SILIGURI MUNICIPAL CORPORATION

Siliguri, Dist-Darjeeling, PIN-734001

Website: www.siligurismc.in ; e-mail ID:[email protected] , [email protected]

Memo No: 15/SMC/PW/2025-2026 Date: 17/04/2025

NOTICE INVITING TENDER

No. -2/WBMAD/SMC/PW/2025-2026(6th Call)
Commissioner, Siliguri Municipal Corporation invites tender for the following works:

W Estimated Eligibilit
Cost of Time
ar amount put to y of
Sl. Earnest Tender Period of
Name of Work d tender (₹) Bidders
No Money (₹) Document completio
No inclusive of to submit
s (₹.) n
. GST & LWC tender
Repairing of bituminous road starting from I)
Najrul Sarani to Rajdoot club II) Paltu house to 120 (One
₹ ₹ ₹ hundred
1 Rishi Aurobinda road III) Abhi rani to Rishi 12
Aurobinda road IV) Najrul Sarani to Kummila Shop 19,82,501.00 39,650.00 1,000.00 twenty Bonafide
at W.No 12 days) Resourc
Improvement of Bituminous road and drain S/f 120 (One eful
Ghugni more to N.K.S club via Pyara Singh house ₹ ₹ ₹ hundred Contract
2 and Millenium Travel more to Bridhi Niwas via
13
35,17,117.00 70,342.00 2,500.00 twenty
ors
Satya Bhavan at ward no-13 &40 days)
120 (One having
Repairing road at Local Bus stand st. from Ria required
₹ ₹ ₹ hundred
3 Hotel to Das Bhander via Ranabir store at Netaji 18 experien
Subhas Road under ward no.-18 18,40,999.00 36,820.00 1,000.00 twenty
days) ces in
120 (One similar
₹ ₹ ₹ hundred type of
4 Upgradation of JC road bylane at ward no 19 19
23,83,414.00 47,668.00 1,000.00 twenty
work as
days)
120 (One stated in
Repairing and Upgradation of Bituminous Roat at the NIT.
₹ ₹ ₹ hundred
5 Hemonto Mukhopaddhya Sarani and Bye lane 30
(6nos) at Ward no.30 22,67,411.00 45,348.00 1,000.00 twenty
days)

In the event of e-filling, intending bidder should download the tender documents from the website :
https://wbtenders.gov.in directly with the help of Digital Signature Certificate &necessary Earnest Money
will be deposited by the bidder through the following payment mode as per Finance Department
Order No. 3975-F(Y) dated 28th July, 2016 (Annexure – A) –

(i) Net banking (any of the banks listed in the ICICI Bank Payment gateway) in case of payment
through ICICI bank payment gateway.

(ii) RTGS/NEFT in case of offline payment through bank account in any bank.
The EMD shall be deposited in favour of the Commissioner, Siliguri Municipal Corporation
Bidder eligible for exemption of EMD as per Govt. rules may avail the same and necessary documents
regarding the exemption of EMD must be uploaded in the EMD folder of Statutory bid documents.
Technical Bid and Financial Bid both will be submitted concurrently duly digitally signed in the
https://wbtenders.gov.in Tender document may be downloaded from website & submission of Technical
Bid/Financial Bid as per tender time schedule stated in Sl. No. 7A. The documents submitted by the bidders
should be properly indexed & digitally signed.
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 As per Finance Department order No. 6417-F (Y) dated 26.08.2015, the three State
Government Enterprises viz, Mackintosh Burn Limited, Westinghouse Saxby Farmer
Limited and Britannia Engineering Limited are exempted from Deposit of Earnest Money
for participating in Government tenders, subject to the condition that they will furnish
Security deposit if selected in the tender.

1. Eligibility criteria for participation in the tender.

For 1st call of NIT:
i. Intending tenderers should produce credentials of a similar nature of completed work of the
minimum value of 40% of the estimated amount pot to tender during 5(five) years prior to
the date of issue of the tender notice; or,
ii. Intending tenderers should produce credentials of 2(two) similar nature of completed work,
each of the minimum value of 30% of the estimated amount putto tender during 5(five)
years prior to the date of issue of the tender notice; or,
iii. Intending tenderers should produce credentials of one single running work of similar nature
which has been completed to the extent of 80% or more and value of which is not less than
the desired value at(i)above;
In case of running works, only those tenderers who will submit the certificate of
satisfactory running work from the concerned Executive Engineer, or equivalent
competent authority will be eligible for the tender. In the required certificate it should be
clearly stated that the work is in progress satisfactorily and also that no penal action has
been initiated against the executed agency, i.e., the tenderer.
nd
For 2 call of NIT:
i. Intending tenderers should produce credentials of a similar nature of completed work of the
minimum value of 30% of the estimated amount pot to tender during 5(five) years prior to
the date of issue of the tender notice; or,
ii. Intending tenderers should produce credentials of 2(two) similar nature of completed work,
each of the minimum value of 25% of the estimated amount putto tender during 5(five)
years prior to the date of issue of the tender notice; or,
iii. Intending tenderers should produce credentials of one single running work of similar nature
which has been completed to the extent of 75% or more and value of which is not less than
the desired value at(i)above;
In case of running works, only those tenderers who will submit the certificate of
satisfactory running work from the concerned Executive Engineer, or equivalent
competent authority will be eligible for the tender. In the required certificate it should be
clearly stated that the work is in progress satisfactorily and also that no penal action has
been initiated against the executed agency, i.e., the tenderer.
rd
For 3 & consecutive call of NIT:
i. Intending tenderers should produce credentials of a similar nature of completed work of the
minimum value of 20% of the estimated amount put to tender during 5(five) years prior to
the date of issue of the tender notice ; or
ii. Intending tenderers should produce credentials of one single running work of similar
nature which has been completed to the extent of 70% or more and value of which is not
less than the desired value at (i) above.
In case of running works, only those tenderers who will submit the certificate of satisfactory
running work from the concerned Executive Engineer, or equivalent competent authority will be
eligible for the tender. In the required certificate it should be clearly stated that the works is in
progress satisfactory and also that no penal action has been initiated against the executed agency
i.e. the tenderer.
N.B. :-
a. Completion certificate, obtained from the Engineer-in-Charge should contain a) Name of work,
(b) Name and address of Client, (c) Amount put to tender, (d) Date of commencement of work
(e) Date of completion of work (f) Final bill value.

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 b. Credential certificate issued by the Executive Engineer or equivalent competent authority of
State / Central Government, State / Central Government undertaking, Statutory / autonomous
bodies constituted under the Central / State Govt., on the executed value of completed / running
work will be taken as credential.
c. Completion certificate i.e. Credential certificate should be supported with work order and
priced schedule issued from the competent authority for the same work.
d. Payment Certificate will not be considered as credential.

2. Both Technical bid and Financial Bid are to be submitted concurrently duly signed digitally
in the website
http://etender.wb.nic.in.

3. The FINANCIAL OFFER of the prospective tenderer will be considered only if the tender
qualifies in the Technical Bid. The decision of the Commissioner, Siliguri Municipal Corporation
will be final and binding on all concerned and no challenge against such decision will be entertained. The
list of Qualified Bidders will be displayed in the website on the scheduled date and time.

4. Where there is a discrepancy between the unit rate & the line item total resulting from
multiplying the unit rate bythe quantity, the unit rate quoted shall govern.

5. Running payment for work may be made to the executing agency as per availability of fund. The
executing agency may not get a running payment unless the gross amount of running bill is at least 30%
of the tendered amount. Provisions in Clause(s) 7, 8 & 9 contained in W.B. Form No.2911 (ii) so far as
they relate to quantum and frequency of payment are to be treated as superseded.
6A. Bids shall remain valid for a period of 120 (One hundred twenty) days after the dead line date for
Financial Bidsubmission, which may be extended suitably if the successful bidder agrees.

6B. Documents of GST Registration with Up to-date GST clearance should be submitted during
application.

7. A. IMPORTANT INFORMATION DATE AND TIME SCHEDULE:

Sl.
Particulars Date & Time
No.
1 Date & Time of Publishing NIT & Tender Documents 21/04/2025 at 9.00 A.M.
2 from 9.00
Tender Documents Sale / Download Start Date & Time 21/04/2025
A.M.
3 from10.00
Bid Submission / Upload Start Date & Time 21/04/2025
A.M.
4 up to 6.00
Tender Documents Sale / Download End Date & Time 08/05/2025
P.M.
5 up to 6.00
Bid Submission End Date & Time 08/05/2025
P.M.
6 Date of opening of Technical Proposals 13/05/2025 at 9.00 A.M.
7 Will be declared after
Date of opening of Financial Proposals
technical evaluation.

