BIDDING DOCUMENT

REQUEST FOR PROPOSAL(RFP)

RFP No: Dir (AMDF)-23/90

National Competitive Bidding

Single Stage-One Envelop

STATIONERY ITEMS

Punjab Agricultural Marketing Regulatory Authority

o/o Director Agricultural Marketing Development Fund, Agriculture House, 21-Davis Road,
Lahore, Distt. Lahore
Phone: 92 42 9920 0701
Email: [email protected]

April-2025

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 Table of Content
Grievance Redressal Committee 3

Invitation for Bids 4

Part-I 9

Section I. Instructions to Bidders 9

Part-I Section II. Bid Data Sheet 26

Part-I Items List and Bid Security 31

Part-I Section III. Schedule of Requirements 33

Part-I Section IV. Technical Specifications 39

Part-I Section V. Bidding Forms 44

Bid Submission Form 44

Price Schedules 47

48

Part-II Section I. Contract Forms 48

Contract Form 48

Part-II Section II. General Conditions of Contract 50

Part-II Section III. Special Conditions of Contract 64

68

Undertaking for Correctness of Information and Non-Blacklisting 70

Certificates 72

Power of Attorney (For signatory of Application) 74

Litigation History 75

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 Grievance Redressal Committee
(Under Rule 67 of Punjab Procurement Rules-2014)

Sr.
Name Designation Position Phone Email Address
No.
Agriculture
House 21
Davis Road,
Muhammad Director Lahore
1 Waseem (Coord/Impl/Cont) Chairman 0323-8374507 [email protected]
Iqbal

Agriculture
House 21-
Davis Road
Abdul Ghaffar Deputy Director Lahore
2 Chaudhary (Tech) Member 0321-6320822 [email protected]

Agriculture
House 21-
Davis Road
Assistant Member 0302-7645995 [email protected] Lahore
Ali Zubair
Engineer-II
3

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 Invitation for Bids
National Competitive Bidding

Part-I
Section I. Instructions to Bidders

1. Source of Funds

1.1 The Procuring Agency named in the Bid Data Sheet has received budget from the
Government of Punjab. The Procuring Agency intends to apply a portion of the proceeds
of this budget to eligible payments under the contract for which this Invitation for Bids is
issued.

2. Eligible Bidders

2.1 This Invitation for Bids is open to all suppliers, except as provided hereinafter.

2.2 Bidders should not be associated, or have been associated in the past, directly or
indirectly, with a firm or any of its affiliates which have been engaged by the Procuring
Agency to provide consulting services for the preparation of the design, specifications,
and other documents to be used for the procurement of the goods to be purchased under
this Invitation for Bids.

2.3 Government-owned enterprises may participate only if they are legally and
financially autonomous, if they operate under commercial law, and if they are not a
dependent agency of the Government.

2.4 Bidders shall not be under a declaration of blacklisting by any Government

department or Punjab Procurement Regulatory Authority (PPRA).

3. Eligible Goods and Services

3.1 All goods and related services to be supplied under the contract shall have their
origin in eligible source countries, defined in the Bid Data Sheet (BDS), and all
expenditures made under the contract will be limited to such goods and services.

3.2 For purposes of this clause, "origin" means the place where the goods are mined,
grown, or produced, or the place from which the related services are supplied. Goods are
produced when, through manufacturing, processing, or substantial and major assembly
of components, a commercially-recognized product results that is substantially different
in basic characteristics or in purpose or utility from its components.

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 3.3 The origin of goods and services is distinct from the nationality of the Bidder.
4. Cost of Bidding

4.1 The Bidder shall bear all costs associated with the preparation and submission of its
bid, and the Procuring Agency named in the Bid Data Sheet, hereinafter referred to as
"the Purchaser," will in no case be responsible or liable for those costs, regardless of the
conduct or outcome of the bidding process.

B. The Bidding Documents

5. Content of Bidding Documents

5.1 The goods required, bidding procedures, and contract terms are prescribed in the
bidding documents. In addition to the Invitation for Bids, the bidding documents include:

(a) Instructions to Bidders (ITB)

(b) Bid Data Sheet
(c) Schedule of Requirements
(d) Technical Specifications
(e) Bid Submission Form
(f) Manufacturer's Authorization Form
(g) Price Schedules
(h) Contract Form
(i) Performance Guarantee Form
(j) General Conditions of Contract (GCC)
(k) Special Conditions of Contract (SCC)

5.2 The Bidder is expected to examine all instructions, forms, terms, and
specifications in the bidding documents. Failure to furnish all information required by the
bidding documents or to submit a bid not substantially responsive to the bidding
documents in every respect will be at the Bidder's risk and may result in the rejection of
its bid.

6. Clarification of Bidding Documents

6.1 A prospective Bidder requiring any clarification of the bidding documents may notify
the Purchaser in writing at the Purchaser's address indicated in ITB Clause 19.1. The
Purchaser will respond in writing to any request for clarification of the bidding
documents which it receives no later than three (3) days prior to the deadline for the
submission of bids prescribed in the Bid Data Sheet. Written copies of the Purchaser's

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 response (including an explanation of the query but without identifying the source of
inquiry) will be sent to all prospective bidders that have received the bidding documents.

7. Amendment of Bidding Documents

7.1 At any time prior to the deadline for submission of bids, the Purchaser, for any
reason, whether at its own initiative or in response to a clarification requested by a
prospective Bidder, may modify the bidding documents by amendment.

7.2 All prospective bidders that have received the bidding documents will be notified of
the amendment in writing and will be bidding on them.

7.3 In order to allow prospective bidders reasonable time in which to take the
amendment into account in preparing their bids, the Purchaser, at its discretion, may
extend the deadline for the submission of bids.

C. Preparation of Bids

8. Language of Bid

8.1 The bid prepared by the Bidder, as well as all correspondence and documents
relating to the bid exchanged by the Bidder and the Purchaser shall be written in the
language specified in the Bid Data Sheet. Supporting documents and printed literature
furnished by the Bidder may be in same language.

9. Documents Comprising the Bid

9.1 The bid prepared by the Bidder shall comprise the following components:

(a) a Bid Form and a Price Schedule completed in accordance with ITB Clauses 10,
11, and 12;

(b) documentary evidence established in accordance with ITB Clause 13 that the
Bidder is eligible to bid and is qualified to perform the contract if its bid is accepted;

(c) documentary evidence established in accordance with ITB Clause 14 that the
goods and ancillary services to be supplied by the Bidder are eligible goods and services
and conform to the bidding documents; and

(d) bid security furnished in accordance with ITB Clause 15.

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10. Bid Form

10.1 The Bidder shall complete the Bid Form and the appropriate Price Schedule
furnished in the bidding documents, indicating the goods to be supplied, a brief
description of the goods, their country of origin, quantity, and prices.

11. Bid Prices

11.1 The Bidder shall indicate on the appropriate Price Schedule the unit prices (where
applicable) and total bid price of the goods it proposes to supply under the contract.

11.2 Prices indicated on the Price Schedule shall be delivered duty paid (DDP) prices.

11.3 The Bidder's separation of price components in accordance with ITB Clause 11.2
above will be solely for the purpose of facilitating the comparison of bids by the
Purchaser and will not in any way limit the Purchaser's right to contract on any of the
terms offered.

11.4 Prices quoted by the Bidder shall be fixed during the Bidder's performance of the
contract and not subject to variation on any account, unless otherwise specified in the
Bid Data Sheet. A bid submitted with an adjustable price quotation will be treated as
nonresponsive and will be rejected, pursuant to ITB Clause 24.

12. Bid Currencies

12.1 Prices shall be quoted in Pak Rupees unless otherwise specified in the Bid Data
Sheet.

13. Documents Establishing Bidder's Eligibility and Qualification

13.1 Pursuant to ITB Clause 9, the Bidder shall furnish, as part of its bid, documents
establishing the Bidder's eligibility to bid and its qualifications to perform the contract if its
bid is accepted.

13.2 The documentary evidence of the Bidder's eligibility to bid shall establish to the
Purchaser's satisfaction that the Bidder, at the time of submission of its bid, is eligible as
defined under ITB Clause 2.

13.3 The documentary evidence of the Bidder's qualifications to perform the contract if
its bid is accepted shall establish to the Purchaser's satisfaction:

(a) that, in the case of a Bidder offering to supply goods under the contract which the

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 Bidder did not manufacture or otherwise produce, the Bidder has been duly authorized
by the goods' Manufacturer or producer to supply the goods in Pakistan;

(b) that the Bidder has the financial, technical, and production capability necessary to
perform the contract;

(c) that, in the case of a Bidder not doing business within Pakistan, the Bidder is or
will be (if awarded the contract) represented by an Agent in that country equipped, and
able to carry out the Supplier's maintenance, repair, and spare parts stocking obligations
prescribed in the Conditions of Contract and/or Technical Specifications; and

(d) that the Bidder meets the qualification criteria listed in the Bid Data Sheet.
14. Documents Establishing Goods' Eligibility and Conformity to Bidding Documents

14.1 Pursuant to ITB Clause 9, the Bidder shall furnish, as part of its bid, documents
establishing the eligibility and conformity to the bidding documents of all goods and
services which the Bidder proposes to supply under the contract.

14.2 The documentary evidence of the eligibility of the goods and services shall consist
of a statement in the Price Schedule of the country of origin of the goods and services
offered which shall be confirmed by a certificate of origin issued at the time of shipment.

14.3 The documentary evidence of conformity of the goods and services to the bidding
documents may be in the form of literature, drawings, and data, and shall consist of:

(a) a detailed description of the essential technical and performance characteristics of

the goods;

(b) a list giving full particulars, including available sources and current prices of spare
parts, special tools, etc., necessary for the proper and continuing functioning of the
goods for a period to be specified in the Bid Data Sheet, following commencement of the
use of the goods by the Purchaser; and

(c) an item-by-item commentary on the Purchaser's Technical Specifications

demonstrating substantial responsiveness of the goods and services to those
specifications, or a statement of deviations and exceptions to the provisions of the
Technical Specifications.

