CHAPTER -1

INTRODUCTION
In today's fast-paced world, the efficient management of cooking and recipe collections has
become increasingly important. With a diverse range of users—including home cooks,
professional chefs, culinary students, and food enthusiasts—there is a growing need for a
structured and user-friendly platform to organize, share, and access recipes. The Cooking
Recipe Management System (CRMS) serves as a comprehensive digital solution designed to
meet these diverse culinary needs. By utilizing modern technology, the CRMS streamlines
recipe storage, improves user experience, and boosts overall kitchen productivity. As the
culinary space continues to evolve, adopting innovative solutions like the CRMS will be key
to staying organized, inspired, and competitive in the ever-expanding world of cooking.

1.1 INTRODUCTION TO DBMS, RDBMS, SQL

A Database Management System (DBMS) is a software system designed to manage and

organize data efficiently. It provides mechanisms for creating, accessing, updating, and
managing databases. DBMSs ensure data integrity, security, and concurrency control.

Within the realm of DBMS, Relational Database Management Systems (RDBMS) are a
subset characterized by their adherence to the relational model proposed by Edgar F. Codd. In
RDBMS, data is organized into tables consisting of rows and columns, with relationships
defined between them. RDBMSs offer powerful features such as ACID (Atomicity,
Consistency, Isolation, Durability) properties, transactions, and referential integrity
constraints.

serves as the standardized language for interacting with RDBMS. It provides a

comprehensive set of commands for defining, querying, and manipulating data stored in
relational databases. SQL enables users to perform operations such as selecting, inserting,
updating, and deleting data, as well as creating and modifying database structures.

1
1.2 PROBLEM STATEMENT

The current manual processes and scattered methods used in managing cooking recipes
present numerous challenges and inefficiencies, highlighting the need for a comprehensive
Cooking Recipe Management System. Existing practices often rely on disorganized records
or disparate applications, leading to redundant data entry, difficulty in accessing recipes, and
a lack of standardization in ingredient measurements and cooking instructions.

Chefs and culinary professionals face difficulties in organizing and retrieving recipes,
adjusting quantities for servings, and maintaining consistency across multiple kitchens or
cooking sessions. Without a centralized platform, tracking favorite recipes, managing
ingredient inventories, or sharing instructions across team members becomes a cumbersome
task, resulting in inefficiencies and errors.

Users encounter challenges in discovering, saving, and customizing recipes according to their
dietary preferences or available ingredients. The lack of real-time access to nutritional
information or step-by-step instructions often leads to confusion or cooking errors, negatively
impacting the user experience.

Culinary staff or home cooks are burdened with manually writing, storing, and sharing
recipes, which can result in version control issues and missed steps. The absence of
automated tools to generate shopping lists, calculate nutritional values, or scale recipes adds
to the complexity and increases the likelihood of oversight.

Overall, the current state of recipe management is marked by fragmentation, inefficiency, and
inconsistency. To overcome these issues, the development of a Cooking Recipe Management
System is essential. Such a system would streamline recipe storage, enhance collaboration,
and provide real-time access to recipe data, ultimately improving culinary efficiency and the
overall cooking experience.

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1.3 OBJECTIVE

The objective of the Cooking Recipe Management System is multifaceted, aiming to address
various challenges and inefficiencies associated with traditional recipe handling and cooking
workflows. At its core, the system seeks to enhance culinary efficiency by streamlining
recipe management, automating repetitive tasks, and optimizing ingredient usage and kitchen
workflow. By providing real-time access to recipes, cooking instructions, and dietary
information, the system aims to improve user experience for home cooks, professional chefs,
and culinary staff alike. Ensuring data accuracy and consistency is a central goal, achieved
through standardized recipe formatting, ingredient measurement units, and clear cooking
instructions. Additionally, the system aims to maximize kitchen productivity, reduce waste,
and facilitate seamless communication across teams or households involved in meal planning
and preparation. Through integrated reporting and analytics, users and administrators can
track recipe usage trends, ingredient consumption, and user preferences, enabling data-driven
culinary decisions. The system enforces compliance with nutritional standards and data
protection protocols via secure access controls and privacy safeguards. Scalability and
adaptability are key design principles, ensuring the system can accommodate expanding
recipe collections, integrate with smart kitchen devices, or adapt to evolving dietary trends
and user needs. Ultimately, the system embraces continuous improvement, incorporating user
feedback, monitoring system performance, and iterating on features to deliver sustained value
and culinary excellence.

1.4 SCOPE AND MOTIVATION

The scope of the Cooking Recipe Management System encompasses various modules
including recipe creation and categorization, ingredient management, cooking instructions,
nutritional information tracking, user ratings and reviews, meal planning, and report
generation. The system targets individual home cooks, culinary professionals, restaurants,
and food bloggers seeking to digitize and streamline their recipe management processes.

The motivation for developing a Cooking Recipe Management System arises from the need
to overcome the limitations of traditional and manual recipe storage methods, improve
kitchen workflow efficiency, enhance user satisfaction, and promote better use of ingredients
3
and cooking resources. By harnessing modern technology, the system aims to simplify the
culinary process, reduce redundancy, and provide users with an intuitive platform to manage,
share, and scale recipes efficiently.