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 7. B) LOCATION OF CRITICAL EVENT

OFFICE OF THE COMMISSIONER, SILIGURI MUNICIPAL

Bid Opening  CORPORATION

8. Earnest Money: As stated earlier.

9. The Bidder, at his own responsibility and risk is encouraged to visit and examine the site of works
and its Surroundings and obtain all information‟s that may be necessary for preparing the Bid and entering
into a contract for the work as mentioned in the Notice Inviting Tender, before submitting offer with full
satisfaction. The cost of visiting the site shall be at his own expense.
10. The intending Bidders should clearly understand that whatever may be the outcome of the present
invitation of Bids, no cost of Bidding shall be reimbursable by the Department. The Commissioner,
Siliguri Municipal Corporation reserves the right to reject any or all the application(s) for purchasing
Bid Documents and/or to accept or reject any or all the offer(s) without assigning any reason whatsoever
and is not liable for any cost that might have been incurred by any Tenderer at the stage of Bidding.
11. Refund/Settlement Process: As per memo no. 3975 – F (Y) dated 28.07.2016 of Audit
Branch, FinanceDepartment, Govt. of West Bengal.
12. The intending tenderers are required to quote the rate online only. No offline tender will
be entertained.
13. Contractor shall have to comply with the provisions of (a) the contract labour (Regulation
Abolition) Act 1970 (b) Apprentice Act 1961 and (c) minimum wages Act 1948 of the notification thereof
or any other laws relating thereto and the rules made and order issued there under from time to time.
14. During the scrutiny, if it comes to the notice to the tender inviting authority that the credential(s)
and/or any other paper(s) has/have been of any bidder found incorrect/ manufactured/ fabricated, that
bidder will not be allowed to participate in the tender and that application will be outright rejected.
The Commissioner, Siliguri Municipal Corporation reserves to right to cancel the N.I.T. due to
unavoidablecircumstances and no claim in this respect will be entertained.
15. In case of any objection regarding prequalifying an Agency that should be lodged to the
Commissioner, Siliguri Municipal Corporation within 1(One) day from the date of publication of
the list of qualified agencies and beyond that time schedule no objection will be entertained.
16. Before issuance of the WORK ORDER, the tender inviting authority may verify the credential(s)
and/or other document(s) of the lowest tenderer, if found necessary. After verification, if it is found that
the document(s) submitted by the lowest tenderer is/are either manufactured or false, the work order will
not be issued in favour of the said Tenderer.
17. If any discrepancy arises between two similar clauses on different notification(s), the clause as
stated in laternotification will supersede the former one in the following sequence:-
i) Form No. 2911(ii)
ii) NIT
18. Printed Schedule of Rates applicable for : Current P.W.D.‟s Schedule of Rates Govt
execution of the work of West Bengal, forBuildings Works, S & P
Works, Current P. W. (Roads) Department
Schedule of Rates for RoadWorks.
19. With whom the acceptance of the tenders vest : Commissioner, Siliguri Municipal Corporation
20. a) Materials to be supplied : Own Supply

b) Location of Godown / Stackyard : Any Godown / Stackyard within the

from whereDepartmental materials jurisdiction of Siliguri Municipal Corporation.
will be issued, if any

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 21. Intending tenderers are required to submit online photocopies of requisite credentials, valid
partnership deed (in case of partnership firm), current Professional Tax Deposit Challan / Professional Tax
Clearance Certificate, PAN Card, Documents of GST Registration with Up to-date GST clearance
should be submitted during application, Letter Head containing pre-qualification application (Form-I),
Trade License from the respective Municipality, Panchayet etc. [Non statutory documents]
In case of Registered Labour Co-operative Societies, photocopies of documents of requisite
credentials,
„Certificate of Registration‟ from the respective Assistant Registrar of Co-operative Societies,
Professional Tax
Deposit Challan / Professional Tax Clearance Certificate, PAN Card, Documents of GST Registration
with Up to- date GST clearance should be submitted during application, Letter Head containing pre-
qualification application(Form-I) must be submitted. Payment Certificates in lieu of credentials will not be
accepted. [Non statutory documents]. Registered Labour Co-operative Societies are not allowed to
participate in S & P works in pursuance withG.O. No. 437 – A/4M – 11/2000 dt. 17.09.2004 of PWD.

In case of Registered Unemployed Engineers‟ Co-operative Societies, photocopies of documents

of requisite credentials, Certificate of Registration‟ from the respective Assistant Registrar of Co-operative
Societies, Professional Tax Deposit Challan / Professional Tax Clearance Certificate, PAN Card,
Documents of GST Registration with Up to-date GST clearance should be submitted during
application, Letter Head containing pre-qualification application (Form-I) must be submitted. [Non
statutory documents]. In case of S & P works at least one member of the Registered Unemployed
Engineers‟ Co-operative Societies should hold plumbing license in pursuance with G.O. No. 1350(70) –
A/4M – 37/2002 dt. 15.11.2002 of PWD, photocopy of which is to be submitted.

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 22. Every contractor will have to submit, photocopies of documents for their Credentials as per
amended rule underrule 226(1) of PWD code, volume-I vide Notification No. 04-A/PW/O/10C-02/14
dt. 18/03/2015.

23. Payment certificate will not be treated as credentials.

Credential certificate issued by the Executive Engineer or equivalent or competent authority of a

State/ Central Government, State/ Central Government undertaking, Statutory/ Autonomous bodies
constituted under the Central/ State statute, on the executed value of completed/ running work will be
taken as Credential.

24. If the dates fall on holidays or on days of bandh or natural calamity, the dates defer to next working
days.

25. All tenderers are requested to be present online during opening of tenders positively. If considered
necessary, instant offline bid may be conducted immediately after opening of tenders to lower down rates
and in no case his/their absence will stand against holding the same.

26. In case of inadvertent typographical mistake found in the specific price schedule of rates, the same
will be treated to be so corrected as to conform with the prevailing relevant schedule of rates and / or
technically sanctioned estimate.

27. The intending tenderer is required to quote the rate in figures as well as in words as percentage
above / below than or at par with the relevant price schedule of rates.

28. Conditional / incomplete tender will not be entertained.

29. The accepting authority reserves the right to reject any or all the tenders without assigning any
reason whatsoeverand he will not be bound to accept either the lowest tender or any of the tenders.

30. Issuance of work order as well as payment will depend on availability of fund and no claim
whatsoever will be entertained for delay in Issuance of work order as well as payment, if any or for non-
issuance of work order. Intendingtenderers may consider this criteria while quoting their rates.

31. Work may be restricted suitably as per discretion of the tender accepting authority depending on
availability of fund or other reasons and no claim whatsoever will be entertained for such restriction.
Intending tenders may consider this criteria while quoting their rates.

32. If any tenderer withdraws his offer before acceptance or refuse within a reasonable time without
giving any satisfactory explanation for such withdrawals, he shall be disqualified for submitting tender to
this Division (or Sub Division under this Division) for minimum period of 1(one) year.

33. Cess @ 1% (One Percent) of the cost of construction works will be deducted from the bills of the
contractors on all contracts awarded on or after 01.11.2006 in purchasing with G.O. No. 599A/4M-28/06
dated 27.09.2006.
34. Successful Tenderers will be required to obtain valid Registration Certificate & Labour License
from respective Regional Labour Offices where construction work by them are proposed to be carried out
as per Clauses u/s 7 of West Bengal Building & other Construction Works‟ Act, 1996 and u/s 12 of
Contract Labour Act.

35. Power of Attorney holders are not allowed to sign Tender Documents unless otherwise approved by
Government.

36. There will be no provision of Arbitration.

Clause 25 of West Bengal Form No. 2911(ii) is modified vide notification no. 8182-F(Y) dated
26/09/2012 ofFinance Department, Govt. of West Bengal, as follows:

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 “Except where otherwise provided in the contract all question and disputes relating to the meaning of the
specifications, designs, drawings and instructions herein before mentioned and as to the quality of
workmanship or materials used on the work or as to any other question, claim, right, matter or thing
whatsoever, in any way arising out of relating to the contracts designs, drawings, specifications, estimate,
instructions, orders or these conditions or otherwise concerning the works, or the executions or failure to
execute the same, whether arising during the progress of the work, or after the completion or abandonment
thereof shall be dealt with as mentioned hereinafter;
If the contractor considers any work demanded of him to be outside the requirements of the contract, or
disputes any drawings, record or decision given in writing by the Engineer-in-Charge on any matter in
connection with or arising out of the contract or carrying out of the work, to be unacceptable, he shall
promptly within 15 (fifteen) days request the Chairman of the Dispute Redressal Committee in writing for
written instruction or decision. Thereupon, the Dispute Redressal Committee shall give its written
instructions or decision within a period of three months from the date of receipt of the contractor‟s letter.

37. Successful tenderer will have to produce original all documents in original for verification prior to
issuance of Work Order.

38. A person /entity that is suspended/debarred/blacklisted by any Government Department / Authority

a procuring entity shall not be allowed to participate in any procurement process during the period of
suspension/debarment unless the same has been revoked. A joint venture or consortium which is
suspended/debarred member/s and/or partner/s as well as a parson/entity who is a member of a
suspended/debarred joint venture or consortium shall, likewise, not be allowed to participate in any
procurement process during the period of suspension/debarment unless the same has been revoked.
Technical Bid shall be treated as non-responsive if anything adverse has come to the notice of the tender
inviting authority against the Firm/Agency/ bidder so far as his performance within the jurisdiction of the
concerned.
The prospective bidders or any of their constituent partner shall neither have abandoned any work
nor any of their contract have been rescinded during the last 5 (five) years. Such abandonment or
rescission will be considered as disqualification towards eligibility.

39. Joint Ventures will not be allowed.

40. A prospective bidder shall be allowed to participate in the particular Job either in the
capacity of individual or as a partner of a firm. If found to have applied severally in a single
job, all of his/ their bids will considered as nonresponsive for that job, without assigning
any reason thereof.

41. Successful tenderers will be required to observe the following conditions strictly:

a) Employees‟ Provident Fund and Miscellaneous Provisions Act, 1952 and Employees
State Insurance Act, 1948should be strictly adhered to wherever such Acts become applicable.

b) Minimum wages to the workers shall be paid according to the rates notified and/or revised
by the State Government from time to time under the Minimum Wages Act, 1948 in respect of
scheduled employments, within the specified time as per law. Payment of bonus, wherever
applicable, has to be made.
c) Adequate safety and welfare measures must be provided as per the provisions of the
Building and other Construction Workers‟ (Regulation of Employment & Conditions of
Service) Act, 1996 read with West BengalBuilding and Other Construction Workers
(Regulation of Employment and Conditions of Service) Rules, 2004.

d) All liabilities arising out of engagement of workers are duly met before submission of bills for
payment.

