GUIDELINES FOR B.

TECH PROJECT REPORT PREPARATION

This document is intended to provide a set of specific and uniform guidelines to the
B. Tech students in the preparation of the seventh semester Major project report. The
content of the report, which is submitted to the Department of Computer Science and
Engineering in partial fulfillment for the award of the degree of Bachelor of Technology, is
very much important. The report must adhere to a uniform format, emphasizing readability,
alignment with ethical standards, and consistency across the University, in order to be accepted by
the Department.

1 REPORT LAYOUT
The Major project report must be organized in the following order.
1. Cover Page
2. Inside Title Page
3. Certificate signed by the Guide (in the stipulated format)
4. Declaration signed by the Candidates (in the stipulated format)
5. Acknowledgements
6. Abstract
7. Table of Contents
8. List of Figures
9. List of Tables
10. Abbreviations/ Notations/ Nomenclature (if any)
11. Text of the Report
Chapter 1
Chapter 2
…..
…..
12. References
13. Appendices (if any)

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The formats to be followed for various headings are as follows

1. COVER PAGE: See sample sheet 1. The content, relative font size and
locations of various items in the page should match with those given in sample sheet
1. All copies to be submitted to the Department should be soft bound with white
cardboard and black rexin in spine.

2. INSIDE TITLE PAGE: Same as that of cover page except but printed in
bond paper as given in 2.3.
3. CERTIFICATE: See sample sheet 2. The content, relative font size and
locations of various items in the page should match with those given in sample sheet
2.

4. DECLARATION: See sample sheet 3. The content, relative font size and
locations of various items in the page should match with those given in sample sheet
3.

5. ACKNOWLEDGEMENTS: See sample sheet 4. Should not exceed two pages.

6. ABSTRACT: See sample sheet 5.

7. TABLE OF CONTENTS: See sample sheet 6.
8. LIST OF FIGURES: See sample sheet 7.
9. LIST OF TABLES: See sample sheet 8
10. ABBREVIATIONS/ NOTATIONS/ NOMENCLATURE:
See sample sheet 9.

11. CHAPTERS: The chapters may have Introduction including literatures referred,
Materials, Methods used, Results, Discussions and Conclusions. See sample sheet 10.

12. REFERENCES: To be provided immediately after the last chapter.

See sample sheet 11.

13. APPENDICES: See sample sheet 12.

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Each of the items - Inside cover page, Certificate, Acknowledgements, Abstract, Table
of Contents, List of Figures, List of Tables, Abbreviations, Notations, Nomenclature,
each new Chapter, References and each new Appendix should start on the right side.

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2 GENERAL GUIDELINES
2.1. Report Size
Report may contain maximum of about 100 pages including references and
appendices.

2.2. Paper Size

Use A4 size paper (210 mm wide and 297 mm long).

2.3. Paper Quality

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White bond paper weighing 85 g/m or more should be used. Essentially the
same quality of paper should be used throughout. Photographs or images with dense
colors may be printed in single side on glossy paper.

2.4. Margins
A margin of 2.6 cm is to be provided on left and right sides 2 cm, whereas top
2.54 cm bottom margins should be 2.54 cm. No print matter should appear in the
margin except the page numbers. All page numbers should be centered inside the bottom
margin, from the bottom edge of the paper.

2.5. Font
Times New Roman (TNR) 12-point font has to be used throughout the running
text. The captions for tables and figures should have font size of 11 and foot notes
should be set at font size 10. Font sizes for various levels of headings are given in
section 2.7.

2.6. Line Spacing

The line spacing in the main text should be 1.5. Single line spacing
should be given for quotations, abstract, figure captions, table captions, figure
legends, footnotes, and references. The equations, tables, figures, and quotations
should be set off from the main text both before and after with spacing of 1.5.
Two consecutive paragraphs should be separated by triple line spacing.