14.4 For purposes of the commentary to be furnished pursuant to ITB Clause 14.3(c)
above, the Bidder shall note that standards for workmanship, material, and equipment,
as well as references to brand names or catalogue numbers designated by the

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 Purchaser in its Technical Specifications, are intended to be descriptive only and not
restrictive. The Bidder may substitute alternative standards, brand names, and/or
catalogue numbers in its bid, provided that it demonstrates to the Purchaser's satisfaction
that the substitutions ensure substantial equivalence to those designated in the
Technical Specifications.

15. Bid Security

15.1 Pursuant to ITB Clause 9, the Bidder shall furnish, as part of its bid, a bid security
in the amount specified in the Bid Data Sheet.

15.2 The bid security is required to protect the Purchaser against the risk of Bidder's
conduct which would warrant the security's forfeiture, pursuant to ITB Clause 15.7.

15.3 The bid security shall be in Pak. Rupees and shall be in one of the following
forms:

(b) Bank call-deposit (CDR), Demand Draft (DD), Pay Order (PO) or Banker's
cheque valid for thirty (30) days beyond the validity of bid.

15.4 Any bid not secured in accordance with ITB Clauses 15.1 and 15.3 will be rejected
by the Purchaser as nonresponsive, pursuant to ITB Clause 24.

15.5 Unsuccessful bidders' bid security will be discharged or returned as promptly as

possible but not later than thirty (30) days after the expiration of the period of bid validity
prescribed by the Purchaser pursuant to ITB Clause 16.

15.6 The successful Bidder's bid security will be discharged upon the Bidder signing the
contract, pursuant to ITB Clause 32, and furnishing the performance guarantee, pursuant
to ITB Clause 33.

15.7 The bid security may be forfeited:

(a) if a Bidder withdraws its bid during the period of bid validity specified by the
Bidder on the Bid Form; or
(b) in the case of a successful Bidder, if the Bidder fails:
(i) to sign the contract in accordance with ITB Clause 32;
or

(ii) to furnish performance guarantee in accordance with ITB Clause 33

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16. Period of Validity of Bids

16.1 Bids shall remain valid for the period specified in the Bid Data Sheet after the date
of bid opening prescribed by the Purchaser, pursuant to ITB Clause 19. A bid valid for a
shorter period shall be rejected by the Purchaser as nonresponsive.

16.2 In exceptional circumstances, the Purchaser may solicit the Bidder's consent to an
extension of the period of validity. The request and the responses thereto shall be made
in writing. The bid security provided under ITB Clause 15 shall also be suitably extended.
A Bidder may refuse the request without forfeiting its bid security. A Bidder granting the
request will not be required nor permitted to modify its bid, except as provided in ITB
Clause 16.3.

16.3 In the case of fixed price contracts, if the award is delayed by a period exceeding
sixty (60) days beyond the expiry of the initial bid validity, the contract price may be
adjusted by a factor specified in the request for extension.

17. Format and Signing of Bid

17.1 The Bidder shall prepare an original and the number of copies of the bid indicated
in the Bid Data Sheet, clearly marking each "ORIGINAL BID" and "COPY OF BID," as
appropriate. In the event of any discrepancy between them, the original shall govern.

17.2 The original and the copy or copies of the bid shall be typed or written in indelible
ink and shall be signed by the Bidder or a person or persons duly authorized to bind the
Bidder to the contract. All pages of the bid, except for un-amended printed literature,
shall be initialed by the person or persons signing the bid.

17.3 Any interlineations, erasures, or overwriting shall be valid only if they are initialed
by the person or persons signing the bid.

17.4 The Bidder shall furnish information as described in the Form of Bid on
commissions or gratuities, if any, paid or to be paid to agents relating to this Bid, and to
contract execution if the Bidder is awarded the contract.

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 D. Submission of Bids

18. Sealing and Marking of Bids

18.1 The Bidder shall seal the original and each copy of the bid in separate envelopes,
duly marking the envelopes as "ORIGINAL" and "COPY." The envelopes shall then be
sealed in an outer envelope.

18.2 The inner and outer envelopes shall:

(a) be addressed to the Purchaser at the address given in the Bid Data Sheet; and

(b) bear the title of procurement Activity indicated in the Bid Data Sheet, the
Invitation for Bids (IFB) title and number indicated in the Bid Data Sheet, and a
statement: "DO NOT OPEN BEFORE," to be completed with the time and the date
specified in the Bid Data Sheet.

18.3 The inner envelopes shall also indicate the name and address of the Bidder to
enable the bid to be returned unopened in case it is declared "late".

18.4 If the outer envelope is not sealed and marked as required by ITB Clause 18.2,
the Purchaser will assume no responsibility for the bid's misplacement or premature
opening.

19. Deadline for Submission of Bids

19.1 Bids must be received by the Purchaser at the address specified under ITB Clause
18.2 no later than the time and date specified in the Bid Data Sheet.

19.2 The Purchaser may, at its discretion, extend this deadline for the submission of
bids by amending the bidding documents in accordance with ITB Clause 7, in which case
all rights and obligations of the Purchaser and bidders previously subject to the deadline
will thereafter be subject to the deadline as extended.

20. Late Bids

20.1 Any bid received by the Purchaser after the deadline for submission of

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 bids prescribed by the Purchaser pursuant to ITB Clause 19 will be rejected and returned
unopened to the Bidder.

21. Modification and Withdrawal of Bids

21.1 The Bidder may modify or withdraw its bid after the bid's submission, provided that
written notice of the modification, including substitution or withdrawal of the bids, is
received by the Purchaser prior to the deadline prescribed for submission of bids.

21.2 The Bidder's modification or withdrawal notice shall be prepared, sealed, marked,
and dispatched in accordance with the provisions of ITB Clause 18. A withdrawal notice
may also be sent by email, but followed by a signed confirmation copy, postmarked not
later than the deadline for submission of bids.

21.3 No bid may be modified after the deadline for submission of bids.

21.4 No bid may be withdrawn in the interval between the deadline for submission of
bids and the expiration of the period of bid validity specified by the Bidder on the Bid
Form. Withdrawal of a bid during this interval may result in the Bidder's forfeiture of its
bid security, pursuant to the ITB Clause 15.7.

E. Opening and Evaluation of Bids

22. Opening of Bids by the Purchaser

22.1 The Purchaser will open all bids in the presence of bidders' representatives who
choose to attend, at the time, on the date, and at the place specified in the Bid Data
Sheet. The bidders' representatives who are present shall sign an attendance sheet
evidencing their presence.

22.2 The bidders' names, bid modifications or withdrawals, bid prices, discounts, and
the presence or absence of requisite bid security and such other details as the
Purchaser, at its discretion, may consider appropriate, will be announced at the
opening. No bid shall be rejected at bid opening, except for late bids, which shall be
returned unopened to the Bidder pursuant to ITB Clause 20.

22.3 Bids (and modifications sent pursuant to ITB Clause 21.2) that are not opened and
read out at bid opening shall not be considered further for evaluation, irrespective of the
circumstances. Withdrawn bids will be returned unopened to the bidders.

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 22.4 The Purchaser will prepare minutes of the bid opening.

23. Clarification of Bids

23.1 During evaluation of the bids, the Purchaser may, at its discretion, ask the Bidder
for a clarification of its bid. The request for clarification and the response shall be in
writing, and no change in the prices or substance of the bid shall be sought, offered, or
permitted.

24. Preliminary Examination

24.1 The Purchaser will examine the bids to determine whether they are complete,
whether any computational errors have been made, whether required sureties have been
furnished, whether the documents have been properly signed, and whether the bids are
generally in order.

24.2 Arithmetical errors will be rectified on the following basis. If there is a discrepancy
between the unit price and the total price that is obtained by multiplying the unit price and
quantity, the unit price shall prevail, and the total price shall be corrected. If the Supplier
does not accept the correction of the errors, its bid will be rejected, and its bid security
may be forfeited. If there is a discrepancy between words and figures, the amount in
words will prevail.

24.3 The Purchaser may waive any minor informality, nonconformity, or irregularity in a
bid which does not constitute a material deviation, provided such waiver does not
prejudice or affect the relative ranking of any Bidder.

24.4 Prior to the detailed evaluation, pursuant to ITB Clause 25 the Purchaser will
determine the substantial responsiveness of each bid to the bidding documents. For
purposes of these Clauses, a substantially responsive bid is one which conforms to all
the terms and conditions of the bidding documents without material deviations.
Deviations from, or objections or reservations to critical provisions, such as those
concerning Bid Security (ITB Clause 15), Applicable Law (GCC Clause 30), and Taxes
and Duties (GCC Clause 32), will be deemed to be a material deviation. The
Purchaser's determination of a bid's responsiveness is to be based on the contents of
the bid itself without recourse to extrinsic evidence.

24.5 If a bid is not substantially responsive, it will be rejected by the Purchaser and may
not subsequently be made responsive by the Bidder by correction of the nonconformity.

25. Qualification & Evaluation of Bids

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 25.1 In the absence of prequalification, the Purchaser will determine to its satisfaction
whether the Bidder is qualified to perform the contract satisfactorily, in accordance with
the criteria listed in ITB Clause 13.3.

25.2 The determination will take into account the Bidder's financial, technical, and
production capabilities. It will be based upon an examination of the documentary
evidence of the Bidder's qualifications submitted by the Bidder, pursuant to ITB Clause
13.3, as well as such other information as the Purchaser deems necessary and
appropriate.

