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FUSION FIXED ASSETS
Setups:
Create Value Sets for Category KFF
Create Value Sets for Location KFF
Create Value Sets for Asset Key KFF
Create Category KFF Structure
Create Location KFF Structure
Create Asset Key KFF Structure
Create Category KFF Structure Instance
Create Location KFF Structure Instance
Create Asset Key KFF Structure Instance (1-9 steps are done only in fresh instance)
Create Segment Value to 3 KFF Segments
Configure System Controls
Create Fiscal Year Calendar
Create Assets Calendar
Define Prorate Convention
Create Prorate Calendar
Create Asset Book
Create Tax Book
Create Asset Categories
Overview on Asset Book Role Template
Assign Data Roles to User
Note: Manage System Controls is one time setup & we can’t do for each BU or country
Create Value Sets for Category KFF:
Go to our project In search bar %Manage Fixed Assets Key Flex fields Value Sets% Click on
go to task icon click on + icon to create (Disable the check box to create ours)
Value Set Code: Orc Major Category
Descriptions: Orc Major Category
Module: Assets
Validation Type: Independent
Value Data Type: Character
Value Subtype: Text
Maximum Length: 30 Click on Save & Close.
Create one more for Minor category follow above process (Validation Type:
Dependent).
Add Value Set Values to Major Category: click on Fixed Assets Key Flex fields Value Sets. In
Value Set code search for Orc Major Category click on Manage Values Click on + icon to
create
Value: Buildings Click on Save & Close
Add Value Set Values to Minor Category: click on Fixed Assets Key Flex fields Value Sets. In
Value Set code search for Orc Minor Category click on Manage Values Click on + icon to
create
Value: Office Buildings; Independent Value: Buildings Click on Save & Close
Create Value Sets for Location KFF: Follow above process (Country, State & City)
Create Value Sets for Asset KFF: Follow above process
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Create Category KFF Structure:
Go to our project In search bar %Manage Fixed Assets Key Flex fields% Click on go to task
icon Search KFF as Category Click on Manage Structure Click on + icon to create
Structure Code: Orc Category FF
Name: Orc Category FF
Delimiter: ‘.’ Click on Save
Click on + icon below to create KFF segment.
Structure Code: Major
API Name: major
Name: Major
Sequence Number: 1
Prompt: Major
Short Prompt: Major
Display Width: 30
Column Name: Segment1
Default Value Set Code: Orc Major Category
Under Segment Labels assign Major Category Click on Save & Close
Create one more for minor KFF segment – follow above process.
Create Location KFF Structure: Follow above process
Create Asset KFF Structure: Follow above process
Create Category KFF Structure Instance:
Go to our project In search bar %Manage Fixed Assets Key Flex fields% Click on go to task
icon Search KFF as Category Click on Manage Structure Instance Click on + icon to
create
Structure Instance Code: Orc Category
API Name: Orc Category
Name: Orc Category
Structure Name: Fusion Category
Under Segment Instance select Major & Minor and enable Required field Click on Save.
Deploy Flex Field.
Create Location KFF Structure Instance: Follow above process
Create Asset Key FF Structure Instance: Follow above process
Create Segment Value to 3 KFF Segments:
Add Value Set Values to Major Category: click on Fixed Assets Key Flex fields Value Sets. In
Value Set code search for Orc Major Category click on Manage Values Click on + icon to
create
Value: Buildings Click on Save & Close
Add Value Set Values to Minor Category: click on Fixed Assets Key Flex fields Value Sets. In
Value Set code search for Orc Major Category click on Manage Values Click on + icon to
create
Value: Office Buildings; Independent Value: Buildings Click on Save & Close
Configure System Controls:
Go to our project In search bar %Manage System Controls% Click on go to task icon 1
time setup.
Go to Manage Structure & check out ENABLED field for our ORC & Deploy Flex Field. Check in
ENABLED field for Vision/New (whichever 1 st created & system allows only one or in Fresh
Instance)
Create Fiscal Year Calendar:
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Go to our project In search bar %Manage Fiscal Years% Click on go to task icon click on
+ icon to create
Name: Orc Fiscal Year
Description: Orc Fiscal Year Click on Save
Click on + icon to add
*Fiscal Year *Start Date *End Date Middle Year Start Date
2016 01-01-2016 31-12-2016
Click on Save.
Click on + icon to adder row – it creates a new year.