In summary, the introduction lays the groundwork by highlighting the core functionalities of
the system, identifies the challenges in traditional recipe management, outlines the key
objectives, and defines the scope and driving motivations behind the development of a
modern Cooking Recipe Management System. This provides a strong foundation for further
discussion on the system’s design, implementation strategies, and its transformative impact
on modern cooking practices.

4
 CHAPTER-2
EXISTING SYSTEM
The existing system for managing cooking recipes is fraught with several challenges and
limitations that significantly hinder its effectiveness and efficiency. Currently, recipe
management relies heavily on manual methods, such as handwritten notes, cookbooks, and
scattered digital files, leading to disorganization, difficulty in access, and a lack of
standardization. Organizing ingredients, categorizing recipes, and sharing instructions are
labor-intensive and prone to inconsistencies due to the absence of a centralized digital
platform.

Communication and collaboration among chefs, home cooks, kitchen staff, and recipe
developers is often fragmented, relying on traditional means such as verbal instructions,
messaging apps, or physical recipe cards. This lack of a unified system leads to
misunderstandings, recipe deviations, and delays in kitchen workflows. Moreover, the
absence of real-time visibility into available ingredients, cooking schedules, and nutritional
data makes it difficult for users to make informed culinary decisions and manage meal
planning efficiently.

Recipe and ingredient management processes are cumbersome and repetitive, requiring
manual updates, duplication across different sources, and extensive time for preparation
tracking. This inefficient approach not only reduces productivity but also introduces errors in
quantities, steps, and measurements, which can negatively impact food quality and
consistency.

The current system also lacks robust data analytics and reporting capabilities, making it
challenging for users to evaluate recipe popularity, track frequently used ingredients, analyze
nutritional content, or adapt recipes based on dietary trends. Without accurate, structured
data, it is difficult to optimize menu planning, reduce waste, and maintain consistency across
cooking sessions.

Security and data backup concerns are also prevalent, as valuable culinary content and
personal data may be susceptible to loss, unauthorized access, or accidental deletion due to
the absence of proper data protection mechanisms and backup solutions. With the increasing

5
shift toward digital kitchens and recipe sharing, the need for data security and privacy
compliance becomes more critical.

Overall, the existing system for cooking recipe management is outdated, fragmented, and ill-
equipped to meet the modern demands of chefs, culinary professionals, and everyday home
cooks. To overcome these challenges, a modernized Cooking Recipe Management System is
essential—one that leverages cloud-based technologies, structured data organization,
collaborative tools, and intelligent analytics to deliver efficiency, accuracy, and user
satisfaction.

DRAWBACKS:

While existing cooking recipe database management systems offer various functionalities to
organize and streamline recipe management, they come with several limitations that can
affect their effectiveness and usability. These drawbacks include:

 Complexity and Learning Curve:

Some cooking recipe database systems may have a steep learning curve, making it
challenging for users, including chefs, home cooks, and administrators, to navigate the
software effectively. This complexity can lead to resistance to adoption and slow down the
implementation of the system within a culinary environment.

 Limited Customization:
Many systems offer limited customization options, making it difficult for users to tailor the
software to their specific needs, such as custom tags for ingredients, preparation methods, or
serving suggestions. This lack of flexibility may require workarounds and result in
inefficiencies for users with unique recipe management needs.

 Integration Challenges:
Integrating cooking recipe databases with existing systems (e.g., inventory management
software, shopping list applications, or kitchen appliances) can be challenging. The lack of
seamless integration between systems can lead to data silos, requiring manual data entry and
reducing overall efficiency in recipe tracking and ingredient management.

6
Scalability Issues:
Some cooking recipe management systems may be designed for small-scale usage, which
makes them unsuitable for larger kitchens or restaurant chains. As the number of recipes,
ingredients, and users grows, the system may face performance issues, such as slow query
responses or crashes when handling large datasets.

Technical Support and Maintenance:

Inadequate technical support or maintenance services could lead to delays in resolving issues,
such as bugs or system errors. If technical problems persist, it could cause downtime and
disruptions in recipe management, which is especially problematic in a time-sensitive
culinary environment.

 Security Concerns:
Cooking recipe databases often store sensitive information such as proprietary recipes or
business strategies. Inadequate security measures can expose this valuable data to breaches,
leading to theft of intellectual property, data loss, or potential legal issues, especially if
confidentiality is compromised.

Cost Considerations:
The initial implementation cost of setting up a recipe database system, along with
subscription fees, maintenance costs, and additional charges for features like customization,
can present financial challenges. For small kitchens, culinary schools, or independent chefs,
these costs may be prohibitive.

User Experience Issues:

Poor user interface design or lack of intuitive navigation can frustrate users, leading to
inefficiencies when searching for recipes, adding ingredients, or planning meals. Complicated
menus or a cluttered interface can reduce productivity and result in a poor user experience,
affecting the adoption of the system.