25.3 The Purchaser will technically evaluate and compare the bids which have been
determined to be substantially responsive, pursuant to ITB Clause 24, as per Technical
Specifications required.

25.4 The Purchaser's financial evaluation of a bid will be on delivered duty paid (DDP)
price inclusive of prevailing taxes and duties.

Alternate 25.5 Quality & Cost-based Selection:

The following merit point system for weighing evaluation factors can be applied if
specified in the Bid Data Sheet. The number of points allocated to each factor shall be
specified in the Bid Data Sheet. [In the Bid Data Sheet, choose from the range of]
Price of the goods 60 to 90

Quality, technology and metallurgy 0 to 20

Performance and productivity 0 to 20

Standardization 0 to 20

Projected life-cycle cost 0 to 20

Operating and maintenance costs 0 to 20

Cost of spare parts and after-sales-service 0 to 20

Total 100

The bid scoring the highest number of points will be deemed to be the lowest evaluated
bid.

26. Contacting the Purchaser

26.1 Subject to ITB Clause 23, no Bidder shall contact the Purchaser on any matter
relating to its bid, from the time of the bid opening to the time evaluation report is made
public i.e. 10 days before the contract is awarded. If the Bidder wishes to bring
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 additional information or has grievance to the notice of the Purchaser, it should do so in
writing.

26.2 Any effort by a Bidder to influence the Purchaser during bid evaluation, or bid
comparison may result in the rejection of the Bidder's bid.

F. Award of Contract

28. Award Criteria

28.1 Subject to ITB Clause 30, the Purchaser will award the contract to the successful
Bidder whose bid has been determined to be substantially responsive and has been
determined to be the lowest evaluated bid, provided further that the Bidder is
determined to be qualified to perform the contract satisfactorily.

29. Purchaser's Right to Vary Quantities at Time of Award

29.1 The Purchaser reserves the right at the time of contract award to increase or
decrease, by the percentage indicated in the Bid Data Sheet, the quantity of goods and
services originally specified in the Schedule of Requirements without any change in unit
price or other terms and conditions.

30. Purchaser's Right to Accept or Reject All Bids

30.1 The Purchaser reserves the right to accept or reject all bids, and to annul the
bidding process at any time prior to contract award, without thereby incurring any liability
to the Bidder or bidders or any obligation to inform the Bidder or bidders of the grounds
for the Purchaser's action.

31. Notification of Award

31.1 Prior to the expiration of the period of bid validity, the Purchaser will notify the
successful Bidder in writing that its bid has been accepted.

31.2 Upon the successful Bidder's furnishing of the performance guarantee pursuant to
ITB Clause 33, the Purchaser will promptly notify each unsuccessful Bidder and will
discharge its bid security, pursuant to ITB Clause 15.

32. Signing of Contract

32.1 At the same time as the Purchaser notifies the successful Bidder that its bid has
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 been accepted, the Purchaser will send the Bidder the Contract Form provided in the
bidding documents, incorporating all agreements between the parties.

32.2 Within Ten (10) days of the issuance of Contract Award Notification, the successful
Bidder shall sign and date the contract and return it to the Purchaser.

33. Performance Guarantee

33.1 Within Ten (10) days of the receipt of notification of award from the Purchaser, the
successful Bidder shall furnish the performance guarantee in accordance with the
Conditions of Contract, in the performance guarantee Form provided in the bidding
documents, or in another form acceptable to the Purchaser.

33.2 Failure of the successful Bidder to comply with the requirement of ITB Clause 32
or ITB Clause 33.1 shall constitute sufficient grounds for the annulment of the award and
forfeiture of the bid security, in which event the Purchaser may make the award to the
next lowest evaluated Bidder or call for new bids.

34. Corrupt or Fraudulent Practices

34.1 The Procuring Agency requires that Bidders, Suppliers, and Contractors observe
the highest standard of ethics during the procurement and execution of contracts. For
the purposes of this provision, the terms set forth below are defined as follows:

(a)

(i) "corrupt practice" means the offering, giving, receiving or soliciting of anything of
value to influence the action of a public official in the procurement process or in contract
execution; and

(ii) ""fraudulent practice" means a misrepresentation of facts in order to influence a

procurement process or the execution of a contract to the detriment of the Procuring
Agency,

(iii) "collusive practice" is an arrangement among bidders (prior to or after bid

submission) designed to establish bid prices at artificial, non- competitive levels for any
wrongful gains, and to deprive the Procuring Agency of the benefits of free and open
competition;

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 (b) The Procuring Agency will reject a proposal for award if it determines that the
Bidder recommended for award has engaged in corrupt or fraudulent practices in
competing for the contract in question;

(c) The Procuring Agency will sanction a firm, in accordance with prevailing
Blacklisting procedures under Punjab Procurement Rules 2014, if it at any time
determines that the firm has engaged in corrupt or fraudulent practices in competing for,
or in executing, a Bank-financed contract.

34.2 Furthermore, Bidders shall be aware of the provision stated in sub- clause 5.4
and sub-clause 24.1 of the General Conditions of Contract.

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 Part-I
Section II. Bid Data Sheet

The following specific data for the goods to be procured shall complement, supplement, or
amend the provisions in the Instructions to Bidders (ITB) Part One. Whenever there is a
conflict, the provisions herein shall prevail over those in ITB.

Introduction
ITB 1.1

Name of Procuring Agency: Punjab Agricultural Marketing Regulatory Authority,

o/o Director Agricultural Marketing Development Fund, Agriculture House, 21-
Davis Road, Lahore, Distt. Lahore

Name of Project:

Name of Contract: STATIONERY ITEMS

ITB 4.1

Name of Purchaser: Punjab Agricultural Marketing Regulatory Authority

ITB 6.1

For clarification purposes, the Employer's address is:

o/o Director Agricultural Marketing Development Fund, Agriculture House, 21-
Davis Road, Lahore, Distt. Lahore

Requests for clarification shall be received by the Employer no Later than

Friday, 09th May, 2025

ITB 8.1

Language of the bid: English

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 Bid Price and Currency

ITB 11.2

The price quoted shall be Delivered Duty Paid at the locations mentioned in the
Schedule of Requirements.

ITB 11.4

The price shall be in Pak Rupees and shall be fixed.

Preparation and Submission of Bids

ITB 13.2

Eligibility Requirements of the Bidder:

1. Registration with Federal Board of Revenue (FBR) for Income Tax and General
Sales Tax (GST) with active status on Active Taxpayer List (ATL) of FBR
2. Fulfilling all requirements of CLAUSE 2 ("Eligible Bidders") of Instructions to Bidders

3. An affidavit for Correctness of Information & Non-Blacklisting on prescribed format

(See Annexures)
4. Power of Attorney (see Annexures for template) from the Bidding Firm / Company
authorizing the relevant person to represent it (if applicable).
5. Undertaking on Judicial Paper that the firm fulfills eligibility requirements of ITB
Clause 2, is not blacklisted and not involved in litigation with any of provincial or
Federal Government Department, Agency, Organization or autonomous body
anywhere in Pakistan. In case involved in any litigation process, proof of dispute
resolution is required.

Note: In case of exemption from any tax, valid Tax Exemption Certificate shall
also be attached.

ITB 13.3

Qualification Requirements of Bidder. In addition to ITB 13.1, ITB 13.2, and ITB
13.3 (b), the potential bidder must also fulfill the following:-

ITB 15.1

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 Amount of Bid Security:
Bids shall be on the prescribed format, sealed and accompanied by the Bid Security in
the form of Demand Draft or Pay Order, Banker’s Cheque in favor of Punjab
Agricultural Marketing Regulatory Authority having its validity till 23rd July,2025.
The complete list of items and their bid security is defined ahead under the section Items
List and Bid Security.

ITB 16.1

Bid Validity Period: 60 days after the date of opening of bid.

ITB 17.1

The bids shall be submitted in the format of Single Stage-One Envelop.

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 Number of Copies: Original along with 1 Copy(ies) of the bid.

This envelope shall be addressed to Punjab Agricultural Marketing Regulatory

Authority, o/o Director Agricultural Marketing Development Fund, Agriculture House, 21-
Davis Road, Lahore, Distt. Lahore, with name & address of the bidder.

ITB 18.2 (a)

Address for Bid Submission: o/o Director Agricultural Marketing Development

Fund, Agriculture House, 21-Davis Road, Lahore, Distt. Lahore

ITB 18.2 (b)

IFB Title and Number: STATIONERY ITEMS Ref: Dir (AMDF)-23/90

ITB 19.1

Deadline for Bid Submission: Tuesday, 13th May, 2025 02:00 PM

ITB 22.1

Time, Date, and Place for Bid Opening:

Time: 02:30 PM

Date: Tuesday, 13th May, 2025

Place: o/o Director Agricultural Marketing Development Fund, Agriculture House,

21-Davis Road, Lahore, Distt. Lahore

Bid Evaluation
ITB 25.3

Criteria for bid evaluation: Substantively responsive bid (from qualified bidder) offering
the lowest Delivered Duty Paid (DDP) price For Lot as a Whole.

