PART B UNIT IV

Electronic Spreadsheet Class 9

Solve the following:-

• Cell A1 contains the number 10 and B1 contains 5. What will be the contents of cell C1,
if the formula =A1+B1*2^3 is entered in cell C1?

Ans:- =A1+B1*2^3

=10+5*2^3 = 10+40 = 50

• The contents of Cell A1, B1, C1 and D1 are 5, –25, 30 and –35, respectively. What will
be the value displayed in cell E1 which contains the formula =MIN(A1:D1).

Ans:- =MIN(A1:D1).

= -35

Questions and Answers

1. What are the steps to create a new spreadsheet?

Answer – To create a new spreadsheet we can follow the following steps:

Step 1 – Click on Start Menu
Step 2 – Click on LibreOffice Menu
Step 3 – Select LibreOffice Calc and a new worksheet opens

OR

On the desktop, double click the shortcut to open LibreOffice and choose a Calc file to
work on.

OR

If already a spreadsheet file in LibreOffice Calc is open, then click File -> New and choose
Spreadsheet option to open a new spreadsheet.

2. What is the default name of the worksheet? How can it be renamed?

Answer – The default name of the worksheet in LibreOffice Calc is Sheet 1. It can be
renamed as follows:- Select the Sheet menu→ Rename Sheet or right click on the sheet
tab and chose Rename Sheet option.

3. Write the steps to insert and delete the worksheet in Calc.

Answer – To insert and delete worksheet in Calc –

Insert Sheet
Click on Sheet menu to choose insert sheet option OR right click on the sheet tab and
choose insert sheet option OR click on the + sign on the sheet tab to insert sheet.
Rename the sheet as required.

Delete Sheet
Right click on the sheet tab and select delete sheet option OR click on the Sheet menu and
choose delete sheet option.

4. What is an active cell? What do you understand by “range of cells”?

Answer – In a spreadsheet, cell is the place where we enter the data. Before entering any
data in the cell, it must be first selected by placing a cursor on it. When we position the
mouse cursor on a cell, it gets selected, and is ready to take data from the user. This
selected or activated cell is called an active cell. It is always highlighted, with a thick
border. A block of adjacent cells in a worksheet which is highlighted or selected is called a
range of cells.

5. What are the various types of cell referencing in Calc?

Answer – The various types of cell referencing in Calc are:-

• Relative Referencing:- When we drag any formula in any row or column in any direction,
the formula gets copied in the new cell with the relative reference. Almost all spreadsheet
applications use relative referencing by default. Ex- A1, B5

• Absolute Referencing:- An absolute cell reference is a cell reference in a spreadsheet

application that remains constant even if the reference is copied or moved to another cell
or sheet. In Absolute referencing, a $ symbol is used before the column name as well as
row number to make it constant in any formula. Ex- $A$5

• Mixed Referencing:- A mixed reference is a reference where part of the reference is

absolute and a part is relative. In Mixed Referencing, the $ sign is used before row number
or column name to make it constant when the formula is copied. Ex- $A4, B$6

6. How do formulae work in a spreadsheet?

Answer – A formula is a statistical phrase that works with values in a set of cells. We can
use Spreadsheet formula to execute operations like addition, subtraction, multiplication,
and division.
For example, =A1+A2+A3 calculates the sum of the values in cells A1 to A3.
7. Can you include more than one mathematical operator in a formula?

Answer – Yes, a formula can contain multiple mathematical operators. For example
=(a1+a2)*2

8. How to make visible the desired toolbar in a spreadsheet?

Answer – A “spreadsheet” is a software application that allows us to store data in a tabular

format. A toolbar is a group of images/icons that acts as a shortcut to the different
functions.

In a Calc spreadsheet file, we can use View menu-> Toolbars option and then select
desired toolbar.

9. Give the syntax and explain any three mathematical functions in the spreadsheet.

Answer – The following is the syntax and an example of any three mathematical functions
in a spreadsheet:

a. SUM() – This is a function that adds all of the values in a range of cells.
b. COUNT() – This is a function that counts the number of cells within a range of cells .

c. AVERAGE() – This is a function that calculates the average of the values in a range of
cells .

10. Explain the advantages of drawing a chart in Calc.

Answer – Charts help to provide a better understanding of large quantities of data through
graphical representation. They also make it easier to draw comparison, see growth and
relationship among the values and trends in data. They provide an accurate analysis of
information.

11. Explain in one line each the various types of charts.

Answer –
The different types of charts in Calc are:-

• Bar Chart:- It illustrates the data comparison between individual items. It displays data in
the form of long rectangular bars that are placed horizontally in the chart area. In this type
of chart, categories are represented on the vertical axis and values are represented on the
horizontal axis.

• Column Chart:-. The column chart is suitable for viewing changes in data over a period of
time and comparing them. In this chart, data series are usually organized along the
horizontal X axis and the values along the vertical Y axis.

• Line Chart:- Displays values as equally spaced points connected with a line. This chart is
most useful for displaying trends over time for single or multiple data series.
• Pie Chart:- This chart displays data in the form of a circle that is divided into a series of
segments. Pie charts make it easy to compare proportions. Each value is shown as a slice
of the pie, so it's easy to see which values make up the percentage of a whole.

• XY Scatter Chart:- This chart either shows the relationships in several data series or plots
two groups of numbers as one series of XY coordinates.

12. Write the steps to insert a chart in Calc.

Answer – To insert Chart in Calc:

• Select the range of data

• Insert → Chart

• Select the type of chart and use the chart wizard to set different elements of the chart if
required

• Click finish.

13. Name and explain any five components of a chart in a spreadsheet package.

Answer – The five components of a chart in a spreadsheet package are as follows:

• Chart area :- The area surrounding the entire object of the chart. It includes the chart wall
and all other parts.
• Chart wall :- The area enclosed by the two axes where the actual chart is drawn.
• Data series :- A set of related values, representing a row or column of data. A chart can
only have one or more data series.
• Title :- A label useful for setting the title for the chart.
• Legend :- The legend shows which data series each color on the chart represents.

14. Write the steps to format a cell to the required number of decimal places in Calc.

Answer – The steps to format a cell to the required number of decimal places:-

• Select the range of cells.

• Open the ‘format cells dialog’ box (Format -> Cells) or press Ctrl+1

• Click the ‘Number’ tab

• Select the ‘Number’ category

• Change the decimal places as required

• Click ‘OK’