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 42. If there is any violation of any or all the relevant above criteria during execution of the job, it
will render the concerned agencies ineligible for the work then and there or at any subsequent stage
as may be found convenient.

43. Intending bidders are required to produce original documents, scanned copies of which have
been uploaded bythem, for verification by this office as and when asked for.

44. No mobilization advance and secured advance will be allowed.

45. All materials including cement, steel etc. are to be procured from the market by the
agency of his own, duly approved by the Engineer-in-Charge. Test certificate in this respect
is also required to be placed to Engineer-in-Charge.

For supply of steel materials following requirements are to be complied with :

The reinforcement steel should be procured from steel producers (Primary steel producers,
Integrated steel producers, Secondary steel producers and other steel producers) who must have
valid license to use the Standard mark of the Bureau of Indian Standard. The authorized suppliers
of steel producers shall have to produce the valid license in favour of the original producer to use
the Standard mark of the Bureau of Indian Standard.

Steel of grade HYSD/Fe500/Fe500D as per IS Specification should be supplied and used as per direction
of the Engineer-in- Charge.

Steel reinforcement to be procured from any of the above mentioned producers should be tested
(physical test and chemical test) as per required frequencies and as per relevant code of Bureau of
Indian Standard by the procuring authority from the laboratory / institution with proper testing
infrastructure (preferably NABL accredited), approved by procuring authority / Engineer in
charge of the works. Cost of such testing will be borne by the produces / suppliers/agency. The
test result (both physical & chemical) should conform to IS :1766 (latest revision) or IS: 432
(latest version) whichever is applicable.

In connection with the work, Arbitration will not be allowed. The Clause No. 25 of 2911(ii) is to
be considered as deleted vide Gazzatte notification no 558/SPW-13th December, 2011.

46. Defect Liability Period:- As per Notification No. 5784-PW/L&A/2M-175/2017 dt. 12.09.2017 of
Principal Secretary, PWD the following partial modification in the West Bengal Form No: 2911/2911 (i)/
2911 (ii) (herein after referred to as printed Tender Form), in cancellation of earlier Notification No.177-
CRC/2M-57/2008, Dt.12.07.2012 are made:-

Clause 17 of CONDITIONS OF CONTRACT of the Printed Tender Form shall be substituted

by thefollowing as per G.O. no. 5784-PW/L&A/2M-175/2017 dated 12/09/2017:
Explanation :

The word „work‟ means and includes road work, bridge work, building work, sanitary and plumbing
work, electrical work and/or any other work contemplated within the scope and ambit of this contract. The
work may be of original or special repair in nature or a combination thereof, or of original or special
repair in nature in combination with the work(s) of repair and/or maintenance in nature;

Provided that in respect of the work of repair or maintenance in nature or a combination thereof, the
words three years wherever appearing in this Clause shall be deemed to be one year and in which case
the security deposit of the contractor held with the Government under the provision of Clause 1 hereof
shall be refundable to the contractor on expiry of one year after the issuance of certificate of completion
of work by the Engineer-in-Charge.

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 INSTRUCTION TO BIDDERS
SECTION – A
1. General guidance for e-Tendering

Instructions/ Guidelines for tenders for electronic submission of the tenders online have been annexed for assisting
the contractorsto participate in e-Tendering.

i. Registration of Contractor
Any contractor willing to take part in the process of e-Tendering will have to be enrolled & registered with
the Government e- Procurement system, through logging on to https://etender.wb.nic.in (the web portal of public
works department). The contractoris to click on the link for e-Tendering site as given on the web portal.

ii. Digital Signature certificate (DSC)

Each contractor is required to obtain a class-II or Class-III Digital Signature Certificate (DSC) for submission
of tenders, from the approved service provider of the National Information‟s Centre (NIC) on payment of requisite
amount details are available at the Web Site stated in Clause-2 of Guideline to Bidder DSC is given as a USB e-
Token.

iii. The contractor can search & download NIT & Tender Documents electronically from computer once he
logs on to the website mentioned in Clause 2 using the Digital Signature Certificate. This is the only mode
of collection of Tender Documents.

iv. Participation in work

A prospective bidder shall be allowed to participate in the job either in the capacity of individual or as a partner of a
firm. If found to have applied severally in a single job, all his applications will be rejected for that job.

v. Submission of Tenders.
General process of submission: Tenders are to be submitted through online to the website stated in Cl. 2 in two
folders at a time for each work, one in Technical Proposal & the other in Financial Proposal before the prescribed
date &time using the Digital Signature Certificate (DSC) The documents are to be uploaded duly Digitally Signed
free from virus.

The documents will get encrypted (transformed into non readable formats).
A. Technical proposal

The Technical proposal should contain scanned copies of the following in two covers (folders).
A-1. Statutory Cover file Containing

i) Tender form No. 2911(ii) & NIT (Properly uploaded and Digitally Signed).The rate will be quoted in the
BOQ only. Quoted rate will be encrypted in the B.O.Q. under Financial Bid. In case quoting any rate in 2911(ii) the
tender is liable to be summarily rejected.

A-2. Non statutory / Technical Documents

i. Updated Professional Tax Clearance Certificate / Professional Tax (PT) deposit

receipt
ii. challan.
iii. PAN Card
iv. Income Tax Return & Certificate for last 3 (three) years.
v. Up to Date GST clearance
vi. GST Registration certificate.
vii. Trade License from the respective Municipality/Panchayet etc.
viii. Requisite Credential Certificate
ix. Letter Head containing pre-qualification application (Form-I)

Note: - Failure of submission of any of the above mentioned documents will render the tender liable to be
rejected for bothstatutory & non statutory cover.

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 THE ABOVE STATED NON-STATUTORY/TECHNICAL DOCUMENTS SHOULD BE
ARRANGED IN THEFOLLOWING MANNER

Click the check boxes beside the necessary documents in the My Document list and then click the tab
“Submit NonStatutory Documents‟ to send the selected documents to Non-Statutory folder. Next Click
the tab “Click to Encrypt and upload” and then click the “Technical” Folder to upload the Technical
Documents.

Category Sub Category

Sl. No. Details
Name Description
i) Updated Professional Tax Clearance Certificate
/Professional Tax (PT)deposit receipt challan.
ii) PAN Card
iii) Income Tax Return &Certificate for last 3 (three)years.
CERTIFICATES

CERTIFICATES

iv) Up to Date GST clearance

v) GST Registration certificate.
A. vi) Trade License from the respective
Municipality/Panchayet etc.
vii) Requisite Credential Certificate
viii) Letter Head containing pre-qualification application
(Form-I)

1. Proprietorship Firm (Trade License).

2. Partnership Firm (Partnership Deed, Trade License)
Company Company 3. LTD Company (Incorporation Certificate, Trade License)
B.
Details Details–I 4. Society (Society Registration copy, Trade License)
5. Power of attorney
6. Letter Head containing pre-qualification application (Form-I)
For 1st Call of NIT:
a) Intending tenderers should produce credentials of a similar
nature of completed work of the minimum value of 40%
of the estimated amount put to tender during 5(five) years
prior to the date of issue of the tender notice; or

b) Intending tenderers should produce credentials of 2(two)

similar nature of completed work, each of the minimum
value of 30% of the estimated amount put to tender during
5(five) years prior to the date of issue of the tender notice; or,

c) Intending tenderers should produce credentials of one single

C. Credential Credential running work of similar nature which has been completed
to the extent of 80% or more and value of which is not less
than the desired value at (a) above.
In case of running works, only those tenderers who will submit the
certificate of satisfactory running work from the concerned
Executive Engineer, or equivalent competent authority will be
eligible for the tender. In the required certificate it should be
clearly stated that the works is in progress satisfactory and also that
no penal action has been initiated against the executed agency
i.e. the tenderer.
For 2nd Call of NIT:
a) Intending tenderers should produce credentials of a similar
nature of completed work of the minimum value of 30%

10 | Siliguri Municipal Corporation

 of the estimated amount put to tender during 5(five) years
prior to the date of issue of the tender notice; or

b) Intending tenderers should produce credentials of 2(two)

similar nature of completed work, each of the minimum
value of 25% of the estimated amount put to tender during
5(five) years prior to the date of issue of the tender notice; or,

c) Intending tenderers should produce credentials of one single

running work of similar nature which has been
completed to the extent of 75% or more and value of
which is not less than the desired value at (a) above.
In case of running works, only those tenderers who will submit the
certificate of satisfactory running work from the concerned
Executive Engineer, or equivalent competent authority will be
eligible for the tender. In the required certificate it should be
clearly stated that the works is in progress satisfactory and also that
no penal action has been initiated against the executed agency
i.e. the tenderer.
For 3rd & consecutive Call of NIT:
a) Bonafide Resourceful Contractors having required experiences in
similar type of work as stated in the NIT.work of the minimum
value of 20% of the estimated amount put totender during
5(five) years prior to the date of issue of the tender notice ; or
b) Intending tenderers should produce credentials of one single
runningwork of similar naturewhich has been completed to the
extent of 70% or more and value of which is not less than the
desiredvalue at (a) above.
In case of running works, only those tenderers who will submit the
certificate of satisfactory running work from the concerned
Executive Engineer, or equivalent competent authority will be
eligible for the tender. In the required certificate it should be clearly
stated that the works is in progress satisfactory and also that no
penal action has been initiatedagainst the executed agency
i.e. the tenderer. [Nonstatutory Documents]

N.B.:-
Completion certificate, obtained from the Engineer-in-Charge should contain
a) Name of work, (b)Name and address of Client, (c) Amount put to tender,
(d) Date of commencement of work (e) Date of completion of work (f) Final
bill value.
2) Credential certificate issued by the Executive Engineer or
equivalent competent authority of State / Central Government, State /
Central Government undertaking, Statutory/ autonomous bodies constituted
under the Central / State Govt., on the executed value of completed / running
work will be taken as credential.

