategic Sourcing
d) Supplier Portal

Which one of the following options is used to group or classify events?

a) Event terms
b) Event code
c) Event template
d) Event type

Refer to Appendix B for answers to the Check your understanding questions.

158 Lesson 7: Requisition-to-sourcing-to-purchase order process

Lesson 8: Contract pricing for special
items process
Estimated time
2.5 hours

Learning objectives
After completing this lesson, you will be able to describe the contract pricing for special items process. In
this lesson, you will:
• Identify the process flow for the contract pricing for special items process.
• Identify the setup requirements for Contract Management.
• Describe how the Contract Management application integrates with other Infor applications.

Topics
• Contract pricing for special items process overview
• Contract Management overview
• Contract Management setup requirements
• Integration of the Contract Management application with other Infor applications
• Creating contract pricing for special items
• Check your understanding

159 Lesson 8: Contract pricing for special items process

Contract pricing for special items process overview
In this lesson, we will discuss the contract pricing for special items process. You will use the Contract
Management and Requisition applications to complete the exercise.

Considerations
The following lists the considerations for the contract pricing for special items process.
• How often are you going to purchase the item?
• What is the approval process for the contract?
• How do you want to define contract classifications for security and approval routing?
• How do you want to define contract types for the type of purchasing you will be doing with
contracts?
• What are the specific questions you want to ask the supplier during the bid process?
The following flow chart illustrates the steps required for the contract pricing for special items process.

Contract pricing for special items process

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Contract Management overview
Contract Management is used to create and manage supplier contracts that are based on items or
services that are purchased over the life of the contract.
A contract is a formal, legal agreement between a buyer and seller for the buying of goods and services.
With Contract Management, you can create contracts outside an organization’s legal department but still
follow set guidelines such as terms and conditions.
In Contract Management, contracts are stored in a single repository and they can be used with
companies that do not use Infor solutions.
Contract Management centralizes information, creating efficiencies in accessing item pricing and
managing item spending while consistently enhancing the return on investment (ROI). The reduced
management costs produced by the implementation of Contract Management result from the
standardization of purchases, improved negotiation, contract compliance, and spend analysis.
Other features of Contract Management include the ability to:
• Create a contract from predefined terms and conditions
• Use document templates to create a contract document during negotiations
• Select predefined articles and terms
• Apply flexible pricing, including tiered pricing and multiple price structures for an item
• Support items and vendor items from the Inventory Management and Purchasing solutions
• Record and track rebates
• Use retainage to withhold a portion of a payment to ensure a project is complete

Contract Management user role

The following is a high-level overview of the tasks a contract manager can perform.
• Create, manage, and approve contracts
• Search for contract information
• Manage suppliers and subcontractors
• View spend
• Create and maintain events from contracts
• Negotiate contracts and perform contract forecasting
• Manage reports

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Contract Management setup requirements
Before you create, process, and analyze contracts in Contract Management, you need to complete
contract setup. General setup includes defining the following:
• Articles
• Term and conditions
• Categories
• Contacts
• Contract classifications
• Contract types
• Contract and document templates
• Questions
The following table contains a list of setup tasks for Contract Management.

Task Reference

Contract types This task defines contract types (and subtypes) to categorize
contracts. Contract types allow you to:
• Categorize contracts for reporting and selection
• Determine if the contract is a non-direct buy contract
• Determine the vendor purchase type
• Identify cost defaulting options
• Identify if a contract allows special items

Contract classifications This task defines contract classifications to categorize

contracts and identify if you are using approvals,
negotiations/redlining process.

Categories This task defines categories (and subcategories) to help sort

and filter terms and conditions, and questions.

Articles This task defines groups of related terms and conditions that
help identify a specific section of a contract and the order in
which the section is displayed.

Terms and conditions This task creates a repository of terms and conditions to
assign to contracts. Terms and conditions are the provisions,
stipulations, or phrases that the signer of the contract must
honor.

Questions This task creates a repository of questions related to a

contract to ask suppliers and to use in the interview process.

Contact types This task defines groups that identify contact roles. You link
contact types to contacts on a contract, for example, to

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 Task Reference

provide additional information about the contact's role for the

contract.

Contacts This task identifies people in your organization who work

with contracts. Contacts are added to contracts and the
supplier group (as the portal contact).

Document templates Upload document template files that provide the layout of
contract documents. Typically, administrators edit the
template to include company specific information, such as
adding the company logo, name, address, etc. before they
are used to create contract documents. You may need to
discuss template setup and which templates to use with your
contract management applications administrator.

Addendum document Upload template files provide the layout of contact

templates addendum documents. Typically, administrators edit the
template to include company specific information, such as
adding the company logo, name, address, etc. before they
are used to create contract documents. You may need to
discuss template setup and which templates to use with your
contract management applications administrator.

Participant groups This task defines participant groups to attach to contracts

and specify a company location or department to include in
this group. Contract participants have permission to use a
particular contract.

Rebate types This task defines rebate types to categorize the rebates your
organization uses on contracts. Rebate types are defined in
a repository

Contract templates This task defines contract templates to use to create new
contracts. Contract templates contain most of your related
contract information.

Supplier performance This task defines a supplier performance evaluation

evaluation templates templates to evaluate qualified suppliers.

Enterprise groups and This task identifies enterprise groups and companies
companies associated with contracts.

Contract groups This task defines contract groups. Contract group is the
highest entity within Contract Management.

Contract companies and This task identifies the companies that use Contract
departments Management. Within a contract company, you can define
contract departments. You use contract departments to

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 Task Reference

identify specific departments within a company that can

participate in contracts.

Subcontractors This task identifies subcontractors. A subcontractor is hired

by and paid by the supplier of the contract

Some setup tasks (especially one-time configurations) are considered application

administrator tasks. Please refer to the Infor CloudSuite Supply Management Setup and
Administration Guide.

Item-related setup tasks

The following table contains a list of tasks required to complete item-related setup.

Task Reference

Commodity codes Your organization can create commodity code structure, link to an item
group, and then add commodity codes. A list of commodity codes, such
as those from a subscription service, can be imported into Contract
Management.

For more information on commodity code setup, refer to

the Infor CloudSuite Supply Management Setup and
Administration Guide.

Manufacturer codes This task creates a repository of codes to identify a specific

manufacturer or a specific manufacturer department or division.

Preferred This task creates a repository of preferred manufacturers. Link an item

manufacturers to a manufacturer to designate which manufacturers your organization
prefers to do purchase items from.

Purchasing classes This task creates a repository of purchasing classes (major and minor),
as a way of classifying items into “families” of like items.

United Nations This task creates a repository of UNSPSC codes.

Standard Products
and Services Codes®
(UNSPSC®)

Inactivate vendor This task searches for and locates vendor items and to inactivate or
items reactivate them.

164 Lesson 8: Contract pricing for special items process

Integration of the Contract Management application
with other Infor applications
Contract Management is closely coupled with other Infor applications including Purchasing, Inventory
Control, and Payables. For example, costs on purchase order lines may default from contract line costs.
In another example, you can create items, vendor items, associated information from contract lines.
Procurement data is easily interfaced from Contract Management to the CloudSuite Supply Management
applications including vendors and vendor locations, diversity codes and manufacturer codes, items,
UNSPSC codes, and purchase classes.
In addition, rebates can be received in any of the following four ways:
• Through Receivables as a check
• Through Payables as a credit memo
• Through Cash Management as a cash receipt
• Entered directly in to Contract Management
Contract Management also shares suppliers, events, and a pool of reusable information for events and
contracts (such as terms, questions, contacts, categories/subcategories, and suppliers) with Strategic
Sourcing. Strategic Sourcing is used to set up, maintain, and analyze complex bidding events. Contracts
and contract lines can create Strategic Sourcing events and sourcing lines. Strategic Sourcing events and
lines can create contracts and contract lines within Contract Management.
The following illustrates how the Contract Management application integrates with other Infor
applications.

Contract Management application integrating with other Infor applications

165 Lesson 8: Contract pricing for special items process

Creating contract pricing for special items
You can create contracts for all item types, including special items.

Exercise 8.1: Create contract pricing for a special item

In this exercise, you will create contract pricing for a special item.

Before you begin:

• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps

Part 1: Create a contract type that allows special items on a contract

1. Click the Application Switcher drop-down arrow.
2. Click Application Administrator. The Application Administrator home page displays.
3. Click Supply Management > Supply Management Setup > Contract Management > Contract
Types. The Contract Types form opens.
4. Click the Create button. The Contract Type form opens.
5. Type or select the values from the table below to create a contract type.

Field name Value

Contract Group 4000

Contract Type [XX] CONTRACT

Description [XX] Contract

Vendor Purchase Type Contract

Use For Cost Defaulting Options Use All Items

Special Item Options Keep As Special Item

6. Click the Save button. A confirmation message briefly displays.

Part 2: Create a contract for special item pricing

1. Click the Application Switcher drop-down arrow.
2. Click Contract Manager. The Contract Manager home page displays.

166 Lesson 8: Contract pricing for special items process

 3. Click the Manage Contracts menu. The In Process Contracts form opens.
4. Click the Create button. The Contract #0 form opens.
5. Type or select the values from the table below to create the contract.

Field name Value

Contract Group 4000

Contract [XX] Computer Equipment

Supplier 2 (Access Supplies)

Supplier Contract 1 (David Devalt)

Description [XX] Computer equipment contract

Contract Type [XX] CONTRACT

Contract Classification NONE

Effective Date [today’s date]

Expiration Date [one year from today’s date]

Primary Internal Contact [your assigned employee ID]

6. Click the Save button. A confirmation message briefly displays.

7. Click the Lines tab.
8. Click the Create button. The Contract Line form opens.
9. Type or select the values from the table below to create the contract line.

Field name Value

Item Description [XX] Laptop

Vendor Item VI-1510_[XX]

Base Cost 950.00

Unit Of Measure EA

Manufacturer Code IBM

167 Lesson 8: Contract pricing for special items process

 Field name Value

Manufacturer Number IBM_[XX]

10. Click Save. A confirmation message briefly displays.

11. Click the Distributions tab.
12. Click the Create button. A new, blank line displays.
13. Type or select the values from the table below to add distributions to the contract.

Field name Value

Business Entity [your assigned company]

Cost Center 1100

Account 51100

14. Press Tab three times until the Save button becomes active.
15. Click the Save button. A confirmation message briefly displays.

Part 3: Release and activate the contract

1. Click the Release Contract button. A confirmation message briefly displays.
2. Click the Activate Contract button. A confirmation message briefly displays.
3. Click the Refresh button. The Status displays as Active.
4. Click the Back button. You return to the Contract #[XXXX] form. Write your contract number
here: ______________________________________
5. Click the Back button. You return to the In Process Contracts form.
6. Click the All Active tab. [Your computer equipment contract] displays in the list.

Part 4: Create a requisition for a special item

1. Click the Application Switcher drop-down arrow.
2. Click Requester. The Requester home page displays.
3. Click More menu.
4. Click the Requisition Self Service menu item. The Requisition Self Service form opens in a
new browser tab.
5. Type [XX] laptop in the Search the catalog field.
6. Press Enter. [Your special item] displays. The cost defaults to $950.00.
7. Click the [item number] hyperlink. The cost that displays is the cost from your contract.
8. Type 10 in the Quantity field.

168 Lesson 8: Contract pricing for special items process

 9. Click the ADD TO REQUEST button. The special item displays in the right panel.
10. Click the SUBMIT REQUEST button. The Submit this requisition? dialog box opens with the
message, “Are you sure you want to submit this requisition?”
11. Click the YES button. A confirmation dialog box opens with the message, “Request # [X] has
been submitted.”
12. Click the RETURN TO DASHBOARD button. [Your requisition] displays in the My
Requisitions panel.
13. Click X to close the Requisition Self Service browser tab. You return to the Requester home
page.

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169 Lesson 8: Contract pricing for special items process

Check your understanding

Which two of the following statements apply to Contract Management?

a) Contract Management creates complex bidding events.

b) Contracts and contract lines can create Strategic Sourcing events and
sourcing lines.
c) Strategic Sourcing events and lines can create contracts and contract lines
within Contract Management.
d) Contract Management only integrates with Strategic Sourcing

Which three of the following applications integrate with Contract Management?

a) Asset Accounting
b) Currency
c) Inventory Control
d) Purchasing
e) Strategic Sourcing

Which one of the following options best describes Contract Management?

a) Centralizes information, creating efficiencies in accessing item pricing and

managing item spending while consistently enhancing the return on
investment (ROI)
b) Creates requests with demand on stock and demand on vendors
c) Creates and issues purchase orders and manages the receiving process
d) Matches large volumes of invoices with receipts, updates purchase orders,
and manages vendor terms
e) Sets up, maintains, and analyzes complex bidding events

Refer to Appendix B for answers to the Check your understanding questions.

170 Lesson 8: Contract pricing for special items process

Lesson 9: Billing and receivables
processes
Estimated time
2.5 hours

Learning objectives
After completing this lesson, you will be able to describe the processes for the Billing and Receivables
applications. In this lesson, you will:
• Identify the billing process flow.
• Describe the Receivables application.
• Describe the processes in the Receivables application.
• Describe how to enter a Receivables invoice.
• Describe how to process a Receivables invoice.

Topics
• Billing process overview
• Receivables process overview
• Entering a Receivables invoice
• Applying payment to a Receivables invoice
• Billing and Receivables Portal
• Check your understanding

171 Lesson 9: Billing and receivables processes

Billing process overview
The core functionality of the Billing application is the ability to define and maintain pricing, discount, and
invoice parameters for the billing needs of your company. Billing provides unparalleled processing power
and credit risk mitigation.

Billing big picture

The Billing application process flow is made up of three processes.
The following image illustrates the Billing process flow.

Billing processes and sub-processes

Setup
While setting up Billing, you must consider the needs of your central reporting structure and pricing needs
of your company. Specifically, you need to determine what type of pricing structure best suits your
company and what kind of control is set for invoicing.
There are many other setup procedures that take place in order for the billing process to work properly
and efficiently for your organization. These setup procedures include pricing, invoice types, and reasons
codes.

Invoicing
Invoicing takes you through the entire invoice process from creating and releasing invoices to updating
invoice files with Receivables, Project Ledger, and Global Ledger.

Period closing
Period closing closes the billing period. The best business practice is to close the billing period before you
close the global ledger period.

172 Lesson 9: Billing and receivables processes

When you close the billing period, records that have not been updated to the Global Ledger are checked,
such as invoices and returns. If any exist, a report is created in Billing that tells you there are records that
you must update.

Considerations
The following are questions you should ask before setting up the Billing application.
• Which Infor applications do you currently use or plan to use?
• Do you use multiple currencies?
• Do you plan to define your business as a multi-company entity within Infor?

Invoicing level
Choosing whether to invoice at the company or process level is a critical, one-time decision. You decide
which level your company uses when adding the company to the Billing application. You should consider
the following questions when making your decision.
• Does your company have different departments, divisions, or sales offices that must invoice at
different times?
• Do different departments require separate invoice numbering to keep their information separate
from the rest of the company?
• Do some departments require that lot, serial numbers, or bin numbers print on invoices and
others do not?
If you answered yes to any of these questions you can select process level invoicing. If you answered no
and prefer to run invoices for the entire company, select company level invoicing

Billing user roles

The following table provides a high-level overview of the roles in the Billing application and the tasks
performed by each role.