7
2.1 HARDWARE REQUIREMENTS :

Processor: AMD Ryzen 3 3250U with Radeon Graphics 2.60 GHz

RAM: Minimum 8GB (16GB recommended)
Storage: Solid State Drive (SSD) with minimum 256GB capacity
Operating System: Windows Server or Linux distribution

2.2 SOFTWARE REQUIREMENTS:

XAAMP (PHP, Apache, and PHPMyAdmin)

MySQL connector

8
 CHAPTER-3
DESIGN

3.1 ER-DIAGRAM

Fig.3.1 ER Diagram

The Entity-Relationship (ER) diagram shown in the above fig.3.1 for hostel management
portrays the system's fundamental elements and their interconnections. It comprises three
core entities: Students, Rooms, and Hostel Staff. Students, representing hostel residents, are
linked to Rooms via the Allocation relationship, indicating room assignments. Hostel Staff
members are associated with Rooms through the Management relationship, signifying their
oversight responsibilities. Each Room entity is tied to its respective Room Facilities, detailing

9
amenities. Attributes like Student ID, Room Number, and Staff ID enhance data precision.
Cardinality delineates relationship constraints. Primary and foreign keys ensure database
integrity for efficient management.

3.2 ARCHITECTURE DIAGRAM:

Fig.3.2 Architecture diagram

The architecture diagram shown in the above fig.3.2 comprises client devices accessing the
system through a web server, which hosts the user interface. The application server,
responsible for executing core functionalities like student registration and room allocation,
interacts with the database server for data retrieval and storage. Integration services facilitate
communication with external systems, while backup and recovery services ensure data
resilience. A robust security infrastructure protects against unauthorized access and data
breaches. Together, these components form an interconnected system that streamlines
administrative processes, enhances efficiency, and provides a reliable and secure platform for
hostel administrators, staff, and students to manage hostel operations seamlessly.

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3.3 USE CASE DIAGRAM

Fig.3.3 use case diagram

This Use Case Diagram shown in the above fig.3.3 is a graphic depiction of the interactions
among the elements of Hostel Management System. It represents the methodology" used in
system analysis to identify, clarify, and organize system requirements of Hostel Management
System. The main actors of Hostel Management System in this Use Case Diagram are: Super
Admin, System user, Allotees, Hostel Owner, who perform the different type of use cases
such as Manage Hostel, Manage Beds, Manage Rooms, Manage Rent, Manage Allotees,
Manage Payments, Manage Hostel Facility, Manage Users and Full Hostel" Management

11
System Operations. Major elements of the UML use case diagram of Hostel Management
System are shown on the picture below.

3.4 SEQUENCE DIAGRAM

Fig.3.4 Sequence diagram

" The above shown fig.3.4 is the Sequence Diagram of Hostel Management System, where
admin will be able to login in their account using their credentials. After" "login user can
manage all the operations on Hostel, Rooms, Allotees, Payments, Rent. All the pages such as

12
Allotees, Payments, Rent are secure and user can access these page after login. Tile diagram
below helps demonstralte how tile login page worKs in a Hostel Management System. The
various objects in the Payments, Hostel, Rooms, Allotees, and Rent page-interact over the
course of the sequence, and user will not be able to access this" page without verifying their
identity. This is the UML sequence diagram of Hostel Management System which shows the
interaction between the objects of Rooms, Allotes, Hostel, Rent, Payments

3.5 FRONT END DESIGN

3.5ADMIN LOGIN PAGE

Fig 3.5 Admin login page

The above shown fig3.5 is the admin login page of the hostel management systems are
software programs designed to streamline operations for hostels. They typically offer features
like reservation management, where guests can book beds or rooms online. These systems
can also help with tasks like tracking room availability, managing guest information, and
even processing payments. Additionally, some hostel management systems allow staff to
manage housekeeping tasks and generate reports to identify areas for improvement. By
13
automating tasks and centralizing information, hostel management systems can help hostel
staff save time and improve guest satisfaction.

14
3.6 STUDENT LOGIN PAGE

Fig 3.6

The above shown fig3.6 is student login page for a hostel management system. Students can
enter their email address and password to log in. Clicking "LOGIN" likely grants access to
the student portal. While the full functionality is unclear, hostel management systems often
allow students to view their room assignments, meal plans, and potentially submit
maintenance requests. Notably, there's a link to an "Admin Panel," so it's possible this system
separates student and administrator access.

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 CHAPTER-4
PROPOSED METHODOLOGY
The proposed methodology for developing a hostel management system centers on user-
centric principles, starting with in-depth user research and analysis. By conducting
interviews, surveys, and observations, developers gain a comprehensive understanding of the
unique needs and challenges faced by students, hostel staff, and administrators. Through this
process, user personas are crafted, and user stories are defined to guide the development
journey.

Requirements gathering follows, wherein collaboration with stakeholders helps prioritize

features based on feasibility, impact, and user needs. This phase ensures alignment between
the project scope and user expectations. Subsequently, intuitive user interface designs are
crafted, incorporating wireframes and prototypes to visualize the application's layout and
flow. Iterative feedback loops from user testing refine these designs, ensuring usability and
accessibility.

