Part One

Task One
1. Introduction to Peachtree Accounting
Definition –Peachtree accounting is the most complete, fully integrated accounting system
soft ware; it combines marketing, Financial & Personal information in order to provide with
necessary tools for efficiently control of business financial operations/transactions.

Soft ware is a package of predetermined procedure which used to process the organization
data for specific objective.
Generally soft ware can be classified in to two main categories:
1. System Soft ware: - which designed to perform general tasks. Example Ms- window
2. Application Soft ware: - which designed to perform specific tasks. It can be further
classified into
▪ Basic application soft ware – which designed for basic knowledge
Example- Microsoft word, Microsoft excel, Microsoft access
▪ Professional soft ware- which designed for professionals
Example- Peachtree, SPSS, Arch cad

1.2. Opening of Peachtree

To use/begin Peachtree accounting soft ware, it can be opened in two ways
a) By double click on Peachtree complete Accounting short cut on desk top Or
b) Start Program Peach tree complete accounting then, the following two or
more options are opened:
- Open an existing Company
- Create a new company

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1.3. Creating a new company/ open existing company
To create a new company
➢ Double click on Peachtree complete Accounting short cut on desk top Click on
create a new company Click on next tab and this window will appear

Click Next tab and this window will also appear and choose the most approprate

Click Next tab and this window will also appear

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Write/type the following information in opening company information fields:
1. Name of the company - Burak Trading
2. Write address line 1 – Waliso town
3. Write address line 2 - K02
4. Country - Ethiopia
5. Telephone No ----------------
6. Fax -----------
7. Select business type _ Limited liability company
8. Others are optional
Click next tab - and then in the opened chart of account window (sample)

Select - Build your own company

Click next - and then in the account segments window

Select - the option No I do not want to use segment/ Accounting masking

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 Click next – and in the accounting method window / Option

Select - Accrual/ Cash basis

Click next - and in the posting method window/Option

Select - Real time/ Batch

Click next - and in the accounting period window /option

Select - 12 monthly accounting period / Accounting period don not match calendar

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 Click next - and in the Monthly accounting period window

Select first fiscal year to start – January 2025

Click Next - then Finish *****
1.4. Peachtree Pages – the important pages of peach tree window from top to bottom are:
1. At the top there is title bar, which displays /contains
- Name of program and Company name
2. Menu bar which displays/ contains
- File, edit, and maintain, tasks, analysis, report ….
3. Status bar which displays / contains,
- Date, Account system period, Calculator….
4. You can add navigation aid to use figure instead of menu bar by click on options menu
then Navigation aid
1.5. Setting of Global Options - that are very important for entering of data. To set global options,
➢ Click options on menu Global, then under accounting menu of maintain global window
- Decimal entry Select – Manual
- No of decimals select - 2
- Hide GL Account - Selected by default
- Other options
Select the option - warn me if a record was changed but not saved and leave other
as they are.
• Other menus (General, Peachtree partners in the window) are selected by default then
you can leave as they are. *******
1.6. Create Password Security - to create pass ward security:
➢ Click /Select maintain menu user Click on ok of displayed dialogue box, then
➢ Write user ID Password Save (administrator)
➢ Create additional users yes
➢ Select access limited & permitted for 2nd and 3rd users *******
1.7. Back Up Files - to take back up file per period:
➢ Click on file menu Back up and the Select
- Remind me when I have not backed up (days 1)
- Include company name in the backup file
- Click back up after you are select location of back up save ********

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1.8. Restore the back up
Open Peachtree File Restore Browse From the location, Select Peachtree back up
file open save as existing company, click next - enter password*****
1.9. Delete Peachtree File - to delete Peachtree file:
Click My computer Explore local disc ‘C‘ program file Peachtree
select the Company click on the company name click on delete key yes.
1.10. Restore Peachtree file from Recycle Bin – to restore deleted file from Recycle Bin:
Open Recycle Bin click on the file name restore ****

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 Task Two
2. Maintain General Ledger (GL) Accounts
2.1. Maintain chart of accounts - Chart of accounts refers a collection of accounts that show Acct
ID, Account description & Account type of the company. To create chart of account:
➢ Click on maintain menu chart of Account, and then in opening window:
Enter/ type Account ID of your chart of account Write/type the description of Account Save