11 | Siliguri Municipal Corporation

 i. Opening of Technical proposal: - Technical proposals will be opened by the Commissioner, Siliguri
Municipal Corporation and his authorized representative electronically from the web site stated using their
DigitalSignature Certificate.
Intending tenderers may remain present if they so desire.

B. Financial proposal

i) The financial proposal should contain the following documents in one cover (folder) i.e. Bill of
quantities (BOQ). The contractor is to quote the rate (Offering Above / Below / At per) online through
Computer only in the space marked for quoting rate in the BOQ.
ii) Only downloaded copies of the above documents are to be uploaded virus scanned &
Digitally Signed by thecontractor.

Sd/-
Commissioner,
Siliguri Municipal Corporation

Memo No: - (16)15/SMC/PW/2025-2026 Date. _ 17/04/2025

Copy forwarded for information and wide circulation through Notice Board to: -

1) The Hon‟ble Mayor, Siliguri Municipal Corporation.

2) The Hon‟ble Dy. Mayor, Siliguri Municipal Corporation.
3) D.M., Darjeeling.
4) D.M., Jalpaiguri.
5) All MMIC, Siliguri Municipal Corporation
6) S.D.O., Siliguri.
7) Chief Engineer, Siliguri Municipal Corporation.
8) Superintendent Engineer, Siliguri Municipal Corporation.
9) Secretary, Siliguri Municipal Corporation.
10) Executive Engineer, Siliguri Municipal Corporation.
11) Finance Officer, Siliguri Municipal Corporation.
12) All Borough Chairman/ Chairperson.
13) Assistant Engineer, Siliguri Municipal Corporation.
14) Cashier, Siliguri Municipal Corporation.
15) Notice Board.
16) Guard File
Sd/-
Commissioner,
Siliguri Municipal Corporation

12 | Siliguri Municipal Corporation

 SECTION – B

AFFIDAVIT

(To be furnished in Non – Judicial Stamp paper of appropriate value duly notarized)

1. I, _________________________________________________________________________________________the
under-signed do certify that all the statements made in the attached documents for the work of NIT No NIT-
13/WBMAD/SMC/PW/20-21 Sl. No _____ are true and correct. In case of any information submitted proved to be false
or concealed, the application may be rejected and no objection / claim will be raised by the under-signed.

2. The under-signed also hereby certifies that neither our firm _______________________________________
_________________________________________________ nor any of constituent partner had been debarred to
participate in tender by the Siliguri Municipal Corporation (SMC) during the last 5 (five) years prior to the date of this
NIT.

3. The under-signed would authorize and request any Bank, person, Firm or Corporation to furnish pertinent information
as deemed necessary and / or as requested by the Authority to verify this statement.

4. The under-signed understands that further qualifying information may be requested and agrees to furnish any such
information at the request of the Authority.

5. Certified that I have applied in the tender in the capacity of individual / as a partner of a firm & I have not applied
severally for the same job.

_________________________________________
Signature of the declare ant identified by me

_________________________
Signature of Advocate

Seal & Signature of Notary

13 | Siliguri Municipal Corporation

 SECTION – B

FORM - I

1. Name of applicant :: ________________________________________________________

________________________________________________________

2. Office Address :: ________________________________________________________

________________________________________________________

____________________________________________________

____________________________________________________

3. Contact No. :: ____________________________________________________

4. Fax No. :: ____________________________________________________

4. e - mail Address :: ____________________________________________________

______________________________________
Signature of applicant

______________________________________
Full Name

_________
Date

14 | Siliguri Municipal Corporation

 Special Terms and Conditions

In terms of the Notification No. 1140 PRD-33011/1/2024-MGNREGA SEC Dated:07.03.2024 of the Government of
West Bengal, Panchayats & Rural Development Department, Joint Administrative Building (6 to 10" Floor), HC-7,
Sector-Il, Bidhannagar, Kolkata: - 700106, it is mandatory to engage of all rural unskilled workers, who are registered
under Mahatma Gandhi NREGS through Job Cards under the scheme KARMASHREE.
Furthermore, at the time of issuance of work order to the contactor/agency, an Employment Sheet (as per format
in Annexure-VI) and Work Completion Certificate (as per format in Annexure-VII) must be collected from issuing
department. The contractor/agency must be notified that an unskilled worker can be engaged for a maximum period of 14
days at a stretch in any departmental work. The filled-in Employment Sheets will be collected by the department/section
from the contractor/agency every 14 days for immediate uploading the same on-line in the Karmashree portal. The
Annexure-VII will be collected by the department/section from the contractor/agency only after completion of work for
uploading on-line in the Karmashree portal.

15 | Siliguri Municipal Corporation

16 | Siliguri Municipal Corporation
17 | Siliguri Municipal Corporation
 SILIGURI MUNICIPAL CORPORATION
TENDER FORM
West Bengal Form No. 2911 (II)

Tender No. .......................................................................................................of

ITEM RATE TENDER AND CONTRACT FOR WORKS
GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF CONTRACTORS

1. All work proposed for execution by contract will be notified in a form of invitation to tender posted
in public place and signed by the Commissioner of The Siliguri Municipal Corporation.
This form will state the work to be carried out, as well as the date for submitting and opening
tenders and the time allowed for carrying out the work; also, the amount of earnest-money to be deposited
with the tender and the amount of the security deposit to be deposited by the successful tenderer and
the percentage, if any, to be deducted from bills. Copies of the specifications, designs and drawings and
other documents required in connection with the work, signed for the purpose of identification by the
Commissioner of The Siliguri Municipal Corporation shall also be open for inspection by the contractor
at the Siliguri Municipal Corporation during Office hours.
2. In the event of the tender being submitted by a firm, it must be signed separately by each
member thereof, or, in the event of the absence of any partner, it must be signed on his behalf by
a person holding a power-of-attorney authorising him to do so. Such power-of-attorney is to be
produced with the tender and save in the case of a firm carried on by one member of a joint
family, it must disclose that the firm is duly registered under the Indian Partnership Act.
3. Receipts for payments made on account of a work, when executed by a firm, must also be signed
by the several partners, except where the contractors are described in their tender as a firm in which
case the receipts must be signed in the name of the firm by one of the partners or by some other person
having authority to give effectual receipts for the firm.
4. Any person who submits a tender shall fill up the usual printed form, stating at what rate he
is willing to undertake each item of the work. Tenders which propose any alteration in the work
specified in the said form of invitation to tender, or in the time allowed for carrying out the work,
or which contain any other conditions of any sort, will be liable to rejection. No single tender shall
include more than one work, but contractors who wish to tender for two or more works shall submit a
separate tender for each. Tenders shall have the name and number of the work to which they refer,
written outside the envelope.
5. The Commissioner of the Siliguri Municipal Corporation, or his duly authorized assistant will open
tenders in the presence of any intending contractors who may be present at the time, and will enter the
amounts of the several tenders in a Comparative Statement in a suitable form. In the event of a tender
being accepted, a receipt for the earnest-money forwarded therewith shall thereupon be given to the
contractor who shall thereupon for the purpose of identification sign copies of specifications and other
documents mentioned in Rule 1. In the event of a tender being rejected the earnest-money forwarded
with such unaccepted tender shall be refunded within 10 days from the date on which the tender is
decided provided the contractor(s) present himself / themselves before the Commissioner of Siliguri
Municipal Corroboration to take the refund.
6. The accepting authority reserves the right to reject any or all the tenders without assigning
any reasons and he will not be bound to accept either the lowest tender or any of the tenders.
7. The receipt of an accountant or clerk for any money paid by the contractor will not be considered
as any acknowledgment of payment to the Commissioner of The Siliguri Municipal Corporation and
the contractor shall be responsible for seeing that he procures a receipt signed by the Commissioner, or
a duly authorised cashier.
8. The memorandum of work tendered for, and the schedule of materials to be supplied by the Public
Works Section of Municipal Corporation at their issue rates, shall be filled in and completed in the office
of the Siliguri Municipal Corporation before the tender form is issued. If a form is issued to an intending
tenderer without having been so filled in and completed, he shall request the office to have this
done before he completes and delivers his tender.

(1)
 TENDER FOR WORKS

I/We hereby tender for the execution for the Corporation of the work specified in the underwritten
memorandum within the time specified in such memorandum at the rates specified therein, and in
accordance in all respects with the specification, designs, drawings and instructions in writing referred to
in Rule - 1 hereof an in clauses 11 of the annexed conditions and with such materials as are provided for,
by, and in all other respects in accordance with such conditions so far as applicable.

MEMORANDUM

(A) If several sub works (a) General description

are included they should be (b) Earnest cost................................ Rs.

detailed in a separate list. (c) Earnest money........................... @2% Rs.

(d) Security deposit (including earnest money) Rs.

(e) Percentage, if any, to be deducted from bills......................%

(in words...................................................................percent)

(f) Time allowed for the work from the date of

written order to commence........................................months

(in words..................................................................months)

Item Rate tendered

No. Item of Work Unit Per
In figures In words

Note : To be continued on additional sheets as found necessary.