User role Tasks

Billing manager • Oversees the Billing department

• Manages escalations
• Performs month-end processes
• Monitors the workload

Billing administrator • Focuses on customer relationships

• Functions as a “super-user” of troubleshooting tools for analysis
• Validates customers to use the Billing and Receivables Portal

173 Lesson 9: Billing and receivables processes

Integration of the Billing application with other Infor applications
The following image illustrates how the Billing application integrates with other Infor applications.

Billing application integrating with other Infor applications

For your reference

For more information about the Billing application, please see the Billing User Guide.

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174 Lesson 9: Billing and receivables processes

Receivables process overview
The Receivables application enables all organizations to manage customers and customer balances from
credit determination and setup, through to invoice interfaces, to accurate payment processing and cash
applications, to managing customer aging and collection activities, providing speed, control and accuracy
throughout the process.
The Receivables application provides unparalleled control, processing power, accuracy, and credit risk
mitigation for all organizations.

Receivables big picture

The Receivables application process flow is made up of four processes. The following image illustrates
the Receivables process flow.

Receivables processes and sub-processes

Setup
While setting up the Receivables application, you need to understand how your company and customers
are structured, how payments are processed, and your reporting needs.
The setup includes defining customers, terms, finance charges, process levels, and default codes. These
will assist you in processing payments, maintaining customer balances, and reporting.

175 Lesson 9: Billing and receivables processes

Create transactions
Creating transactions consists of manually entering invoices, debit memos, and credit memos that have
not been interfaced from other Infor applications or a non-Infor system.
The system allows you to debit, credit, write off, or charge the transactions that have been manually
entered or interfaced.

Cash processing
Cash processing is the core of the Receivables application. It consists of entering cash payments and
then applying the payments to the open transactions. This can be done through manual processing,
automatic application, or interfacing from lock boxes, non-Infor programs, electronic fund transfer (EFT),
or bill of exchange (BOE). How your business splits job responsibilities dictates which forms are used.
Maintaining these processes might include disputes, creating chargebacks for under payments, or
reversing applications.

Credit management
The managing of credit is accomplished by reviewing customer balances and running aging reports.
Depending on the credit limits set up for each customer, a credit analyst might require sending a dunning
letter (late notice) to the customer for collection of unpaid balances.
The system can track transaction activity, which allows you to report and analyze the data in several
ways. For example, activity can be reported by day, period, or year to date.

Considerations
The following are considerations for the receivables process when adding an invoice in Receivables and
applying payment to that invoice.
• How do you enter an invoice in Receivables?
• What is the basic payment application process in Receivables?
The following flow chart illustrates the steps required for the receivables process.

Receivables process

Receivables user roles

The following table provides a high-level overview of the roles in the Receivables application and the
tasks performed by each role.

User role Tasks

Receivables specialist • Manages cash receipts

• Manages chargebacks

176 Lesson 9: Billing and receivables processes

 User role Tasks

• Return to maker processing

• Cash application

Receivables manager • Manages customers

• Manages transaction escalations
• Processes month end

Receivables administrator • Uses troubleshooting tools for analysis (super user)

• Validates customers to use the Billing and Receivables
Portal

Credit and collection specialist • Resolves disputes

• Prepares dunning letters
• Produces finance charges

177 Lesson 9: Billing and receivables processes

Integration of the Receivables application with other Infor applications
The following image illustrates how the Receivables application integrates with other Infor applications.

Receivables application integrating with other Infor applications

For your reference

For more information about the Receivables application, please see the Receivables User
Guide.

178 Lesson 9: Billing and receivables processes

Entering a Receivables invoice
The first step in the Receivables process is to enter a Receivables invoice.

Receivables process – enter a Receivables invoice

Scenario
In this part of the lesson, you will enter an invoice in Receivables and apply a payment
against that invoice. You could also create the invoice in the Billing application.

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

Exercise 9.1: Enter a Receivables invoice

In this exercise, you will enter a Receivables invoice.

Before you begin:

• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

You can also enter an invoice in the Billing module.

Exercise steps

Part 1: Create the batch header

1. Click the Application Switcher drop-down arrow.
2. Click Receivables Specialist. The Receivables Specialist home page displays.
3. Click the Invoices menu. The Invoice Batch form opens.

179 Lesson 9: Billing and receivables processes

 4. Click the Create button. The Invoice Batch form opens.
5. Type or select the values from the table below to create an invoice bath.

Field name Value

Company [your assigned company number]

Invoice Batch [your assigned company number]

Process Level [your assigned company number]

Receivable Code AR (Accounts Receivable)

Batch Date [today’s date]

Post Date [today’s date]

Count 1

Invoice 800

6. Click the Save button. A confirmation message briefly displays, and the batch header is created.

Part 2: Create the transaction

1. Click the Transactions tab.
2. Click the Create button on the Transactions tab. The Transaction form opens.
3. Type or select the values from the table below to enter a transaction.

Field name Value

Customer 1 (LGE Customer)

Type Invoice

Transaction 1

Description [your assigned company number] Office Rent

Amount 800.00

Transaction Date [today’s date]

Global Ledger Date [today’s date]

180 Lesson 9: Billing and receivables processes

 4. Click the Save button. A confirmation message briefly displays.
5. Click the Distributions tab.
6. Click the Create button on the Distributions tab. A new, blank entry line displays.
7. Type or select the values from the table below to enter distributions in the new entry line.

Field name Value

Distribution Category [your assigned company number]

Currency Amount 800.00

8. Click the Save button. A confirmation message briefly displays.

9. Click the Back button. You return to the Invoice Batch form.
10. Click the Main tab. The values in the Control and Entry fields match.
11. Click the Actions button. A menu displays.
12. Click the Release menu item. A confirmation message briefly displays, and the status is
Released.
13. Click the Transactions tab. The transaction line displays.
14. Click the Home button. You return to the Receivables Specialist home page.

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181 Lesson 9: Billing and receivables processes

Applying payment to a Receivables invoice
The second step in the Receivables process is to apply a payment to a Receivables invoice.

Receivables process – apply a payment to a Receivables invoice

Exercise 9.2: Apply a payment to a Receivables invoice

In this exercise, you will apply a payment to a Receivables invoice.

Before you begin:

• Ensure you have completed Exercise 9.2 because it provides data or configurations for
this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps

Part 1: Create the batch payment

1. Click the Application Switcher drop-down arrow.
2. Click Receivables Specialist. The Receivables Specialist home page displays.
3. Click the Payments menu. The Payment Batch form opens.
4. Click the Create button. The Receivable Payment Header form opens.
5. Type or select the values from the table below to create the receivable header.

Field name Value

Company [your assigned company number]

Process Level [your assigned company number]

Deposit Date [today’s date]

Global Ledger Date [today’s date]

Count 1

182 Lesson 9: Billing and receivables processes

 Field name Value

Amount 800.00

6. Click the Save button. A confirmation message and default values display.
7. Click the Customer Payments tab.
8. Click the Create button on the Customer Payments tab. A new, blank entry line displays.
9. Enter customer payments by typing or selecting the values from the table below.

Field name Value

Payment Number [your assigned company number]

Customer 1

Transaction Amount 800.00

10. Click the Save button. A confirmation message briefly displays.

11. Click the Main tab. The values in the Control and Entry fields match.
12. Click the Actions button. A menu displays.
13. Click the Release menu item. A confirmation message briefly displays, and the status is
Released batch.
14. Click the Cash Ledger Transactions tab. The line item information displays.
15. Click the Payment Batch Distributions tab. Note the debit and credit.

Part 2: Apply payment to invoice

1. Click the Cash Application menu.
2. Click the Select Invoices And Apply Cash menu item. The Cash Application Select form
opens.
3. Double-click [your cash entry]. The Cash Application Selection form opens.
4. Right-click [your invoice] on the Invoice Selection tab. A list of options displays.
5. Click the Select Open Amount For Application menu item. A confirmation message briefly
displays.
6. Click the Actions button. A menu displays.
7. Click the Process Selections menu item. A confirmation message briefly displays, and the
values in the Amount and the Applied Amount fields in the header are the same.
8. Click the User Account button. A menu displays.
9. Click the Sign out menu item. The Infor OS Sign out screen displays.

183 Lesson 9: Billing and receivables processes

 10. Click the Close (X) button on the browser window. The browser window closes, and you return to
the training desktop.

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184 Lesson 9: Billing and receivables processes

Billing and Receivables Portal
Organizations want to allow their customers to conduct business transactions on a web-based device.
Customers require visibility and accessibility into the management activities of their billing invoices.
Organizations want an efficient account receivable process by providing a broad range of self-service
capabilities for their customers thereby reducing or eliminating internal customer service centers. The
goal of the Billing and Receivables Portal is to improve the customer experience and increase customer
satisfaction.
Self-service capabilities include these features:
• Customers can create and review orders
• Shipping status is tracked
• Invoices are visible and accessible
• Invoices can be reprinted
• Statements can be reprinted
• ACH notices can be reprinted
• Access to invoice status and payments is streamlined
• Credit card payment option
• Online order form with pick, pack, and ship processes
• Secure and efficient interface

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Exercise 9.3: Accessing the Billing and Receivables Portal

In this exercise, you will access the Billing and Receivables Portal.

Before you begin:

• Ensure you have completed Exercises 9.1 – 9.2 because they provide data or
configurations for this exercise.
• Ensure that you are logged out of Infor Ming.le for this exercise. If not, log out following
Exercise 1.1, part 7.

Exercise steps

Part 1: Request customer access

1. Double-click the Billing and Receivables Portal icon on the training desktop. The Billing &
Receivables Portal home page opens in a browser window.

185 Lesson 9: Billing and receivables processes

 2. Click the Request Customer Access menu. The Request Customer Access form opens on the
Terms and Conditions tab.
3. Click to select the Accept Terms and Conditions check box.
4. Click the Next button. The Contact Information tab displays.
5. Type or select the values from the table below to create the customer contact information.

Field name Value

User Name [your assigned company number]

Password Tr@in123

Confirm Password Tr@in123

First Name [your own first name]

Last Name [your own last name]

Phone Number (second field) 444-323-4444

Email [your assigned email]

6. Click the Next button. The Company Information tab displays.

7. Type or select the values from the table below to create the customer company information.

Field name Value

Company Name LGE [your assigned company number]

Tax Id Type USFEDERAL

Tax Id 40-123456789

Country US
Note: After you click or tab out of this field, the
following fields in this table display.

Street Address 123 Main Street

City St. Paul

State/Province MN

186 Lesson 9: Billing and receivables processes

 Field name Value

Post Code 55101

8. Click the Next button. The Status tab displays.

9. Click the User Account button. A menu displays.
10. Click the Sign out menu item.
11. Click the X button to close the browser window. You return to the training desktop.

Part 2: Validate the customer

1. Log in to Infor Ming.le following Exercise 1.1, part 1 and then click on the Infor CloudSuite
Financials & Supply Management icon.
2. Click the Application Switcher drop-down arrow.
3. Click Receivables Administrator. The Receivables Administrator home page displays.
4. Click the Manage Customers menu.
5. Click the Customer Representatives menu item. The Needs Validation form opens.
6. Click the [customer you created in Part 1] in the Need Validation section to select it.
7. Click the Search button on the Suggested Company Customers tab. A filter row displays.
8. Type [your assigned company] in the Company field.
9. Press Enter. [Your LGE customer] displays in the list.
10. Click [Your LGE customer] to select it.
11. Click the Link To Customer Representative button. A confirmation message briefly displays.
12. Click the [customer you created in Part 1] in the Need Validation section to select it.
13. Click the Validate button. The Confirmation Required dialog box opens with the message,
“Validation will email the customer and allow them to access the billing & Receivables portal; do
you want to continue?”
14. Click the Yes button. A confirmation message briefly displays.
15. Click the User Account button. A menu displays.
16. Click the Sign out menu item. The Infor OS Sign out screen displays.
17. Click the Close (X) button on the browser window. The browser window closes, and you return to
the training desktop.

Part 3: Log into the Billing and Receivable Portal

1. Double-click the Billing and Receivables Portal icon on the training desktop. The Billing &
Receivables Portal home page opens in a browser window.
2. Click the User Account button. A menu displays.
3. Click the Sign in menu item.
4. Type [your assigned company number] in the User Name field.

187 Lesson 9: Billing and receivables processes

 5. Type Tr@in123 in the Password field.
6. Click the Login button. The Instructions And Announcements form opens.
7. Click the Activity menu.
8. Click the Invoices menu item. The Invoices form opens.
9. Click the Paid tab. Note the invoice you previously entered and paid displays.
10. Click the User Account button. A menu displays.
11. Click the Sign out menu item.
12. Click the X button to close the browser window. You return to the training desktop.

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188 Lesson 9: Billing and receivables processes

Check your understanding

Which two of the following options are part of the process flow for Receivables?

a) Create transactions
b) Receiving goods
c) Posting
d) Credit management

Which two of the following applications integrate with the Billing application?

a) Requisitions
b) Cash Management
c) Inventory Management
d) Global Ledger
e) Payables

What transactions are created in Receivables?

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What happens during the invoicing process?

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Refer to Appendix B for answers to the Check your understanding questions.

189 Lesson 9: Billing and receivables processes

Lesson 10: Close and reconciliation
processes
Estimated time
1.5 hours

Learning objectives
After completing this lesson, you will be able to describe the processes for the Close Management and
Reconciliation Management applications. In this lesson, you will:
• Describe the function and purpose of the Close Management application.
• Describe the function and purpose of the Reconciliation Management application.
• Describe how to process a basic reconciliation.
• Explain how the Close and Reconciliation Management applications integrate with other Infor
applications.

Topics
• Close management processes overview
• Reconciliation management process overview
• Integration of the Close and Reconciliation Management applications with other Infor applications
• Check your understanding

190 Lesson 10: Close and reconciliation processes

Close management processes overview
Organizations are often short on time at the end of the month, quarter, or fiscal year because they have to
efficiently complete many highly coordinated tasks associated with the extended financial close process.
To manage this, organizations typically use multiple manual processes such as spreadsheets, emails,
and phone calls. Issues with manual processes include the following:
• Time-consuming
• Slows down the process
• Introduces errors
To reduce the time of the extended financial close process and still meet audit, compliance, and
regulatory requirements, an automated close management solution is needed.
With Close Management—a task-based, continuous process improvement application—you get full
control over your financial close cycles and streamlines your workflow. You are able to reduce time,
errors, risks, and costs, because the system identifies bottlenecks and issues, captures key metrics and
measures, allows information to flow freely and rapidly, and maintains an audit trail.
The Close Management application gives you a complete view of relevant data in a collaborative
environment. It provides tools you need to define your company’s close process so you can make the
system work the way you want it to work.