4.1 MODULES DESCRIPTION

The hostel management system comprises several interconnected modules designed to

streamline operations, enhance communication, and improve efficiency in managing hostel
accommodations. The User Authentication Module ensures secure access to the system,
categorizing users into students, hostel staff, and administrators, each with specific access
levels and privileges. The Student Module provides functionalities tailored to students' needs,
facilitating accommodation requests, fee payments, and communication. Room Allocation
Module manages room allocations, transfers, and occupancy tracking, enabling hostel staff to
allocate rooms based on availability and preferences. The Fee Management Module
streamlines fee-related processes, including fee generation, payment tracking, and financial
reporting, benefiting both students and administrators. Inventory Management Module
oversees hostel assets, managing inventory levels, usage, and maintenance tasks efficiently.
The Maintenance Module handles maintenance requests, work orders, and facility
management, ensuring timely resolution of issues reported by students and staff.
Communication Module fosters communication and collaboration among hostel stakeholders

16
through announcements, notifications, messaging functionalities, and discussion forums.
Reporting and Analytics Module provides insights into hostel operations, performance
metrics, and trends, supporting data-driven decision-making for administrators. User
Management Module handles user profiles, permissions, and roles, ensuring security and
compliance. Integration and Customization Module enables integration with third-party
systems and customization of features to meet specific institutional requirements. Data
Management and Backup Module ensures data integrity and availability through storage,
backup, and recovery processes. Training and Support Module provides resources,
documentation, and assistance to users for effective system utilization, fostering a seamless
experience for students, hostel staff, and administrators alike.

4.2 DATABASE CONNECTIVITY

Database connectivity serves as the backbone of the hostel management system, facilitating
efficient storage, retrieval, and management of data essential for its operation. Utilizing a
relational database management system (RDBMS) such as MySQL, PostgreSQL, or SQLite,
the system establishes robust connections to ensure seamless interaction between the
application and the database. Through appropriate drivers or libraries provided by the chosen
database management system, the system establishes and maintains connections, enabling
communication by translating application requests into database-specific commands. This
enables the system to execute various database operations, including data retrieval, insertion,
update, and deletion, ensuring that students, hostel staff, and administrators can access,
manipulate, and manage data effectively.
Database Creation:
CREATE DATABASE hostel_management_system;
Table Creation:
Define the tables needed for the system based on the requirements and entity-relationship
diagram (ERD).
CREATE TABLE customers (
customer_id INT PRIMARY KEY AUTO_INCREMENT,
name VARCHAR(100),
address VARCHAR(255),
phone VARCHAR(15),
email VARCHAR(100)

17
);

CREATE TABLE rooms (

room_id INT PRIMARY KEY AUTO_INCREMENT,
room_number VARCHAR(20),
category VARCHAR(50),
capacity INT,
status ENUM('available', 'occupied', 'under_maintenance')
);
Create other tables such as bookings, payments, staff, inventory, etc., as per your system
requirements.
Establishing Connection in Application:
Install the MySQL connector library for your chosen programming language.

public class DatabaseConnector {

public static void main(String[] args) {
// Database connection parameters
String url = "jdbc:mysql://localhost:3306/hostel_management_system";
String username = "username";
String password = "password";

try {
// Establish database connection
Connection connection = DriverManager.getConnection(url, username, password);
System.out.println("Database connection established successfully!");
} catch (SQLException e) {
System.err.println("Error connecting to the database: " + e.getMessage());
}
}
}
Executing Queries:
Execute SQL queries to perform database operations such as insertion, retrieval, update, and
deletion within your application.
Statement statement = connection.createStatement();
18
ResultSet resultSet = statement.executeQuery("SELECT * FROM customers");

while (resultSet.next()) {
int customerId = resultSet.getInt("customer_id");
String name = resultSet.getString("name");
String address = resultSet.getString("address");
String phone = resultSet.getString("phone");
String email = resultSet.getString("email");

System.out.println("Customer ID: " + customerId);

System.out.println("Name: " + name);
System.out.println("Address: " + address);
System.out.println("Phone: " + phone);
System.out.println("Email: " + email);
System.out.println("-------------------------");
}

The database schema is meticulously designed to accommodate various entities and their
relationships within the hostel ecosystem, including students, rooms, fees, maintenance
requests, and inventory. Normalized tables and defined relationships ensure data integrity and
consistency, minimizing redundancy and optimizing storage efficiency. Structured Query
Language (SQL) or Object-Relational Mapping (ORM) frameworks facilitate communication
between the application and the database, executing queries, inserting/updating records, and
retrieving information as needed. This enables dynamic generation of reports, real-time
updates, and efficient data processing to support diverse functionalities within the system.

Overall, robust database connectivity ensures that the hostel management system can access,
manipulate, and manage data effectively, enabling smooth operation and reliable performance
of the application. By leveraging modern database technologies and best practices in database
design and optimization, the system ensures data integrity, security, and scalability, laying a
solid foundation for efficient hostel management operations.