Create Assets/Depreciation Calendar:
Go to our project In search bar %Manage Asset Calendars% Click on go to task icon click
on + icon to create
Name: Orc Depreciation
Description: Orc Depreciation Calendar
Fiscal Year Name: Orc New Fiscal
Periods Per Year: 12
Period Suffix: Fiscal
Click on + icon under Periods
*Period Name *Period Number *Start Date *End Date
Jan-16(Should match 1 01-01-2016 31-12-2016
with Accounting
Calendar format)
Click on Save click on + icon to add period & give period name (Feb-16) Done
Define Prorate Convention:
Go to our project In search bar %Manage Prorate Convention% Click on go to task icon
click on + icon to create
Name: Orc Full
Description: Orc Full
Reference Data Set: Common Set (To Group Setup Date we use Reference Data Set. It
is not BU specific & it is used across modules. For Customer Sites it is mandatory to
create own RDS)
Fiscal Year Name: Orc New Fiscal Year
Under Prorate Dates click on + icon
Start Date *End Date *Prorate Date
1/1/16 1/31/16 1/1/16
Click on Save click on + icon to add periods.
Define Prorate Convention: Use depreciation calendar as prorate calendar.
Create Asset/Corporate Book:
Introduction: Assets are created & maintained here. Depreciation is calculated as per companies act for
10 years only.
Go to our project In search bar %Manage Asset Book% Click on go to task icon click on +
icon to create
Name: Orc Corporate Book
Description: Orc Corporate Book
Book Class: Corporate
Ledger: Orc PL
Depreciation Calendar: Orc Depreciation Calendar
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Prorate Calendar: Orc Prorate
Current Period: xxxxxx
Divide Depreciation: Evenly
Fiscal Year Name: Orc New Fiscal
Under Accounts tab fill all code combinations.
Under Rules tab set Reference Data Set Code as Common for all reference data objects.
Click on Save & Close.
Create Asset Categories:
Go to our project In search bar %Manage Asset Categories% Click on go to task icon
click on + icon to create (before doing this we need to create value for Major & Minor
categories) Select Major & Minor categories; Category Type: Non-lease Click on + icon
under Books tab.
Book: Orc Corporate Book
Fill all code combinations for accounts under Accounts tab.
Click on Default Rules tab & click on + icon to create
Depreciation Method: STL
Life in Years: 60
Life in Months: 0
Prorate Convention: Orc Prorate
Retirement Convention: Orc Ful
Click on Save & Close Done
Overview on Asset Book Role Template:
Go to APM In Search bar %Manage Duties% Select Role Template & search Asset select
Assets Template for Asset Book & click on Folder.
Click on External Roles tab – here you can view the asset roles, below are asset roles
Asset Accountant
Asset Accounting Manager
Add Roles to user
Goto Navigator—Tools---Security Console
Find Employee User
Click on Add Role—Go to Search bar Add Roles like
Asset Accounting Roles
Asset Accountant
Asset Accounting Manager
Go to Task
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Manage Data Access for Users in R12 & 13
Click on Create
Set Combination of User,Job Role Security Context and security Context Value Click on Save and Close.
User Name Role Security Context Security Context Value
Royal Asset Accountant Asset Book Royal Corporate Book
Royal AssetAccounting Royal Corporate Book
Manager
Royal Asset Accountant Royal Tax Book
Royal AssetAccounting Royal Tax Book
Manager
Assign Data Roles to User in R11 :
Open our User through IDM click on Roles tab search & assign below asset roles.
Asset Accountant
Asset Accounting Manager
Run LDAP job
MANUAL ADDITION
There is no separate way for ‘Quick; & ‘Detail’ Additions. Navigator Fixed Assets Assets
click on Task Panel Click on Add Asset
Book: Orc Corporate
Asset Type: Capitalized
Category: Orc Buildings
Description: Buildings1
Cost: 1,00,000
Units: 1
Location: Orc Location
Expense Account: select EXPENSE account code combination
Click on Submit
Navigator Fixed Assets Assets Inquiry search with date & we can see.
ADD ASSETS THROUGH ADFDI
Download Plug-in: Navigator Download ADF Desktop Integrator
Add Assets Through ADFDI: Fixed Assets Assets click on Task Panel Click on Add
Asset in Spreadsheet.
Book: Orc Corporate
Asset Type: Capitalized Click on ok Login to excel
In Excel Sheet: Fill all * fields To enter existing values like Category we need to double click
on field; Fill Depreciation Expense Account
Click on Submit; To use Submit & Post Mass (To create & post mass additions) we need to set
Queue as POST. Now you can see row inserted successfully.
Prepare Source Lines (Prepare Mass Additions in EBS): Navigator Fixed Assets Assets
click on Task Panel Click on Prepare Source Lines Search & Select our asset from excel
click on Actions tab & select EDIT.
Queue: Post
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You may add additional information, Save & Close
Select our asset line click on Post All or you can submit Post Mass additions program from
scheduled process.
To check Asset: Navigator Fixed Assets Assets Inquiry search with date & we can see.