Close Management application key features

Key features of the Close Management application include the following:
• Schedules, monitors, and manages a single close process across your entire organization
• Specifies whether a task is performed monthly, quarterly, or annually
• Assigns a task to an owner or team
• Tracks tasks by start date, due date, and level of effort required to complete them
• Monitors tasks by status, including scheduled, in-process, pending approval, closed, and voided
• Stores supporting and required documentation, including task standard procedures and
supporting subsystem reports
• Analyzes and measures performance, including metrics by period, process, sub-process, task
owner, and team

Close process
The close process captures the overall closing procedures for an entity. Tasks define the work and what
must be accomplished before your close process is considered complete. Sub-processes are a way for
you to group or arrange your tasks.

191 Lesson 10: Close and reconciliation processes

The following image illustrates the components of a close process.

Close process components

The values entered on a higher level default to the sub-processes and tasks created below the high-level
process. You can create sub-processes and tasks within processes and sub-processes. However, you
cannot create a sub-process or a task within a task.
The following image is an example of a single close enterprise system.

Single close enterprise system example

192 Lesson 10: Close and reconciliation processes

Close process design
The close process design is a hierarchy concept that allows you to define, schedule, and manage a single
close process. There is a lot of flexibility in how you can choose to set up your close process. It all
depends on how you want the information to roll up and be reported.
The following image illustrates the close process design hierarchy.

Close process design hierarchy

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Close Management user roles
The following table provides a high-level overview of the roles in the Close Management application and
the tasks performed by each role.

User role Tasks

Close administrator • Sets up and updates close management data

Close manager • Monitors close task status and the close process

Close resource • Provides access to CLOSE Resource webapp

• Performs tasks associated with resource

Demo 10.1: Create a close management group

This demonstration shows how to create a close management group.

Before you begin:

• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Demo steps

If you are taking this course as instructor-led training, the instructor will complete this demo.

1. Log in to Infor Ming.le following Exercise 1.1, part 1 and then click on the Infor CloudSuite
Financials & Supply Management icon.
2. Click the Application Switcher drop-down arrow.
3. Click Close Administrator. The Close Administrator home page displays.
4. Click the Close Management Groups link. The Close Management Group form opens.
5. Click the Create button. The Close Management Group form opens.
6. Type or select the values from the table below to create the close management group.

Field name Value

Close Management Group 4000

Description Group 4000

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 Field name Value

Default Calendar USCALENDAR

Default Period Group MONTHLY

7. Click to select the following check boxes:

• Reopening Task
• Rejecting Task Approval
• Allow Creation Of
• Resources Always Receive Email Notifications
• Resources Always Receive Infor Landmark Notifications
8. Click the Save button. A confirmation message briefly displays.
9. Click the Home button. You return to the Close Administrator home page.

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Exercise 10.2: Create a primary task type and a secondary task type
In this exercise, you will create primary and secondary task types.

Before you begin:

• Ensure you have completed Demo 10.1 because it provides data or configurations for this
exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps

Part 1: Create primary tasks types

1. Click the Application Switcher drop-down arrow.
2. Click Close Administrator. The Close Administrator home page displays.
3. Click the Close Setup menu.
4. Click the Task Types menu item. The Primary Tasks Types form opens.

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 5. Click the Actions button. A menu displays.
6. Click the Create menu item. The Task Type form opens.
7. Type [XX] PRIMARY TASKS in the Type field.
8. Type [XX] Primary Tasks in the Description field.
9. Verify the Active check box is selected. If not, click to select it.
10. Click the Save button. A confirmation message briefly displays.
11. Click the Back button. You return to the Primary Tasks Types form.
12. Click [XX] PRIMARY TASKS to select the row.
13. Click Actions button. A menu displays.
14. Click the Create Within menu item. The Task Type form opens showing [XX] PRIMARY TASKS
as the parent.
15. Type [XX] ACCOUNT RECONCILIATION in the Type field.
16. Type [XX] Account Reconciliation in the Description field.
17. Verify the Active check box is selected. If not, click to select it.
18. Click the Save and New button. A confirmation message briefly displays, and the Task Type
form opens showing [XX] PRIMARY TASKS as the parent.
19. Type [XX] JOURNAL ENTRIES in the Type field.
20. Type [XX] Journal Entries in the Description field.
21. Verify the Active check box is selected. If not, click to select it.
22. Click the Save button. A confirmation message briefly displays.
23. Click the Back button. You return to the Primary Task Types form.

Part 2 Create secondary tasks types

1. Click the Secondary tab. The Secondary Task Types form open.
2. Click the Actions button. A menu displays.
3. Click the Create menu item. The Task Type form opens.
4. Type [XX] SECONDARY TASKS in the Type field.
5. Type [XX] Secondary Tasks in the Description field.
6. Verify the Active check box is selected. If not, click to select it.
7. Click the Save button. A confirmation message briefly displays.
8. Click the Back button. You return to the Secondary Task Types form.
9. Click [XX] SECONDARY TASKS to select the row.
10. Click Actions button. A menu displays.
11. Click the Create Within menu item. The Task Type form opens showing [XX] SECONDARY
TASKS as the parent.
12. Type [XX] NORTH REGION in the Type field.
13. Type [XX] North Region in the Description field.

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 14. Verify the Active check box is selected. If not, click to select it.
15. Click the Save and New button. A confirmation message briefly displays, and the Task Type
form opens showing [XX] SECONDARY TASKS as the parent.
16. Type [XX] SOUTH REGION in the Type field.
17. Type [XX] South Region in the Description field.
18. Verify the Active check box is selected. If not, click to select it.
19. Click the Save button. A confirmation message briefly displays.
20. Click the Back button. You return to the Secondary Tasks Types form.
21. Click the right-facing arrow to expand the [XX] SECONDARY TASK type.
22. Review the task types. Notice that there is no default task type.
23. Click the Home button. You return to the Close Administrator home page.

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Exercise 10.3: Create a close process manually

In this exercise, you will manually create a close process.

Before you begin:

• Ensure you have completed Exercises 10.1 – 10.2 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps

Part 1: Define a new close process

1. Click the Application Switcher drop-down arrow.
2. Click Close Administrator. The Close Administrator home page displays.
3. Click the Close Setup menu.
4. Click the Manage Process menu item. The Close form opens.
5. Click the All Actions Menu button on the far right. A menu displays.
6. Click the New Process menu item. The Define New Process dialog box opens.

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 7. Type or select the values from the table below to create the close process.

Field name Value

Process Name [XX] Payables Close

Team TRAIN

Company [your assigned company number]

Default Calendar USCALENDAR

Default Period Group MONTHLY

Schedule Tasks for Work Days Only Verify this check box is selected. If not, click
to select this checkbox.

Priority Low

Risk Low

8. Click the OK button. The Define New Process form closes, a confirmation message briefly
displays, and the new close process appears in the list.

Part 2: Add subprocesses

1. Click [XX] Payables Close to select the row.
2. Click the Add Sub Process button. The Add Sub Process dialog box opens. Note: Many of the
fields are already populated with values pulled from your close process.
3. Type [XX] Reconciliation in the Process Name field.
4. Click the OK button. The Add Sub Process dialog box closes, and a confirmation message
briefly displays.
5. Verify that the [XX] Payables Close row is still selected. If not, click the row to select it.
6. Click the Add Sub Process button. The Add Sub Process dialog box opens. Note: Many of the
fields are already populated with values pulled from your close process.
7. Type [XX] Accruals in the Process Name field.
8. Click the OK button. The Add Sub Process dialog box closes, and a confirmation message
briefly displays.
9. Click the right-facing arrow to expand the [XX] Payables Close row. The [two sub-processes
you created] display under it in the list.

Part 3: Add tasks

1. Click [XX] Reconciliation to select the row.
2. Click the Add Task button. The Add Task dialog box opens.

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 3. Type or select the values from the table below to add tasks.

Field name Value

Task Name [XX] Accrual Reconciliation

Instruction Verify accrual report matches General Ledger

Primary [XX] ACCOUNT RECONCILIATION

Secondary [XX] NORTH REGION

Begin (under Or enter a specific day 3

of the month for the period)

Due (under Or enter a specific day 6

of the month for the period)

Estimated Hours To Complete 6

Attach Supporting Documentation Click to select the check box

4. Click the OK button. The Add Task dialog box closes, and a confirmation message briefly
displays.
5. Click the right-facing arrow to expand the [XX] Reconciliation row. The [task you created]
displays under it in the list.
6. Click the Home button. You return to the Close Administrator home page.

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Reconciliation management process overview
Reconciliation management is a process that helps ensure the accuracy of an organization’s financial
data. Most organizations use a combination of multiple spreadsheets as well as home-grown financial
analytics and business intelligence reports to perform and track the reconciliation process. But regulatory
initiatives are rapidly making the manual reconciliation process unmanageable from a compliance
perspective, as well as highly labor intensive and expensive.
To overcome these challenges, you need an automated reconciliation solution that meets your audit,
compliance, and regulatory requirements, and frees up your finance staff so they can support more value-
added tasks.
The Reconciliation Management application is an automated reconciliation system that helps ensure the
accuracy of your organization’s financial data. It provides tools to reduce time, errors, risks, and costs
because the system allows the following:
• Information to flow freely and rapidly
• Maintain audit trails
• Tight integration with Infor CloudSuite Financials
The Reconciliation Management application provides a real-time look into reconciliation performance,
allows you to better manage account reconciliations, and streamlines processes to speed performance.

Reconciliation Management key features

Key features of the Reconciliation Management application include the following:
• Provides a clear look at your reconciliations by monitoring the status, performance, and
compliance metrics
• Imports accounts directly from your chart of accounts
• Defines the accounts that require reconciliations and determines whether to reconcile at the
company or accounting unit level
• Automatically reconciles accounts based on rules you define and provides the simple and intuitive
manual reconciliation option
• Creates reconciliation comments
• Attaches supporting documentation

Reconciliation Management user roles

The following table provides a high-level overview of the roles in the Reconciliation Management
application and the tasks performed by each role.

User role Tasks

Reconciliation administrator • Sets up and maintains reconciliation data

Reconciliation auditor • Access to everything viewable by an external auditor

Reconciliation manager • Creates reconciliation accounts

• Creates period reconciliations

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 User role Tasks

• Loads chart detail

• Creates reconciliation account groups
• Creates reconciliation account defaults
• Schedules period-end reconciliations

This role does not have create action

permissions on the Reconciliation page.

Reconciliation Management big picture

Reconciliation process

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 Exercise 10.4: Perform a basic reconciliation
In this exercise, you will perform a basic reconciliation.

Before you begin:

• Ensure you have completed Exercises 10.1 – 10.3 because they provide data or
configurations for this exercise.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Click the Application Switcher drop-down arrow.
2. Click Reconciler. The Reconciliations form opens, and all open reconciliations display in the
Open Reconciliations By Period panel.
3. Double-click [the reconciliation for office supplies that corresponds to your assigned
company]. The Period Reconciliation For Period 2016274: September 2016 form opens.
Hint: Find your assigned employee name in the Owner column.
4. Click the Start Reconciliation button. A confirmation message briefly displays. Note: The value
in the Out Of Balance field is -12000.00.
5. Click the Create button on the Reconciliation Details tab. The For Period 2016274: September
2016 form opens.
6. Type OFFICE-2016 in the Reference Number field.
7. Type Office Equipment in the Description field.
8. Type 12000 in the Period Amount field.
9. Click the Save button. A confirmation message briefly displays. Note: The value in the Out Of
Balance field is 0.00.
10. Click the Back button. You return to the Period Reconciliation For Period 2016274:
September 2016 form.
11. Click the Complete button. A confirmation message briefly displays.
12. Click the Home button. You return to the Reconciliations form. [Your reconciliation for office
supplies] is removed from the list.
13. Click the User Account button. A menu displays.
14. Click the Sign out menu item. The Infor OS Sign out screen displays.
15. Click the X button to close the browser window. The browser window closes, and you return to
the training desktop.

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202 Lesson 10: Close and reconciliation processes

Integration of the Close and Reconciliation
Management applications with other Infor
applications
Close Management integration
Close Management can be run coupled with CloudSuite Financials applications or run as a stand-alone
application.
If you use Close Management with other Infor CloudSuite Financials applications, then you can leverage
existing setup data, specifically Global Ledger companies.

Close Management as a stand-alone application

If you are running Close Management as a stand-alone application, finance companies are optionally set
up in Close Management.

Reconciliation Management integration

Reconciliation Management must be run coupled with the Infor CloudSuite Financials applications. Since
Reconciliation Management is coupled with Infor CloudSuite Financials applications, you leverage
existing setup data from Infor CloudSuite Financials, specifically the Global Ledger company and
Payables.
The following image illustrates how the Close Management and Reconciliation Management applications
integrates with other Infor applications

Close Management and Reconciliation Management applications integrating with other Infor applications

203 Lesson 10: Close and reconciliation processes

Check your understanding

True or false?

_____ The Close Management application is a task-based system.

_____ The Close Management application cannot maintain an audit trail.
_____ The Reconciliation Management application helps ensure the accuracy of your
organization’s financial data.
_____ The Reconciliation Management application allows information to flow freely and
rapidly.

Which three of the following Infor applications are integrated with the Close and
Reconciliation Management applications?

a) Strategic Sourcing
b) Cash Management
c) Purchasing
d) Receivables
e) Requisitions

Refer to Appendix B for answers to the Check your understanding questions.

204 Lesson 10: Close and reconciliation processes

Lesson 11: Cash management process
Estimated time
1.5 hours

Learning objectives
After completing this lesson, you will be able to describe the process for the Cash Management
application. In this lesson, you will:
• Describe the function and purpose of the Cash Management application.
• Identify the process flow for the Cash Management application.
• Describe how the Cash Management application integrates with other Infor applications.

Topics
• Cash management process overview
• Check your understanding

205 Lesson 11: Cash management process

Cash management process overview
The Cash Management application helps organizations’ cash and treasury departments address the
challenges of manual processes, disparate systems, and redundancy. It meets these challenges by
driving automation, increasing visibility, and improving collaboration, while helping to analyze enterprise-
wide cash requirements, maximizing liquidity, and optimizing the use of cash resources.
The Cash Management application helps organizations in the following ways:
• Bank reconciliation management
• Cash processing
• Unclaimed property management
• Bank statement reconciliation
• Cash position
• Cash forecasting
• Bank fee analysis
• Embedded analytics and dashboard processing

Cash Management application key features

Some of the key features of Cash Management include:
• Manages bank relationships
• Analyzes bank fees
• Streamlines cash reconciliation
• Automates bank statement polling and processing
• Increases visibility into cash position
• Reduces financial risks and fees
• Improves cash forecasting
• Ability to work with both Infor and non-Infor systems

Cash Management application

The Cash Management application maintains bank transactions, reconciles bank accounts, and stores
bank account balance information.
You can use the Cash Management application to:
• Define bank accounts, transaction types, and payment formats that you can use in the Payables,
Receivables, and Cash Management applications. If you use Cross Border Payments, define
payment categories, charge codes, and payment form codes. You define relationships between
Global Ledger companies and bank accounts that let you control transaction processing and
posting to the Global Ledger.
• Define reconciliation tolerances that let you establish reconciled amounts that are more or less
than the issued amount of a transaction.
• Define a transaction code that automatically reconciles transactions upon entry. This feature
reduces the volume of transactions that require reconciliation.
• Choose from a variety of reconciliation options, including multiple entry and reconciliation
screens.
• Transfer funds between bank accounts.
• Enter cash receipts and itemize the deposits by category.