(2)
 Should this tender be accepted I/We hereby agree to abide by and fulfil all the terms and provisions
of the said conditions of contract annexed hereto so far as applicable, or in default thereof to forfeit and
pay to the Commissioner of The Siliguri Municipal Corporation or his successors in office the sums
of money mentioned in the said conditions.

The sum of Rs.____________________________*is herewith * Give particulars numbers

forwarded in currency notes as earnest-money [(a) the full value
of which is to be absolutely forfeited to the Commissioner or his
successors in office, without prejudice to any other rights or Strike out (a) if no cash
remedies of the said Commissioner of The Siliguri Municipal security deposit is to be taken
Corporation or his successors in office, should I/We not deposit
the full amount of security deposit specified in the above
memorandum in accordance with clause 1(A) of the said conditions
of contract, otherwise the said sum of rupees shall be retained by * Strike out (b) if any cash
the Municipal Corporation as on account of such security deposit security deposit is taken.
as aforesaid; or (b) the full value of which shall be retained by
Municipal Corporation on account of the security deposit specified
in clause 1 (B) of the said conditions of contract].

* Signature of Contractor
Dated the day of 20 before submission of tender.

Witness

Address
* Signature of witness to
Occupation contractor’s signature.

The above tender is hereby accepted by me for and on * Signature of the Officer by
behalf of the Board of Councillors of Siliguri Municipal whom accpeted.
Corporation.

Dated the day of 20

CONDITIONS OF CONTRACT

Clause 1. -The person / persons which tender may be

accepted (hereinafter called the contractor) shall (A) [(within one
day for a contract of Rs. 1000.00 or less, two days for one of Rs.
2000.00 or less, and so on, upto a limit of ten days of the receipt
by him of the notification, of the acceptance of his tender) deposit
with the Commissioner in case or Government securities endorsed Security Deposit
so the Commissioner of The Siliguri Municipal Corporation (if
deposited for more than twelve months) a sum sufficient with the
amount of the Earnest-money deposited by him with his tender to
make up the full deposit specified in the tender] or (B) [permit
Municipal Corporation at the time of making any payment to him
for work done under the contract to deduct such sum as will (with
the earnest-money deposited by him) amount to percent, of all
moneys so payable such deductions to be held by Municipal
Corporation by way of security deposit] Provided always that in
the event of the contractor depositing a lump sum by way of security
deposits as contemplated at

(3)
(A) above, then and in such case, if the sum so deposited shall not
amount to ten percent of the total estimated cost of the work, it
shall be lawful for Municipal Corporation at the time of making any
payment to the contractor for work done under the contract to make
up the full percentage of ten percent by deducting a sufficient sum Security reduced
from every such payments as last aforesaid. All compensation or from or raised by
all other sums of money payable by the contractor to Municipal
Corporation under the terms of his contract may be deducted from,
or paid by the sale of a sufficient part of his security deposit, or
from the interest arising therefrom or from any sums which may be
due or may become due to the contractor by Municipal Corporation
on any account whatsoever, and in the event of his security deposit
being reduced by reason of any such deduction or sale as aforesaid
the contractor shall within ten days thereafter make good in cash
or Government securities endorsed as aforesaid any sum or sums
which may have been deducted from, or raised by sale of his
security deposit or any part thereof.

Clause 2 - The time allowed for carrying out the work as entered Compensation for
in the tender shall be strictly observed by the contractor and delay
shall be reckoned from the date on which the order to
commence work is given to the Contractor. The work shall
through hour the stipulated period of the contract be proceeded
with the all due diligence (time being deemed to be of the essence
of the contract on the part of the contractor) and the contractor
shall pay as compensation all amount equal to one percent or such
smaller amount as the Commissioner (whose decision in writing
shall be final) may decide, on the amount of the tendered amount
of the whole work as shown in the tender for every day that the
work remains uncommenced, or unfinished after the proper dates.
The Contractor shall commence execution of such part of the
work within__________days as may be notified to him from
the date of the order of commencement for work and diligently
continue such work and further, to ensure good progress during
the execution, of the work he shall be shelf be bound in all cases in
which the time allowed for any work exceeds one month to complete
one fourth of the whole of the work before one fourth of the whole
time allowed under the contract has elapsed, one half of the work,
before one half of Such time has elapsed, and three-fourths of the
work before three-fourths of such time has elapsed. In the event of
the contractor failing to comply with any of the conditions
herein he shall be liable to pay as compensation an amount
equal to one percent of such smaller account as the
Commissioner (whose decision in writing shall be final) may
decide on the said tendered cost of the whole work for every
day that the due quantity of work remains incomplete; provided
always that the entire amount of compensation to be paid under
provisions of this clauses shall not exceed ten percent of the
tendered amount of the work as shown in the tender.

Clause - 3 - In any case in which under any clause or clauses Action

of the contract the contractor shall have renders himself liable when
to pay compensation amounting to the whole of his security whole of
deposit (whether paid in one sum of deducted by installments). security
The Commissioner on behalf of the Corporation shall have deposit is
power to adopt any of the following courses, as he may deem forfeited
best suited to the interests of Municipal Corporation on
recommendation of the Executive Engineer of the Municipal
Corporation.
(4)
(a) To rescind the contract (of which rescission notice in writing to the contractor under the
hand of the Commissioner of the Siliguri Municipal Corporation shall be conclusive evidence),
and in which case the security deposit of the contractor shall stand forfeited and be absolutely
at the disposal of Municipal Corporation.

(b) To employ labour paid by the Municipal Corporation and to supply materials to carry out the
work, or any part of the work, debiting the contractor with the cost of the labour and the price of
the materials (of the amount of which cost and price a certificate of the Commissioner on
recommendation of Executive Engineer or Engineer-in-charge of the municipal corporation shall
be final and conclusive against the contractor) and crediting him with the value of work done, in
all respects in the same manner and the same rates as if it had been carried out by the contractor
under the terms of his contract; the certificate of the Commissioner as to the value of the work
done shall be final and conclusive against the Commissioner on recommendation of Executive
Engineer or Engineer-in-charge of the municipal corporation contractor.

(c) To measure up the work of the contractor, and to take such part thereof as shall be unexecuted
out of his hands, and to give it to another contractor to complete, in which case any expenses
which may be incurred in excess of the sum which would have been paid to the original contractor
if the whole work had been executed by him (of the amount of which excess the certificate in
writing of the Commissioner on recommendation of Executive Engineer or Engineer-in-charge
of the municipal corporation shall be final and conclusive) shall be borne and paid by the original
contractor and may be deducted from any money due to him by Government under the contract
or otherwise, or from his security deposit or the proceeds of sale thereof, or a sufficient part
thereof.

In the event of the above courses being adopted by the Commissioner on recommendation of
Executive Engineer or Engineer-in-charge of the municipal corporation, the contractor shall have
no claim to compensation for any loss sustained by him by reason of his having purchased or procured
any materials, or entered into any engagements, or made any advances on accounts, or with a view to
the execution of the works or the performance of the contract. And in case the contract shall be rescinded
under the provision aforesaid, the contractor shall not be entitled to recover or be paid any sum for any
work therefore actually performed under this contract, unless and until the Commissioner of The
Siliguri Municipal Corporation will have certified in writing the performance of such work and the
value payable in respect thereof, and he shall only be entitled to be paid the value so certified.

Clause 4. - In any case in which any of the powers, conferred upon the
Commissioner on recommendation of Executive Engineer or Engineer-
in-charge of the municipal corporation by clause 3 hereof, shall have
Contractor remains liable become exercisable and the same shall not be exercised, the non-
to pay compensation if exercise thereof shall not constitute a waiver of any of the conditions
action not taken under thereof and such powers shall notwithstanding be exercisable in the
clause 3 event of any future case of default by the contractor for which by any
clause or clauses hereof, he is declared liable to pay compensation
amounting to the whole of his security deposit, and the liability of the
contractor for past and future compensation shall remain unaffected.
In the event of the Commissioner on recommendation of Executive
Engineer or Engineer-in-charge of the municipal corporation putting in
force either of the powers (a) or (c) vested in him under the preceding
clause he may, if he so desire, take possession of all or any tools,
plant, materials and stores, in or upon the work, or the site thereof or
belonging to the contractor, or procured by him and intended to be
used for the execution of the work or any part thereof, paying or allowing
for the same in account at the contract rates or in case of these not
being applicable, at current market rates to be certified by the
Commissioner on recommendation of Executive Engineer or Engineer-
in-charge of the municipal corporation whose certificate thereof shall
be final, otherwise the Commissioner may by notice in writing to

(5)
 contractor or his clerk of the works, foreman or other authorized agent require
him to remove such tools, plant, materials or stores from the premises (
Power to take within a time to be specified in such notice ); and in the event of the contractor
possession of or failing to comply with any such requisition, the Commissioner may remove
require removal them at the contractor’s expense or sell them by auction or private sale on
of or sell account of the contractor and at his risk in all respects, and the certificate of
contractor’s plant. the Commissioner on recommendation of Executive Engineer or Engineer-
in-charge as to the expense of any such removal and the amount of the
proceeds and expense of any such sale shall be final and conclusive against
the contractor

Clause - 5 - If the contractor shall desire an extension of the time for

completion of the works on the grounds of his having been unavoidably
Extension time hindered in its execution, the contractor shall give an immediate report of
such hindrance to the Executive Engineer or Engineer-in-charge of the
municipal corporation in writing and if he shall desire an extension of time
for completion of the work on the ground thereof he shall apply in writing to
the Commissioner within 7 days of the date of cessation of such hindrance
on account of which he desires such extension as aforesaid and the
Commissioner on recommendation of Executive Engineer or Engineer-in-
charge of the municipal corporation shall, if in his opinion ( which shall be
final ) reasonable grounds be shown therefore, authorise such extension of
time, if any, as may, in his opinion, be necessary or proper.