MASS ADDITIONS
Introduction: It is process of transferring the asset from AP to FA.
Create Invoice:
Switch to AP Navigator Payables Click on Invoices Task Panel Create Invoice.
Follow standard process Don’t select distribution set
For Distribution Account – select Asset Clearing account
Click on Asset tab Make sure Track as Asset is enabled.
Validate the invoice Post To Ledger
Create Mass Additions:
Navigator Payables Click on Invoices Task Panel Create Mass Additions
Date: xxxx
Asset Book: Orc Book Click on Submit Go to scheduled process & Refresh.
Prepare Source Lines:
Switch to FA - Navigator Fixed Assets Assets click on Task Panel Prepare Source Lines
Select asset Actions EDIT Queue: Post Description: Building
Category: Orc Category
Asset Type: Capitalized
Depreciation Expense Account: code combination
Location: Orc Location
Click on save & Close
Post Source Lines:
Navigator Fixed Assets Assets Inquiry search & select our asset Click on Post All
Go to scheduled process & Refresh.
To check Asset: Navigator Fixed Assets Assets Inquiry search with date & we can see.
MERGE ASSET LINES
Introduction: To merge multiple asset line to single asset line we use this.
Create Multiple Asset Lines Through Mass Additions: Follow above standard process to create multiple
asset lines from AP to FA
Merge Asset Lines:
To check Asset: Navigator Fixed Assets Assets Inquiry search with date & we can see.
Select multiple assets lines and click on MERGE You can set 1 line as parent.
Select the merged line & click on Actions tab Click on EDIT Queue: Post;
Description; Category; Location; Asset Depreciation Account.
Post Source Lines:
Navigator Fixed Assets Assets Inquiry search & select our asset Click on Post All
Go to scheduled process & Refresh.
To check Asset: Navigator Fixed Assets Assets Inquiry search with date & we can see
SPLIT ASSET LINE
Introduction: to split single asset line to multiple lines we use split asset line.
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Create Asset Through Mass Additions: Follow above standard process to create multiple asset lines
from AP to FA
Prepare Source Lines:
Switch to FA - Navigator Fixed Assets Assets click on Task Panel Prepare Source Lines
Select asset Actions EDIT Queue: Post Description: Building
Category: Orc Category
Asset Type: Capitalized
Units: 5 (Split)
Depreciation Expense Account: code combination
Location: Orc Location
Click on save & Close
Prepare Source Lines:
Select our asset & click on Split Yes
Click on incomplete asset lines Actions EDIT Change status to POST.
Post Source Lines:
Navigator Fixed Assets Assets Inquiry search & select our asset lines Click on Post All
Go to scheduled process & Refresh.
To check Asset: Navigator Fixed Assets Assets Inquiry search & find asset.
CIP ASSET & CIP CAPITALIZATION
Introduction: There are the assets which are in the process of capitalization.
Add Asset:
Navigator Fixed Assets Assets click on Task Panel Click on Add Asset
Book: Orc Corporate
Asset Type: CIP (Only difference)
Category: Orc Buildings
Description: Buildings1
Cost: 1,00,000
Units: 1
Location: Orc Location
Expense Account: select EXPENSE account code combination
Click on Next click on Source Lines add amount
Click on Submit
To check Asset: Navigator Fixed Assets Assets Inquiry search & find asset.
CIP Capitalization: The process of adding cost to CIP asset & then it will be capitalized asset.
Capitalize CIP Asset:
Navigator Fixed Assets Assets click on Task Panel Capitalize CIP Assets select our
CIP asset Click on Capitalize.
RECLASSIFICATION
Introduction: To change the asset category we use this reclassification ex: reclassifying office buildings
to residential buildings. We need to have minimum two categories.
Reclassification:
Navigator Fixed Assets Assets click on Task Panel Adjust Assets Select asset to
reclassify click on Change Category
Comments: xxxxxxx
New Category: select new category click on Submit Done
To check Asset: Navigator Fixed Assets Assets Inquiry search & find asset.
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DEPRECIATION
Introduction: Due to wear & tear, damage, lost i.e., we use depreciation.
In Assets home page click on down arrow of DEPRECIATION (Info led’s) click on Calculate
Depreciation (Draft Mode) Go to Scheduled Process & Refresh.
To check Asset: Navigator Fixed Assets Assets Inquiry search & find asset –
Depreciation for current period. You can change the tax to corporate book and vice versa.
Final Mode Depreciation: click on down arrow of DEPRECIATION (Info led’s) Click on Close
Period (it is Final Mode in EBS) select corporate book Click on Close Period Refresh.
Rollback Depreciation: This is done when changes are required, we undo specific asset & depreciation
will be 0 then we can make changes. This is performed after draft mode is run.