Select Account type from given options carefully as per the following sample chart of account.
Example- Acc.ID- 1100
Description- Petty Cash
Acct type – Cash
Save *****
Click new tab - to enter other accounts given below, as per the above example
Burka Trading
Sample Chart of account
Acct ID Description Account type Beginning Balance
1100 Petty cash Cash
1110 Cash at bank saving Cash 5,000
1120 Cash at bank A checking Cash 30,000
1140 Cash on hand Cash
1200 Account Receivable Accounts Receivable 10,000
1210 Allowance for Uncollectible Accounts Receivable 100
1310 Inventory Inventory 50,000
1360 Office Supplies Other current assets 1,500
1410 Prepaid Insurance Other current assets 3,000
1420 Prepaid Rents Other current assets 6,000 -
1510 Land Fixed assets 50,000
1520 Building Fixed assets 100,000
1530 Equipment & Machineries Fixed assets 20,000
1540 Vehicle Fixed assets 160,000
1550 Office Furniture Fixed assets 30,000
1610 Accum. depn of Building Accumulated depreciation 9,000
1620 Accum. depn of Equipment Accumulated depreciation 3,000
1630 Accum. depn of Vehicle Accumulated depreciation 60,000

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1640 Accum. depn of Furniture Accumulated depreciation 10,000
1710 Other Noncurrent Assets Fixed assets
2110 Account Payable Account payable 50,000
2120 Salary Payable Other current liabilities -
2130 Salary tax Payable Other current liabilities -
2140 Pension Payable Other current liabilities -
2150 Provident Payable Other current liabilities
2200 Income tax Payable Other current liabilities 15,000
2210 Long term loan Long term liabilities 150,000
2220 Bond Long term liabilities -
3110 Capital Equity doesn’t closed 168,400
3120 Owners With Drawl Equity gets closed
3130 Retained Earning Equity retained earning
4100 Sales Income
4110 Sales Allowance & Return Income
4120 Other Income Income
5100 Cost of Goods Sold Cost of sales
6100 Salary Expense Expense
6110 Pension Expense Expense
6120 Salary tax Expense Expense
6130 Provident fund Expense Expense
6210 Office supplies Expense Expense
6220 Printing Expense Expense
6310 Insurance Expense Expense
6320 Rent Expense Expense
6330 Promotion Expense Expense
6410 Telephone Expense Expense
6420 Electric Expense Expense
6430 Water Expense Expense
6440 Fuel Expense Expense
6510 Depn. Expense of Building Expense
6520 Depn. Expense of Vehicle Expense
6530 Depn. Expense of Furniture Expense
6540 Depn. Expense of Equipment Expense
6610 Transportation Expense Expense
6620 Per-diem Expense Expense
6630 Loading & Unloading Expense Expense
6710 Repair & Maintenance Expense Expense
6810 Other Miscellaneous Expense Expense
6910 Interest Expense Expense
6920 Discount Expense Expense
Total Expense 465,400 465,400

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2.2. Change the existing accounts – to change the exiting/recorded accounts:
➢ Click on maintain menu Chart of account click on look up button of opened window
Select/ Click on the account to be changed, and then:
a) To change Account
Click on change ID Menu on the window Enter new account ID in the displayed
dialog box ok
b) To change description
High light the existing description writes the new deception
c) To change account type
Click option symbol select the new account type save *******
2.3. Add new accounts - to add new account:
Click on new menu enter account ID of new account type its Description select
Account type from the options save ******
2.4. Delete accounts - to delete the recorded Account from the list:
Click on list tab Click on the account to be deleted Click delete on the menu of
the window yes ******
2.5. Enter beginning balance for Accounts - to enter beginning balances of accounts:
➢ Click on beginning balance tab in the window of accounts Select the period
beginning balance from the dialog box opened Ok enter the given beginning
balance in chart of account in opened window Ok ******

2.6. See the opening balance entered- to see the report of entered beginning balance:
➢ Click on Report menu General ledger GL trial balance

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 Task Three
3. Maintain Vendor
3.1. Maintain default information for all vendors
- To maintain default information
➢ Click on maintain menu Default information Vendor Then on the opening window

1. Under payment terms menu

Select the appropriate payment terms from the given options
Select Due in no of days and then set term and conditions as follow:
Net due in 30
Discount in 10
Discounts % 2%
Credit limit 10,000
- Select purchase account ----- GL of A/P
- Select Discount ----- Contra of exp GL /discount gain
2. Under Accounting aging menu
Age invoice by - Due date (selected by default)
Age category - 1st column
3. Others selected by default.