206 Lesson 11: Cash management process

 • Interface payment information from a non-Infor application or create payments for one-time
payments without having to create several Payables vendors.
• Interface receipts or returned payment information from a non-Infor application or create receipts
for one-time receipts without having to create several Receivables customers.
• List transaction history by bank account. You can access account balance detail for specified
date ranges and selected report parameters.
• Display account balance and transaction information.
• Interface with the Payables and Receivables applications to maintain bank account balances and
reconcile accounts payable, accounts receivable, and other bank transactions.

Cash Management big picture

The following image illustrates the cash management process.

Cash management process

Setup
When you set up your banking structure, you must consider how your company is structured and the
currency in which your company does business. First, you must establish currency codes. If you operate
in multiple currencies, then you must define exchange rates and currency relationships.
Next, you set up the Global Ledger or a Global Ledger subset. You must define at least one Global
Ledger company and the posting accounts.
Finally, you must set up banking institutions and bank accounts. You create a relationship between your
company and the cash codes that your company will use.
You must define bank transactions and payment types that are used in Payables, Receivables, and Cash
Management. Optionally, you can set up these features.

207 Lesson 11: Cash management process

 • Bank transfer tables
• Cash deposit process levels
• Cash receipt categories
• Payment categories
• Charge codes
• Payment form codes

Interface
There are several interface processes you can use to import and interface data into Cash Management.

For more information, please the Infor CloudSuite Financials Setup and Administration
Guide.

Transaction processing
Cash management transaction processing consists of reconciling your bank accounts and retaining bank
account balance information. You can use transaction processing for these tasks.
• Reconcile and void payments that are generated by Payables
• Reconcile accounts receivable and other bank transactions
• Transfer funds between bank accounts
• Create cash receipts
After you have created bank transactions in Cash Management, you must release them for posting to the
Global Ledger. When transactions are released, bank account balances are updated.

Accessing data
Cash Management contains processes that generate reports for bank transactions and transaction
history, cash receipt deposits, and fund transfers for a cash code, cash account activity, and cash ledger
transactions. You can access cash management transactions and view these details.
• Current bank account balances or account balances by period
• Bank accounts balances in an alternate currency
• Specific types of bank transactions for a cash code

Cash Management user roles

The following table provides a high-level overview of the roles in the Cash Management application and
the tasks performed by each role.

User role Tasks

Cash administrator • Creates and manages resources and teams

• Runs reports
• Runs utilities and processing

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 User role Tasks

Cash manager • Manages cash position, bank administration, cash ledger transactions,
and transaction approvals
• Creates cash forecasts
• Processes statements
• Runs utilities and processing

Cash accountant • Manages cash and escheatment

• Processes cash ledger and month end
• Performs cash transaction search
• Runs reports

Cash analyst • Monitors cash position

• Updates forecasts
• Processes statements
• Manages bank administration
• Reviews certification

Integration of the Cash Management application with other Infor applications

The following image illustrates how the Cash Management application integrates with other Infor
applications.

Cash Management application integrating with other Infor applications

209 Lesson 11: Cash management process

Check your understanding

Which three of the following applications integrate with the Cash Management application?

a) Contract Management
b) Currency
c) Payables
d) Receivables
e) Supplier Portal

True or false?

_____ You must set up the Global Ledger application or Global Ledger subset before you set
up and use the Cash Management application.

_____ As part of your required setup, you must define the bank accounts at each bank.

_____ The Cash Administrator manages cash position, bank administration, cash ledger
transactions, and transaction approvals.

Which two of the following options are part of the Cash Management process?

a) Cash processing
b) Setup
c) Period close
d) Transaction processing

Refer to Appendix B for answers to the Check your understanding questions.

210 Lesson 11: Cash management process

Lesson 12: Infor Landmark Technology
basics
Estimated time
1 hour

Learning objectives
After completing this lesson, you will be able to discuss basic information about Infor Landmark
Technology. In this lesson, you will:
• Describe Infor Landmark.
• Explain Infor Landmark system tiers.
• Define technology terms.
• Identify the components of the Infor ION Grid for Infor Landmark.

Topics
• Infor Landmark Technology Runtime overview
• Infor Landmark Technology Runtime system tiers
• Terminology
• Infor ION Grid for Infor Landmark
• Infor Landmark Technology components
• Check your understanding

211 Lesson 12: Infor Landmark Technology basics

Infor Landmark Technology Runtime overview
Infor Landmark Technology Runtime (abbreviated as Infor Landmark) is a platform that enables
development and running of Service Oriented Architecture (SOA) applications on platforms supporting
J2EE architecture application servers.
The Infor Landmark Technology Runtime platform includes both a program model and a runtime
(production) system.
• The program model is built on the specifications of Infor Landmark Pattern Language (LPL) and
managed through a tightly controlled application source code repository.
• The production system (also called Infor Landmark Technology Runtime) includes an application
server, fully featured relational database implementation, system administration, and
configuration utilities.
Infor Landmark Technology Runtime provides the runtime environment needed to run Infor Landmark
applications.
The installation delivers the following components:
• Infor Landmark Technology Runtime
• Infor Process Server
• Infor Rich Client user interface
• Infor Spreadsheet Designer

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Infor Landmark Technology Runtime system tiers
Infor Landmark employs a multi-tiered architecture, exposing applications enterprise-wide. Multi-tiered
means that the presentation layer is separated from the application tier, including the application server.
Enterprise-wide means the application can be exposed over the internet as well as the intranet.

Presentation layer (browser or desktop)

The Infor Landmark web user interface presentation layer is a remote application user interface. It is
generated from LPL specifications, and is mainly used for application pages that allow data entry and
initiate transaction processing.
The Infor Rich Client is a remote application user interface that displays the applications pages so that
users can access Infor Landmark applications and data.

Servlet container layer

Web-facing data presentation in the Infor Landmark system is provided by an industry-standard servlet
container.

Application server layer

Application and transaction management in Infor Landmark is provided by an industry-standard, J2EE
application server and by the Infor ION Grid. The J2EE application server manages Infor Landmark
Environment services and Infor Landmark web applications, whereas the grid service manages various
Infor Landmark grid applications.

Operating system (third-party products) interface layer

The Infor Landmark system interacts with the operating system and other standard products at this level,
such as a relational database management system (RDBMS) and source control systems.
• Operating system
o The Infor Landmark interface with the operating system requires very little configuration. Most
configuration is accomplished at the time of installation.
• Data persistence layer
o The data persistence tier includes the RDBMS, physical data files, and the Infor Landmark
database API. Java Database Connectivity (JDBC) drivers communicate with the database
and the application tier.
• Additional components
o Bouncy Castle is used for Infor Lawson Security encryption.
o Bouncy Castle is configured at installation time.

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213 Lesson 12: Infor Landmark Technology basics

Terminology
There are important terms that you need to know to understand Infor Landmark Technology. Some of
those terms are introduced in the lesson topic for which they apply.
The following table defines additional terms to help you understand Infor Landmark Technology.

Term Definition

Infor Landmark An Infor Landmark environment provides fundamental system support for
environment Infor Landmark applications, including configuration, security functions,
database interfaces, administrative utilities, batch processing support, and
user interfaces. Each Infor Landmark environment consists of a main
directory that in turn contains many sub-directories for such things as the
environment executables, runtime files, system configuration and log files,
and product line source files. In addition, for a fully functioning system,
some environment components are deployed to the IBM WebSphere®
Application Server.

Business class Business classes are central components of an Infor Landmark system.
They define not only what data is to be stored in a database table, but
also what fields that are available for forms and lists, and what actions
can be performed on the data.

Landmark Pattern Landmark Pattern Language (LPL) is a proprietary specification language

Language (LPL) that applies programmatic patterns to business applications. It describes
the following application components:
• Logical representation of a database structure
• Data and business object life cycles
• Business transaction processing logic
• User interactions with data and objects

Product line A product line is a group of business logic programs and their data. A
product line includes:
• Application programs and data tables
• Product line dictionary
• Data area built on the product line

Data area A data area corresponds to a pool of physical data stored in a database
and linked to a product line. When you install an application and create an
application product line, a data area (with the same name as the product
line) is created for the product line. The data area includes only the data
structure. Generally, you have only one data area within a product line in
production environments.

Directory structure There are eight main directories used by the Infor Landmark environment
and applications. They are as follows:

214 Lesson 12: Infor Landmark Technology basics

 Term Definition

• LAENVDIR
• LASRCDIR
• LARUNDIR
• LASYSDIR
• LACFGDIR
• LALOGDIR
• LAPRTDIR
• LAWRKDIR

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Infor ION Grid for Infor Landmark
The Infor ION Grid for Infor Landmark is an application server that you install separately from Infor
Landmark and within which several Infor Landmark components run.
The following table describes the standard components contained in the Infor ION Grid.

Infor ION Grid Description

component

Host The host is a server machine that is participating in a grid. The host may
be a physical or virtual machine.

Grid agent The grid agent is a service-like application that the grid uses to start all
nodes that are configured to run on the host. Each host, for each grid for
which it is a member, needs a grid agent.

Node A node is a Java Virtual Machine (JVM) that is registered as part of a grid
where grid applications are running. The Infor ION Grid typically has
several nodes running different Infor Landmark component applications.
All nodes run on the grid host.

Registry A registry is a special type of node needed when new nodes are started.
A grid has exactly one registry.

Router A router acts as a well-defined entry point that client applications can
connect to. A router is configured to listen for client requests on a given
network and port number. Normally, the selected port number must be
made accessible through firewalls, when applicable, since it must be
reachable from the client’s application. The default name for the grid
router for Infor Landmark is Landmark - YourLandmarkEnvName.

Administrative router The administrative router is used for administrative purposes.

Grid concepts
Infor ION Grid users should be aware of the following concepts when installing and administering the grid.

Node types
A node type defines what to run in a specific node. Each node is exactly one node type. More precisely,
the node type defines what application to run in nodes of this type and may also define default values for
properties (for example, heap size). Node types are defined by the application developer.

Bindings
A binding defines where and how to run nodes of a specific node type. You can view a binding as an
association between a node type and a set of hosts. To start a specific node type on a particular host, a

216 Lesson 12: Infor Landmark Technology basics

binding that associates the node type with the host is needed. Properties needed by the node or the
application running in the node may be defined per binding.
Bindings are defined when applications are installed and/or by a grid administrator at runtime.

Applications
A grid application is a logical grouping of one or more application modules. An application may be running
in more than one node. It is then said to have more than one application instance. Applications for the
grid are packaged in .gar files. A .gar file is a type of .zip file that can be installed in a grid. It contains
Java class files (.jar files) and any other resources that the application may need.

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217 Lesson 12: Infor Landmark Technology basics

Infor Landmark Technology components
An Infor Landmark system contains several main components. These main components include the
following:
• Infor Landmark servers
• Infor Landmark services
• Infor Landmark applications
• Object Persistence Framework (OPF)
These main Infor Landmark Technology components are described in the following table.

Infor Landmark Description

Technology Runtime
component

Infor Landmark Infor Landmark servers are the components that start whenever you start
servers the Infor Landmark system, such as through startlaw. They include the
Infor Landmark Database Server, the Infor Landmark Security Server, the
Async (Batch) Server, the Online Help Server, and others. These servers
run within the Grid service, which manages these as Grid applications.
You can start and stop each of these servers individually.

Infor Landmark The primary Infor Landmark service is SSOPV2, which handles
services authentication for most Infor Landmark services. Other Infor Landmark
applications will also be set up as Infor Landmark services so that users
can be authenticated for them as well.

Infor Landmark Infor Landmark applications include both those associated with the
applications environment, such as lsuserapp, and any Infor Landmark applications you
have installed. These applications are installed and deployed in the IBM
WebSphere Application Server.

OPF OPF enables the persistence of business objects at the database level.
With the Object Persistence Framework Connector, it handles the
interaction between the Infor Landmark applications and the relational
database.

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218 Lesson 12: Infor Landmark Technology basics

Check your understanding

Which two of the following options are Infor Landmark components?

a) Business class
b) Host
c) Infor Landmark services
d) Infor Landmark applications
e) Product line

Which two of the following components are delivered when Infor Landmark Technology
Runtime is delivered?

a) Infor CloudSuite Financials

b) Infor Process Server
c) Infor Rich Client user interface
d) Infor ION Grid for Infor Landmark

Match each of the following core components with the definition. The possible core
components are: Business class, Directory structure, Infor Landmark servers, Host,
Product line, and Data area. Not all core components are used.

Definition Core component

Group of business logic programs and their data

Central components of an Infor Landmark system

Server machine that is participating in a grid

Components that start whenever you start the

Infor Landmark system

Refer to Appendix B for answers to the Check your understanding questions.

219 Lesson 12: Infor Landmark Technology basics

Lesson 13: Security overview
Estimated time
1 hour

Learning objectives
After completing this lesson, you will be able to describe the basics of security in Infor CloudSuite
Financials applications. In this lesson, you will:
• Describe how security works.
• Describe the purpose and benefits of security.
• Define security terminology.
• Describe security structure.
• Explain how security templates are delivered and used.
• Explain how to access and view security forms.
• Describe security access.

Topics
• Security overview
• Security fundamentals
• Check your understanding

220 Lesson 13: Security overview

Security overview
Security in Infor CloudSuite Financials applications is built on Infor Landmark Security, a technology
application that is built on the Infor Landmark platform. The two areas of security coverage provided by
Infor Landmark Security are authentication and authorization.
• Authentication – Who are you?
• Authorization – What rights do you have?
Security in Infor CloudSuite Financials applications provides features for authentication and authorization.
All users of the Infor CloudSuite Financials applications begin with no access. It is intended that not
everyone have access to every page and form. Access needs to be granted to perform an action or have
visibility to data. Some users should be able to change data on a form, while others can view the data.
Some may not be able to see the form at all. Access to data or visibility to information is accomplished
using security classes. Security within Infor CloudSuite Financials allows you to secure all the way to the
field level.
Security is a highly flexible rules- and roles-based system for securing your Infor CloudSuite Financials
applications. Role-based security means that users of the system are assigned to security roles.
Because the system is so flexible, system administrators will, in conjunction with others at your site and
your Infor consultants, design a security system that meets your needs.
You use the Configuration Console to build and manage security for your organization needs. You access
the Configuration Console through the Infor Rich Client.

How security works

Security rules are written on security classes. Rules grant or remove access to application objects. The
application objects that you can configure in the Configuration Console include many of the objects that
appear in the Infor Landmark web user interface. Security classes are then assigned to a role and roles
assigned to users, which are defined as actors in Infor CloudSuite Financials.

Purpose and benefits

The following table provides a description of the purpose and benefits of security.

Purpose Benefits

Security is structured • Reduces redundancies of multiple access by structuring security

because security classes
classes are logically
• Accommodates many needs through the link between role and security
separated by module
class assignment
and feature.

Security is • Immediate use due to standardized security templates

standardized.
• Customize standard security templates to meet your needs

Simpler is better. • Increases efficiencies in configuring security

• Reduces reduction in the number of customizations

221 Lesson 13: Security overview

Security fundamentals
Security terminology
There are important terms that you need to know to understand security. The following table defines
these terms.