Navigator Fixed Assets Assets click on Task Panel Adjust Assets Select asset to
rollback click on Change Financials Details tab Change life period Done.
To check Asset: Navigator Fixed Assets Assets Inquiry search & find asset – now
depreciation will be 0.
TAX BOOK
Introduction: Assets are maintained here but cannot create here. Here depreciation will be calculated as
per IT act for 15 years. As soon as we create tax book system generates data roles & these should be
assigned to user to get access to use it.
Create Tax Book
Assign Data Roles to User
Run LDAP job
Assign Categories to Tax Book
Create Tax Book:
Go to our project In search bar %Manage Asset Book% Click on go to task icon click on +
icon to create
Name: Orc Tax Book
Description: Orc Tax Book
Book Class: Tax
Associated Corporate Book: Orc Corporate Book
Ledger: Orc PL
Depreciation Calendar: Orc Depreciation Calendar
Prorate Calendar: Orc Prorate
Current Period: xxxxxx
Divide Depreciation: Evenly
Fiscal Year Name: Orc New Fiscal
Under Accounts tab fill all code combinations.
Under Rules tab set Reference Data Set Code as Common for all reference data objects.
Click on Tax tab Enable Allow Mass Copy
Click on Save & Close.
Assign Data Roles to User:
Open our user & click on Roles tab and assign below roles
Asset Accountant Orc Tax Book
Asset Accounting Manager Orc Tax Book
Run LDAP Job: Go to scheduled process & submit LDAP job Refresh
Assign Categories to Tax Book:
Go to our project In search bar %Manage Asset Categories% Click on go to task icon
Search & open our asset category click on EDIT Click on + icon to add Tax Book
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Fill all code combinations
Click on Default Rules tab & click on + icon to add
Depreciation Method: 150DB
Life In Years: 60
Life In Months: 0
Prorate Convention: Orc Full
Retirement Convention: Orc Full Save & Close.
MASS COPY
Introduction: To copy assets from corporate book to tax book we use Mass Copy. It is of two types.
Initial Mass Copy: It is one time setup @ Implementation time. All assets are copied from
corporate book to asset book irrespective of periods.
Periodic Mass Copy: Assets brought periodically are copied from corporate to tax books.
Create Mass Copy:
Periodic Mass Copy: Navigator Fixed Assets Assets click on Task Panel Manage All
Books Select our Tax book and click on Copy from Corporate tab Mention period.
Initial Mass Copy: We can do this from scheduled process Submit Perform Initial Mass Copy
job. – select Orc Tax Book as parameter
WHAT IF ANALYSIS
Introduction: If we want to calculate depreciation by changing asset attributes we use what if analysis.
Ex: life of asset; depreciation method;
Perform What-if Analysis:
Navigator Fixed Assets Assets click on Task Panel Click on “Perform What-if Analysis”
Book: Orc Corp
Starting Period: xxxxxxxxxxx
No. Of Periods: 6
Asset Number: xxxxx (Select our asset)
Change any of the standard parameter & submit
Go to scheduled process and refresh View Report.
ASSET RETIREMENT
Introduction: We can retire any asset with any reason from company. We can also reinitiate asset after
retirement.
Navigator Fixed Assets Assets click on Task Panel Retire Assets Select Asset & click
on Retire.
Cost Retired: 10000 Click on Submit.
Retire By Units: Navigator Fixed Assets Assets click on Task Panel Retire Assets
Select Asset & click on Retire Units.
ASSET REINSTATE
Introduction: We can reinstate any asset which is retired.
Navigator Fixed Assets Assets click on Task Panel Reinitiate Assets Select Asset &
click on Reinstate.
FBDI (ASSETS)
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Log in to oracle repository Financials FBDI Financials Cloud FBDI Fixed Assets Mass
Additions Import Template Right click on XLSM Template & save (Here you can find the job to
be submitted in scheduled process & table name where the data is stored).
Remove all default data. Our naming convention should match with system else it will throw an
error.
Fill all * fields in tabs – Mass Additions & Distributions
Click on Instructions & CSV Generation page & click on Generate CSV files Save it.
Load to UCM: Go to Scheduled process Submit “Load Interface File for Import” fill below
parameters.
Import Process: Post Mass Additions
Data File: select the path for zip file Submit
Import Data: Go to Scheduled process Submit “Post Mass Additions” fill below parameters.
Book: Orc Corporate Book Submit.
Now we can find this in assets - To check Asset: Navigator Fixed Assets Assets Inquiry
search & find asset.
CREATE ACCOUNTING
Navigator Fixed Assets Assets click on Task Panel Create Accounting Fill
parameters & click on OK Scheduled Process Refresh.
We can also do this from scheduled process – Submit Create Accounting job
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