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3.2. Vendor recording /maintain vendor - to maintain record vendors
Click on maintain menu Vendor then, in the opening window record the following
basic information & others

- Under General sub menu - Under Purchas default sub menu

Vendor ID - A001 you do can edit the previous default information
Contact - Abebe Geda
Name - ABC PLC
Account NO -2244 leave other sub menus as they are.
Address - Waliso
Vendor type ----------
Click beginning balance arrow & then enter the financial information given below Save ********
Repeat the same steps for all vendors
Sample vendor List and their balances
Vendor Vendor Contact Inv. Date Purchase A/P A/P
ID Name Person Address Inv. No. balance Account
A001 ABC PLc Abebe Geda Waliso 10/2/2024 1001 10,000 2110
T001 Tulu PLc Tullu Guda Walkite 10/12/2024 1015 15,000 2110
H001 Hawi Co Hawi Leta AA 5/12/2024 0095 5,000 2110
H002 Haro Ent Haro Eba Adama 5/2/2024 1005 20,000 2110
Total balance of Account payable 50,000

COMPILED BY: MERGA A 11

 Task Four
4. Maintain Customer
4.1. Maintain default information for all customers - to maintain customers default
information
➢ Click on maintain menu Default information Customer and in the window

1) Under Terms & Credit sub menu/standard term select the appropriate one
• COD net due in 30 day
• Prepaid Discount in 10 days
• Due in no of days Discount 2%
• Due on day of next Month credit limit 50,000
• Due at end of month Credit status - Notify over limits
Under GL link
Select GL sales & Discount G/L
2. Under account aging - Select 1st 30 days
3. Under financial charges - Set financial charge for credit sales not collected in credit Period
and set finical charge G/L Account =======
4. Under payment method: - select payment mode Ok *******

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4.2 Maintain sales tax information
4.2.1. Sales tax Authority recording
--To maintain sales tax Authority
Click on maintain menu Sales tax Sales tax Authority & in the opening Window
record the following information

• ID- 01 ( for VAT) 02 for WHT

• Descript – Federal Sales tax Authority
• Vendor – Inland Revenue
• Sales tax payable Acct – Choose from G/L
• Rate – 15% for VAT & 2% for WHT
4.2.2. Sales tax Code record.
To maintain Sales tax Code:
Click on maintain menu sales tax Sales tax code, and then in the opening widow
Enter the following information for VAT
• Sales tax Code- (VAT)
• Description - value add tax
• Select Authority Id – 01 on the table by right click and save ******
Enter the following for WHT
• Sales tax code - WHT
• Description - Withholding tax
• Select the code - 02 in the table by right click and save *****

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4.3. Maintain customer - to maintain Customer
Click on maintain menu Customers and then enter the following basic information
& others in the opening window.

Basic information
Customer Contact A/R A/R
Cust ID Name Person Address Invoice No Invoice date balance Acct
B001 Boku. PLC Boku Geda Waliso 0552 12/12/2024 2,000 1200
M001 MM.Comp Mame Molla Walkite 0550 10/12/2024 3,000 1200
I001 Iftu Trading Iftu Bari AA 0549 9/12/2024 4,000 1200
X002 XY Co Ababa Lema Adama 0551 11/12/2024 1,000 1200
Total balance of Account Receivable 10,000
1) Under General sub menu of the opening window- Example for the first customer
• Customer ID - B001
• Name - Boku PLC
• Contact Person - Boku Geda
• Address ----Waliso………
• Sales tax – VAT GL
• Customer type – Regular/ as pre the product …….
2) Under sales defaults Sub menu
• Select - GL sale account
• Set- Price level depend on customer type
3) Under terms & Credit Sub menu
You can use the default information as they are or you can change it
4) Under payment defaults Sub menu
Set expired date of credit ---- then Click on General menu & save ******
---- Click on beginning balance key & enter finical information in the above table in the opening window
• Invoice No.
• Date
• Purchase order (if any)
• Amount
• Account receivable account
Save ******
Repeat the same step for all Customers