Clause - 6 - On completion of the work, the contractor shall be furnished

Final Certificate with a certificate by the Sub-Divisional Officer/Divisional Officer of the
Directorate of Municipal Engineer (hereinafter called the Engineer-in-charge
of such completion but no such certificate shall be given nor shall the work
be considered to be completed until the contractor shall have removed from
the premises on which the work shall be executed all scaffolding surplus
materials and rubbish, and cleaned off the dirt from all wood work, doors,
windows, walls or other parts of any building in upon or about which the
work is to be executed or of which he may have had possession for the
purpose of the execution thereof nor until the work shall have been measured
by the Engineer-in-charge whose measurements shall be binding and
conclusive against the contractor. If the contractor shall fail to comply with
the requirement of this clause as to removal of scaffolding, surplus materials
and rubbish and clearing of dirt on or before the date fixed for the completion
of the work, the Engineer-in-charge may at the expenses of the contractor
remove such scaffolding surplus materials and dispose of the same as he
thinks fit and clean of such dirt as aforesaid, and the contractor shall forthwith
pay the amount of all expense so incurred and shall have no claim in respect
of any such scaffolding of surplus materials as aforesaid except for any
sum actually realised by the sale thereof.

Clause - 7 - No payment shall be made for works estimated to cost less

than rupees one thousand, till after the whole of the works shall have been
completed and a certificate of completion given. But in the case of works
Payment on estimated to cost more than rupees one thousand, the contractor shall on
intermediate submitting the bill therefore be entitled to receive a monthly payment
certificate to be proportionate to the part thereof then approved and passed by the Engineer-
regarded as in-Charge, whose certificate of such approval and passing of the sum so
advances. payable shall be final and conclusive against the contractor. According to
the bill passed by the Engineer-in-charge payment will be made by the
Commissioner of the Municipal corporation. But all such intermediate
payments shall be regarded as payments by way of advance against the
final payment only and not as payments for work actually done and competed,

(6)
and shall not preclude the requiring of bad, unsound, and imperfect or
unskillful work to be removed and taken away and reconstructed, or re- Submission of Final
erected, or be considered as an admission of the due performance of Bill
the contract, or any part thereof, in any respect, or the accruing of any
claim, nor shall it conclude, determine or affect in any way the powers of
the Engineer-in-Charge under these conditions or any of them as to the
final settlement and adjustment of the accounts of otherwise or in any
other way vary or affect the contract. The final bill shall be submitted by
the contractor within one month of the date fixed for completion of the
work, otherwise the Engineer-in-Charge’s certificate of the measurement
and of the total amount payable for the work accordingly shall be final
and binding on all parties. The Engineer-in-Charge will be in no way
responsible for actual payment to the contractor, but he will rather pass
the bill to the Commissioner for payment.

Clause - 8.- A bill shall be submitted by the contractor each month on or Submitted monthly
before the date fixed by the Engineer-in-Charge for all work executed in
the previous month, and the Engineer-in-Charge shall take or cause to
be taken the requisite measurement for the purpose of having the same
verified, and the claim as far as admissible adjusted, if possible, before
the expiry of ten days from the presentation of the bill. If the contractor
does not submit the bill within the time fixed as aforesaid the Engineer-
-in-Charge may depute a subordinate to measure up the said work in
the presence of the contractor, whose counter-signature to the
measurement list will be sufficient warrant, and the Engineer-in-Charge
may prepare a bill from such list which shall be binding on the contractor
in all respects.

Clause - 9 - The contractor shall submit all bills on the printed forms to Bill to be on printed
be had on application at the Siliguri municipal corporation office to the forms
Commissioner through the Engineer-in-Charge, and the charges in the
bills shall always be entered at the rates specified in the tender or in the
case of any extra work ordered in pursuance of those conditions, and
not mentioned or provided for in the tender at the rates hereinafter
provided for such work.

Clause 9 A-(1) Payment due to the contractor may, if so desired by him, Payment of contractor
be made to his Bank instead of direct to him, provided that the contractor bills to Banks
furnishes to the Commissioner of the municipal corporation.

(i) an authorization in the form of a legally valid document, e.g., irrevocable

power-of-attorney conferring authority on the Bank to receive payment;
and
(ii) his own acceptance of the correctness of the account made out as
being due him by municipal corporation or his signature on the bill or
other claim preferred against Municipal corporation, before settlement
by the Commissioner of the account or claim by payment to the Bank.
While the receipt given by such Bank shall constitute a full and sufficient
discharge for the payment, the contractor should, wherever possible,
present his bills duly receipted and discharged through his Bankers.

(2) In the case of bills, which the contractor presents for payment direct
and which are not endorsed in favour of the Bank, while efforts will be
made to secure payment to the financing Bank, payments made to the
contractor should be accepted as full acquaintance so far as Municipal
Corporation is concerned. As part of the arrangement, the financing Bank
should give Municipal Corporation a letter to this effect.

(7)
Note-1- The procedure will not affect the usual rights of Municipal Corporation to deduct from contractor’s
bills ( whether endorsed in favour of a Bank or not ) any sum due to Municipal Corporation on account
of penalties, over-payments, etc. on this or any other contract with the Commissioner of The Siliguri
Municipal Corporation.
Note- 2- Nothing herein contained shall operate to create in favour of the Bank any rights or equities
vis-a-vis the Municipal Corporation.

Clause - 10 - If the specification or estimate of the work, provides for the use of
any special description of materials to be supplied from the Municipal Corporation
store, or if it is required that the contractor shall use certain stores to be provided
Stores supplied by the Engineer-in-Charge (such materials and stores, and prices to be charged
by Municipal therefor as hereinafter mentioned being so far as practicable for the convenience
Corporation of the contractor, but no so as in any way to control the meaning of effect of this
contract specified in the schedule or memorandum hereto annexed), the contractor
shall be supplied with such materials and stores as required from time to time to
be used by him for the purposes of the contract only, and the value of the full
quantity of materials and stores so supplied at the rates specified in the schedule
or memorandum may be set off or deducted from any sums then due, or thereafter
to become due to the contractor under the contract, or otherwise, or against or
from the security deposit or the proceeds of sale thereof; if the same is held in
Government securities, the same or a sufficient portion thereof being in this case
sold for the purpose. All material supplied to the contractor shall remain the absolute
property of Municipal Corporation and shall not on any account be removed from
the site of the work, and shall at all times be open to inspection by the Engineer-
in-Charge. Any such materials unused and in perfectly good condition at the time
of the completion or determination of the contract shall be returned to the Municipal
Corporation store if by a notice in writing under his hand he shall so require; but
the contractor shall not be entitled to return any such materials unless with such
consent, and shall have no claim for compensation on account of any such
materials so supplied to him as aforesaid being unused by him, or for any wastage
in or damage to any such materials.

Clause - 11 - The contractor shall execute the whole and every part of the work in
the most substantial and workmanlike manner, and both as regards materials
Work to be and otherwise in every respect in strict accordance with the specifications. The
executed in contractor shall also conform exactly, fully and faithfully to the designs, drawing,
accordance with and instructions in writing relating to the work signed by the Engineer-in-Charge
specifications and lodged in his office, and to which the contractor shall be entitled to have
drawings, orders access at such office, or on the site of the work for the purpose of inspection
etc. during office hours, and the contractor shall, if he so requires, be entitled at his
own expense to make or cause to be made copies of the specifications, and of all
such designs, drawings and instructions as aforesaid.

Clause 12 - Engineer-in-Charge shall have power to make any alterations in,

omissions from, additions to or substitutions for the original specifications,
drawings, designs and instructions that may appear to him to be necessary or
Alterations in advisable during the progress of the work and the contractor shall be bound to
specifications and carry out the work in accordance with any instruction which may be given to him
designs. in writing signed by the Engineer-in-Charge and such alteration, omission, additions
or substitutions shall not invalidate the contract but shall be deemed to have
formed as work included in the original tender and any altered, additional or
substituted work which the contractor may be directed to do in the matter above
Do not invalidate specified as part of the work shall be carried out by the contractor on the same
contracts conditions in all respects on which he agreed to do the main work and the same
rates, if any, may be specified in the tender for the main work. The time for the
completion of the work shall be extended in proportion that the altered, additional
or substituted work bears to the original contract work and the certificate of the
Engineer-in-Charges shall be conclusive as to such proportion. And if the altered,
additional or substituted work includes any class of work, for which

(8)
 no rate is specified in this contract, then such class of work shall be carried
out at the rates entered in the Schedule of rates brought out by the Public
Works Department, Govt. of West Bengal (Volume-I, Volume-II & Volume-III)
of the district, which was in force at the time of the acceptance of the contract
Extension of time in minus/plus the percentage which the total tendered amount bears to the
consequence of estimated cost of the entire work put to tender, and if the altered, additional or
alterations substituted work is not entered in the said schedule of rates payment thereof
shall be made by the Engineer-in-Charge by determining the rates on analysis
worked out from (a) the basic rates of materials and labour provided in the
current Schedule of rates or (b) the current market rates of materials and
labour when even basic rates for the work are not available in the schedule. In
cases when such rates are determined on analysis by the Engineer-in-Charges
under (a) above, the stipulated percentage above or below Schedule of rates
as provided in the contract shall also apply and in case of rates worked out on
analysis under (b) above payment shall be made at the rates so determined
without application or the stipulation percentage. In the event to any dispute
regarding rates determined on analysis for any altered, additional or substituted
work under this clause, the decision of the Commissioner of the Siliguri
Municipal Corporation shall be final and binding.
Rates for work not
in estimated Clause -12A - In the case of any altered, additional or substituted work, which
schedule the contractor is required, under the preceding clause 12, to do at the rates
specified in the tender for the main work or on the basis of the rates in the
Schedule of rates of the districts and which involves the employment of
additional materials (notwithstanding anything to the contrary in the preceding
clause) the contractor may, within seven days from the receipt of the order
claim revision of rates of such additional materials and the Engineer - in charge
may revise such rates having regard to the increase in the market price of
such materials. In the event of a dispute decision of the Commissioner of the
Siliguri Municipal Corporation shall be final and binding and this contract shall
be construed as if the said revised rates for the said additional materials had
been incorporated in this contract as being applicable to such work.