Term Definition

Actor An actor is a user who acts on the system. An actor is linked to an identity
in order to allow a subject (person or process) to access the functionality
assigned in the roles linked to that actor.

Identity An identity is a set of credentials (user name and password) that uniquely
identifies a user for a particular service or application. An identity can be
thought of as a user’s key to a particular service or application.

IdentityActor An IdentityActor links an actor to an identity. An actor can be linked to one

or more identities.

Agent An agent is a unique user within a specified application domain; for

example, Employee agent, Candidate agent, or Recruiter agent. Only one
actor can be assigned to an agent record. An actor can only be assigned
to one agent record of a type; for example: Employee, Recruiter, or
Candidate.

Context property Context property is the containment of what key field can be assigned to
an actor context record; for example, HROrganization.

Actor context Actor context is additional key fields that can be assigned to an actor to
limit his or her exposure; for example, HROrganization to limit exposure to
one HROrganization data for authorization, system defaulting, conditions
and security rules, or special case implicit filtering.

Role A role is a set of access rights that allows a user access to the system.
Roles are task-based meaning that they are intended to describe a job
that a user performs, rather than describing the user. Examples of
delivered roles are: BudgetController, Buyer, InventoryManager,
MatchSpecialist, ProjectAccountant, Requester, and
SecurityAdministrator.

Security class A security class is a container for rules that provides access to a specific
task; for example, a buyer’s ability to award an event in Strategic
Sourcing.

Security rule A security rule describes a specific access right to the system; for
example, an access to a form is granted with no restrictions, or only
allows viewing but not updating.

222 Lesson 13: Security overview

 Term Definition

Self-provision Self-provision allows a person to be an active user of the system via self-
registration; for example, suppliers creating a supplier profile. This auto-
generates a SupplierAnonymous security role. The SupplierAnonymous
security role permits all suppliers access to the Supplier Portal.

Authentication Authentication is the mechanism by which a user presents credentials for

accessing a system.

Authorization Authorization determines what a user can see, use, or do within different
areas of the system. Authentication controls who has access to which
objects in the system.

Security structure
Security structure has four basic components.
• Actors
• Roles
• Security classes
• Security rules
Security structure is constructed as follows:
• A user is an actor who may have access to an internal domain or external domain.
• An actor is provided a role or multiple roles to identify his or her job with the organization.
• Security classes are assigned to a role to provide access to specific areas of the application.
• There are defined rules within each security class to identify the specific functions a user can do
within his or her area of the application.
• Context provides another layer of security within the application.
• An agent links an actor to an application record.
• After you create roles and security classes, you assign security classes to roles, and then assign
roles to actors within the system.

223 Lesson 13: Security overview

The following image is an example of security structure.

Security structure example

Security templates
The initial setup of security classes and roles can be a difficult and time-consuming process if you need to
define them from scratch. Infor makes your job easier by delivering standard templates with pre-defined
security classes and roles. The templates are designed based on what most customers do. The
templates are a way to get your system up and running quickly.

All security classes that belong to a template can be identified by the suffix “_ST” which
indicates that it belongs to a standard template.

You cannot modify the templates. If the security classes and roles do not suit your business needs, you
can create customized security classes and roles using the Configuration Console.

Security access
The Configuration Console is a tool within the Infor Rich Client which enables administrators to configure
security policies and rules for an organization.
Configuration changes to security made by a security administrator in the Configuration Console are
global, meaning they affect all Infor Landmark users.

Accessing the Configuration Console for security

The following table shows the two paths to access the Configuration Console after logging in to the Infor
Rich Client.

224 Lesson 13: Security overview

 If… Then click…

Your roles have only the SecurityConfigAccess_ST security class Start > Security Configuration
but do not have the other configuration access security classes.

Your roles have the SecurityConfigAccess_ST security class and Start > Configure > Security
additional access to other configuration security classes.
Note: This is how the user is set up in the training environment.

After you access the Configuration Console, you can act based upon the security classes assigned to
your roles as shown in the following table.

If you want to grant Then assign these security classes…

permission for this task…

Modify security classes SecurityConfigAccess_ST and ConfigAdminAccess_ST

Work with actors, identities, SecurityConfigAccess_ST and UserAdminAllAccess_ST

and roles Note: If a user has the UserAdminAllAccess_ST security class but
not the SecurityConfigAccess_ST security class, that user can work
with actors, identities, and roles outside of the Configuration
Console.

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225 Lesson 13: Security overview

 Exercise 13.1: Access and view security forms
In this exercise, you will access and view security forms.

Before you begin:

• Ensure that you are logged out of Infor Ming.le for this exercise. If not, log out following
Exercise 1.1, part 7.

Exercise steps

Part 1: Access and view the role list

1. Repeat the steps in Part 1 of Exercise 1.2: Navigate the Infor Rich Client user interface to log
in to Infor Rich Client (iefin). The canvas displays.
2. Click Start > Data > security > Business Classes > Role. The Role List form opens.
3. Click the Open the search bar button. The filter row displays.
4. Type PayablesManager_ST in the Role Name field.
5. Press Enter. The PayablesManager_ST role displays in the list. Note: Follow steps 3-5 to
perform searches this way in the Infor Rich Client.
6. Double-click PayablesManager_ST. The Role form opens.
7. Click the Role Assigned To Actors tab. The actors assigned to the PayablesManager_ST role
display.
8. Click the Security Classes Assigned To Role tab. The security classes assigned to the
PayablesManager_ST role display.
9. Click the X button to close the Role form.
10. Click the X button to close the Role List form. You return to the canvas.

Part 2: Access and view the security class list

1. Click Start > Data > security > Business Classes > SecurityClass. The Security Class List
form opens.
2. Scroll through the list to view the security classes. Notice the naming conventions for the security
classes in the Security Class column, and the descriptions of the security classes in the
Description column.
3. Click the Open the search bar button. The filter row displays.
4. Type ICItemMasterSpecialistMenu_ST in the Security Class field.
5. Press Enter. The ICItemMasterSpecialistMenu_ST security class displays in the list.
6. Double-click ICItemMasterSpecialistMenu_ST. The Security Class Details form opens.
7. View the details of the ICItemMasterSpecialistMenu security class.
8. Click the X button to close the Security Class Details form.
9. Click the X button to close the Security Class List form. You return to the canvas.
10. Click the Start drop-down arrow.

226 Lesson 13: Security overview

 11. Click the Log Off button. The Infor Rich Client dialog box opens with the message, “Did you
intend to shut down the Infor Rich Client?”
12. Click the Yes button. You return to the training desktop.

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227 Lesson 13: Security overview

Check your understanding

Identify security structure in the diagram below. Write your answers in the spaces provided.

1. _________________________________ 5. _______________________________

2. _________________________________ 6. _______________________________

3. _________________________________ 7. _______________________________

4. _________________________________

What is role-based security?

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228 Lesson 13: Security overview

 How does security work?

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Refer to Appendix B for answers to the Check your understanding questions.

229 Lesson 13: Security overview

Lesson 14: Configuration Console
overview
Estimated time
1 hour

Learning objectives
After completing this lesson, you will be able to explain how the Configuration Console is used. In this
lesson, you will:
• Describe the purpose and benefits of the Configuration Console.
• Describe how to access the Configuration Console.
• Describe how to create personalizations.
• Describe configurations.

Topics
• Configuration Console overview
• Personalizations and configurations
• Personalizations
• Configuration overview
• Check your understanding

230 Lesson 14: Configuration Console overview

Configuration Console overview
The Configuration Console is a tool within the Infor Rich Client which enables administrators to make
several types of changes that affect the user experience of Infor Landmark-based applications.
Configuration Console can be used to make changes.
• Applications - menus, pages, lists, forms, and user interface objects and actions such as:
o Creating business objects
o Enabling/disabling data translation (multi-language field configuration)
o Creating and modifying Multipurpose Internet Mail Extensions (MIME) types
• Security classes
o Creating and modifying security classes
o Maintaining actors, identities and roles records
• Web services (Web services enable non-Infor Landmark systems to view or update Infor
Landmark data)
o Creating new Web services
• Cache management
o Clearing individual configurations or for all configurations
o Troubleshooting configurations by determining if cache issues are the source

Two modes of modifications

The Configuration Console offers two modes of modifications: personalization and configuration. The type
of modification available to a user depends on the user’s security role.

Personalizations
Personalizations are changes end users can make to enhance their own experience.

Configurations
Configurations are global changes an administrator can make to alter a delivered application to fit a
business need.

Purpose and benefits

Configuration Console offers several benefits.
• There is an increase in user adoption of the application because it improves the user experience
and creates efficiencies down to the field level.
• There is an increase in productivity due to the ability to tailor the application user interface to
meet the user’s needs.
• There is an open and agile flow of information which allows the user to use Web services to
access Infor Landmark application data.
• There is a lower cost to implement the Configuration Console due to the application having
predefined, delivered security templates.
• There is a lower cost of ownership because the user can manage their security and
configurations.
• There is a lower cost of maintenance because the application upgrades are easy and generally
error-free.

231 Lesson 14: Configuration Console overview

Personalizations and configurations
Configuration Console takes a layered approach to applying configuration changes.
That means when a page, form, list, or menu is accessed, the application first loads what is “standard” –-
either the original “out-of-the-box” application, or what has been customized for the customer by Infor or
its partners.
The application then applies all the configuration changes created in the Configuration Console by system
administrators, providing the user with the company’s desired page, form, list, or menu contents.
If the user has personalization access, the system then applies any user personalizations, including field
labels, fonts and colors, or adding or removing menu items. These personalizations supersede any
configuration changes made by the system administrator. Therefore, when responding to situations
regarding missing or changed fields on a form, for instance, the administrator will want to verify the
existence of any personalizations which may be affecting how a form is displayed.

Accessing the Configuration Console

To access the Configuration Console, you click Start > Configure > the type of configuration (application,
MIME, security, web services).
To access the Configuration Console, you must have a security role that includes one of several security
classes or their equivalent. Listed below are the configuration tasks you might want to perform and the
relevant security classes and roles needed for those tasks.

To do this… You must have these security You must be assigned

classes or their equivalents… this role…

Modify application GlobalUIConfigAccess_ST ConfigurationAccess_ST

configuration (menus,
pages, lists, and forms)

Modify security classes SecurityConfigAccess_ST and SecurityAdministrator_ST

ConfigAdminAccess_ST

Work with actors, SecurityConfigAccess_ST and SecurityAdministrator_ST

identity, and roles UserAdminAllAccess_ST

(If a user has the

UserAdminAllAccess_ST security class
but not the SecurityConfigAccess_ST
security class, that user can work with
actors, identities, and roles outside of
the Configuration Console.)

Work with MIME types GlobalUIConfigAccess_ST ConfigurationAccess_ST

Work with Web services GlobalUIConfigAccess_ST ConfigurationAccess_ST

232 Lesson 14: Configuration Console overview

Personalizations
Personalizations are changes made to override default configurations.
Personalizations allow users to change application components to help increase efficiencies by modifying
forms, menus, and pages by:
• Hiding fields that are irrelevant to their workflow.
• Changing label text to make the fields stand out on the form or match corporate standards or
other requirements.
• Rearranging fields to make a form easier to navigate.
• Changing menus to efficiently navigate from form to form.
The user may have the option to push the personalization to everyone as a configuration with the “Make
Global” option. Make Global is available only if the user is given the security role of
ConfigurationAccess_ST.
Application components can be personalized by any actor with the security role of
PersonalizationAccess_ST. The following table describes what can be personalized.

Application Description
component

Menus Menus hold application objects (pages and lists) that meet specific job needs.
Menus can be changed to create a more efficient workflow for the user.

Pages Pages can contain lists or other application objects. A page’s layout can be
rearranged to suit the user’s preferences.

Lists Lists are components that can be personalized as part of pages and business
classes. Lists can be modified by adding, deleting, or hiding fields and labels.

Fields Fields can be made editable or rearranged on a list to make a user’s work efforts
more efficient.

Labels Labels can be added to fields to make them more visually appealing, including
changing the color.

Forms Forms, like lists, can be modified by adding or deleting fields and labels.

Lists are designed to be reusable. If you personalize a list on one page, then every page that
the list is used reflects those personalizations as well.

233 Lesson 14: Configuration Console overview

 Exercise 14.1: Add a column to a list
In this exercise, you will add a column to a list.

Before you begin:

• Ensure that you are logged out of Infor Rich Client for this exercise. If not, log out
following Exercise 1.2, part 3.
• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps
1. Log in to Infor Ming.le following Exercise 1.1, part 1 and then click on the Infor CloudSuite
Financials & Supply Management icon.
2. Click the Application Switcher drop-down arrow.
3. Click Contract Manager. The Contract Manager home page displays.
4. Click the Manage Contracts menu. The In Process Contracts form opens.
5. Click the All Actions Menu button on the far right. A menu displays.
6. Click the Options menu item.
7. Click the Personalize menu item. The List Editor for list In Process Contracts dialog box
opens.
8. Click the Add Field button. The List Column Editor dialog box opens.
9. Type ContractSource in the Field field. A string list displays as you type.
10. Click the ContractSource link from the list of options.
11. Type Contract Source in the Label field.
12. Click the OK button. You return to the List Editor for list In Process Contracts dialog box.
13. Click the ContractSource row to select it.
14. Click the Move Up button twice. ContractSource displays above Status.
15. Click the OK button. You return to the In Process Contracts form. Contract Source displays as a
column.
16. Click the All Active tab. Notice that there is no Contract Source column. Contract Source was
only added to In Process contracts.
17. Click the Home button. You return to the Contract Manager home page.

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234 Lesson 14: Configuration Console overview

Configuration overview
Any application component that can be personalized can also be configured using the Configuration
Console. The following types of configurations can be designed by someone with the appropriate security
level.
• Application components
o Fields
o Lists
o Forms
o Action requests
o Action overrides
• Security
o Actors
o Identities
o Roles
o Security classes
• MIME types
• Web services

For more information on configuration, please see Configuration Console User Guide
Cloud Edition.

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235 Lesson 14: Configuration Console overview

Check your understanding

Which four of the following components can be personalized?

a) Actors
b) Forms
c) Fields
d) Pages
e) Lists
f) Roles

Which one of the following options are global changes an administrator can make to alter a
delivered application to fit a business need?

a) Personalizations
b) Configurations
c) Modifications
d) Alterations

Refer to Appendix B for answers to the Check your understanding questions.

236 Lesson 14: Configuration Console overview

Lesson 15: Infor Process Automation
overview
Estimated time
1 hour

Learning objectives
After completing this lesson, you will be able to explain how Infor Process Automation is used. In this
lesson, you will:
• Explain the purpose for using Infor Process Automation.
• Describe how Infor Process Automation works.
• Define a work unit.
• Identify the options available to the process server administrator from the User Configuration
menu.
• Describe the process for adding a task to an Infor Process Automation user.