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 Task Five
5. Maintain inventory
5.1. Maintain default information for all inventories
- To maintain inventory default information
➢ Click on maintain menu Default information inventory item, and then in the
opened window,

1. Under general sub menu – don’t select nothing /leave as it is

2. Under ordering sub menu
- Quantity available - deselect the option
- Sales out of stock warning – Select one of the three based on your preference (2)
- Sales order out of stock warning - select one of the three (1)
- Deselect Auto creation of purchase order options
3. Under GL Acct Costing
- Select GL sales – 4100
- GL Inventory – 1310
- G/L Cost of sales – 5100
- Costing - Average weight for inventory item.
- Set GL/ fright account (if there) - 4120
4. Taxes & shipping menu of the window
Select - Regular
5. Under Custom filed leave as it is
6. Under price level menu of the window
Select /set - the price Levels by ticking
Ok *********
5.2. Recording of inventory items/ beginning/ balance - to maintain inventory items
➢ Click on maintain menu --- Inventory items --- and, then in the opened widow,
record the following basic information, under General menu of the window for all
inventory items.

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Basic inventory information (as of Doc.31) 2011) Average weight costing
Item Unit of Unit Sales Quat’y on
name Item ID measurement Cost Price hand Location
MM M001 PC 150 180 80 WH-1
AB A02 Pc 200 240 70 Sheet-2
PP P03 Kg 120 180 100 Sheet-3
TV T05 Kg 100 150 120 Sheet-4
Total cost 50,000
Under genera menu of the window Example record for MM item given below
• Item ID = M001
• Description = (item name = MM
• Description = for Sale
• Price level = set price level in window Birr 180
• Location = WH-1
• Item Class = Stock item
• Stock unit of measurement - Pc
• You can set or leave other default informal as there are
Save ****** then,
Set /record beginning balance – to record the beginning balance
➢ Click on beginning balance button in the opening window select item ID = M001
Record quantity of the item = 40 unit Cost = 150 Total cost = to be
calculated then Ok ******
Repeat the same steps for all inventory items

COMPILED BY: MERGA A 16

 Part II
Task One
1) Customer transactions recording
1.1. Sales order recording
To record Sales order:
➢ Click on tasks main menu --- quotes / sales/ order --- Sales orders and, then
In the opening window record the information/ order as per the customer order
note/format
- Customer ID-
- Order date -
- Shipment Date-
- Sales Order NO-
- Ship to- Address and name
- Quantity, Item, Description, unit price, amount, and tax applied…. SAVE ****
• Such record has no effect on the company’s financial information (it is simple a note)
1.2. Credit sales record/Sales invoicing) - to record sales invoicing/credit sales:
➢ Click on tasks menu --- Sales/ invoicing … and then in the opening window there are
two options
a) Apply to sales order &
b) Apply to sales
From these options, Select apply to sales option & record the following transaction of credit
sales of month Jan, 2012 one by one per invoice number as follow:
Transactions/ credit sales of the month)
Customer ID Inv. Date Inv. No Item Qtty Description Unit price Amt
B001 Jan1,2025 0553 M001 5 Mm 180
M001 Jan1,2025 0554 P03 10 PP 180
I 001 Jan 2,2025 0555 M001 10 MM 180
X002 Jan,3,2025 0556 T05 20 TV 150
B001 Jan,5,2025 0557 A02 5 AB 240
M001 Jan10,2025 0558 T05 15 TV 150
I 001 Jan15,2025 0559 P03 5 PP 180
X002 Jan 20,2025 0560 A02 10 AB 240
M001 Jan 21,2025 0561 A02 20 AB 240
I 001 Jan 25,2025 0562 T05 15 TV 150
24,495
Example
• Customer ID = B001
• Date = 1/1/2025
• Invoice NO = 0553
• Ship to address= by selection
• Quantity = 5
• Item = M001
• Description = MM
• Unit price = 180
• Check tax type = 01 or VAT
SAVE ********* and Repeat the same steps for all other credit sales