Clause - 13 - If at any time after the commencement of work the Commissioner

No compensation of The Siliguri Municipal Corporation shall for any reason whatsoever not require
for alteration in, the whole thereof as specified in the tender to be carried out, the Engineer-in-
or restriction of, Charge shall give notice in writing of the fact to the contractor who shall have
work to be no claim to any payment or compensation whatsoever on account of any profit
or advantage which he might have derived from the execution of the work in
full, but which he did not derive in consequence of the full amount of the work
not having been carried out; neither shall he have any claim for compensation
by reason of any alterations having been made in the original specifications,
drawings, designs and instructions which shall involve any curtailment of the
work as originally contemplated.

Clause -14 - If it shall appear to the Engineer-in-Charge or his subordinate in

Actions and charge of the work, that any work has been executed with unsound, imperfect,
Compensatine or unskillful workmanship, or with materials of any inferior description, or that
payable in case of any materials or articles provided by him for the execution of the work are
bad work unsound or of a quality inferior to that contracted for, or otherwise not in
accordance with the contract, the contractor shall on demand in writing from
the Engineer-in-Charge specifying the work, materials or articles complained
of notwithstanding that the same have been inadvertently passed, certified
and paid for, forthwith rectify, or remove and re-construct the work so specified
and provide other proper and suitable materials or articles at his own proper
charge and cost; and in the event of his failing to do so within a period to be
specified by the Engineer-in-Charge in his demand aforesaid, then contractor
shall be liable to pay compensation at the rate of one per cent, on the amount
of the estimate for everyday not exceeding ten days, while his failure to do so
shall continue and in the case of any such failure the Engineer-in-Charge may
rectify or remove, and re-execute the work or remove and replace with others,
the materials or articles complained of as the case the may be at the risk and
expense in all respects of the contractor.

(9)
Works to be open Clause 15 - All work under or in course of execution or executed in pursuance
for inspection of the contract shall at all times be open to the inspection and supervision of
the Engineer-in-Charge and his subordinates and the contractor shall at all
times during the usual working hours, and at all other times at which
reasonable notice of the intention of the Engineer-in-Charge or his
Contractor or subordinate to visit the works shall have been given to the contractor, either
responsible agent himself be present to receive orders and instructions, or have a responsible
to be present agent duly accredited in writing present for that purpose. Orders given to the
contractor’s agent shall be considered to have the same force as if they had
been given to the contractor himself.

Clause 16 - The contractor shall give not less then five days notice in writing
to the Engineer-in-charge or his subordinate in charge of the work before
covering up or otherwise placing beyond the reach of measurement any
work in order that the same may be measured and correct dimensions thereof
Notice to be
be taken before the same is so covered up or placed beyond the reach of
given before
measurement. And shall not covered up or place beyond the reach of
work is covered
measurement any work without the consent in writing of the Engineer-in-
up
charge or his subordinate in charge of the work, and if any work shall be
covered up or placed beyond the reach of measurement without such notice
having been given or consent obtained, the same shall be uncovered at the
contractor's expense or in default thereof no payment or allowance shall be
made for such work or the materials with which the same was executed.

Vide G. O. No. 4142 - A Dt. 26 - 08 -1977.

Clause - 17 If the contractor or his workmen or servants or authorized

representatives shall break, deface, injure, or destroy any part of building, in
Contractor liable which they may be working, or any building, road, road-curbs, fence,
Vide G.O. No: 5784-PW/L&A/2M-175/2017, dt.-12/09/2017

for damage done enclosure, water pipes, cables, drains, electric or telephone posts or wires,
and for trees, grass or grassland or cultivated ground contiguous to the premises,
imperfections for on which the work or any part of it is being executed, or if any damage shall
3 months happen to the work from any cause whatsoever or any imperfection become
after certificate apparent in it at any time whether during its execution or within a period of
three months or one year or three years or five years, as the case may
be (depending upon the nature of the work as described in the
explanation appended hereto) hereinafter referred to as the Defect
Liability Period, from the actual date of completion of work as per completion
certificate issued by the Engineer-in-Charge, the contractor shall make the
Refund of same good at his own expense, or in default, the Engineer-in-Charge may
security cause the same to be made good by other workmen and deduct the expense
deposit (of which the certificate of the Engineer-in-Charge shall be final and binding
on all concerned) from any sums, whether under this contract or otherwise,
that may be then, or at any time thereafter become due to the contractor
from the Government or from his security deposit, either full, or of a sufficient
portion thereof and if the cost, in the opinion of the Engineer-in-Charge (which
opinion shall be final and conclusive against the contractor), of making such
damage or imperfection good shall exceed the amount of such security
deposit and/or such sums, it shall be lawful for the Municipal Corporation to
recover the excess cost from the contractor in accordance with the procedure
prescribed by any law for the time being in force.

(10)
(a) For work with three months Defect Liability Period :

(i) Full security deposit shall be refunded to the contractor on expiry of

three months from the actual date completion of the work.

(b) For work with one year Defect Liability Period :

(i) Full security deposit shall be refunded to the contractor on expiry of

one year from the actual date of completion of the work.

(c) For work with three years Defect Liability Period :

(i) 30% of the security deposit shall be refunded to the contractor on

expiry of two years from the actual date of completion of the work.
(ii) The balance 70% of the security deposit shall be refunded to the
contractor on expiry of three years from the actual date of completion
of the work.

(d) For work with five years Defect Liability Period :

(i) No security deposit shall be refunded to the contractor's for 1st 3

years from the actual date of completion of the work;
(ii) 30% of the security deposit shall be refunded to the contractor on
expiry of four years from the actual date of completion of the work;
(iii) The balance 70% of the security deposit shall be refunded to the
contractor on expiry of five years from the actual date of completion
of the work;

Explanation :

The word ‘work’ means and includes road work, bridge work, building work, sanitary
and plumbing work, electrical work and/or any other work contemplated within
the scope and ambit of this contract. For
(i) The work of patch repair or patch maintenance in nature or a combination
thereof, the Defect Liability Period of the work shall be three months from the
actual date of completion of the work.
(ii) Thorough Bituminous Surfacing work with bituminous thickness less than 40
mm, Repair & Rehabilitation of any road / bridge / culvert / building / Sanitary &
Plumbing work, the Defect Liability Period of the work shall be one year from the
actual date of completion of the work;
(iii) Extension of building / bridge / culvert, Construction of new flexible pavement
up to bituminous level which has been designed for a period of 3 years or more,
Widening and strengthening of flexible pavement designed for a period of 3 years
or more, Improvement of riding quality / Strengthening of flexible pavement
designed for a period of 3 years or more; Providing only mastic asphalt layer over
existing bituminous surface without providing bituminous profile corrective course
/ bituminous base course, the Defect Liability Period of the work shall be three
years from the actual date of completion of the work;
(iv) Construction of new building / new bridge / new culvert, Reconstruction of
building / bridge / culvert including construction of approach roads for bridge /
culvert, Construction of rigid pavement, Reconstruction of rigid pavement,
Construction of new flexible pavement covered by mastic work which has been
designed for a period of 5 years or more, Widening and strengthening of flexible
pavement covered by mastic work which has been designed for a period of 5
years or more, Improvement of riding quality / Strengthening of flexible pavement
covered by mastic work which has been designed for a period of 5 years or more,
the Defect Liability Period of the work shall be five years from the actual date of
completion of the work;

(11)
Contractor to supply Clause - 18 -The contractor shall supply at his own cost materials (except
plant ladders such special materials, if any, as may in accordance with the contract be
scaffolding etc. supplied from the Municipal Corporation stores), plant, tools, appliances,
implements, ladders, cordage, tackle, scaffolding and temporary work requisite
or proper for the execution of the work whether original altered or substituted
and whether included in the specification or other documents forming part of
the contract or referred to in these conditions or not, or which may necessary
for the purpose of satisfying or complying with the requirements of the Engineer-
And s liable for in-Charge (as to any matter as to which under these conditions he is entitled
damages arising to be satisfied, or which) he is entitled to require together with carriage therefore
from to and from the work. The contractor shall also supply without charge the
non-provision of requisite number of persons with the means and materials necessary for the
light, fencing etc. purpose of setting out works, and counting, weighing and assisting in the
measurement or examination at any time and from time to time of the work or
materials. Failing his so doing the same may be provided by the Commissioner
on recommendation of the Engineer-in-Charge at the expense of the contractor
And is liable for and the expenses may be deducted from any money due to the contractor
damages arising under the contract, or from his security deposit or the proceeds of sale thereof
non-provision of or of sufficient portion thereof. The contractor shall also provide all necessary
light, fencing fencing and lights required to protect the public from accident, and shall be
bound to bear the expenses of defence of every suit, action or other proceeding
at law that may be brought by any person for injury sustained owing neglect of
the above precautions and to pay any damage and costs which may be
awarded in any such suit, action or proceedings to any such person or which
may with the consent of the contractor be paid to compromise any claim by
any such person.