2.7. Headings
Following format has to be followed in heading of chapters and sections.
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 CHAPTER 3
TITLE PAGE-CENTERED TNR 16-POINT BOLD ALL
CAPS

3.1. Section Heading

Left aligned with number, TNR 16 points, bold and leading caps

3.1.1. Second level section heading

Left aligned with number, TNR 14 points, bold and sentence case.

3.1.1.1. Third level section heading

Left aligned with number, TNR 12 points, bold and sentence case.
Fourth- level section heading.
Numbered subsections beyond third level are not recommended. However,
Fourth-level subsection headings may be included without numbering, TNR 12-point
font, left aligned and italicized.

Running text should be set in 12-point TNR and fully justified. First line of
paragraph should have indentation of 15 mm.

2.8. Table / Figure/equation Format

Tables, figures and equations shall be numbered chapter-wise. For example,
second figure in Chapter 3 will be numbered Figure 3.2. The figure can be cited in the
text as Fig. 3.2 or Figure 3.2, however consistent citation format should be followed
throughout the thesis. Tables shall be numbered similarly (Table 2 in Chapter 3 will be
numbered Table 3.2) and shall be cited in the text as Table 3.2. Figure caption shall be
located below the figure. Table number and caption shall be located above the table.
Equations are aligned to the center of the page with equation number in the text has to be
given at the end of the line within brackets as given below.

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2.9. Citing References
2.9.1. One author
Monika (2007) developed this method of ……… Subsequently other
researchers have adopted this technique (Ramakrishna, 2009; Bhaskar, 2010).

2.9.2. Two authors

Monika and Ram (2008) developed the model of …….. Subsequently other
researchers adopted this technique (Ramakrishna, 2009; Rao and Ram,
2011)

2.9.3. Multiple authors & more than one publication in a year

“Ram e t a l . (2005a) h a s d e s i g n e d t h e m o d e l … . . ” when g i v e n i n
sentence.
“Model AAB could regulate the control unit more efficiently (Ram et al.,
2005b) ….” while given in brackets

2.9.4. Citing multiple references

When many authors are cited in sentence it is given as “………..Similar work
was also proposed by Singh and Robin (2008); Ram et al. (2009); Prakash (2011)…..”

“Similar work was demonstrated for varied data set by many researchers
(Singh and Robin, 2008; Ram et al., 2009; Prakash, 2011)…..”

2.10. Listing of the References

References are to be listed after last chapter. They are to be listed in alphabetical
order and numbered. Within a reference the line spacing should be single. Each
reference should be separated by one blank line. The reference number should be left

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aligned. The text of the reference should have an indentation of 10 mm. The reference
format to be followed for journal articles, text books, conference proceedings etc. are
given below.

2.10.1. Journals
1. Prakas, K. (2011). Feedback and optimal sensitivity: Model reference
transformations, multiplicative seminorms, and approximate inverses. IEEE
Transactions on Automatic Control, 26(2): 301–320.

2. Ram, R., Krishna, S. and Peter, K. (2005a). Risk sensitive estimation and a
differential game. IEEE Transactions on Automatic Control, 39(9): 1914–
1918.

3. Ram, R., Krishna, S. and Peter, K. (2005b). Differential rectification using

control points. IEEE Transactions on Geoscience and Remote sensing, 55:
914 – 918.

4. Ram, R., Krishnamurthy, P., Prasad, N. and Peter, K. (2009). Risk sensitive
estimation model II. IEEE Transactions on Automatic Control, 43(15):
355 - 363.
2.10.2. Text books
1. Myers, D. G. (2007). Psychology (1st Canadian ed.). Worth: New York.

2. Robin, R. (2008). Robust Statistics. Wiley-Interscience: New York.

2.10.3. Conference proceedings

1. Payne, D.B. and Gunhold, H.G. (1986). Digital sundials and broadband
technology, In Proc. IOOC-ECOC, 1986, pp. 557-998.