Topics
• Infor Process Automation overview
• How Infor Process Automation works
• User configuration menu
• Check your understanding

237 Lesson 15: Infor Process Automation overview

Infor Process Automation overview
Infor Process Automation is a tool for automating business processes. For example, if workers at your
organization perform a procedure (a series of tasks) repeatedly, automating the procedures makes
sense. Doing so ensures that all steps in the procedure are performed and in the correct sequence.
Infor Process Automation is the umbrella term for the business process modeling system that has both
server-side and client machine software components.

Infor Process Automation server-side tools for administrators

Infor Process Automation delivers menus and other tools for system administrators to configure, launch,
maintain, and troubleshoot processes. It also provides the engine that executes the automated business
process. These tools are accessed through the Process Server Administrator.

Infor Process Designer

Infor Process Designer is a desktop point-and-click tool for creating processes. A process is the file of
instructions that carries out the process logic.

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238 Lesson 15: Infor Process Automation overview

How Infor Process Automation works
Before we can begin to understand how Infor Process Automation works, we need to define work units.
A work unit is a data set that allows Infor Process Automation to start an associated process and track its
execution.
When a process runs, it generates one or more work units. Each work unit represents the history of the
process as it executes. A trigger is activated as the by-product of a user performing a business action in
an application. For example, releasing a requisition or putting a customer order on hold.
The Process Server Administrator menu provides a Work Units menu which provides tools for monitoring
the process of work units.
Now, let’s look at some examples of Infor Process Automation to best understand how it works.

Example 1 - Simple process to route purchase orders

Suppose your company has three people who need to sign off on purchase orders. You want to create a
process that automates the process of routing the purchase order among these individuals.
The following is a high-level overview of routing a process through individuals.
1. Design the process using Infor Process Designer.
2. Upload the process using Infor Process Designer.
3. Schedule the process to run using Process Server Administrator.
4. Work appears in the Inbasket (requesting sign-off) of the appropriate users. This happens
automatically through process execution.
In this example, users are notified directly. The process identifies users through their user IDs as the
specific persons whose Inbasket should receive notifications.

Example 2 – Adding tasks

In this next example, work is assigned to tasks, rather than directly to users.
In Infor Process Automation, a task represents users who perform a specific function. Tasks are assigned
to users.
For our purchase order (PO) sign-off example, we assume that a task called "PO Sign-off" has been
created. When the process executes, a work unit to sign off on a purchase order appears in the Inbasket
of users who have been assigned the task.
The following is a high-level overview of how work is assigned to tasks.
1. Assign the task of “PO Sign-Off” to users using the Process Server Administrator.
2. Upload the process using Infor Process Designer.
3. Take action in the application to trigger the process, or schedule the process to run using Process
Server Administrator.
4. Work appears in the Inbasket (requesting sign-off on the purchase order) of the appropriate
users.

239 Lesson 15: Infor Process Automation overview

Filters and triggers
Infor Process Automation also works using filters and triggers.
Filtering is a way to route work units only to tasks (users) who need to see them. The process is triggered
directly by the administrator. This means that the administrator locates the process on the list of available
processes and configures scheduling as needed.
To continue with our example, when a purchase order for a new piece of hardware for the accounting
department is routed, the work unit appears only in the Inbasket of users who have been assigned the
"PO Sign-Off" task and the criteria value "accounting" for the filter "department".
In Infor Process Automation, a trigger is a service. A service represents a business event. It adds a level
of separation between the process and scheduling. Through application code, it triggers a process to
execute.
To add to our example, when a user releases a purchase order from an application, trigger code launches
the purchase order sign-off process.

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240 Lesson 15: Infor Process Automation overview

User configuration menu
You access Tasks and Users from the User Configuration menu of the Process Server Administrator main
menu.
From the Tasks option, you can create new tasks.
You can perform the following tasks from the Users option:
• Add Infor Landmark users to Infor Process Automation
• Assign tasks to Infor Process Automation users

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Exercise 15.1: View tasks and assign a task to a user

In this exercise, you will view tasks assigned to an Infor Process Automation user and add a
task to the user.

Before you begin:

• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Exercise steps

Part 1: View the tasks assigned to a user

1. Click the Application Switcher drop-down arrow.
2. Click Process Server Administrator. The Process Server Administrator home page displays.
3. Click Configuration > User Configuration > Users. The Users form opens.
4. Click [your assigned actor ID] in the Users section. The tasks for your actor display in the User
Tasks section.

Part 2: Add a task to a user

1. Click the Create button in the User Tasks section. The User Task form opens.
2. Click the Search button in the Task field.
3. Click the Buyer list item.
4. Click the Save button. A confirmation message briefly displays.

241 Lesson 15: Infor Process Automation overview

 5. Click the Back button. You return to the Users form and the Buyer task displays in the User
Tasks section.
6. Click the Home button. You return to the Process Server Administrator home page.
7. Click the – button in the browser window to minimize Infor Ming.le.

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242 Lesson 15: Infor Process Automation overview

Check your understanding

What is Infor Process Automation used for?

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

Which one of the following options best defines a work unit?

a) Tasks assigned to users who need to see them

b) File of instructions that carries out the process logic
c) Data set that allows Infor Process Automation to start an associated process
and track its execution
d) Business event

Which one of the following options do you click to assign a task to an Infor Landmark user?

a) Configuration > User Configuration > Tasks

b) Configuration > User Configuration > Users
c) Administration > User Tasks
d) Administration > User Configuration > Users

Refer to Appendix B for answers to the Check your understanding questions.

243 Lesson 15: Infor Process Automation overview

Lesson 16: Infor Spreadsheet Designer
overview
Estimated time
1 hour

Learning objectives
After completing this lesson, you will be able to explain how Infor Spreadsheet Designer is used. In this
lesson, you will:
• Identify the functions of Infor Spreadsheet Designer.
• Explain the key features of Infor Spreadsheet Designer.
• Define basic Infor Spreadsheet Designer terminology.
• Describe how to create a basic query.

Topics
• Infor Spreadsheet Designer overview
• Infor Spreadsheet Designer terminology
• Queries
• Check your understanding

244 Lesson 16: Infor Spreadsheet Designer overview

Infor Spreadsheet Designer overview
Infor Spreadsheet Designer for Microsoft® Excel® is an Excel add-in for Infor Landmark applications. It
provides easy access to Infor Landmark application data from within the Excel application. It also uses
the Report Anywhere concept of lists and saved searches.

Functionality
This product allows you to easily access and change Infor Landmark data using these functions.
• Query
• Map
• View
• Upload
• Update
• Delete
The main metaphor used throughout Infor Spreadsheet Designer is mapping Infor Landmark application
data items to an Excel spreadsheet. For example, on a list query, you map a list and a set of its fields to a
specific spreadsheet. Now that spreadsheet becomes that list of data.
The same is true for Upload/Update functionality. You can map data within the spreadsheet to a specific
business class and its fields add, or change data within the business class with create, update, and delete
actions. You save these mappings within the Excel workbook, making those mapped worksheets within
that workbook always connected to the data to which they were originally mapped.
You can also save frequently used searches and folders.

Key features
With Infor Spreadsheet Designer, you can do the following:
• Define multiple queries in one Microsoft Excel spreadsheet
o User saved searches
• Query-defined Infor Landmark lists
• Update data
o Entire worksheet
o Selected ranges
• Upload
o Data in a spreadsheet to an Infor Landmark business class
o Maps of all business class create, update, and delete actions

245 Lesson 16: Infor Spreadsheet Designer overview

Upload options
Mapped data is uploaded to the Infor Landmark application using upload options described in the table
below. The action status for each record displays in the first empty column for the record.

Option Description

Upload The Upload option uploads all records on the current sheet in the Excel
file.

Upload Sheet Range The Upload Sheet Range option uploads specific rows to upload rather
than all records. You upload specific rows by:
• Using Current Select which allows you to highlight specific rows to
upload.
• Entering a specific range which allows you to enter a range of rows to
upload.

Upload All The Upload All option uploads multiple sheets in the Excel file rather than
having to select each sheet to upload the data.

Upload in Batch mode

Upload allows you to move one record at a time to the application. Use these upload options when there
are a few records to upload as this can be time consuming. Upload in batch mode uploads all the records
to the application at one time. Any records that may contain an error are not processed and the error
message is returned. Use this option when there are many records to upload as not using the batch
option can result in a longer than anticipated upload process. Click Infor > Settings > Upload in Batch
Mode.

You can change the feedback setting to increase the upload speed.
Click Infor > Settings and select the "Fast feedback: disable color coding, errors marked with
***ERROR" check box. Any errors encountered are identified by the ***ERROR code option
instead of using the standard error color scheme.

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246 Lesson 16: Infor Spreadsheet Designer overview

Infor Spreadsheet Designer terminology
The following table are Infor Spreadsheet Designer terms. You will see these terms used in the exercises
that follow.

Term Definition

Authentication Users are authenticated for database access according to the login
procedure assigned to the database service. There are different levels of
authentication.

Business class A business class contains the data you want to query.

Form name The form name can be viewed in the Infor Landmark web user interface
(Infor Ming.le) by pressing Control/Shift and clicking the mouse.

Form name and business class

Field name A field name is the name of the column or field that contains specific data.

Show State vs Show This option toggles the fields on the forms that contain a numeric value
Value that represents a descriptive label from the numeric value to the
descriptive label.

As of Date The As of Date is a point of time that the data in the query represents.

Filters A filter is a value that the data in the query is based on. A filter can be
inclusive or exclusive.

Refresh vs Refresh All The selection of Refresh or Refresh All determines which spreadsheet or
spread sheets are updated.

View Log The View Log option displays a list of actions with a date and time stamp
that occurred while Infor Spreadsheet Designer was in use. The log can
be viewed to help troubleshoot an error or incident that occurred in the
application.

247 Lesson 16: Infor Spreadsheet Designer overview

 Term Definition

Delete Query A delete query removes the query criteria from Infor Spreadsheet
Designer.

Save Query A save query places or saves the query onto a specific location; usually
the hard drive.

Exercise 16.1: Explore Infor Spreadsheet Designer

In this exercise, you will explore Infor Spreadsheet Designer.

Before you begin:

• Ensure you have minimized Infor Ming.le, and are the training desktop.

Exercise steps

Part 1: Log in to Infor Spreadsheet Designer

1. Double-click the EXCEL icon on the training desktop. Microsoft Excel opens. Note: A Microsoft
Office Activation Wizard may display. If so, click Cancel.
2. Click the Infor tab in the menu bar. The Infor ribbon displays.
3. Click the Insert Query menu item. The Infor Spreadsheet Designer window opens. Note: Do
not click the drop-down arrow next to Insert Query.
4. Click the Server URL drop-down arrow.
5. Click the https://Infor Landmark11.gdeinfor2.com list item.
6. Click the Connect button. The Infor OS window opens.
7. Type [your assigned username] in the User Name field.
8. Type Tr@in123 in the Password field.
9. Click the Sign in button. The Insert Business Class Query dialog box opens.
10. Click the Cancel button. The Insert Business Class Query dialog box closes.

Part 2: Explore Infor Spreadsheet Designer

1. Click the Infor drop-down arrow. A menu displays.
2. Click the Help menu item. The Infor Spreadsheet Designer window opens.
3. Click the + button next to Infor Spreadsheet Designer to expand it.
4. Click the + button to expand Infor Spreadsheet Designer Help. A list of help topics displays.
5. Click the X button to close the Infor Spreadsheet Designer Help window.
6. Click the Infor drop-down arrow. A menu displays.
7. Click the Settings menu item. The Settings dialog box opens and the setting options display.

248 Lesson 16: Infor Spreadsheet Designer overview

 8. Click the X button to close the Settings dialog box.
9. Click the Infor drop-down arrow. A menu displays.
10. Click the About menu item. The Infor Spreadsheet Designer for Microsoft Excel window
opens, displaying the product version of Infor Spreadsheet Designer for Microsoft Excel.
11. Click the View Log button. The Lawson.SpreadsheetDesigner.log – Notepad window opens.
Note: This log is helpful for troubleshooting.
12. Click the X button to close the Lawson.SpreadsheetDesigner.log – Notepad window. You
return to the Infor Spreadsheet Designer for Microsoft Excel window.
13. Click the Close button. You return to the Excel spreadsheet.
14. Click Insert Query drop-down arrow. A menu displays.
15. Press Esc to exit the menu.
16. Click the Insert Upload menu. The Upload Definition window opens.
17. Click the Cancel button. You return to the Excel spreadsheet. Remain here for the next exercise.

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249 Lesson 16: Infor Spreadsheet Designer overview

Queries
Query functions

Business class
Each business class contains a set of related fields. You need a general knowledge of the fields and
actions of each business class.

List
A list is a predefined set of data from the application itself. It is defined in Landmark Pattern Language
(LPL).
This is the same set of data you see in any of the user interfaces for the applications. You can view it
using Infor Ming.le for the application or in the web for the self-service applications.

User folders
Query data in the user folders created in the Infor Rich Client or reports you created using the Create
Report function in Infor Cloudsuite Financials & Supply Management.

Query Wizard
A Query Wizard guides you through the selections and options for a query.

Creating a query
A query is created by selecting the data area and business class or list. There is no standard published
database dictionary to lay out the database structure.

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250 Lesson 16: Infor Spreadsheet Designer overview

 Exercise 16.2: Create a basic query
In this exercise, you will create a basic query.

Before you begin:

• Ensure you are logged in to Infor Spreadsheet Designer. If not, refer to Exercise 16.1,
Part 1.

Exercise steps
1. Click the Insert Query drop-down arrow. A menu displays.
2. Click the Business Class menu item. The Insert Business Class Query window opens.
3. Click the Select a Data Area drop-down arrow.
4. Click the iefin list item.
5. Click the Select a Business Class drop-down arrow.
6. Click the Requisition list item.
7. Click to select the following check boxes:
• Requisition
• Requester
• RequestingLocation
• CreationDate
• Status
8. Click the Insert button. The Insert Business Class Query window closes, and the selected field
names display in the columns of the spreadsheet.
9. Click the Refresh drop-down arrow. A menu displays.
10. Click the Refresh list item. Values populate the columns of the spreadsheet.
11. Scroll through the spreadsheet to view the values.
12. Scroll down in the Query Properties pane.
13. Verify Show Value displays in the Required Key Fields drop-down arrow. If not, click it.

If the Required Key Fields drop-down list is not visible, expand the Query Properties
pane.

14. Verify [today’s date] displays in the As of Date field.

You can click the As of Date drop-down arrow in the As of Date drop-down list to
select a different date. You can query on values for the fields based on a point of
time you select.

15. Click the X button to close the Microsoft Excel window. The Microsoft Excel dialog box opens
and displays the message, “Want to save your changes to ‘Book[X]’?”
16. Click the Don’t Save button. You return to the training desktop.

251 Lesson 16: Infor Spreadsheet Designer overview

Check your understanding

Which two of the following options are selected when creating a basic query?

a) Form name
b) Data area
c) Business class
d) Work units
e) Query properties

How can you view a form name?

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What can be used in Infor Spreadsheet Designer to troubleshoot an error or incident?

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What is the difference between upload and upload in batch mode?

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Refer to Appendix B for answers to the Check your understanding questions.

