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Document Control Procedure

The document outlines the Document Control Procedure for Natural Flour Mills (Private) Limited, ensuring compliance with ISO 9001:2015 standards. It details responsibilities, processes for document creation, approval, distribution, and record control, including retention and disposal guidelines. The procedure is reviewed annually to maintain effectiveness and compliance.

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Shahzad Shah
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236 views3 pages

Document Control Procedure

The document outlines the Document Control Procedure for Natural Flour Mills (Private) Limited, ensuring compliance with ISO 9001:2015 standards. It details responsibilities, processes for document creation, approval, distribution, and record control, including retention and disposal guidelines. The procedure is reviewed annually to maintain effectiveness and compliance.

Uploaded by

Shahzad Shah
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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DOCUMENT CONTROL PROCEDURE

ISO 9001:2015
NATURAL FLOUR MILLS (PRIVATE) LIMITED
38-KM, MULTAN ROAD, LAHORE, PAKISTAN

1.0 PURPOSE

The purpose of this procedure is to define the control and management of documents and records
within the Quality Management System (QMS) to ensure accuracy, accessibility, and compliance
with ISO 9001:2015 requirements.

2.0 SCOPE

This procedure applies to all quality-related documents, including policies, procedures, work
instructions, forms, and records at Natural Flour Mills (Private) Limited.

3.0 RESPONSIBILITIES

 Quality Assurance Manager: Ensures compliance with document control requirements


and approves controlled documents.
 Department Heads: Maintain and distribute updated documents within their
departments.
 Employees: Follow approved documents and report discrepancies.

4.0 DOCUMENT CONTROL PROCESS

4.1 Document Creation and Approval

 Documents are prepared by authorized personnel and reviewed for accuracy.


 The Quality Assurance Manager approves all documents before release.

4.2 Document Identification and Version Control

 Each document is assigned a unique number, title, version number, and issue date.
 A Document Master List is maintained to track all controlled documents.

4.3 Distribution and Access


 Controlled documents are stored electronically and/or in hard copy as necessary.
 Access is restricted to authorized personnel to prevent unauthorized modifications.

4.4 Document Review and Updates

 Documents are reviewed at least annually or when changes are required.


 Changes are recorded with a revision history, and the updated document is reapproved
before use.

4.5 Obsolete Documents

 Obsolete documents are marked and archived to prevent accidental use.


 Retention periods are defined for each document type.

5.0 RECORD CONTROL

5.1 Identification and Storage

 Records are maintained in designated locations and protected from damage or loss.

5.2 Retention and Disposal

 Records are retained as per legal, regulatory, and QMS requirements.


 Expired records are securely disposed of following an approved process.

6.0 DOCUMENTATION AND RECORDS

Document Type Retention Period Responsible Person


Document Master List Permanent Quality Manager
Approved Policies & Procedures 5 Years Quality Manager
Change Request Forms 3 Years Quality Manager
Obsolete Document Archive 5 Years Quality Manager

7.0 REVIEW AND APPROVAL

This procedure is reviewed annually to ensure effectiveness and compliance with ISO 9001:2015
standards.
Approved by:
Managing Director
Date: __________

This document is controlled, and unauthorized reproduction is prohibited.

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