19
 CHAPTER-5
IMPLEMENTATION

5.1 ADMIN LOGIN

Table structure for table `admin`
--

CREATE TABLE `admin` (

`id` int(11) NOT NULL,
`username` varchar(255) NOT NULL,
`email` varchar(255) NOT NULL,
`password` varchar(300) NOT NULL,
`reg_date` timestamp NOT NULL DEFAULT current_timestamp(),
`updation_date` date NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1 COLLATE=latin1_swedish_ci;

--
-- Dumping data for table `admin`
--

INSERT INTO `admin` (`id`, `username`, `email`, `password`, `reg_date`, `updation_date`)

VALUES
(1, 'admin', '[email protected]', 'D00F5D5217896FB7FD601412CB890830', '2020-09-08
20:31:45', '2021-03-07');

-- --------------------------------------------------------

--
-- Table structure for table `adminlog`
--

CREATE TABLE `adminlog` (

20
 `id` int(11) NOT NULL,
`adminid` int(11) NOT NULL,
`ip` varbinary(16) NOT NULL,
`logintime` timestamp NOT NULL DEFAULT current_timestamp()
) ENGINE=InnoDB DEFAULT CHARSET=latin1 COLLATE=latin1_swedish_ci;

-- --------------------------------------------------------

--
-- Table structure for table `courses`
--

CREATE TABLE `courses` (

`id` int(11) NOT NULL,
`course_code` varchar(255) NOT NULL,
`course_sn` varchar(255) NOT NULL,
`course_fn` varchar(255) NOT NULL,
`posting_date` timestamp NOT NULL DEFAULT current_timestamp()
) ENGINE=InnoDB DEFAULT CHARSET=latin1 COLLATE=latin1_swedish_ci;

--
-- Dumping data for table `courses`
--

INSERT INTO `courses` (`id`, `course_code`, `course_sn`, `course_fn`, `posting_date`)

VALUES
(1, 'BTH123', 'B.Tech', 'Bachelor Of Technology', '2020-09-23 00:45:13'),
(2, 'BCOM18', 'B.Com', 'Bachelor Of Commerce ', '2020-09-23 00:45:13'),
(3, 'BSC296', 'BSC', 'Bachelor of Science', '2020-09-23 00:45:13'),
(4, 'BCOA55', 'BCA', 'Bachelor Of Computer Application', '2020-09-23 00:45:13'),
(5, 'MCA001', 'MCA', 'Master of Computer Application', '2020-09-23 00:47:13'),
(6, 'MBA777', 'MBA', 'Master In Business Administration', '2020-09-23 00:54:13'),
(7, 'BE069', 'BE', 'Bachelor of Engineering', '2020-09-23 00:59:13'),
(8, 'BIT353', 'BIT', 'Bachelors In Information Technology', '2021-03-07 06:59:05'),
21
(9, 'MIT005', 'MIT', 'Master of Information Technology', '2022-04-03 13:03:19');

-- Table structure for table `registration`

--
CREATE TABLE `registration` (
`id` int(11) NOT NULL,
`roomno` int(11) NOT NULL,
`seater` int(11) NOT NULL,
`feespm` int(11) NOT NULL,
`foodstatus` int(11) NOT NULL,
`stayfrom` date NOT NULL,
`duration` int(11) NOT NULL,
`course` varchar(500) NOT NULL,
`regno` varchar(255) NOT NULL,
`firstName` varchar(500) NOT NULL,
`middleName` varchar(500) NOT NULL,
`lastName` varchar(500) NOT NULL,
`gender` varchar(250) NOT NULL,
`contactno` bigint(11) NOT NULL,
`emailid` varchar(500) NOT NULL,
`egycontactno` bigint(11) NOT NULL,
`guardianName` varchar(500) NOT NULL,
`guardianRelation` varchar(500) NOT NULL,
`guardianContactno` bigint(11) NOT NULL,
`corresAddress` varchar(500) NOT NULL,
`corresCIty` varchar(500) NOT NULL,
`corresState` varchar(500) NOT NULL,
`corresPincode` int(11) NOT NULL,
`pmntAddress` varchar(500) NOT NULL,
`pmntCity` varchar(500) NOT NULL,
`pmnatetState` varchar(500) NOT NULL,
`pmntPincode` int(11) NOT NULL,
`postingDate` timestamp NOT NULL DEFAULT current_timestamp(),
`updationDate` varchar(500) NOT NULL
22
) ENGINE=InnoDB DEFAULT CHARSET=latin1 COLLATE=latin1_swedish_ci;
4.2 STUDENT LOGIN

<?php
session_start();
include('../includes/dbconn.php');
include('../includes/check-login.php');
check_login();
?>
<?php
session_start();
include('../includes/dbconn.php');
include('../includes/check-login.php');
check_login();
?>

<!DOCTYPE html>
<html dir="ltr" lang="en">

<head>
<meta charset="utf-8">
<meta http-equiv="X-UA-Compatible" content="IE=edge">
<!-- Tell the browser to be responsive to screen width -->
<meta name="viewport" content="width=device-width, initial-scale=1">
<meta name="description" content="">
<meta name="author" content="">
<!-- Favicon icon -->
<link rel="icon" type="image/png" sizes="16x16" href="../assets/images/favicon.png">
<title>Hostel Management System</title>
<!-- Custom CSS -->
<link href="../assets/extra-libs/c3/c3.min.css" rel="stylesheet">
<link href="../assets/libs/chartist/dist/chartist.min.css" rel="stylesheet">
<!-- Custom CSS -->

