I.

T-8, Office Productivity, MS WORD

DENNIS J. LAPONG Tables and Charts 9
Objectives:
• Define and create a table
• Identify the table tools design and layout commands
• Show how to insert, delete and adjust width and height of rows or columns
• Demonstrate how to merge cells and rotate text in a cell
• Locate the Chart Format, Layout, Design tab commands
• Know how to hide table borders and perform calculations
• Explain the procedures in inserting spreadsheets and charts
• Modify data and design the chart
What is a Table?
A table contains columns and rows similar to a spreadsheet. The intersection of columns and rows is called a cell.
Creating a Table
There are many ways to create a table. You can easily highlight the number of rows or columns, type the number of rows or columns or
draw your own table.
1. On the Insert tab, click the Tables button arrow.
2. Highlight or select the number of columns or rows you want to create and MS Word will automatically draw the table for you.

Insert Table

You can also create your own table by typing the number of columns and rows.
1. Click Insert table and dialog box will appear.
2. Type the number of columns and rows you want to create.
3. Click OK.
4. You can also draw your own table from scratch by clicking the Draw Table.

Table

Insert Table
Dialog box

Insert Table

Draw Table

Table Tools Design

After you have created your table, the Ribbon displays the Table Tools Design tab. These Table Design tools will allow you to design
and modify your table.

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Table Tools Layout
Other tools that you can use are the commands from the Table Tools Layout tab. These Table Layout tools will allow you to layout and
modify your table.

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Formatting a Table
After creating a table, you can improve the appearance of your table. Insert or delete rows or columns, adjust width, put colors, shading,
change the text orientation and other revisions.
1. To insert a row or column, right click the mouse on cell where you want to insert a row or column.
2. On the Context Menu, select Insert, and on the sub menu click Insert Columns to the Left, Insert Columns to the Right,
Insert Rows Above or Insert Rows Below.
3. To delete s row or column, right click the mouse on the cell that you want to delete.
4. On the context menu, click Delete Cells and on the pop-up menu select Delete Entire Row or Delete Entire Column.
5. To adjust the format of your table, click the table first then right click, click the Table Properties button and dialog box for Table
Properties will appear.
6. You can adjust the line style, line weight, border color, outside border, shading color of your table.

Table Styles

Right click to show the

Context Menu

Table Properties

Borders, Page Border

& Shading tabs

Border & Shading

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Rotating Texts
You may want to modify the structure of the table by splitting cells, merge cells or rotating texts.
1. To rotate text on a table, place your mouse pointer on the text you want to rotate.
2. Right click the mouse, and on the context menu select the Text Direction.
3. On the Text Direction Table Cell dialog box, choose the direction you prefer.
4. You can also click the Text Direction button from the Table Tools Format tab under the Alignment group and the text will
automatically rotate.

Text Direction

Right click to show the

Context Menu

Text Direction

Adjusting Column Width and Row Height

There are two ways you can adjust the row height and column width.
1. Point your mouse on the column or row you would like to adjust. When a double-headed arrow appears, click and drag it to the
left or right, up or down to resize.
2. Click the Table Tools Layout tab.
3. On the Cell Sizer group, type the measurement on the text box or click the down or up arrow to decrease or increase the
column width or row height.

Row Height

Column Width

Adjust Width

Adjust Height

Merging Cells
There are two ways you can merge or combine cells. One is from the Table Tools Layout tab and the other is from the Context Menu.
1. Highlight the columns or rows you want to merge or combine as one.
2. Click the Layout tab on the Ribbon, go to the Merge group and click the Merge Cells button.
3. Another way to merge the cells is to highlight the cells you want to merge then right click the mouse and click Merge Cells on
the Context Menu.

Merge Cells

Right click to show

context menu

Merge Cells

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Hiding Table Borders
There are two ways you can hide table borders, one is by using the borders menu from the Home tab and the other one is from the Table
Tools Design tab.
1. Highlight the table that you want to be invisible.
2. On the Table Tools Design tab, go to the Borders group and select the Borders icon.
3. Select No Border from the drop-down list.
4. On the Home tab, go to the Paragraph group and click the Border drop-down arrow and select the No Border icon.