252 Lesson 16: Infor Spreadsheet Designer overview

Lesson 17: Infor Business Intelligence
overview
Estimated time
1 hour

Learning objectives
After completing this lesson, you will be able to describe Infor Business Intelligence. In this lesson, you
will:
• Describe how to access the Dashboard.
• Describe how to access FSM Reports.

Topics
• Infor Business Intelligence overview

253 Lesson 17: Infor Business Intelligence overview

Infor Business Intelligence overview
Infor Business Intelligence (BI) is a fully integrated, state-of-the art business intelligence platform for all
types of financial and operational analytics and performance management. Infor BI uses standard
reporting, dashboards, flexible ad hoc reporting and analysis, business planning, budgeting, forecasting,
and financial consolidation.
With Infor BI, you have a single system that measures and monitors your business, delivering timely and
up-to-date information in a format that is immediately useable.

Demo 17.1: Explore Infor BI

This demonstration shows how to explore Infor BI.

Before you begin:

• Ensure that you are logged in to Infor Ming.le for this exercise. If not, log in following
Exercise 1.1, part 1 and then click on the Infor CloudSuite Financials & Supply
Management icon.

Demo steps

If you are taking this course as instructor-led training, the instructor will complete this demo.

Part 1: Update analytic cube

1. Click the Application Switcher drop-down arrow.
2. Click Application Administrator. The Application Administrator home page displays.
3. Click Financials > Global Ledger > Processing > Refresh Analytic Cube. The Refresh
Financial Cubes dialog box opens.
4. Verify all the check boxes are selected. If not, click to select them.
5. Click the OK button. A confirmation message briefly displays.

Part 2: Access BI Dashboards

1. Click the App Menu button. The available applications display.
2. Click the BI Dashboards icon. The home page displays the following in the menu bar:
• Dashboards – You have access to various application-specific dashboards, such as Buyer,
Contract Manager, Requester.
• FSM Reports – You have access to CloudSuite Financials.
• Toolbox – You have access to WebView and widget copies, if applicable.

Part 3: Explore Dashboards

1. Click the Dashboards menu. A panel displays with a list of application-specific dashboards.
2. Click the Financials menu.

254 Lesson 17: Infor Business Intelligence overview

 3. Click the Financial Reporting menu item. The Financial Reporting form opens.
4. Click the Financial Enterprise Group drop-down arrow.
5. Click the 4000 list item.
6. Click the Master Core radio button.
7. Click the Select calendar hierarchy drop-down arrow.
8. Click the Year-to-Date Calendar list item.
9. Click the Search button in the Select calendar period field. The Search Element dialog box
opens.
10. Click the right-facing arrow to expand Standard Calendar Year YTD Top Level.
11. Click the 2016_YTD tree item.
12. Click the OK button. The Search Element dialog box closes.
13. Click the Search button in the Select actual scenario field. The Search Element dialog box
opens.
14. Click the Total Obligations tree item.
15. Click the OK button. The Search Element dialog box closes.
16. Click the Finance Structure Analysis radio button in the Global Ledger Reports section.
17. Click the View Report button in the Global Ledger Reports section. The Finance Structure
Analysis: Master Core report displays.
18. Scroll down to review the data.
19. Click the Dashboards menu.
20. Click the Supply Management Start menu item.
21. Click the Financial Enterprise Group drop-down arrow.
22. Click the 4000 list item.
23. Click the Master Core radio button.
24. Click Inventory On Hand radio button in the Supply Management Cubes section.
25. Click the Search button in the Item field in the Default Filters section. The Search Element
dialog box opens.
26. Click the right-facing arrow to expand Top-Level.
27. Click the 4000 tree item.
28. Click the OK button. The Search Element dialog box closes.
29. Click the Search button in the Location field
30. Click the right-facing arrow to expand Top-Level.
31. Click the 4000 tree item.
32. Click the OK button. The Search Element dialog box closes.
33. Click the Save button. A confirmation message displays.

255 Lesson 17: Infor Business Intelligence overview

Part 4: Explore FSM Reports
1. Click the FSM Reports menu. The FSM Reports panel displays. Note: It may take a few
seconds for the FSM Reports panel to load the first time you access it.
2. Click the CloudSuite Financials menu. A list of options displays.
3. Click Financial Reports menu. GL Reports, Project Reports, KPI Reports, and Widgets
display.
4. Click the GL Reports menu. A list of GL reports displays.
5. Click the Inventory On Hand Reports menu. A list of inventory reports displays.
6. Click the Stock On Hand Quantity per Location menu item. The report opens.
7. Review the data.
8. Repeat the steps in Exercise 1.1, Part 7 to log out of Infor Ming.le.

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256 Lesson 17: Infor Business Intelligence overview

Course summary
Estimated time
.5 hours

Learning objectives
Now that you have completed this course, you should be able to:
• Describe how to navigate the user interfaces).
• Identify the applications and business processes used in Infor CloudSuite Financials and Infor
CloudSuite Supply Management.
• Describe the requisition-to-inventory process.
• Describe the requisition-to-check process.
• Describe the purchase order-to asset-management process.
• Describe the requisition-to-global ledger process.
• Describe the requisition-to-sourcing-to-purchase order process.
• Describe the contract pricing for special items process.
• Describe the processes for the Billing and Receivables applications.
• Describe the processes for the Close Management and Reconciliation Management applications.
• Describe the process for the Cash Management application.
• Discuss basic information about Infor Landmark Technology.
• Describe the basics of security in Infor CloudSuite Financials applications.
• Explain how the Configuration Console is used.
• Explain how IPA is used.
• Explain how Infor Spreadsheet Designer is used.
• Describe Infor BI.

Topics
• Course review

257 Course summary

Appendices
The appendices that follow include supplemental reference material.
• Appendix A: User accounts
• Appendix B: Check your understanding answers
• Appendix C: Lease Accounting
• Appendix D: Grant Accounting
• Appendix E: Mobile applications
• Appendix F: Procurement Cards

258 Appendices
Appendix A: User accounts
Your instructor will assign you a student user ID from the table listed below to use for class exercises.
Note: If you are taking this course as SDL, refer to the Training Desktop Login Instructions on the Lab On
Demand screen.

Course Name/Code – CloudSuite Financials & Supply Management: Applications Foundation (v11.0.53)
(01_0121100_IEN1436_S3O)

Training ID User Password

Environment
entry point
(VM)

Infor Landmark All infor Tr@in123

11 GL Plus v6
Desktop

Application ID User name Password Company Employee Webmail

Name (User, Email,
Employee Password)
ID

Spreadsheet All [email protected] Tr@in123 N/A N/A N/A

Designer
IDM Server

Landing Page All [email protected] Tr@in123 N/A N/A N/A

Designer

Infor Ming.le All gdeinfor2\administrator G!oba!08 N/A N/A N/A

Infor Document
Management
ION

Instructor login
(for course
demos):
Rich Client IN01 [email protected] Tr@in123 4000 Charles user00
Infor Process Adams
[email protected]
Designer (IPD) 24
Tr@in123
Ming.le
Spreadsheet lawson1 [email protected] Tr@in123
Designer

Student logins
(for course
exercises):
Rich Client ST01 [email protected] Tr@in123 4001 Emily user01
Infor Process Ackers [email protected]
Designer (IPD) 6 Tr@in123
Ming.le
Spreadsheet ST02 [email protected] Tr@in123 4002 Alexander user02
Designer Bell

259 Appendices
 1106 [email protected]
Tr@in123

ST03 [email protected] Tr@in123 4003 Drew user03

Buchanan [email protected]
1118 Tr@in123

ST04 [email protected] Tr@in123 4004 Arthur user04

Clarke [email protected]
1104 Tr@in123

ST05 [email protected] Tr@in123 4005 Tony user05

Cleveland
[email protected]
1121
Tr@in123

ST06 [email protected] Tr@in123 4006 Tom user06

Peterson
[email protected]
1103
Tr@in123

ST07 [email protected] Tr@in123 4007 Sue Hadley user07

1102 [email protected]
Tr@in123

ST08 [email protected] Tr@in123 4008 Michelle user08

Harding [email protected]
1125 Tr@in123

ST09 [email protected] Tr@in123 4009 Dean user09

Harrison [email protected]
1117 Tr@in123

ST10 [email protected] Tr@in123 4010 Julia user10

Hocken
[email protected]
1101
Tr@in123

ST11 [email protected] Tr@in123 4011 Marcia user11

Hudson
[email protected]
1112
Tr@in123

ST12 [email protected] Tr@in123 4012 Matthew user12

Lincoln [email protected]
1119 Tr@in123

ST13 [email protected] Tr@in123 4013 Kristie user13

Fischer [email protected]
1126 Tr@in123

ST14 [email protected] Tr@in123 4014 Julia user14

Hocken [email protected]
1210 Tr@in123

260 Appendices
 ST15 [email protected] Tr@in123 4015 Jill Knutson user15
1174 [email protected]
Tr@in123

ST16 [email protected] Tr@in123 4016 Garry user16

Sample [email protected]
1169 Tr@in123

ST17 [email protected] Tr@in123 4017 Theo Robot user17

4017 [email protected]
Tr@in123

ST18 [email protected] Tr@in123 4018 Taylor user18

Wang [email protected]
1107 Tr@in123

ST19 [email protected] Tr@in123 4019 Thomas user19

Edison [email protected]
1108 Tr@in123

ST20 [email protected] Tr@in123 4020 Will user20

Robinson
[email protected]
1109
Tr@in123

ST21 [email protected] Tr@in123 4021 Ruth user21

Dundee
[email protected]
1187
Tr@in123

ST22 [email protected] Tr@in123 4022 Harold user22

Casper [email protected]
1205 Tr@in123

ST23 [email protected] Tr@in123 4023 Josie Davis user23

1184 [email protected]
Tr@in123

ST24 [email protected] Tr@in123 4024 Janice user24

Dewit [email protected]
1195 Tr@in123

261 Appendices
Appendix B: Check your understanding answers
This section provides the answers to the questions found at the end of each Lesson.

Lesson 1: Navigating the user interfaces

What is the name of the Infor Landmark web user interface used to access your CloudSuite
Financials and CloudSuite Supply Management applications?

Infor Ming.le™

What is the purpose and function of home pages?

Home pages provide users with a high-level view into critical areas of concern and are
intended to give users insights, call exceptions to their attention, allow simple actions, and
provide links to areas within the application where they do their work.

Widgets provide access to analytics, wizards, action requests, and list views.

Match each of the following navigation features with the definition. The possible navigation
features are: Application Switcher, Canvas, Actions menu, and Drill Around® menu.

Definition Navigation feature

Provides quick access to other forms that are

Drill Around® menu
related to the form that you are currently on

A background desktop for the Infor Rich Client

that displays widgets and shortcuts with
Canvas
multiple spaces for customizing the user
experience

Gives users access to their role or roles in one

Application Switcher
place on the menu

Contains typical actions such as Create,

Actions menu
Update, Delete, and View Audit Log

262 Appendices
Lesson 2: Infor CloudSuite Financials and Infor Supply Management applications
and business processes overview

What are the two suites that make up Infor CloudSuite?

1. Infor CloudSuite Financials

2. Infor CloudSuite Supply Management

Which three of the following options are paths for integration?

a) Global ledger
b) Procurement
c) Receivables
d) Cash management
e) Invoicing
f) Inventory

Lesson 3: Requisition-to-inventory process

Which four of the following applications must be set up prior to setting up the Requisitions
application?

a) Currency
b) Global Ledger
c) Strategic Sourcing
d) Purchasing
e) Inventory Control
f) Receivables

What application is set up after the Currency application?

Global Ledger

263 Appendices
 Which three of the following steps are part of the requisition-to-inventory process?

a) Journalize to the Global Ledger

b) Create pick list
c) Create a payment
d) Add shipping feedback
e) Create a requisition template

Lesson 4: Requisition-to-check process

Which two of the following options are required when setting up the Requisitions
application??

a) Requesters
b) Item location
c) Vendors
d) Requesting locations
e) Suppliers

Which two of the following tasks are completed when running a payment cycle?

a) Run Cash Requirements

b) Post distributions to the Global Ledger
c) Run AP Payment Close
d) Run Match Invoice

The steps for the requisition-to-check process appear below in the wrong order. Reorder the
steps from 1-7 to reflect the correct sequence.

Manage the purchasing request 2

Create a payment 6

Create the requisition 1

Send the order to vendor 3

Journalize to the Global Ledger 7

Manage the invoice and match to the receiver and purchase order 5

Receive the items 4

264 Appendices
Lesson 5: Purchase order-to-asset management process

Which three of the following options are setup tasks for the Asset Accounting application?

a) Define a book
b) Define an Asset Accounting company
c) Define a calendar
d) Define an asset type
e) Define the chart of accounts

Which four of the following options are part of the purchasing process?

a) Create and issue purchase orders

b) Receive goods
c) Post
d) Enter and match invoices
e) Setup
f) Process invoices

What are examples of an asset type

Furniture, fixtures, vehicles, computers, leasehold improvements

Which three of the following options are setup tasks for the Purchasing application?

a) Define books
b) Define calendars
c) Define price contracts
d) Process bids
e) Set up prerequisite applications

265 Appendices
Lesson 6: Requisition-to-global ledger process

Which two of the following options are required setup tasks for Project Ledger?

a) Create project status

b) Define a Project Ledger company
c) Create a project
d) Create period of performance templates

The steps for the requisition-to-global ledger process appear below in the wrong order.
Reorder the steps from 1-7 to reflect the correct sequence.

Run the Global Ledger posting 6

Create a purchase order from manage purchase requests 2

Create a requisition with a project 1

Add the invoice and match 4

Journalize to the Global Ledger 5

Receive the purchase order 3

Review the project transactions 7

Lesson 7: Requisition-to-sourcing-to-purchase order process

Which three of the following options are part of the requisition-to-sourcing-to-purchase order
process?

a) Create the bid

b) Create an invoice from a purchase order
c) Supplier responds to the bid
d) Buyer creates output to the purchase order
e) Buyer redlines the bid

Which three of the following options are setup requirements for Strategic Sourcing?

266 Appendices
 a) Activities
b) Contract groups
c) Document templates
d) Event types
e) Event templates
f) Terms and conditions

Which one of the following options uses a web interface that lets a registered supplier bid on
an open event, control notification settings, and view their bid history?

a) Infor Ming.le
b) Infor Rich Client
c) Strategic Sourcing
d) Supplier Portal

Which one of the following options is used to group or classify events?

a) Event terms
b) Event code
c) Event template
d) Event type

Lesson 8: Contract pricing for special items process

Which two of the following statements apply to Contract Management?

a) Contract Management creates complex bidding events.

b) Contracts and contract lines can create Strategic Sourcing events and
sourcing lines.
c) Strategic Sourcing events and lines can create contracts and contract lines
within Contract Management.
d) Contract Management only integrates with Strategic Sourcing

Which three of the following applications integrate with Contract Management?

a) Asset Accounting
b) Currency
c) Inventory Control
d) Purchasing
e) Strategic Sourcing

267 Appendices
 Which one of the following options best describes Contract Management?

a) Centralizes information, creating efficiencies in accessing item pricing and

managing item spending while consistently enhancing the return on
investment (ROI)
b) Creates requests with demand on stock and demand on vendors
c) Creates and issues purchase orders and manages the receiving process
d) Matches large volumes of invoices with receipts, updates purchase orders,
and manages vendor terms
e) Sets up, maintains, and analyzes complex bidding events

Lesson 9: Billing and receivables processes

Which two of the following options are part of the process flow for Receivables?

a) Create transactions
b) Receiving goods
c) Posting
d) Credit management

Which two of the following applications integrate with the Billing application?

a) Requisitions
b) Cash Management
c) Inventory Management
d) Global Ledger
e) Payables

What transactions are created in Receivables?