Contract Award

ITB 29.1

(21)
Percentage for quantity increase or decrease:

Percentage for quantity increase : 15.00 % of total contract value

Percentage for quantity decrease: 15.00 % of total contract value

(22)
 Part-I
Items List and Bid Security

Lot No. 1 Stationery Items

Sr. Bid Security (PKR)

No. Item Quantity

1 Paper Ream A4 size 150.00 (Qty)

2 Paper Ream Legal Size 20.00 (Qty)
3 Note Pad A-4 50.00 (Qty)
4 Stapler Pins 24/6 100.00 (Qty)
5 Ball Points 500.00 (Qty)
6. Common Pins 10.00 (Qty)
7. Envelop 9*4 4000 (Qty)
8. Envelop 11*5 800 (Qty)
9. Highlighter 48 (Qty)
10. White Fluid Pen 30 (Qty)
11. Laces Small 6" 100 (Qty)
12. Signo Ball Pen PKR : 52,500.00 (5.00% of
350 (Qty) Rs. 1,050,000.00.00)
13. Flapper Patti 2000 (Qty)
Noting Sheet Paper
14. 20 (Qty)
Ream
15. Gum Stick 48 (Qty)
Stapler Machine
16. 24 (Qty)
Medium
17. Led Pencil 72 (Qty)
18.
Envelop F4 Size 500 (Qty)

19. Dark Pad Legal 12 (Qty)

20. Sticky Not (Colored) 144 (Qty)

21.
Table Pen Set 3 (Qty)
Paper Punch
22. Machine 10 (Qty)
23. Box File (F4 Size) 10 (Qty)
24. Paper Cutter 30 (Qty)
25. Scissor 20 (Qty)
26. USB 32 GB 20 (Qty)

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27. USB 64 GB 20 (Qty)
28. Eraser 72 (Qty)
29. Sharpener 50 (Qty)
30. Stamp Pad 24 (Qty)
31. Duster 150 (Qty)
32. Scotch Tape 18 (Qty)
33. Roller (Steel / Metal) 15 (Qty)
Register
34. 10 (Qty)
(Dairy/Dispatch)
35. Envelop A-4 Size 5000 (Qty)
36. Bold Marker 24 (Qty)
37. Paper Clip 2 (Qty)
38. Plastic file cover 30 (Qty)
39. Awl 4 (Qty)
40. Stapler Pin Remover 10 (Qty)
41. USB 4 GB 6 (Qty)
42. Engagement Board 12 (Qty)
43. ACR Form Gazatted 100 (Qty)
ACR Form Non
44. 100 (Qty)
Gazatted
45. Peon Book 15 (Qty)

(24)
 Part-I
Section III. Schedule of Requirements

Lot No. 1 Stationery Items

Tentative
Delivery
Sr. Period
Item Quantity Delivery Location
No. from the Date
of Signing
the Contract

o/o Director Agricultural

Marketing Development
1 Paper Ream A4 size 150.00 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Paper Ream Legal Marketing Development
2 20.00 (Qty) 5 Days
size Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
3 Note Pad A-4 50.00 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
4 Stapler Pins 24/6 100.00 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
5 Ball Points 500.00 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

(25)
 Tentative
Delivery
Sr. Period
Item Quantity Delivery Location
No. from the Date
of Signing
the Contract

o/o Director Agricultural

Marketing Development
6 Common Pins 10.00 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
7 Envelop 9*4 4000 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
8 Envelop 11*5 800 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
9 Highlighter 48 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
10 White Fluid Pen 30 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
11 Laces Small 6" 100 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
12 Signo Ball Pen 350 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

(26)
 Tentative
Delivery
Sr. Period
Item Quantity Delivery Location
No. from the Date
of Signing
the Contract

o/o Director Agricultural

Marketing Development
13 Flapper Patti 2000 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Noting Sheet Marketing Development
14 20 (Qty) 5 Days
Paper Ream Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
15 Gum Stick 48 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Stapler Machine Marketing Development
16 24 (Qty) 5 Days
Medium Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
17 Led Pencil 72 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
18 Envelop F4 Size 500 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
19 Dark Pad Legal 12 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

(27)
 Tentative
Delivery
Sr. Period
Item Quantity Delivery Location
No. from the Date
of Signing
the Contract

o/o Director Agricultural

Sticky Not Marketing Development
20 144 (Qty) 5 Days
(Colored) Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
Table Pen Set 3 (Qty) 5 Days
21 Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Paper Punch Marketing Development
10 (Qty) 5 Days
Machine Fund, Agriculture House,
22
21-Davis Road

o/o Director Agricultural

Marketing Development
23 Box File (F4 Size) 10 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
24 Paper Cutter 30 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
25 Scissor 20 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
26 USB 32 GB 20 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
27 USB 64 GB 20 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

(28)
 Tentative
Delivery
Sr. Period
Item Quantity Delivery Location
No. from the Date
of Signing
the Contract
o/o Director Agricultural
Marketing Development
28 Eraser 72 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
29 Sharpener 50 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
30 Stamp Pad 24 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
31 Duster 150 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
32 Scotch Tape 18 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
33 Roller (Steel / Metal) 15 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Register Marketing Development
34 (Dairy/Dispatch) 10 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
35 Envelop A-4 Size 5000 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

(29)
 Tentative
Delivery
Sr. Period
Item Quantity Delivery Location
No. from the Date
of Signing
the Contract
o/o Director Agricultural
Marketing Development
36 Bold Marker 24 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
37 Paper Clip 2 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
38 Plastic file cover 30 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
39 Awl 4 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
40 Stapler Pin Remover 10 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
41 USB 4 GB 6 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
42 Engagement Board 12 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
43 ACR Form Gazatted 100 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

(30)
 Tentative
Delivery
Sr. Period
Item Quantity Delivery Location
No. from the Date
of Signing
the Contract
o/o Director Agricultural
ACR Form Non Marketing Development
44 Gazatted 100 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

o/o Director Agricultural

Marketing Development
45 Peon Book 15 (Qty) 5 Days
Fund, Agriculture House,
21-Davis Road

(31)
Part-I

Section IV. Technical Specifications

Lot No. 1 Stationery Items

Paper Ream A4 size

Required Specifications:
Computer Paper Ream, A4 size Imported (80 gram) Double A or equivalent

Paper Ream Legal size

Required Specifications:
Computer Paper Ream, legal size Imported (80 gram) Double A or equivalent

Note Pad A-4

Required Specifications:
Note Pad A-4 good quality (as per sample)

Stapler Pins
Required Specifications:
Stapler Pins Doller or equivalent

Ball Points
Required Specifications:
Ball Point Piano Point 0.8 or equivalent

Common Pins
Required Specifications:
Common pins good quality (as per sample)

Envelop 9*4
Required Specifications:
Envelop good quality (as per sample)

Envelop 11*5
Required Specifications:
Envelop good quality (as per sample)

Highlighter

Required Specifications:
Highlighter Dollar or equivalent

(32)
 White Fluid Pen
Required Specifications:
White Fluid pen good quality (as per sample)

Laces Small
Required Specifications:
File Laces (small) good quality (as per sample)

Signo Ball Pen

Required Specifications:
Gel Pen Signo or equivalent

Flapper Patti
Required Specifications:
Flapper Patti good quality (as per sample)

Noting Sheet Paper Ream

Required Specifications:
Noting Sheet Paper Ream A-4 size (80 gram), Double A or equivalent

Gum Stick
Required Specifications:
Gum Stick Medium size Dollar or equivalent

Stapler Machine Medium

Required Specifications:
Stapler Machine Medium imported (as per sample)

Led Pencil
Required Specifications:
Lead Pencils good quality (as per sample)

Envelop A4 Size
Required Specifications:
Envelop good quality (as per sample)

Dak Pad Legal

Required Specifications:
Dak Pad good quality (as per sample)

Sticky Note (Colored)

Required Specifications:
Sticky Note good quality (as per sample)

(33)
 Table Pen Set
Required Specifications:
Table Pen Set good quality (as per sample)

Paper Punch Machine

Required Specifications:
Paper Punch Machine good quality (as per sample)

Box File (A4 Size)

Required Specifications:
Box File good quality (as per sample)

Paper Cutter
Required Specifications:
Paper Cutter good quality (as per sample)

Scissor
Required Specifications:
Scissor good quality (as per sample)

USB 32 GB
Required Specifications:
USB 32 GB Kingston or equivalent

USB 64 GB
Required Specifications:
USB 64 GB Kingston or equivalent

Eraser
Required Specifications:
Eraser good quality (as per sample)

Sharpener
Required Specifications:
Sharpener good quality (as per sample)

Stamp Pad
Required Specifications:
Stamp pad good quality (as per sample)

Duster
Required Specifications:
Cloth Duster (as per sample)

(34)
 Scotch Tape

Required Specifications:
Scotch Tape good quality (as per sample)

Roller
Required Specifications:
Steal Roller good quality (as per sample)

Register (Dairy/Dispatch)
Required Specifications:
Register (Dairy/Dispatch) good quality (as per sample)

Envelop A-4 Size

Required Specifications:
Envelop good quality (as per sample)

Bold Marker
Required Specifications:
Bold Marker good quality (as per sample)

Paper Clip
Required Specifications:
Paper Clip good quality (as per sample)

Plastic file cover

Required Specifications:
Plastic File Cover good quality (as per sample)

Awl
Required Specifications:
Awl good quality (as per sample)

Stapler Pin Remover

Required Specifications:
Stapler Pin Remover good quality (as per sample)

USB 4 GB
Required Specifications:
USB 64 GB Kingston or equivalent

Engagement Board
Required Specifications:
Engagement Board good quality (as per sample)

ACR Form Gazatted

Required Specifications:
ACR Form Gazatted good quality (as per sample)

(35)
 ACR Form Non Gazatted

Required Specifications:
ACR Form Non Gazatted good quality (as per sample)

Peon Book

Required Specifications:
Peon Book good quality (as per sample)

(36)
 Part-I
Section V. Bidding Forms
Bid Submission Form
REF: Dir (FB)-23/90 Date: --------------
No: --------------

To
Punjab Agricultural Marketing Regulatory Authority, o/o Director Agricultural Marketing
Development Fund, Agriculture House, 21-Davis Road, Lahore, Distt. Lahore
Having examined the bidding documents including Addenda Nos. [insert numbers], the
receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply and
deliver goods under the contract STATIONERY ITEMS in conformity with the said bidding
documents for the sum of [total bid amount in words and figures] or such other sums as may
be ascertained in accordance with the Schedule of Prices attached herewith and made part
of this Bid.