23
 <link href="../dist/css/style.min.css" rel="stylesheet">
</head>

<body>
<!--
============================================================== -->
<!-- Preloader - style you can find in spinners.css -->
<!--
============================================================== -->
<div class="preloader">
<div class="lds-ripple">
<div class="lds-pos"></div>
<div class="lds-pos"></div>
</div>
</div>
<!--
============================================================== -->
<!-- Main wrapper - style you can find in pages.scss -->
<!--
============================================================== -->
<div id="main-wrapper" data-theme="light" data-layout="vertical" data-navbarbg="skin6"
data-sidebartype="full"
data-sidebar-position="fixed" data-header-position="fixed" data-boxed-layout="full">
<!--
============================================================== -->
<!-- Topbar header - style you can find in pages.scss -->
<!--
============================================================== -->.

<header class="topbar" data-navbarbg="skin6">

<?php include 'includes/navigation.php'?>
</header>
<!--
============================================================== -->
24
 <!-- End Topbar header -->
<!--
============================================================== -->
<!--
============================================================== -->
<!-- Left Sidebar - style you can find in sidebar.scss -->
<!--
============================================================== -->
<aside class="left-sidebar" data-sidebarbg="skin6">
<!-- Sidebar scroll-->
<div class="scroll-sidebar" data-sidebarbg="skin6">
<?php include 'includes/sidebar.php'?>
</div>
<!-- End Sidebar scroll-->
</aside>
<!--
============================================================== -->
<!-- End Left Sidebar - style you can find in sidebar.scss -->
<!--
<!-- Bread crumb and right sidebar toggle -->
<!--
============================================================== -->
<div class="page-breadcrumb">
<div class="row">

<div class="col-7 align-self-center">

<h4 class="page-title text-truncate text-dark font-weight-medium mb-1">Full
Details</h4>
<div class="d-flex align-items-center">
<!-- <nav aria-label="breadcrumb">

<!--Table Column -->

25
 <div class="card">

<div class="card-body">

<div class="row">

<div class="table-responsive">
<table id="zctb" class="table table-striped table-bordered no-wrap">

<tbody>

<?php

$id=$_GET['id'];
$ret="SELECT * from registration where id=?";
$stmt= $mysqli->prepare($ret) ;
$stmt->bind_param('i',$id);
$stmt->execute() ;//ok
$res=$stmt->get_result();
//$cnt=1;
while($row=$res->fetch_object())
{

<tr>
<td colspan="3"><b>Date & Time of Registration: <?php echo
$row->postingDate;?></b></td>
<td><b>Registration Number :</b></td>
<td><?php echo $row->regno;?></td>
<td><b>Full Name :</b></td>
<td><?php echo $row->firstName;?> <?php echo $row-
>middleName;?> <?php echo $row->lastName;?></td>
<td><b>Email Address:</b></td>
<td><?php echo $row->emailid;?></td>
</tr>
26
 <tr>
<td><b>Contact Number :</b></td>
<td><?php echo $row->contactno;?></td>
<td><b>Gender :</b></td>
<td><?php echo $row->gender;?></td>
<td><b>Selected Course :</b></td>
<td><?php echo $row->course;?></td>
</tr>

<tr>
<td><b>Emergency Contact No. :</b></td>
<td><?php echo $row->egycontactno;?></td>
<td><b>Guardian Name :</b></td>
<td><?php echo $row->guardianName;?></td>
<td><b>Guardian Relation :</b></td>
<td><?php echo $row->guardianRelation;?></td>
</tr>

<tr>
<td><b>Guardian Contact No. :</b></td>
<td colspan="6"><?php echo $row->guardianContactno;?></td>
<td><b>Current Address:</b></td>
<td colspan="2">
<?php echo $row->corresAddress;?><br />
<?php echo $row->corresCIty;?>, <?php echo $row-
>corresPincode;?><br />
<?php echo $row->corresState;?>

</td>
<td><b>Permanent Address:</b></td>
27
 <td colspan="2">
<?php echo $row->pmntAddress;?><br />
<?php echo $row->pmntCity;?>, <?php echo $row-
>pmntPincode;?><br />

<td><b>Room no :</b></td>
<td><?php echo $row->roomno;?></td>

<td><b>Starting Date :</b></td>

<td><?php echo $row->stayfrom;?></td>

<td><b>Seater :</b></td>
<td><?php echo $row->seater;?></td>

</tr>
<tr>

<td><b>Duration:</b></td>
<td><?php echo $dr=$row->duration;?> Months</td>

<td><b>Food Status:</b></td>
<td>
<?php if($row->foodstatus==0){
echo "Not Required";
} else {
echo "Required";
}
;?> </td>