COMPILED BY: MERGA A 17

 1.3. Cash Sales/ receipt/ record
To record cash sales/ receipt/:
Click on tasks menu receipt in the opening dialogue box select cash account
to use ok, then in the penning window there are two options:
a) Apply to invoice –used to record the collection of credit sales from customers
b) Apply to revenue -- used to record cash sales to anybody (credit customer, vendor,
cash customer or anybody/ walking man. Let’s see one by one:
a) Apply to invoice
ABC trading has been collected the following A/R in the month Jan 2017
Required: Record the following information as accounting transactions In the opened window
one by one, based on the given basic information. Save /new ---
Deposit Date of
Ticket ID Reference Receipt No Customer ID payment Amount paid
D001 001 1001 B001 03/1/2025 2000
D003 003 1003 M001 05/1/2025 3000
D005 005 1005 I001 07/1/2025 4000
D007 007 1007 X002 11/1/2025 1000
D009 009 1009 B001 9/1/2025 1035
D011 011 1011 M001 11/1/2025 2070
D013 013 1013 I001 15/1/2025 2070
D015 015 1015 X002 21/1/2025 3450
D019 019 1019 M001 30/1/2025 2587.50
D021 021 1021 I001 30/1/2025 1035
Total collection 22,247.5
Example:
• Select customer ID – B001
• Deposit/ticket ID – 01
• Receipt Number -1001
• Date --- 03/1/2025
• Select payment mode – cash/check
• Select or write the amount paid in table - 2000.00
Save ****** new ------
b) Apply to revenue
The company sold the following items on cash basis in Jan, 2011. Record the following given
information in the window one by one / save … New:
Deposit Cash Unit Total + VAT
ticket ID Reference Inv/ No Date Customer Qut’y Item Descp price amt
002 1002 02/1/2025 M001 10 P003 PP 180 2070
004 1004 02/1/2025 Cash customer 20 T005 TV 150 3450
006 1006 04/1/2025 ABC PLC 16 M001 MM 180 3312
008 1008 06/1/2025 Mr-x 30 A002 AB 240 8280
010 1010 06/1/2025 X 002 8 A002 AB 240 2208
012 1012 10/1/2025 X002 12 P003 pp 180 2484
014 1014 16/1/2025 Cash customer 40 M001 MM 180 8280
Total cash sales 30,084

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 Example
• Select customer ID –M001
• Deposit/ticket ID – 02
• Receipt Number -1002
• Date --- 02/1/2025
• Select payment mode – cash/check
• Quantity ----10
• Item ----P003
• Enter price ----
• Check tax type = 1 or VAT
Save ****** new ------
1.4. Sales return / debt memo from customer - to maintain debt memo/ sales return b/se
different reasons:
Click on tasks main menu credit memo --- then record the following information of
sales return in the opening window (sales return from M001) under apply to invoice option/
credit sales)
• Customer ID --- M001
• Credit memo No --- 201
• Item --- AB
• Quantity Returned --- 02
• Date ---- Jan 5, 2025
• Select apply to Inv. No. 0561
• Unit price amount
Save *** New ------
1.5. Deposit of cash sales & Collections
To record the deposit of daily Sales & Collections:
- Click on tasks main menu Select for deposit & on the opening window
- Click open select Ok click /tick deposit
Save

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 Task Two
2. Vendor transactions
2.1 Purchase order record
To record purchase order as information:
Click on tasks main menu --- purchase order then,
In the opening window Record the following basic information
• Vendor ID -- H001 Select from List
• Date = Jan 1, 2025 order date
• Good thru --- Jan 15/2025 date on which the goods will be received
• Purchase order - 2003
• Ship to -- Ambo PLC
Quantity Item Deception GL/Account Unit pre Total
10 MM M001 1310 150 1500
Note – Purchase order records have no any effect on financial information of the company.
2.2. Credit purchase record - to record on account purchase:
Click on tasks main menu --- Purchase/ receive inventory then:
In the opening window: select vendor -- ID and record the following basic information given
below, under two options:
a) Apply to purchase order – purchase/ item received from previous order
b) Apply to purchase:- direct credit purchase
a) Apply to purchase order
Vendor Invoice Received GL/acct Unity Amount
ID Date No Item Quantity Desipn inventory price
H001 15/1/2025 0105 MM 5 M001 1310 150 750
Save *****
b) Apply to purchase
To record direct credit purchase in the window, select vendor -- ID & record the following
information one by one (i.e monthly credit purchase of the company from GRV/ suppliers’
credit sales invoices. Record and Save one by one *******