We undertake, if our Bid is accepted, to deliver the goods in accordance with the delivery
schedule specified in the Schedule of Requirements.

We agree to abide by this Bid for a period of 60 days from the date fixed for Bid
opening under Clause 22 of the Instructions to Bidders, and it shall remain binding upon us
and may be accepted at any time before the expiration of that period.

Until a formal Contract is prepared and executed, this Bid, together with your written
acceptance thereof and your notification of award, shall constitute a binding Contract
between us.

Commissions or gratuities, if any, paid or to be paid by us to agents relating to this Bid, and
to contract execution if we are awarded the contract, are listed below:

Name and address of Purpose of Commission or

Amount and Currency
agent gratuity

(37)
(if none, state "none")

We understand that you are not bound to accept the lowest or any bid you may receive.

Dated this day of 20 .

[signature]

[in the capacity of]

Duly authorized to sign Bid for and on behalf of .

(38)
 Price Schedules

Lot No. 1 Stationery Items

Unit
Sr. Brand / Country / Sub
Item / Description Quantity Price
No. Model Origin Total
(PKR)

1 Paper Ream A4 size 150.00 (Qty)

Paper Ream Legal
2 size 20.00 (Qty)

3 Note Pad A-4 50.00 (Qty)

4 Stapler Pins 24/6 100.00 (Qty)

Ball Points 500.00 (Qty)

5

6 Common Pins 10.00 (Qty)

7 Envelop 9*4 4000 (Qty)

8 Envelop 11*5 800 (Qty)
9 Highlighter 48 (Qty)
10 White Fluid Pen 30 (Qty)
11 Laces Small 6" 100 (Qty)
12 Signo Ball Pen 350 (Qty)
13 Flapper Patti 2000 (Qty)

14 Noting Sheet Paper

Ream 20 (Qty)

15 Gum Stick 48 (Qty)

16 Stapler Machine
Medium 24 (Qty)

17 Led Pencil 72 (Qty)

18 Envelop F4 Size 500 (Qty)
19 Dark Pad Legal 12 (Qty)
20 Sticky Not (Colored) 144 (Qty)
21 Table Pen Set 3 (Qty)
22 Paper Punch
Machine 10 (Qty)

23 Box File (F4 Size) 10 (Qty)

24 Paper Cutter 30 (Qty)
25 Scissor 20 (Qty)

(39)
26 USB 32 GB 20 (Qty)

27 USB 64 GB 20 (Qty)

28 Eraser 72 (Qty)
29 Sharpener 50 (Qty)
30 Stamp Pad 24 (Qty)
31 Duster 150 (Qty)
32 Scotch Tape 18 (Qty)
33 Roler (Steel / Metal) 15 (Qty)
Register
34 10 (Qty)
(Dairy/Dispatch)
35 Envelop A-4 Size 5000 (Qty)
36 Bold Marker 24 (Qty)
37 Paper Clip 2 (Qty)
38 Plastic file cover 30 (Qty)
39 Awl 4 (Qty)
40 Stapler Pin Remover 10 (Qty)
41 USB 4 GB 6 (Qty)
42 Engagement Board 12 (Qty)
43 ACR Form Gaztted 100 (Qty)
ACR Form Non
44 100 (Qty)
Gaztted
45 Peon Book 15 (Qty)
Grand Total :

(40)
 Invitation for Bids
(National Competitive Bidding)
Ref: Dir (AMDF)-23/90 Dated: 23th April, 2025

Punjab Agricultural Marketing Regulatory Authority has earmarked budget towards the
cost of "STATIONERY ITEMS". It is intended that part of the proceeds of this budget will be
applied to eligible payments for supply of following item:

Lot No. 1 Stationery Items

Bid
Sr. Estimated Security Bid Security
No. Item Quantity Cost (PKR)
(%)

Paper Ream A4 size 150.00 (Qty)

1

Paper Ream Legal

2 20.00 (Qty)
size

3 Note Pad A-4 50.00 (Qty)

4 Stapler Pins 24/6 100.00 (Qty)

5 Ball Points 500.00 (Qty)

6. Common Pins 10.00 (Qty)

1,050,000.00 5.00 52,500.00

7. Envelop 9*4 4000 (Qty)

8. Envelop 11*5 800 (Qty)

9. Highlighter 48 (Qty)

10. White Fluid Pen 30 (Qty)

11. Laces Small 6" 100 (Qty)

12. Signo Ball Pen 350 (Qty)

(41)
13. Flapper Patti 2000 (Qty)

Noting Sheet Paper

14. 20 (Qty)
Ream

15. Gum Stick 48 (Qty)

Stapler Machine
16. 24 (Qty)
Medium

17. Led Pencil 72 (Qty)

18.
Envelop F4 Size 500 (Qty)

19. Dark Pad Legal 12 (Qty)

20. Sticky Not (Colored) 144 (Qty)

21. Table Pen Set 3 (Qty)

Paper Punch
22. Machine 10 (Qty)

23. Box File (F4 Size) 10 (Qty)

24. Paper Cutter 30 (Qty)

25. Scissor 20 (Qty)

26. USB 32 GB 20 (Qty)

27. USB 64 GB 20 (Qty)

28. Eraser 72 (Qty)

29. Sharpener 50 (Qty)

30. Stamp Pad 24 (Qty)

(42)
31. Duster 150 (Qty)

32. Scotch Tape 18 (Qty)

33. Roler (Steel / Metal) 15 (Qty)

Register
34. 10 (Qty)
(Dairy/Dispatch)

35. Envelop A-4 Size 5000 (Qty)

36. Bold Marker 24 (Qty)

37. Paper Clip 2 (Qty)

38. Plastic file cover 30 (Qty)

39. Awl 4 (Qty)

40. Stapler Pin Remover 10 (Qty)

41. USB 4 GB 6 (Qty)

42. Engagement Board 12 (Qty)

43. ACR Form Gaztted 100 (Qty)

ACR Form Non

44. 100 (Qty)
Gaztted

45. Peon Book 15 (Qty)

(43)
 1. Punjab Agricultural Marketing Regulatory Authority, invites sealed bids for the
supply of above mentioned item from Authorized Distributors / General Order Suppliers.
2. Bidding shall be conducted through Open Competitive Bidding Single Stage-One
Envelop procedure as specified in the Punjab Procurement Rules-2014 (as amended to
date) and is open to all eligible bidders as defined in the bidding document.
3. The last date of uploading / submission of E-Applications is 13th May, 2025 till 02:00 PM
on Electronic -Punjab Acquisition and Disposal System (E-PADS). The E-Applicants
received till the stipulated date and time shall be opened on the same day at 02:30 PM on
E-Procurement System (E-PADS) in the presence of the representative(s) of the bidders
who choose to attend. Late or physically submitted documents or by any other means
except E-PADS, shall not be entertained / accepted. Prospective bidders seeking
clarification must upload their queries on the E-PADS, till 09-05-2025 till 02:00 PM.
4. The bidders or his representative must present Bid Security as mentioned above in the
form of Demand Draft or Pay Order / Banker’s cheque or Call at Deposit duly issued
from a Scheduled Bank of Pakistan at the time before opening of the bid.
5. Bids will be opened on Tuesday, 13th May, 2025 02:30 PM in the presence of
bidders or their representatives at o/o Director Agricultural Marketing
Development Fund, Agriculture House, 21-Davis Road, Lahore, Distt. Lahore. If bid
closing/opening date falls on local/national holiday, the date of bid closing/opening shall
be the next working day on the same time and venue.
6. The bidders are required to give their best and final prices (inclusive of all applicable
Taxes) as no negotiations are expected.
7. Bids not complying with the requirements shall be rejected being non- responsive.
Alternate proposals and / or conditional bids shall be considered non-responsive.
8. Taxes will be deducted as per applicable government rules. NTN and Sales Tax
registration certificates must be provided with the Bid.
9. Bids which are incomplete, not sealed, not signed and / or not stamped, late or
submitted by other than specified mode will be rejected.
10. The contract shall be awarded to the lowest evaluated bidder For Lot as a Whole.

11. This advertisement and bidding documents are also available on

https://www.ppra.punjab.gov.pk
12. For obtaining any further information or clarifications, please contact the person named
below:

Punjab Agricultural Marketing Regulatory Authority,

o/o Director Agricultural Marketing Development Fund, Agriculture House, 21- Davis Road,
Lahore, Distt. Lahore
Ph: 92 42 9920 0701,
Email: [email protected]

(44)
 Part-II
Part-II
Section I. Contract Forms

Contract Form

THIS AGREEMENT made the day of 20 between Punjab

Agricultural Marketing Regulatory Authority, o/o Director Agricultural Marketing
Development Fund, Agriculture House, 21-Davis Road, Lahore, Distt. Lahore
(hereinafter called "the Purchaser") of the one part and [name of Supplier] of (hereinafter
called "the Supplier") of the other part:

WHEREAS the Purchaser invited bids for certain goods and ancillary services, viz.,
STATIONERY ITEMS and has accepted a bid by the Supplier for the supply of those goods
and services in the sum of [contract price in words and figures] (hereinafter called "the
Contract Price").

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this Agreement, viz.:
the Bid Form and the Price Schedule submitted by the Bidder; the

Schedule of Requirements;

the Technical Specifications;

the General Conditions of Contract; the

Special Conditions of Contract; and the

Purchaser's Notification of Award.

3. In consideration of the payments to be made by the Purchaser to the Supplier as

hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the
goods and services and to remedy defects therein

(45)
 in conformity in all respects with the provisions of the Contract
4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of
the goods and services and the remedying of defects therein, the Contract Price or
such other sum as may become payable under the provisions of the contract at the times
and in the manner prescribed by the contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with their respective laws the day and year first above written.