<td><b>Fees Per Month :</b></td>

<td>$<?php echo $fpm=$row->feespm;?></td>

28
 </tr>

<tr>
<td colspan="6"><b>Total Fees (<?php echo ($dr).' months'?>) :
<?php if($row->foodstatus==1){
$fd=211;
echo '$'.(($fd+$fpm)*$dr);
} else {
echo '$'.$dr*$fpm;
}
?></b></td>
</tr>

<!-- Table column end -->

<script src="../assets/libs/jquery/dist/jquery.min.js"></script>
<script src="../assets/libs/popper.js/dist/umd/popper.min.js"></script>
<script src="../assets/libs/bootstrap/dist/js/bootstrap.min.js"></script>
<!-- apps -->
<!-- apps -->
<script src="../dist/js/app-style-switcher.js"></script>
<script src="../dist/js/feather.min.js"></script>
<script src="../assets/libs/perfect-scrollbar/dist/perfect-scrollbar.jquery.min.js"></script>
<script src="../dist/js/sidebarmenu.js"></script>
<!--Custom JavaScript -->
<script src="../dist/js/custom.min.js"></script>
<!--This page JavaScript -->
<script src="../assets/extra-libs/c3/d3.min.js"></script>
<script src="../assets/extra-libs/c3/c3.min.js"></script>
<script src="../assets/libs/chartist/dist/chartist.min.js"></script>
<script src="../assets/libs/chartist-plugin-tooltips/dist/chartist-plugin-tooltip.min.js"></
script>
<script src="../dist/js/pages/dashboards/dashboard1.min.js"></script>
29
</body>

</html> </nav> -->

<div class="row">

<div class="table-responsive">
<table id="zctb" class="table table-striped table-bordered no-wrap">

<tbody>

<?php

$id=$_GET['id'];
$ret="SELECT * from registration where id=?";
$stmt= $mysqli->prepare($ret) ;
$stmt->bind_param('i',$id);
$stmt->execute() ;//ok
$res=$stmt->get_result();
//$cnt=1;
while($row=$res->fetch_object())
{
?>

<tr>
<td colspan="3"><b>Date & Time of Registration: <?php echo
$row->postingDate;?></b></td>

</tr>

<tr>
<td><b>Registration Number :</b></td>
30
 <td><?php echo $row->regno;?></td>
<td><b>Full Name :</b></td>
<td><?php echo $row->firstName;?> <?php echo $row
<?php if($row->foodstatus==0){
echo "Not Required";
} else {

<script src="../assets/libs/jquery/dist/jquery.min.js"></script>
<script src="../assets/libs/popper.js/dist/umd/popper.min.js"></script>
<script src="../assets/libs/bootstrap/dist/js/bootstrap.min.js"></script>
<!-- apps -->
<!-- apps -->
<script src="../dist/js/app-style-switcher.js"></script>
<script src="../dist/js/feather.min.js"></script>
<script src="../assets/libs/perfect-scrollbar/dist/perfect-scrollbar.jquery.min.js"></script>
<script src="../dist/js/sidebarmenu.js"></script>
<!--Custom JavaScript -->
<script src="../dist/js/custom.min.js"></script>
<!--This page JavaScript -->
<script src="../assets/extra-libs/c3/d3.min.js"></script>
<script src="../assets/extra-libs/c3/c3.min.js"></script>
<script src="../assets/libs/chartist/dist/chartist.min.js"></script>
<script src="../assets/libs/chartist-plugin-tooltips/dist/chartist-plugin-tooltip.min.js"></
script>
<script src="../dist/js/pages/dashboards/dashboard1.min.js"></script>

</body>

</html>

31
 CHAPTER-6
RESULT AND DISCUSSION

The successful implementation of the proposed hostel management system has resulted in
significant improvements in hostel operations, user experience, and administrative efficiency.
Through rigorous development and meticulous attention to detail, the system has achieved its
objectives of streamlining processes, enhancing communication, and optimizing resource
utilization.

One of the most notable outcomes of the system is the enhanced transparency and
accessibility of information for students, hostel staff, and administrators alike. Students can
now easily access hostel details, check room availability, and make accommodation requests
through the user-friendly interface, reducing the administrative burden on hostel staff.
Similarly, hostel staff benefit from streamlined room allocation processes, automated fee
management, and simplified maintenance workflows, enabling them to focus on providing
better support and services to students.
However, despite the system's successes, there are areas for further improvement and
discussion. For instance, ongoing user feedback and iterative refinement are essential to
address usability issues, enhance features, and adapt to evolving user needs. Additionally,
ensuring compliance with data privacy regulations and maintaining system security remains a
top priority, requiring continuous monitoring, updates, and training initiatives.
Furthermore, future iterations of the system could explore the integration of emerging
technologies such as machine learning and IoT devices to automate repetitive tasks, predict
occupancy trends, and enhance user experiences further. Collaborating with stakeholders and
fostering a culture of innovation and continuous improvement will be crucial in realizing the
system's full potential and delivering lasting value to the hostel community.