Borders

No Borders

Borders

Performing Calculations in Tables

You can perform simple calculations on your table.
1. Click your mouse pointer to the cell where you want to perform calculation.
2. Click the Layout tab on the Ribbon, go to the Data group and click the Formula button.
3. On the Formula dialog box, type =SUM(LEFT) or =SUM(ABOVE) in the formula box and click OK.

Formula

Formula dialog box

Alphabetizing and Sorting

You can sort list of data alphabetically, numerically, alphanumerically and in ascending or descending order.
1. Highlight the list you want to sort.
2. Click the Home tab, go to the Paragraph group and click the Sort button.
3. The Sort Text dialog box will appear.
4. Go to the Sort by and Type by sections, click the drop-down arrow and select from the drop-down list.
5. Click the radio button if you want Ascending or Descending order.
6. Click OK.

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 Sort

Sort by

Ascending or
Descending

Inserting a Spreadsheet
You can combine an Excel file to your Word document.
1. Go to Excel file and select the Excel data that you want to copy and click Copy.
2. Switch to Word file and click Paste.
3. You can modify the table by highlighting the text, column or row and right click the mouse.
4. On the Context Menu, you can select commands like Delete Cells or Split Cells.
5. Click the Table Properties to modify the Table, Row, Column Cell, or Alt Text settings.

Right click the mouse to

show context menu

Table Properties

Inserting a Chart
1. Click the Insert tab, go to the Illustrations group and click the Chart button.
2. The Insert Chart dialog box will appear, choose the chart style you want and click OK.
3. To make the changes in the chart, right click the chart and choose the Change Chart Type on the pop-up menu.

Chart

Inserting Chart dialog box

Different types of charts

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Beside the chart are quick access tools icon that you can use to modify the chart.
ICON NAME FUNCTION
Layout Options This allows you to choose how your object interacts with the text
around it.

Chart Elements Add, remove or change chart elements such as the title, legend,
gridlines and data labels.

Chart Area Sets a style and color scheme for your chart.

Chart Filters Edit what data points and names are visible on your chart.

Chart Tools Format Commands

After you have created your chart, you can format it by clicking the chart and the Design, Layout and Format tabs will appear on the
Ribbon. Select from the various commands available.

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Chart Tools Design Commands
After you have created your chart, you can design it by clicking the chart and the Design tab will appear on the Ribbon. Select from the
various commands available.

Editing the Data

1. Double click the data you want to edit.
2. The data will be highlighted on the worksheet.
3. You can also go to the Chart Tools Design tab and click Edit Data.
4. Or, right click the chart to show the context menu and click Edit Data.
5. When the spreadsheet appears, you can edit the data.
6. You can also change the text type, size or chart type.

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Designing the Chart
You can change the fill or line color and add effects to make your table visually interesting.
1. Right click your mouse on the chart area.
2. On the Context Menu, select Format Chart Area.
3. On the Format Chart Area task pane select Chart Options or Text Options.
4. To design the chart, choose the three group of tools: Fill & Line, Effects, Layout & Properties.
5. To design the text, choose from the three group of tools: Text Fill & Outline, Text Effects and Layout & Properties.
6. You can also access formatting tools from the Chart Tools Format tab on the Ribbon.

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I.T-8, Office Productivity, MS WORD
DENNIS J. LAPONG WORKSHEET - 9
NAME: ______________________________________________ SECTION: _________________ SCORE: ___________
ACTIVITY 1

Answer the following. `

1. How do you insert a spreadsheet?

__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
_______________________________________________
2. How do you insert a chart?
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
_______________________________________________
3. How do you modify a chart?
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
_______________________________________________

ACTIVITY 2
`
Identify the following.
__________ 1. It colors the background behind the selected text.
__________ 2. It allows you to erase the border of the table.
__________ 3. It contains columns and rows similar to spreadsheet.
__________ 4. It is the intersection of columns and rows.
__________ 5. It displays special formatting for the first row.
__________ 6. It changes the weight of the border line.
__________ 7. It selects the row or column containing the cursor.
__________ 8. It shows or hides the gridlines within the table.
__________ 9. It merges the selected cell in to one cell.
__________ 10. It splits the selected cell into multiple new cells.

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 ACTIVITY 3
Identify the following command icons. `

1. 6.

2. 7.

3. 8.

4. 9.

5. 10.

ACTIVITY 4
Identify the following Chart Tools Design icons and write their` functions.
ICON NAME FUNCTION
1.

2.

3.

4.

5.

6.

7.

8.

9.

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