Signed, sealed, delivered by the (for the Purchaser)

Signed, sealed, delivered by the (for the Supplier)

(46)
 Part-II
Section II. General Conditions of Contract

1. Definitions

1.1 In this Contract, the following terms shall be interpreted as indicated:

(a) "The Contract" means the agreement entered into between the Purchaser and
the Supplier, as recorded in the Contract Form signed by the parties, including all
attachments and appendices thereto and all documents incorporated by reference
therein.

(b) "The Contract Price" means the price payable to the Supplier under the Contract
for the full and proper performance of its contractual obligations.

(c) "The Goods" means all of the equipment, machinery, and/or other materials
which the Supplier is required to supply to the Purchaser under the Contract.

(d) "The Services" means those services ancillary to the supply of the Goods, such
as transportation and insurance, and any other incidental services, such as installation,
commissioning, provision of technical assistance, training, and other such obligations of
the Supplier covered under the Contract.

(e) "GCC" means the General Conditions of Contract contained in this section.

(f) "SCC" means the Special Conditions of Contract.

(g) "The Purchaser" means the organization purchasing the Goods, as named in
SCC.

(h) "The Purchaser's country" is Islamic Republic of Pakistan.

(i) "The Supplier" means the individual or firm supplying the Goods and

(47)
 Services under this Contract.

(j) "The Project Site," where applicable, means the place or places named in SCC.

(k) "Day" means calendar day.

2. Application

2.1 These General Conditions shall apply to the extent that they are not superseded by
provisions of other parts of the Contract.

3. Country of Origin

3.1 For purposes of this Clause, "origin" means the place where the Goods were mined,
grown, or produced, or from which the Services are supplied. Goods are produced when,
through manufacturing, processing, or substantial and major assembly of components, a
commercially recognized new product results that is substantially different in basic
characteristics or in purpose or utility from its components.

3.2 The origin of Goods and Services is distinct from the nationality of the Supplier.

4. Standards

4.1 The Goods supplied under this Contract shall conform to the standards mentioned in
the Technical Specifications, and, when no applicable standard is mentioned, to the
authoritative standards appropriate to the Goods' country of origin. Such standards shall
be the latest issued by the concerned institution

5. Use of Contract Documents and Information; Inspection and Audit by the Purchaser

5.1 The Supplier shall not, without the Purchaser's prior written consent, disclose the
Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or
information furnished by or on behalf of the Purchaser in connection therewith, to any
person other than a person

(48)
 employed by the Supplier in the performance of the Contract. Disclosure to any such
employed person shall be made in confidence and shall extend only so far as may be
necessary for purposes of such performance.

5.2 The Supplier shall not, without the Purchaser's prior written consent, make use of
any document or information enumerated in GCC Clause 5.1 except for purposes of
performing the Contract.

5.3 Any document, other than the Contract itself, enumerated in GCC Clause
5.1 shall remain the property of the Purchaser and shall be returned (all copies) to the
Purchaser on completion of the Supplier's performance under the Contract if so required
by the Purchaser.

5.4 The Supplier shall permit the Procuring Agency to inspect the Supplier's accounts
and records relating to the performance of the Supplier and to have them audited by
auditors appointed by the Procuring Agency, if so required by the Procuring Agency.

6. Patent Rights

6.1 The Supplier shall indemnify the Purchaser against all third party claims of
infringement of patent, trademark, or industrial design rights arising from use of the
Goods or any part thereof.

7. Performance Guarantee

7.1 Within ten (10) days of receipt of the notification of Contract award, the successful
Bidder shall furnish to the Purchaser the performance guarantee in the amount specified
in SCC.

7.2 The proceeds of the performance guarantee shall be payable to the Purchaser as
compensation for any loss resulting from the Supplier's failure to complete its obligations
under the Contract.

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 7.3 The performance guarantee shall be denominated in the currency of the Contract
acceptable to the Purchaser and shall be in one of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank

located in Pakistan, in the form provided in the bidding documents or another form
acceptable to the Purchaser; or

(b) a cashier's or certified check.

7.4 The performance guarantee will be discharged by the Purchaser and returned to the
Supplier not later than thirty (30) days following the date of completion of the Supplier's
performance obligations under the Contract, including any warranty obligations, unless
specified otherwise in SCC.

8. Inspections and Tests

8.1 The Purchaser or its representative shall have the right to inspect and/or to test the
Goods to confirm their conformity to the Contract specifications at no extra cost to the
Purchaser. SCC and the Technical Specifications shall specify what inspections and
tests the Purchaser requires and where they are to be conducted. The Purchaser shall
notify the Supplier in writing, in a timely manner, of the identity of any representatives
retained for these purposes.

8.2 The inspections and tests may be conducted on the premises of the Supplier or its
subcontractor(s), at point of delivery, and/or at the Goods' final destination. If conducted
on the premises of the Supplier or its subcontractor(s), all reasonable facilities and
assistance, including access to drawings and production data, shall be furnished to the
inspectors at no charge to the Purchaser.

8.3 Should any inspected or tested Goods fail to conform to the Specifications, the
Purchaser may reject the Goods, and the Supplier shall either replace the rejected
Goods or make alterations necessary to meet specification requirements free of cost to
the Purchaser.

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 8.4 The Purchaser's right to inspect, test and, where necessary, reject the Goods after
the Goods' arrival in Pakistan shall in no way be limited or waived by reason of the
Goods having previously been inspected, tested, and passed by the Purchaser or its
representative prior to the Goods' shipment from the country of origin.

8.5 Nothing in GCC Clause 8 shall in any way release the Supplier from any warranty or
other obligations under this Contract.

9. Packing

9.1 The Supplier shall provide such packing of the Goods as is required to prevent their
damage or deterioration during transit to their final destination, as indicated in the
Contract. The packing shall be sufficient to withstand, without limitation, rough handling
during transit and exposure to extreme temperatures, salt and precipitation during transit,
and open storage. Packing case size and weights shall take into consideration, where
appropriate, the remoteness of the Goods' final destination and the absence of heavy
handling facilities at all points in transit.

9.2 The packing, marking, and documentation within and outside the packages shall
comply strictly with such special requirements as shall be expressly provided for in the
Contract, including additional requirements, if any, specified in SCC, and in any
subsequent instructions ordered by the Purchaser.

10. Delivery and Documents

10.1 Delivery of the Goods shall be made by the Supplier in accordance with the terms
specified in the Schedule of Requirements. The details of shipping and/or other
documents to be furnished by the Supplier are specified in SCC.

10.2 Documents to be submitted by the Supplier are specified in SCC

11. Insurance

11.1 The Goods supplied under the Contract shall be delivered duty paid (DDP) under
which risk is transferred to the buyer after having been delivered, hence insurance
coverage is sellers responsibility.

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12. Transportation

12.1 The Supplier is required under the Contact to transport the Goods to a specified
place of destination within the Purchaser's country, transport to such place of destination
in the Purchaser's country, including insurance and storage, as shall be specified in the
Contract, shall be arranged by the Supplier, and related costs shall be included in the
Contract Price.

13. Incidental Services

13.1 The Supplier may be required to provide any or all of the following services,
including additional services, if any, specified in SCC:

(a) performance or supervision of on-site assembly and/or start up of the supplied

Goods;

(b) furnishing of tools required for assembly and/or maintenance of the supplied
Goods;

(c) furnishing of a detailed operations and maintenance manual for each appropriate
unit of the supplied Goods;

(d) performance or supervision or maintenance and/or repair of the supplied

Goods, for a period of time agreed by the parties, provided that this service shall not
relieve the Supplier of any warranty obligations under this Contract; and

(e) training of the Purchaser's personnel, at the Supplier's plant and/or on- site, in
assembly, start-up, operation, maintenance, and/or repair of the supplied Goods.

13.2 Prices charged by the Supplier for incidental services, if not included in

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 the Contract Price for the Goods, shall be agreed upon in advance by the parties and
shall not exceed the prevailing rates charged for other parties by the Supplier for similar
services.

14. Spare Parts

14.1 As specified in SCC, the Supplier may be required to provide any or all of the
following materials, notifications, and information pertaining to spare parts manufactured
or distributed by the Supplier:

(a) such spare parts as the Purchaser may elect to purchase from the Supplier,
provided that this election shall not relieve the Supplier of any warranty obligations under
the Contract; and

(b) in the event of termination of production of the spare parts:

(i) advance notification to the Purchaser of the pending termination, in

sufficient time to permit the Purchaser to procure needed requirements; and

(ii) following such termination, furnishing at no cost to the Purchaser, the

blueprints, drawings, and specifications of the spare parts, if requested.

15. Warranty

15.1 The Supplier warrants that the Goods supplied under the Contract are new,
unused, of the most recent or current models, and that they incorporate all recent
improvements in design and materials unless provided otherwise in the Contract. The
Supplier further warrants that all Goods supplied under this Contract shall have no
defect, arising from design, materials, or workmanship (except when the design and/or
material is required by the Purchaser's specifications) or from any act or omission of the
Supplier, that may develop under normal use of the supplied Goods in the conditions
prevailing in the country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the Goods, or any
portion thereof as the case may be, have been delivered to and

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 accepted at the final destination indicated in the Contract, or for eighteen
(18) months after the date of shipment from the port or place of loading in the source
country, whichever period concludes earlier, unless specified otherwise in SCC.

15.3 The Purchaser shall promptly notify the Supplier in writing of any claims arising
under this warranty.

15.4 Upon receipt of such notice, the Supplier shall, within the period specified in SCC
and with all reasonable speed, repair or replace the defective Goods or parts thereof,
without costs to the Purchaser.

15.5 If the Supplier, having been notified, fails to remedy the defect(s) within the period
specified in SCC, within a reasonable period, the Purchaser may proceed to take such
remedial action as may be necessary, at the Supplier's risk and expense and without
prejudice to any other rights which the Purchaser may have against the Supplier under
the Contract.