In conclusion, the hostel management system has delivered tangible benefits in terms of
efficiency, transparency, and user satisfaction. By leveraging robust database connectivity,
intuitive user interfaces, and data-driven insights, the system has transformed hostel
operations and laid the groundwork for future innovation and growth. Through ongoing

32
collaboration, feedback, and adaptation, the system will continue to evolve and serve as a

cornerstone of hostel management excellence.

6.1 ADMIN PORTAL

Fig 6.1 log in portal

The above shown fig 6.1 is the admin login page of the hostel management systems are
software programs designed to streamline operations for hostels. They typically offer features
like reservation management, where guests can book beds or rooms online. These systems
can also help with tasks like tracking room availability, managing guest information, and
even processing payments. Additionally, some hostel management systems allow staff to
manage housekeeping tasks and generate reports to identify areas for improvement. By
automating tasks and centralizing information, hostel management systems can help hostel
staff save time

33
Fig6.2 student register
The image shown in fig 6.2 depicts a student registration form for a hostel management
system. It captures details like name, contact, and email for enrolling residents. Hostel
management systems are software solutions streamlining hostel operations by managing
student information, room availability, bookings, and payments, all in one centralized
platform.

Fig 6.3 Student information

The above shown Fig 6.3 displays a dashboard of a hostel management system. It showcases
student information including registration number, name, gender, contact details, and email.
The system offers functionalities like registering students, viewing student accounts, booking
hostels, managing hostel students, and managing rooms. This software simplifies hostel
administration by centralizing resident information, bookings, and room management.

34
 Fig 6.4 Students registered
The above shown fig 6.4 is a screenshot of a hostel management system dashboard. It shows
a list of students currently residing in the hostel. Each student entry includes their registration
number, name, room number, date they started staying at the hostel, and contact information.

Fig 6.5 Manage room

The image Fig6.5 is a screenshot of a hostel management system dashboard. It displays a
table with details of rooms including room number, capacity, number of occupants, monthly
fees, and the date it was published. The dashboard allows hostel administrators to manage
features like registering students, viewing student accounts, booking hostels, managing hostel
students, and managing rooms. This software helps streamline hostel administration by
centralizing information on rooms and residents.

35
6.6 STUDENT PORTAL

Fig 6.6 log in page

The image Fig 6.6 depicts a student login page titled "Student Login". It has two text fields
where students can enter their email address and password. Below the password field, there
are two buttons: a blue button labeled "LOGIN" and a gray button labeled "Go to Admin
Panel". This login system grants students access to their account on the hostel management
platform.

36
 Fig 6.7 User profile
This image Fig 6.7 showcases a user profile within a hostel management system. Details like
name, registration number, and contact information are readily available. Residents can
leverage this system to manage their stay by booking hostels, viewing specific room details,
and keeping track of their activity logs. It empowers residents with an all-in-one platform for
a convenient hostel experience.

Fig 6.8 Book hostel

This image Fig 6.8 captures a hostel booking page on a hostel management system. It allows
travelers to plan their stay. A calendar interface lets you pick your ideal arrival and departure
dates. Below, you'll find available room options with details like bed count, room type
(single, double, etc.), and the price per night. Some hostels might offer add-on services like
breakfast or laundry that you can select during booking. Finally, a clear "Book Now" button
confirms your reservation for a smooth and secure stay.

37
 Fig.6.9 log activities
The image Fig 6.9 is a screenshot of a hostel management system dashboard titled “Hostel
Management”. It shows a log of user activities, including user ID, IP address, email address,
city, country, and logged-in time. This log allows hostel administrators to track user activity
within the system.

38
 CHAPTER-7
CONCLUSION
The hostel management system addresses the diverse needs of its users by providing intuitive
interfaces, streamlined processes, and comprehensive functionalities. Students benefit from
easy access to hostel information, simplified room allocation processes, and convenient fee
management, leading to enhanced satisfaction and engagement. Hostel staff, on the other
hand, experience increased efficiency in managing accommodations, finances, and
maintenance tasks, enabling them to focus on delivering quality services to students.

Administrators, empowered by the system's reporting and analytics capabilities, gain valuable
insights into hostel occupancy, financial performance, and maintenance trends. These insights
enable data-driven decision-making, strategic planning, and proactive management of hostel
resources, resulting in optimized operations and improved outcomes.

Moreover, the robust database connectivity ensures reliable storage, retrieval, and
management of data, facilitating real-time updates, accurate reporting, and seamless
integration with other systems. By leveraging modern technologies and best practices in
database design and optimization, the system ensures data integrity, security, and scalability,
laying a solid foundation for future expansion and innovation.

Looking ahead, the hostel management system will continue to evolve through ongoing
collaboration, feedback, and adaptation. Future iterations may explore the integration of
emerging technologies such as machine learning and IoT devices to further automate
processes, enhance predictive capabilities, and deliver personalized experiences to users.

In conclusion, the hostel management system represents a transformative solution that has
revolutionized hostel operations, enriched user experiences, and empowered administrators
with actionable insights. By embracing innovation, collaboration, and continuous
improvement, the system will continue to set new standards of excellence in hostel
management, delivering lasting value to the hostel community.

39
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41