Erasmus+
Alliances for Innovation 2024
How to fill in the
Detailed Budget
Table
©©European
© European Union,Rawpixel.com,
Odua Images,
Union, 2021 (CC
2021 (CC BY-NC-ND
BY-NC-ND
Myvisuals,
4.0) — source:
4.0)Africa
— source: iStockphoto.comn,
StudioiStockphoto.comn, 2016
& popcorner / Shutterstock.com
2016
General information
Choose
your Lot
Where to find the Detailed Budget table
Where to find the Detailed Budget table
Detailed Budget Table
Read the Instructions first!
Attention!!!
The format of the Excel workbook is .xlsm because it
uses macros to generate automatically some data
Please follow Instruction #19 to save the table as
.xlsx in order to work on it and upload in the
submission tool
Detailed Budget Table
1. Call, acronym and maximum co-financing
Fill in all 4 highlighted fields in the “Instructions” sheet!
For Field #3:
For Field #1: Lot 1 - Alliances for Education and Enterprises
• Lot 1 - Alliances for Education and Enterprises • 1 million euros (2 years project)
or • 1,5 million euros (3 years project)
• Lot 2 - Alliances for Sectoral Cooperation on Skills (implementing the Lot 2 - Alliances for Sectoral Cooperation on Skills
‘Blueprint') (implementing the “Blueprint”)
• 4 million euros (4 years project)
For Field #2: For Field #4:
• Project Acronym • 80% for both Lots
Detailed Budget table
2. Employees types
• You can put your own specific staff categories, e.g. Project Manager,
Senior Expert, Assistant, Researcher, etc.
• These titles will apply for all the partners, i.e. if you put as « Type 1»
« Senior expert », this will appear in the budget sheets of all the
partners
Detailed Budget table
3. Beneficiaries List
1. Double-click the
field of the action you
want to perform
2. Insert the name of each beneficiary and 3. Double-click on “APPLY CHANGES” once
where applicable its affiliated entity. A the information is duly completed or after any
beneficiary with an affiliated entity count as change.
one single partner, but the cost will be This will customize the budget table in
inserted separately for the partner and its accordance with your specific partnership
affiliated entity in the budget sheet of the structure.
respective beneficiary.
Apply changes
When you DOUBLE CLICK
on « Apply changes », a
box « Tasks in progress »
will appear, wait the update
finalisation and when the
windows « Job done! »
appears, click on OK and
regularly SAVE
your work.
Detailed Budget table
4. Work Packages List
1. Double-click the
field of the action you
want to perform
2. Make sure to insert all work 3. Double-click on “APPLY CHANGES” once
packages as listed in Part B of the the information is duly completed or after any
Application change.
This will customize the table in accordance
with your specific work packages structure.
Detailed Budget table
5.Estimated actual costs per beneficiary and WP
• A separate table should be filled in for each
beneficiary. Affiliated entities are added automatically
to the table of the respective beneficiary (as inserted
in tab “Beneficiaries List”)
• Fill in the columns “Units” and “Cost per Unit”. The
other columns will be automatically calculated
• 1 unit is 1 person-month for “Direct Personnel
Costs”
• If you have a cost (line) with different costs per unit,
you have first to calculate an average amount in
order to fill in the cells
• You should calculate the costs of each budgetary
category based on real cost
• Scroll down for the list of all work packages
For additional information on eligibility and calculation
of costs, please refer to the Annotated Model Grant
Agreement (see also Instructions sheet)
Detailed Budget table
5.Estimated actual costs per beneficiary and WP
Equipment should be declared only if
necessary for the technical implementation
of the project.
Equipment linked to the administration of the
project is (usually) included in the indirect
costs.
The indirect costs are automatically
calculated and are intended to cover all
costs linked to the general administration
of the project (PCs, laptops, supplies,
paper, electricity, etc.)
Detailed Budget Table
5.Estimated actual costs per beneficiary and WP
Financial support to 3rd parties is not an eligible
cost under this Call. Please do not include any
cost under this item
Detailed Budget table
6. Estimated costs of the project
This page is generated automatically, based on the individual beneficiaries' tables
Total costs of
the project
Detailed Budget table
7.Proposal Budget
This page is generated automatically and presents a summary of the costs per budgetary category as well as the
consolidated project budget
This information is inserted from the “Instructions” page. It
calculates automatically the EU grant for the project. Wrong
figures will lead to a wrongly calculated EU grant.
Detailed Budget table
8. BE-WP Overview
This page is generated automatically and presents a summary of the lump sums (EU grants) per work package and
beneficiary
• The total requested EU grant should correspond to the amount in
Part A (Section “Budget”).
• Once you finalise the Detailed Budget table, make sure to insert the
Total Requested EU Grant Amount in Part A of the Application
Detailed Budget table
9. BE-WP Person-Months
This page is generated automatically and presents a summary of the person-months (units) per work package and
beneficiary
Detailed Budget table
10. Depreciation costs
Detailed Budget table
10. Any comments
If you use category “Other” in
Sections A.1 “Staff costs”
and/or C.3 “Other goods,
works and services”, or wish
to provide any further
information/ justifications on
the calculation of costs,
please use this sheet
Detailed Budget table
Ready for submission? Go back to “Instructions” sheet
Save a copy of your table as ”.xlsx”
by using this button
Upload the file in the submission system