16. Payment

16.1 The method and conditions of payment to be made to the Supplier under this
Contract shall be specified in SCC.

16.2 The Supplier's request(s) for payment shall be made to the Purchaser in writing,
accompanied by an invoice describing, as appropriate, the Goods delivered and Services
performed, and by documents submitted pursuant to GCC Clause 10, and upon
fulfillment of other obligations stipulated in the Contract.

16.3 Payments shall be made promptly by the Purchaser, but in no case later than thirty
(30) days after submission of an invoice or claim by the Supplier.

16.4 The currency of payment is Pak. Rupees.

17. Prices

17.1 Prices charged by the Supplier for Goods delivered and Services

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 performed under the Contract shall not vary from the prices quoted by the Supplier in its
bid, with the exception of any price adjustments authorized in SCC or in the Purchaser's
request for bid validity extension, as the case may be.

18. Change Orders

18.1 The Purchaser may at any time, by a written order given to the Supplier pursuant
to GCC Clause 31, make changes within the general scope of the Contract in any one or
more of the following:

(a) drawings, designs, or specifications, where Goods to be furnished under the

Contract are to be specifically manufactured for the Purchaser;

(b) the method of shipment or packing;

(c) the place of delivery; and/or

(d) the Services to be provided by the Supplier.

18.2 If any such change causes an increase or decrease in the cost of, or the time
required for, the Supplier's performance of any provisions under the Contract, an
equitable adjustment shall be made in the Contract Price or delivery schedule, or both,
and the Contract shall accordingly be amended. Any claims by the Supplier for
adjustment under this clause must be asserted within thirty (30) days from the date of the
Supplier's receipt of the Purchaser's change order.

19. Contract Amendments

19.1 Subject to GCC Clause 18, no variation in or modification of the terms of the
Contract shall be made except by written amendment signed by the parties.

20. Assignment

20.1 The Supplier shall not assign, in whole or in part, its obligations to perform under
this Contract, except with the Purchaser's prior written consent.

21. Subcontracts

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 21.1 The Supplier shall notify the Purchaser in writing of all subcontracts awarded
under this Contract if not already specified in the bid. Such notification, in the original bid
or later, shall not relieve the Supplier from any liability or obligation under the Contract.

21.2 Subcontracts must comply with the provisions of GCC Clause 3.

22. Delays in the Supplier's Performance

22.1 Delivery of the Goods and performance of Services shall be made by the Supplier
in accordance with the time schedule prescribed by the Purchaser in the Schedule of
Requirements.

22.2 If at any time during performance of the Contract, the Supplier or its
subcontractor(s) should encounter conditions impeding timely delivery of the Goods and
performance of Services, the Supplier shall promptly notify the Purchaser in writing of the
fact of the delay, its

22.3 likely duration and its cause(s). As soon as practicable after receipt of the
Supplier's notice, the Purchaser shall evaluate the situation and may at its discretion
extend the Supplier's time for performance, with or without liquidated damages, in which
case the extension shall be ratified by the parties by amendment of Contract.

22.4 Except as provided under GCC Clause 25, a delay by the Supplier in the
performance of its delivery obligations shall render the Supplier liable to the imposition of
liquidated damages pursuant to GCC Clause 23, unless an extension of time is agreed
upon pursuant to GCC Clause 22.2 without the application of liquidated damages.

23. Liquidated Damages

23.1 Subject to GCC Clause 25, if the Supplier fails to deliver any or all of the

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 Goods or to perform the Services within the period(s) specified in the Contract, the
Purchaser shall, without prejudice to its other remedies under the Contract, deduct from
the Contract Price, as liquidated damages, a sum equivalent to the percentage specified
in SCC of the delivered price of the delayed Goods or unperformed Services for each
week or part thereof of delay until actual delivery or performance, up to a maximum
deduction of the percentage specified in SCC. Once the maximum is reached, the
Purchaser may consider termination of the Contract pursuant to GCC Clause 24.

24. Termination for Default

24.1 The Purchaser, without prejudice to any other remedy for breach of Contract, by
written notice of default sent to the Supplier, may terminate this Contract in whole or in
part:

(a) if the Supplier fails to deliver any or all of the Goods within the period(s) specified
in the Contract, or within any extension thereof granted by the Purchaser pursuant to
GCC Clause 22; or

(b) if the Supplier fails to perform any other obligation(s) under the Contract.

(c) if the Supplier, in the judgment of the Purchaser has engaged in corrupt or
fraudulent practices in competing for or in executing the Contract.

For the purpose of this clause:

"corrupt practice" means the offering, giving, receiving or soliciting of anything of

value to influence the action of a public official in the procurement process or in contract
execution.

"fraudulent practice" means a misrepresentation of facts in order to influence a

procurement process or the execution of a contract to the detriment of the Procuring
Agency, and includes collusive practice among Bidders (prior to or after bid submission)
designed to establish bid prices at artificial non-competitive levels and to deprive the
Procuring Agency of the

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 benefits of free and open competition.

24.2 In the event the Purchaser terminates the Contract in whole or in part, pursuant to
GCC Clause 24.1, the Purchaser may procure, upon such terms and in such manner as
it deems appropriate, Goods or Services similar to those undelivered, and the Supplier
shall be liable to the Purchaser for any excess costs for such similar Goods or Services.
However, the Supplier shall continue performance of the Contract to the extent not
terminated.

25. Force Majeure

25.1 Notwithstanding the provisions of GCC Clauses 22, 23, and 24, the Supplier shall
not be liable for forfeiture of its Performance guarantee, liquidated damages, or
termination for default if and to the extent that its delay in performance or other failure to
perform its obligations under the Contract is the result of an event of Force Majeure.

25.2 For purposes of this clause, "Force Majeure" means an event beyond the control of
the Supplier and not involving the Supplier's fault or negligence and not foreseeable.
Such events may include, but are not restricted to, acts of the Purchaser in its sovereign
capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions, and freight
embargoes.

25.3 If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser
in writing of such condition and the cause thereof. Unless otherwise directed by the
Purchaser in writing, the Supplier shall continue to perform its obligations under the
Contract as far as is reasonably practical, and shall seek all reasonable alternative
means for performance not prevented by the Force Majeure event.

26. Termination for Insolvency

26.1 The Purchaser may at any time terminate the Contract by giving written notice to
the Supplier if the Supplier becomes bankrupt or otherwise insolvent. In this event,
termination will be without compensation to the Supplier, provided that such termination
will not prejudice or affect any right of action or remedy which has accrued or will accrue
thereafter to the Purchaser.

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27. Termination for Convenience

27.1 The Purchaser, by written notice sent to the Supplier, may terminate the Contract,
in whole or in part, at any time for its convenience. The notice of termination shall specify
that termination is for the Purchaser's convenience, the extent to which performance of
the Supplier under the Contract is terminated, and the date upon which such termination
becomes effective.

27.2 The Goods that are complete and ready for shipment within thirty (30) days after
the Supplier's receipt of notice of termination shall be accepted by the Purchaser at the
Contract terms and prices. For the remaining Goods, the Purchaser may elect:

(a) to have any portion completed and delivered at the Contract terms and prices;
and/or (b) to cancel the remainder and pay to the Supplier an agreed amount for partially
completed Goods and Services and for materials and parts previously procured by the
Supplier.

28. Resolution of Disputes

28.1 The Purchaser and the Supplier shall make every effort to resolve amicably by
direct informal negotiation any disagreement or dispute arising between them under or in
connection with the Contract.

28.2 If, after thirty (30) days from the commencement of such informal negotiations, the
Purchaser and the Supplier have been unable to resolve amicably a Contract dispute,
either party may require that the dispute be referred for resolution to the formal
mechanisms specified in SCC. These mechanisms may include, but are not restricted to,
conciliation mediated by a third party, adjudication in an agreed and/or arbitration.

29. Governing Language

29.1 The Contract shall be written in the language specified in SCC. Subject to GCC
Clause 30, the version of the Contract written in the specified

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 language shall govern its interpretation. All correspondence and other documents
pertaining to the Contract which are exchanged by the parties shall be written in the
same language.

30. Applicable Law

30.1 The Contract shall be interpreted in accordance with the laws of Islamic Republic
of Pakistan.

31. Notices

31.1 Any notice given by one party to the other pursuant to this Contract shall be sent to
the other party in writing or by fax and confirmed in writing to the other party's address
specified in SCC.

31.2 A notice shall be effective when delivered or on the notice's effective date,
whichever is later.

32. Taxes and Duties

32.1 Supplier shall be entirely responsible for all taxes, duties, license fees, etc.,
incurred until delivery of the contracted Goods to the Purchaser.

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 Part-II
Section III. Special Conditions of Contract

The following Special Conditions of Contract shall supplement the General Conditions of
Contract. Whenever there is a conflict, the provisions herein shall prevail over those in the
General Conditions of Contract. The corresponding clause number of the GCC is indicated
in parentheses.