Invoices, credit, and debit memos

268 Appendices
 What happens during the invoicing process?

Invoicing takes you through the invoice process from creating and releasing the invoice to
updating invoice files with Receivables, Project Ledger, and the Global Ledger applications.

Lesson 10: Close and reconciliation processes

True or false?

True The Close Management application is a task-based system.

False The Close Management application cannot maintain an audit trail.
True The Reconciliation Management application helps ensure the accuracy of your
organization’s financial data.
True The Reconciliation Management application allows information to flow freely and
rapidly.

Which three of the following Infor applications are integrated with the Close and
Reconciliation Management applications?

a) Strategic Sourcing
b) Cash Management
c) Purchasing
d) Receivables
e) Requisitions

Lesson 11: Cash management process

269 Appendices
 Which three of the following applications integrate with the Cash Management application?

a) Contract Management
b) Currency
c) Payables
d) Receivables
e) Supplier Portal

True or false?

True You must set up the Global Ledger application or Global Ledger subset before you set
up and use the Cash Management application.

True As part of your required setup, you must define the bank accounts at each bank.

False The Cash Administrator manages cash position, bank administration, cash ledger
transactions, and transaction approvals.

Which two of the following options are part of the Cash Management process?

a) Cash processing
b) Setup
c) Period close
d) Transaction processing

Lesson 12: Infor Landmark Technology basics

Which two of the following options are Infor Landmark components?

a) Business class
b) Host
c) Infor Landmark services
d) Infor Landmark applications
e) Product line

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 Which two of the following components are delivered when Infor Landmark Technology
Runtime is delivered?

a) Infor CloudSuite Financials

b) Infor Process Server
c) Infor Rich Client user interface
d) Infor ION Grid for Infor Landmark

Match each of the following core components with the definition. The possible core
components are: Business class, Directory structure, Infor Landmark servers, Host,
Product line, and Data area. Not all core components are used.

Definition Core component

Group of business logic programs and their data Product line

Central components of an Infor Landmark system Business class

Server machine that is participating in a grid Host

Components that start whenever you start the

Infor Landmark system Infor Landmark server

Lesson 13: Security overview

Identify security structure in the diagram below. Write your answers in the spaces provided.

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 What is role-based security?

Users of the system are assigned to security roles.

How does security work?

Security rules are written on security classes. Rules grant or remove access to application
objects ensuring that the appropriate staff have access to the information and system
resources they need to perform their jobs, but only the information and resources they need.
Security classes are added to roles and roles are then assigned to actors.

Lesson 14: Configuration Console overview

Which four of the following components can be personalized?

a) Actors
b) Forms
c) Fields
d) Pages
e) Lists
f) Roles

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 Which one of the following options are global changes an administrator can make to alter a
delivered application to fit a business need?

a) Personalizations
b) Configurations
c) Modifications
d) Alterations

Lesson 15: Infor Process Automation overview

What is Infor Process Automation used for?

It is a tool for automating business processes.

Which one of the following options best defines a work unit?

a) Tasks assigned to users who need to see them

b) File of instructions that carries out the process logic
c) Data set that allows Infor Process Automation to start an associated process
and track its execution
a) Business event

Which one of the following options do you click to assign a task to an Infor Landmark user?

a) Configuration > User Configuration > Tasks

b) Configuration > User Configuration > Users
c) Administration > User Tasks
d) Administration > User Configuration > Users

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Lesson 16: Infor Spreadsheet Designer overview

Which two of the following options are selected when creating a basic query?

a) Form name
b) Data area
c) Business class
d) Work units
e) Query properties

How can you view a form name?

Press Control/Shift and click the mouse.

What can be used in Infor Spreadsheet Designer to troubleshoot an error or incident?

The log

What is the difference between upload and upload in batch mode?

Upload moves one record at a time to the application.

Batch mode uploads all records at one time.

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Appendix C: Lease Accounting
Infor Lease Accounting provides a single point of entry from which you can specify and maintain your
leases, specify and maintain any assets that are associated with the leases in Asset Accounting, create
and approve lease payment invoices, and interface them to Payables for invoice processing.
Lease Accounting automatically calculates rents, payments, and obligation balances. Journal entries are
automatically calculated and created for journalizing to the Global Ledger.

Process flow
Lease Accounting can be divided into four main processes.
• Setup
• Interface
• Processing
• Analysis and reporting
The following graphic illustrates the four main processes and sub-processes.

Lease accounting processes and sub-processes

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Integration
The image below illustrates how the Lease Accounting application integrates with other Infor applications.

Lease Accounting application integrating with other Infor applications

Lease Accounting prerequisites

Lease Accounting requires an associated Global Ledger entity, with Payables and Asset Accounting fully
defined for your companies.
Lease Accounting uses the Payables company to validate the vendor for distribution and payment
information. When you identify company on a lease, on a distribution, or on a payment, it is a Payables
company. You do not need to set up a Lease Accounting Company.
Authority codes from Payables are required. Lease Accounting uses authority codes to approve and send
invoices to Payables. You cannot release a payment request to Payables without first attaching an
authority code to the payment request.

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Appendix D: Grant Accounting
The Grant Accounting application provides the ability to set up, process, and monitor grant-related data
and transactions.
Grant Accounting has the functionality to manage sponsored projects for universities, academic medical
centers, research hospitals, research institutes, non-profit organizations, and K-12 school districts.

Integration with other Infor applications

Grant Accounting integrates and interfaces with other Infor applications to provide a solution that works to
provide for the administration, tracking, and reporting of sponsored projects.
The following image illustrates the integration of Grant Accounting with other Infor applications.

Grant Accounting integrating with other Infor applications

The Grant Accounting application is closely coupled with the Global Ledger, Project Ledger, and Project
Invoicing applications.
Project Ledger provides the means for complete, end-to-end project accounting for capital projects, cost
and revenue activities, as well as managing day-to-day grant transactions.

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Project Invoicing is additional functionality to the Project Ledger application. You can also use Project
Invoicing to invoice grant sponsors for billable or grant-funded projects. In addition, you can track project
funding sources such as customers.

Process flow
The following graphic illustrates the process flow for the Grant Accounting application.

Grant Accounting process flow

Prerequisite setup
The Global Ledger, Project Ledger, and Project Invoicing applications have setup requirements for Grant
Accounting.
The following table describes the setup requirements for each of these applications.

Application Setup task

Global Ledger • Enterprise group

Note: This is the first • Finance Enterprise Group
application you set up.
• Calendars
• Accounting entities
• Accounts
• Chart of accounts
• Ledgers
• Currency
• Human Resource (HR) organization and employees

Project Ledger • Project status

• Project roles
• Period of performance templates
• Labor schedules
• Project structure
• Project hierarchy

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 Application Setup task

• Projects within projects

• Project employees
• Project assignments

Project Invoicing • Funding structure

• Customers
• Receivables application

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Appendix E: Mobile applications
Mobile applications assist in the following areas:
• Par and cycle counting
• Receiving and delivery
• Point of use
• Surgical instrument management
• Financials

Par and Cycle Counting application overview

The Par and Cycle Counting application works in conjunction with supply management applications to
provide an overall solution that interfaces supply chain execution with inventory control, planning,
purchasing, payroll, and accounting processes for the administration, tracking, and reporting of healthcare
operations.
Par and Cycle Counting is used to simplify and streamline the replenishment and control processes by
reducing par and cycle counting time, eliminating paper-based processing, and increasing staff
productivity and effectiveness.
Par and Cycle Counting uses wireless handheld devices and individual workstations equipped with web
browsers to manage medical supplies.
The Par and Cycle Counting handheld application contains functionality for counting par areas and
performing cycle counts.

Integration
The Par and Cycle Counting applications interface with the Inventory Control application.
To perform cycle counting, you freeze files in the Inventory Control application. When cycle counting on
the handheld application, the user synchronizes the inventory information available in the Inventory
Control application with the handheld terminal. When performing pick for par, each pick transaction is
validated against the Inventory Control application.

Process flow
The Par and Cycle Counting application consists of four main processes:
• Setup
• Configuration
• Processing
• Reporting

Receiving and Delivery application overview

The Receiving and Delivery application uses mobile technologies to help materials organizations receive,
transport, deliver and track goods across the breadth of an organization.
These goods include items ordered from vendors using a purchase order created in procurement, and
parcels that are sent to the organization that are not ordered through procurement, such as documents or
gifts. Most of the goods that are received must eventually get delivered to the appropriate destination
location within the organization.

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Integration
The Receiving and Delivery application interfaces with the following applications:
• Inventory Control
• Purchasing
• Requisitions

Process flow
The receiving and delivery process begins when a carrier drops off a shipment of goods. When the
process is complete, all the shipments are ready for delivery to their appropriate destination locations.

Point of Use application overview

The Point of Use application includes the following:
• Point of Use for Nursing
• Point of Use for Department Inventory

Point of Use for Nursing

Point of Use for Nursing is designed to streamline the process of capturing patient charges while
efficiently managing supply inventory. By recording supply utilization at point of use, Point of Use for
Nursing can automatically generate replenishment events while sending patient charges to the patient
billing system.
Point of Use for Nursing is designed for nurses, nurse supervisors, data-entry clerks, material technicians
and material supervisors.

Point of Use for Department Inventory

Point of Use for Department Inventory is designed to streamline the process of capturing patient charges
and sending to the billing system and managing expensed inventories in specialty departments. It
provides visibility on the value and quantity of supplies in the department.
Point of Use for Department Inventory is designed for department managers, laboratory technicians,
nurses and inventory technicians.

Integration
The Point of Use applications interfaces with the following applications:
• Inventory Control
• Purchasing
• Requisitions
• Warehouse (for Point of Use for Nursing)

Process flow
The Point of Use applications consists of three main processes.
• Configuration
• Processing
• Reporting

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Surgical Instrument Management application overview
The Surgical Instrument Management (SIM) application enables hospitals to track surgical instruments
and trays throughout their life cycle from procurement, to assembly, packaging, sterilization, storage,
distribution, and utilization. You can use SIM to better manage and track instruments and trays. The
application improves operation standardization and staff effectiveness.

Integration
The SIM application interfaces with the Inventory Control application.
The SIM application and Inventory Control share information about companies, locations, and items. In
the SIM application, you can load companies, locations, and items directly from Inventory Control.
Inventory Control keeps track of all the information and transactions performed in SIM.

Process flow
The SIM application consists of four main processes.
• Setup
• Configuration
• Processing
• Reporting

Financials
Mobile financials include Payables, Receivables, and Global Ledger subsets that work with the core
applications of the same products.
• Payables actions
o View and approve invoices
o Manage vendors
• Receivables actions
o View and approve invoices
o Manage customers
• Global Ledger actions
o View and maintain journal entries
o Search for data within the Global Ledger

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Appendix F: Procurement Cards
The Procurement Cards solution is used to manage an organization’s procurement cards programs.
Additionally, Procurements Cards processes simplifies the buying process allowing an organization to
easily make regular payments directly to their bank and reduces the need to pay individual vendor
invoices.
There are additional benefits for using the Procurement Cards application.
• Streamlines the buying process by avoiding the need to create requisitions and purchase orders
• Reduces time and purchasing costs, especially for frequently-purchased, low-value items
• Provides quick payment to vendors
• Maximizes rebates from card providers
• Captures all spending data for easy reporting of both purchase orders and procurement card
purchases

Integration of the Procurement Cards application with other Infor applications

The Procurement Cards application is closely integrated with the Purchasing and Payables applications.
This provides seamless administration of purchase orders to be paid with a procurement card and
payment of procurement card statements.
When creating a purchase order, you can indicate whether the purchase order will be paid by a
procurement card and which procurement card number is to be used for payment.
Configuration of Payables vendors includes procurement card options. A procurement card number can
be assigned to the vendor as the default on any purchase orders created for that vendor. The Payables
vendor can also be flagged as requiring a procurement card number on all purchase orders.
Payments are made to the procurement card bank defined as a vendor in Payables. In addition,
procurement card merchants can be associated with Payables vendors.

Procurement Cards: big picture

The Procurement Cards application process flow can be divided into four main processes.
The following image illustrates these four main processes and associated sub-processes.

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 Procurement Cards processes and sub-processes

Setup requirements
The following table describes the setup tasks for Procurement Cards.

Task Description

Users Procurement card users include the following roles:

• Program administrator
• Requester
• Proxy
• Cardholder

Programs Procurement card programs are the credit card services offered by a bank or
financial institution, such as Visa, American Express, or US Bank, and are set
up and maintained by program administrators.

Merchants A merchant is a retailer from which you buy goods, such as a hardware store or
discount retailer. Configuring merchants for Procurement Cards is optional, but
there are advantages, especially in tax reporting.

Reason codes Reason codes explain the status of a bank charge. For example, codes identify
why a charge was disputed or rejected.

Numbers Procurement card numbers indicate whether cards are to be used by a single
person or a group of people, and if the cards are limited to taxable or exempt
purchases. You also need to indicate the effective and expirations dates.

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Creating and releasing
Procurement Cards users create requests for procurement cards. When creating a procurement card
request, the user performs the following tasks:
• Assigns a procurement group
• Assigns a procurement card program
• Identifies a cardholder
• Identifies a proxy
• Decides on card options:
o Whether the card is to be used by a single person or group of people
o Whether the card is limited to taxable purchases or exempt purchases
o Limiting purchases to or excluding purchases from a merchant group
o Setting a maximum transaction amount for a single purchase
• Defines company and distribution information (e.g., Global Ledger, business entity, cost center,
account, and project)
• Releases the request
Requests are sent to procurement program administrators when the Release action is executed.

Approving and activating

When the request is released, it is assigned a status of unapproved. Administrators review these
unapproved requests and can approve, reject, or cancel it.
If the request is approved, the administrator specifies a card number, an expiration date, and an effective
date after the card is received from the bank. Administrators can also update the card options defined on
the original request. Then, the administrator activates the card so that it is available to the cardholder to
make purchases.

Processing procurement cards

Bank charges
Two types of bank charges are created when processing procurement cards: ad hoc charges and
purchase order charges. Ad hoc charges are those for which a purchase order is not required. Purchase
orders charges are meant for purchases that require a purchase order.

Processing procurement card charges

When configuring procurement card programs, administrators define two fields related to how bank
charges are processed: Automatic Charge Approval and Automatic Charge Close. These fields define
which types of bank charges are automatically approved when the procurement card invoices are
released and closed when procurement card charges are approved.

Importing procurement card charges

Importing procurement card charges involves the following steps:
• Prepare the bank file
• Run Procurement Card Charge Import
• Import data using Procurement Card Charge Interface
• Review imported statements and transaction lines using Procurement Card Charge Interface
Maintenance

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