2. Singh, K. and Robin, R. (2008). A linear- quadratic game approach to

estimation and smoothing. In American Control Conference, New York. June
20 – 25, 2008, pp. 2818–2822.

2.10.4. Reports
1. Milton, M and Robert, L. (2004). Atmospheric carbon emission through
genetic algorithm, Environment and Technical Report No.3., Indian Meteorological
Department., New Delhi.

2.10.5. Online journals with a DOI (Digital Object Identifier)

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 1. Krebs, D.L. and Denton, K. (2006). Explanatory limitations of cognitive-
developmental approaches to morality. Psychological Review, 113(3): 672-
675. doi: 10.1037/0033-295X.113.3.672

2.10.6. Online journals without a DOI

1. Vicki, G.T., Thomae, M., Cullen, A. and Fernandez, H. (2007). Modeling the
hydrological impact on Tropical Forests. Forest Ecology, 13(10): 122-132. Retrieved
from http://www.uiowa.edu/~grpproc/crisp/crisp.html

2.10.7. Online abstracts

1. Perilloux, C. and Buss, D.M. (2008). Human relationships: Costs experienced and
coping strategies deployed. Evolutionary Psychology, 6(1): 164-181. Abstract
retrieved from http://www.epjournal.net

2.10.8. Online books

1. Perfect, T.J. and Schwartz, B. L. (Eds.) (2002). Applied metacognition.
Retrieved from http://www.questia.com/read/107598848 (--If DOI is
available, use the DOI instead of a URL)
2.10.9. Chapters from a book
1. Krebs, D.L. and Denton, K. (1997). Social illusions and self deception: The
evolution of biases in person perception. In J. A. Simpson & D. T. Kenrick (Eds.),
Evolutionary social psychology (pp.21-48). Hillsdale, NJ: Erlbaum.

2.10.10. Books in print form

1. Snyder, C.R., Higgins, R.L. and Stucky, R.J. (Eds.). (1983). Excuses:
Masquerades in search of grace. New York, NY: John Wiley & Sons.

2.10.11. Dissertations and Thesis

1. Mack, S. (2000). “Desperate Optimism” M.S. Thesis, University of Calgary,
Canada.

2.11. Page Numbering

Page numbers for the prefacing materials (Inside title page, certificate, declaration,
acknowledgements, abstract, table of contents, List of Figures, List of Tables,Abbrevations.) of
the thesis shall be in small Roman numerals and should be centered at the bottom of the pages.
The numbering of the prefacing material starts from the Inside Title Page. However, the number
is not printed on the Inside Title Page. Each new item of the prefacing materials listed above

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should start on a fresh paper on right page. If the content of the prefacing material exceeds one
page, it has to be printed on only one side of the paper by starting from the right side page.
For example, if the item “Table of Contents‟ extends for 5 pages, it should be printed in
fresh paper on right side page with second page of the “Table of Contents‟ on the next right
side of the paper and then continued. The page numbers of the prefacing material will be
printed in small Roman numerals continuously counting blank pages also. However, the
numbers are not printed on the blank pages.

The body of the thesis starting from Chapter 1 should be paginated in Arabic numerals and
should be centered at the bottom of the pages. The pagination should start with the
first page of Chapter 1 and should continue throughout rest of the thesis.

2.12. Printing
Printing of all material in general should be single –sided in black ink with
exceptions as indicated in sections 2.3 and 2.11.

2.13. Binding
Thesis copies to be submitted for evaluation are to be soft bounded. The cover
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page should be printed on glossy white card of 300 g/m or above. The number of copies
to be submitted = number of students in a batch + 2 (E.g. 4 students in a batch + 2 = 6
copies)

2.14. Electronic Copy

An electronic version of the report should be submitted to the form shared by the
project coordinator the file name should contain the BATCH Name in the form of pdf.

Note:
Non-paper material
1. A copy of the project report on a CD, labeled with the batch number and project title,
should be attached to the back cover of the report.

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