1. Definitions (GCC Clause 1)

GCC 1.1 (g)The Purchaser is: Punjab Agricultural Marketing Regulatory Authority,
o/o Director Agricultural Marketing Development Fund, Agriculture House, 21-
Davis Road, Lahore, Distt. Lahore

GCC 1.1 (h)The Purchaser's country is: Islamic Republic of Pakistan GCC

1.1 (i)The Supplier is: [Detail]

GCC 1.1 (j)The Project Site is:

2. Country of Origin (GCC Clause 3)
Refer to Price Schedule
3. Performance Guarantee (GCC Clause 7)
GCC 7.1 Performance Guarantee is not required.
4. Inspections and Tests (GCC Clause 8)

GCC 8.1

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 Inspection and tests prior to delivery of goods and at final acceptance are:-
1. For conformance to specifications and performance parameters, through Prior to
delivery inspection (Inspection Report by Procurement Committee / Inspection
Team)

5. Delivery and Documents (GCC Clause 10)

GCC 10.3 Upon shipment, the Supplier shall notify the Purchaser the full details of the
shipment, including Contract number, description of Goods, quantity and usual transport
document. The Supplier shall mail the following documents to the Purchaser:
1. Copies of the Supplier’s invoice showing Goods’ description, quantity,
unit price, and total amount;

6. Incidental Services (GCC Clause 13)

GCC 13.1 Incidental services to be provided are:

N/A

7. Warranty (GCC Clause 15)

8. GCC 15.2--In accordance with the provisions, the warranty period shall be 1500 hours of
operation or 12 months for imported parts and 1000 hours or 06 months for genuine
parts, 2500 hours for operation or 18 months for imported parts of track system,
whichever occur earlier. Additionally, the supplier shall allow 02 month grace period to
the purchaser for fitting of goods / parts starting from the date of handing Over (Final
Acceptance) of the Goods and the warranty period shall start from the expiry of the
grace period. In case of Batteries and Filters, as per manufacturer standard warranty
change of interval respectively. During the warranty period, the

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bidder contractor shall be responsible for free and immediate replacement, if the
Parts/Stores found defective/sub-standard/not suitable for the machinery/type and model
machinery & for the purpose/application as mentioned in the tender/contract or materially
at variance from that as specified in the contract/tender. Further the
tenderer/Bidder/Contractor shall also provide immediate free replacement of whole of the
goods or part thereof in case of major failure of supplied store and provide immediately
free repair in case of minor failure upto to the requirement / satisfaction of the purchaser.
The contractor shall fit the parts in the machine free of charges. The Agricultural
Engineer concerned will provide the detail of machine at the time of fitting. The Supplier
shall, in addition, comply with the performance and / or consumption guarantees
specified under the Contract. If, for reasons, the Supplier shall, at its discretion, either:
1. Make such changes, modifications, and/or additions to the Goods or any part thereof
as may be necessary in order to attain the contractual guarantees specified in the
Contract at its own cost and expense and to
carry out further performance tests in accordance with SCC 4,
or
2. Pay liquidated damages to the Purchaser with respect to the failure to meet the
contractual guarantees. The rate of these liquidated damages shall be 0.1 % of the
contract price per day. The maximum amount of liquidated damages for the whole of
the goods or part thereof shall be 5% of the contract price.
or
3. Replacement of the whole unit at site including transportation, installation, testing &
commissioning etc in case of major defect at his own cost.

GCC 15.4 & 15.5 The period for correction of defects in the warranty period is 72 hours.

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 9. Payment (GCC Clause 16)
GCC 16.1 The method and conditions of payment to be made to the Supplier under this
Contract shall be:

1. in Pakistani Rupees (PKR),

2. upon submission of claim, &

3. within thirty (30) days of receipt of the Goods at site after performing the requisite
inspection and tests as mentioned in SCC 4.

10. Prices (GCCClause 17)

GCC 17.1 Prices shall be: Fixed.
11. Liquidated Damages (GCC Clause 23)

GCC 23.1 Applicable rate: 0.01 % of contract price per day Maximum deduction: 10.00
% of contract price
12. Resolution of Disputes (GCC Clause 28)

GCC 28.3 The dispute resolution mechanism to be applied pursuant to GCC Clause 28.2
shall be as follows:

In the case of a dispute between the Purchaser and the Supplier, the dispute shall be
referred to adjudication or arbitration in accordance with the Pakistan Arbitration Act,
1940.

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13. Governing Language (GCC Clause 29)

GCC 29.1 The Governing Language shall be: English.

14. Applicable Law (GCC Clause 30)

GCC 30.1-The Contract shall be interpreted in accordance with the laws of Islamic
Republic of Pakistan:
15. Notices (GCC Clause 31)

GCC 31.1---Purchaser's address for notice purposes --- o/o Director Agricultural
Marketing Development Fund, Agriculture House, 21-Davis Road, Lahore, Distt.
Lahore

---Supplier's address for notice purposes:

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Annexures

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 Annexure-I

Undertaking for Correctness of Information and Non-

Blacklisting
(To be provided on the letterhead of Bidder)

I, the undersigned, do hereby certify that all the statements made in this application / bid and
in the supporting documents are true, correct and valid to the best of my knowledge and
belief and may be verified by Procuring Agency at any time, if deems it necessary.

That the undersigned hereby authorize and request the bank, person, firm or corporation to
furnish any additional information requested by the Procuring Agency deemed necessary to
verify this statement regarding my (our) competence and general reputation.

That the undersigned understands and agrees that further qualifying information may be
requested and I agree to furnish any such information at the request of the Procuring
Agency.

That the undersigned / Applicant is not insolvent and not blacklisted by any of Provincial or
Federal Government Department, Agency, Organization, NGO, INGO, IGO, or any other
autonomous or corporate body anywhere in Pakistan.

The undersigned certify that my firm / company is not involved in *litigation or arbitration and
has not been declared ineligible / debarred by any of the Federal
/ Provincial Government or any other entity due to any reason whatsoever and is eligible to
carry out the business in Pakistan for which this Bid / Application for Prequalification is being
made.

Signed by an authorized representative

Name of the Bidder:

Date:

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*In case of involvement of applicant / bidder in any litigation or arbitration, current status or
the proof of dispute resolution along with the history of litigation / arbitration for last ten
years on Litigation History Form (See Annexures) shall be provided with the bid.

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 Annexure-II

Certificates
(To be provided by the bidders on letterhead alongwith tender duly filled in, signed and
stamped)

We hereby confirm to have read carefully the description of stores and all the terms
and conditions of your tender enquiry No. Dir (AMDF)-23/90 due for opening on
Tuesday, 13th May, 2025 02:30 PM for the supply of specified stores in addition to the
1. conditions as appended herewith and also all the special instructions attached to the

said tender enquiry. We agree to abide by all those instructions/conditions.

We also hereby confirm that the stores offered by us are exactly to the particulars and
2. specifications as laid down in your tender enquiry in all respects.

3. The stores offered by us are of (a) foreign origin or (b) local origin.

We accept that if the required Bid Security is not furnished or our offer is found lacking
4. in any of the requirement of your tender enquiry, it shall be ignored.

We hereby confirm to understand that the delivery period is the essence of the contract
and it will be strictly adhered to by us. In case of failure we agree that contract shall
stand cancel and performance guarantee shall be forfeited and procuring agency
5. reserves the right to purchase the store from elsewhere without any notice at the risk

and cost of defaulting contractor.

Certified that the prices quoted to the department against tender No. Dir (AMDF)-23/90
are not more than the prices, we charged from any other purchasing agencies in the
6. country. In case of any discrepancy, the bidder hereby undertakes to refund the price

charged in excess.

We are responsible for the free replacement of stores if the same is found to be
7. substandard or not suitable for the Machine/Engine/Equipment or at variance with the
specifications given in the tender enquiry.

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 We guarantee to supply stores exactly in accordance with the
8.
requirements specified in the invitation to Tender No. Dir (AMDF)-23/90

Name of bidder

Signature of bidder

Designation of bidder

Seal

Witness:

a. Name Signature
b. Full Address

c. Date

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 Annexure-III

Power of Attorney (For signatory of Application)

[To be printed on a PKR 100 stamp paper]

KNOW ALL MEN BY THESE PRESENTS THAT by this Power of Attorney( “Power of
Attorney”), [ Insert name firm/Company] having its registered office at [--
--- ], does hereby nominate, appoint and authorize Mr. ,
having CNIC No. hereinafter referred to as the “Signatory of
Application”, to do in our name and on our behalf the following:

i. Sign and submit to or its authorized nominee, the

Prequalification Application / Bid for “STATIONERY ITEMS”, in response to the
advertisement dated [---] issued by The Procuring Agency and all other documents and
instruments required to submit the Prequalification
Application / Bidding Documents.
i. execute all such contracts, deeds, documents and instruments as may be considered
necessary and expedient in relation to the foregoing; and
ii. do and carry out all other actions as may be required by the Procuring Agency in
connection with the Prequalification / bidding process as a whole;
iv. To immediately notify The Procuring Agency in writing of any impending or actual
revocation as well as any change in the terms of this Power of Attorney.
v. To do in our name and on our behalf, all such acts, deeds and things necessary in
connection with or incidental to our Prequalification / Bid in response to the above
referred Advertisement including signing and submission of all documents, instruments
and deeds (including correcting any deficiencies or mistakes therein), attending any
meetings organized by the Procuring Agency (including pre-bid conference meetings and
bid opening meetings)and providing information/responses to the Procuring Agency in
all matters in connection with our Bid.

We, [Insert name of Firm/Company], do hereby ratify and confirm whatsoever the Signatory
of Application shall do by virtue of these presents and further agree that whatever the
Signatory of Application shall do or cause to be done pursuant

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to this Power of Attorney shall be binding on us.

Furthermore, each provision of this Power of Attorney is severable and distinct from the
others. The invalidity, illegality or unenforceability of any one or more provisions of this
Power of Attorney at any time shall not in any way affect or impair the validity, legality and
enforceability of the remaining provisions hereof.

IN WITNESS WHEREOF, we have executed this POWER OF ATTORNEY as of [Date].

FOR: [INSERT NAME OF BIDDER]

Signature:
Name:
Title:
CNIC/Passport No. :

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 Annexure-IV

Litigation History

Applicants should provide information on any history of litigation or arbitration resulting from
contracts executed in the last ten years or currently under execution.

Award FOR or Name of client, cause of Disputed

Current
Sr. Year AGAINST litigation / arbitration, amount (current
Status
Applicant and matter in dispute value in PKR)

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