Chap:2 DIGITAL SKILLS Class:8

Objective
 Multiple choice questions:
1. The basic unit of worksheet which you enter data in Excel is called a
a) Cell b) table c) box d) column
2. Which Microsoft Excel function is used to fine the highest value in the given range?
a) SUM() b) AVERAGE() c) MAX() d) MIN ()
3. Formula in Microsoft Excel must start with:
a) _ b) = c) + d) *
4. Which Microsoft Excel function checks whether a condition is true or false?
a) SUM() b) MIN() c) IF() d) AVERAGE ()
5. ________________ is an application software used for analysis and storage of data in a
tabular form.
a) MS Excel b) MS Word c) MS paint d) MS Access
6. A _______________ is a collection of one or more worksheet in a single file.
a) Worksheet b) Document c) Workbook d) None
7. Excel is used to prepare a __________
a) Presentation b) Email c) Spreadsheet d) Webpage
8. A _____________ is defined formula that performs calculations using specific values in
particular order.
a) Function b) Formula c) condition d) workbook
9. In a selection, to calculate the number of numeric entries present, _____function is used.
a) Sum b) Average c) Count d) Value
10. ________________ suggests the alternative words of a particular word.
a) Spelling b) Thesaurus c) size d) Sum
 Fill in the blanks:
1. A Spreadsheet software developed by Microsoft that is used to organize and manipulate
data using formulas and functions.
2. Worksheet is a collection of cells organized in rows and columns that allows you to
organize information as a table.
3. Copy put a copy of selection on the Clipboard so you can paste it somewhere else.
4. Formatting is used to set the layout of the document to make the document presentable
and readable.
5. Merge and Center combine and center the contents of the selected cells in a new larger
cell.
 6. Cell alignment can be used to align text left, right, center etc.
7. Charts helps to represent data graph.
8. Orientation gives your page a portrait or landscape layout.
9. Sort helps to arrange data in a specific order.
10. The SUM () Function is used to add values from selection of rows and columns.
11. Format Painter helps to apply a particular selection to other content in the document.
12. Workbook is a collection of one or more worksheets in a single file.
13. The MAX () function is used to find the maximum value from a range of cells.

Short Question/Answers
1. Write down the uses of Microsoft Excel/ what is the Purpose of Spreadsheet.
Ans: A spreadsheet provides a digital form of the paper-based worksheet. The rows and
columns within the spreadsheet contains cells that are filled with data to apply operations. A
typical spreadsheet can be used to:

 Support for mathematical formulas and calculations.

 Data sorting and analysis
 Integration and visualization of data in the form of graphs and charts.

2. Define Formula?
Ans: A Formula is an expression that operates on values in a cell or a range of cells. A formula
always begins with an equality sign (=). For example,

For example, a student obtained marks are calculated using a formula

=C4+D4+E4+F4
3. Define Sorting.
Ans: Sorting is the process of arranging data in specific order. The data can be in ascending
or descending order.

4. Define Wrap Text, Thesaurus & Theme.

Wrap Text: Wraps extra-long text into multiple lines so you can see all of it.
Thesaurus: Suggest the alternative words of a particular word.
Theme: It gives your document instant style.
5. Differentiate between worksheet and workbook.

Worksheet Workbook
Worksheets are a part of workbook. It is a file of MS Excel.

Worksheet is a single page/file spreadsheet or Workbook is the collection of one or

page in Excel that hold our data. more worksheets in a single file.
It contains rows and columns, where formulae, It is a collection of worksheets.
functions and can be inserted.

By default, there three worksheets with name By default, its name is book 1 and can
Sheet 1, Sheet2, Sheet 3. be renamed.

6. Write down the function of following shortcut keys

Ctrl + A Select all content of the document Ctrl + P Open the print window
Ctrl + B Bold highlighted text Ctrl + Z Undo last action
Ctrl + C Copy selected object Ctrl + Y Redo the last action performed
Ctrl + N Open new/blank work book F1 Help
Ctrl + X Cut selected object F7 Checking spelling
Ctrl + V Paste, cut/copied object F11 Insert new chart
Ctrl + S Save the document Shift+ F7 Thesaurus
Alt + F4 Exit workbook Alt + = Auto sum
Shift + F11 Insert new worksheet Shift + F3 Insert function

Long Question/Answers
Q1. Define Function. Explain any five functions.
Ans: Functions: A function is defined formula that performs calculations using specific values
in a particular order. Microsoft Excel includes many common functions that can be used to
quickly find the sum, average, count, maximum value and minimum value etc.

1. SUM () function: The SUM () is used to add values from a selection of columns or rows.
Example: = SUM (C4:F4). It will sum the values of a rows selected.
 2. AVERAGE () Function: The AVERAGE () function Is used to calculate the average of
selected cells.
Example: AVERAGE (C4: F4)
3. IF () function: The IF () function is used to check a condition and returns one value for
a TRUE result, and another for a FALSE result.
Example: it can be used to calculate the grade of students based on criteria. IF (14>=60,
“PASS”, “FAIL”)
4. MAX () function: The MAX () function is used to find maximum value from a range of
cells.
Example: MAX (G4:G8)- it finds the maximum marks obtained by a student in a class.
5. MIN () function: The MIN () function is used to find the minimum value from a range of
cells.
Example: MIN (G4:G8)- it finds the minimum marks obtained by a student in a class.

Q2. Define Chart. Write down the steps to create Pie chart/Bar Chart
Ans: Charts is graphical representation of data in a worksheet. Microsoft Excel provide
facility of creating different types of charts e.g. column chart, bar chart, line chart, pie chart
etc.
Steps to create Pie-chart/Bar Chart:
 Select the required cells that contains data to be used in the chart.
 Click the chart button from the Insert tab
 Click on required type of Chart (Pie-Chart/ Bar Chart).
 Chart will be created.
Label the picture
Consider the following worksheet containing scores of top five Pakistani
batsmen against New Zealand.

1. Write the formula to calculate total score of Baber Azam in F5.

Ans: =Sum(C5:E5)
2. Write a function to calculate total score of Muhammad Hafeez in F7.
Ans: =Sum(C7:E7)
3. Write a function to calculate average score of Muhammad Hafeez in G7.
Ans: =Average(C7:E7)
4. Write a function to calculate maximum score in second match in D10.
Ans: =max(D5:D9)
5. Write a function to calculate minimum score in third match in E11
Ans: =Min(E5:E9)
6. Draw a bar chart to show average score of each batsman.

Average Score
120

100

80

60

40

20

0
Babur Azam Fakhar Zaman Muhammad Sarfraz Ahmed Shoiab Malik
Hafeez