Vendor Date Invoice Quantity Item Descpn Inventory Unity Amount

ID No GL Acct cost
T001 Jan 1,202 1025 25 T005 TV 1310 100
A001 Jan 1, 2025 1005 14 A002 AB 1310 200
H001 15/1/2025 0105 5 M001 MM 1310 150
H002 Jan 15,2025 2009 13 P003 PP 1310 120
T001 Jan 20,2025 1030 10 T005 TV 1310 100
A001 Jan, 6,2025 1009 10 A002 AB 1310 200
Total credit purchase 10, 610

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2.3. Payment Record - to record payment records for vendors
➢ Click on tasks main menu --- payment --- in the opened dialogue box --- select cash
account from which the payment will be made and click – ok, then in the opening
window, there are two options:
a) Apply to invoice - to record the payments of A/P
b) Apply to expense – to record direct cash purchases
a) Apply to invoice: - to record payments select vendor ID & record the following given
information of A/P payment in the month, One by one
Save ******
Vendor ID Check No Date Pay to the order off Amount paid
T001 Ck 010211 2/1/2025 Tulu PLc 15,000
A001 Ck010213 5/1/2025 ABC PLc 10,000
H001 Ck010215 6/1/2025 Hawi Co 5,000
H002 Ck010217 9/1/2025 Haro Ent 20,000
T001 Ck010219 10/12025 Tulu PLc - 2,500
Total Account payable 52,500
b) Apply to expense
To record direct purchase of goods on cash basis select the vendor & record the following
basic information given below one by one
Save ****
Vendor Pay to the Quant Item Unit Total
ID Check No Date order of ity Descpn GL inv’y price
H002 Ck010212 2/1/2025 Haro Ent 10 MM 1310 150 1,500
Total cash purchase 1,500
a. Writing Check used for the payment of purchase of non- merchandise inventories that
affect two accounts. (Cash account & other one account) it is similar with payment
Eg :- purchase of supply
- Payments of expense
2.5. Vendor credit memo - to record vendor Credit memo
Click on tasks main menu Vendor credit memo & record the following information in the
opening window for purchase return to vendor. Under two options
a) Apply to invoice
b) Apply to purchase
a) Apply to invoice
Credit Apply to Item Quantity
Vendor ID Date memo No Inv. No returned GL Acct
H 002 20/1/2025 1001 1009 Mm 2 1310
Save
b) Apply to purchase: - return of item from cash purchase select vendor ID & record
• Date 20/1/2018,
• Item AB
• Vendor ID-A001
• G/L Account 1310
• Quantity -5 Save *******

COMPILED BY: MERGA A 21

 Task Three
3. General Journal records
3.1- General Journal Entry records
General Journal entry is used for recording of non-Cash transactions, and other transactions like
• Depreciation expense
• Supplies expense
• Insurance expense
• Recording of Approved payroll
• Disposal of old fixed assets, and other transactions which affect to accounts. …….
Example - record the following estimated expired cost/ expense of prepaid assets, depreciation
and settlement of advance to third parties/employees at the end of Jan, 30, 2018
a) Supplies expense of the month birr 150, Ref. JV- 0101
b) Insurance expense of the month Birr 250, Ref. JV-0102
c) Rent expense of the month birr 500, Ref. JV- 0103
d) Depreciation expense Vehicle estimated to birr 5000, Ref. JV-0104
e) Depreciation expense of Building birr 2000, Ref. JV-0105
f) Telephone expense paid birr 150, by check N0. CK010216
g) Electric expense birr 50, and water expense birr 50 paid, by check NO. CK010218
h) Transportation expense birr 50, and Per-diem expense birr 100 paid by Check No.
CK010220
To record the above general Journal entries: given under a to e:
Click one tasks main menu -- General Journal entry --- then, record the above transaction
one by one in the window….. Save ***** new….
• Date of transaction -- Jan 30, 2017
• Ref of transaction ----
• GL Account of transaction ---selected
• Description
• Enter Debt & Credit amounts
❖ The transactions given above under f to g can be record in G/Journal or Payment or writing check
window
3.2. Record reverses General journal entry - to record any reverse entry, for correction of
previous error or any other cases:
Click on Tasks menu general journal entry Click on open tab of the window
Select the entry to be reversed select/ activate the box of reverse transaction, then ….
Save *****

Example – Reverse the transaction given d and e, which recoded earlier.

COMPILED BY: MERGA A 22