Clause - 18 (A) - The contractor shall be responsible for and shall take proper
care and caution in respect of all rollers, machinery tools and implements as
may be made over by the Municipal Corporation to the contractor for use in
the execution of the works under this contract and shall be liable for any loss
of and damages caused to the said rollers, machinery, tools and implements
by and reason whatsoever during the period the same are in the possession
of the contractor and shall on demand pay to the Municipal Corporation such
amount as may be fixed by the Municipal Corporation for such loss and
damages, the decision of the Municipal Corporation in that respect being
final. Should the contractor fail in or neglect to pay such amount on demand,
the Municipal Corporation shall have the right and be entitled, in addition to
the other rights and remedies available to it, to deduct such amount from the
amount of security deposited by the contractor and/or any amount remaining
payable to the contractor under this contract for any work done by the
contractor.

Clause-18 (B) - In every case in which by virtue of the provision of Section 12

Sub-section(1) of the workmen's compensation Act 1923 Municipal Corporation
is obliged to pay compensation to a workman employed by the contractor in
execution of the works. Municipal Corporation will recover from the contractor
the amount of the compensation so paid and without prejudice to the rights of
Municipal Corporation under section 12, Sub-section (2) of the said Act.
Municipal Corporation shall be at liberty to recover such amount or any part
thereof by deducting it from the security deposit or from any sum due by the
Municipal Corporation to the contractor whether under this contractor or
otherwise.

Municipal Corporation shall not be bound to contest any claim made against
it under section 12, sub-section (1) of the said Act except on the written request
of the contractor and upon his giving to Municipal Corporation full security for
all cost for which Municipal Corporation might become liable in consequence
of contesting such claim.
(12)
Labour Clause 19 - No female labour shall be employed within the limit of a cantonment.
work.
Clause 19A.-No labour below the age of twelve year shall be employed on the
Labour

Vide Letter No. 4783/A Dt. 07-05-1976 for Engr. in Chief and Ex-Officio
Secretary, P. W. D., W. B.

Clause 19B - (a) “The contractor shall pay to labour employed by him either
directly or through sub-contractors, wages not less than fair wages as defined
in the C.P.W.D. contractor’s Labour Regulations in so far as such Regulations
have application within the State of West Bengal or as per the provisions of the
Contract Labour (Regulation & Abolition) Act, 1970 and Contract Labour
(Regulation & Abolition) Central Rules, 1971, wherever applicable.

(b) The contractor shall not withstanding the provisions of any contract to the
contrary, cause to be paid fair wages to labour indirectly engaged on the work,
including any engaged by his sub-contractors in connection with the said work
as if the labour had been immediately employed by him.

(c) In respect of all labour directly or indirectly employed in the work for
performance of the contractor’s part of his agreement the contractor shall comply
with or cause to be complied with the Central Public Works Department
Contractor’s Labour Regulations as mentioned in Sub-Para (a) above made
from time to time in regard to payment of wages, wage period, deduction from
wages, recovery of wages not paid and deduction, un-authorisedly made,
maintenance of wages books or wages slips, publication of scale of wages and
other terms of employment, inspection and submission or periodical returns
and all other matters of the like nature or as per the provisions of the Contract
Labour (Regulation & Abolition) Rules, 1971 wherever applicable.

(d) The Commissioner concerned shall have the right to deduct from the moneys
due to the contractor any sum required or estimated to be required for making
good the loss suffered by a worker or workers by reasons of non-fulfillment of
the conditions of the contract for the benefit of the workers, non-payment of
wages or of deduction made from his or their wages which are not justified by
their terms of contract or non-observance of the Regulations as mentioned
above.

(e) The contractor shall comply with the provisions of Payment of Wages Act,
1936, Minimum wages Act, 1948, Employees Liability Act, 1938, Industrial
Dispute Act, 1947, Maternity Benefits Act, 1961 and the contract Labour
(Regulations & Abolition) Act, 1970 or the modification thereof or any other
laws relating thereto and the Rules made there-under from time to time.
(f) The contract shall indemnify Municipal Corporation against payment to be
made and for observance of the laws aforesaid and the C.P.W.D. contractor’s
Labour Regulations having application within the State of West Bengal without
prejudice to his right to claim indemnity from his sub-contractors.
(g) The Regulations aforesaid shall be deemed to be a part of his contract and
any breach thereof shall be deemed to be a breach of this contract.”

Work on Sunday Clause-20 - No work shall be done on Sunday without the sanction in writing of
the Engineer-in-charge.

Work not to be sublet Clause-21 -The contract shall not be assigned or subject without specific orders
from Municipal Corporation in respect of a specified subcontractor and if the
contractor shall assign or sublet his contract, or attempt so to do, or became
insolvent or commence any insolvency proceedings or make any composition
with his creditors or attempt so to do or if any bribe, gratuity gift, loan, perquisite,
reward or advantage pecuniary or otherwise, shall other directly or indirectly be
(13)
Contract may be given, promised or offered by the contractor or any of his servants or agents
rescinded and to any public officer or person in the employ of Government/Municipal
security deposit Corporation in any way relation to his officer or employment or if any such
forfeited for officer or person shall become in any way directly or indirectly interested in the
subletting, bribing contract, the Divisional Officer may thereupon by notice in writing advice the
or if contractor Municipal Corporation to rescind the contract, and the security deposit of the
becomes insolvent contractor shall thereupon stand forfeited and be absolutely at the disposal of
Municipal Corporation and the same consequences shall ensure as if the
contract had been prescribed under Clause 3 hereof and in addition the
contractor shall not be entitled to recover or be paid for any work therefore
actually performed under the contract.

Sum payable by way Clause - 22 - All sums payable by way of compensation under any of these
of compensation to conditions shall be considered as reasonable compensation to be applied to
be considered as the use of Municipal Corporation without reference to the actual loss or damage
reasonable sustained and whether or not any damage shall have been sustained.
compensation without
reference to actual Clause-23 -In the case of tender by partners any change in the constitution of
loss. the firm shall be forthwith notified by the contractor to the Engineer-in-Charge
Changes in for his information.
constituton of firm
Clause-24 -All works to be executed under the contract shall be executed
Work to be under under the direction and subject to the approval in all respects of the
direction of Engineer- Superintending Engineer of the Municipal Corporation/Engineer-in-Charge for
in-charge the time being who shall be entitled to direct at what point or points and in
what manner they are to be commenced and from time to time carried on.

Settlement of Clause-25 - Arbitration will not be allowed. The Clause no. 25 of 2911(ii) is to
dispute be considered as deleted Clause vide gazette notification no. 558 / SPW-13
December 2011.

Stores of European of Clause-26 -The contractor shall obtain from the stores of the Engineer-in-
American Charge all stores and articles of European or American manufacture which
manufacture to be may be required for the work, or any part thereof or in making up articles
obtained from required therefor or in connection therewith unless he has obtained permission
Government in writing from the Engineer-in-Charge to obtain such stores and articles
elsewhere. The value of such stores and articles as may be supplied to the
contractor by the Engineer-in-Charge will be debited to the contractor in his
account at the rates shown in the schedule attached to the contract, and if
they are not entered in the schedule, they will be debited at cost price which
for the purpose of this contract shall include the cost of carriage, incidental
charges and storage charges, the last being recoverable in addition and all
other expenses whatsoever, which shall have been incurred in obtaining delivery
of the same at the stores aforesaid.

Clause-27 - When the estimate on which the tender is made includes lump
Lump sums in sums in respect of parts of the work, the contractor shall be entitled to payment
estimate in respect of parts of the work, the contractor shall be entitled to payment in
respect of the items of work involved or the part of the work in question at the
same rates as are payable under this contract for such items or if the part of
the work in question is not in the opinion of the Engineer-in-Charge capable of
measurement, the Commissioner on recommendation of the Engineer-in-
Charge may at his discretion pay the lump sum amount entered in the estimate,
and the certificate in writing of the Commissioner on recommendation of the
Engineer-in-Charge shall be final and conclusive against the contractor with
regard to any sum or sums payable to him under the provisions of this clause.

(14)
Action where no Clause 28 - In the case of any class of work for which there is no such
specification specification as is mentioned in Rule 1, such work shall be carried out in
accordance with the district specification and in the event of there being no
district specification, then in such case the work shall be carried out in all
respects in accordance with the instruction and requirements of the Engineer-
in-Charge.

Defination of work Clause 29 - The expression “works” or “work” where used in these conditions
shall, unless there be something either in the subject or context repugnant
to such construction be constructed and taken to mean the works by virtue
of the contract contracted to be executed, whether temporary or permanent
and whether original, altered, substituted or additional.

Clause 30 - The contractor(s) shall at his/their own cost provide his/their

labour with hutting on an approved site, and shall make arrangements for
conservancy and sanitation in the labour camp to the satisfaction of the
local Public Health and Medical Authorities. He/They shall also at his/their
own cost make arrangements for the laying of pipe lines for water-supply to
his/their labour camp form the existing mains wherever available, and shall
pay all fees, charges and expenses in connection, therewith and incidental
thereto

Interpretation clause :-

The Commissioner means the Commissioner of The Siliguri Municipal Corporation and his successors.

The Engineer-in-Charge means the Superintending Engineer / Executive Engineer of the Siliguri
Municipal Corporation for the time being.

The Divisional officer / Sub-divisional officer means the Executive Engineer / Assistant Engineer of the
Siliguri Municipal Corporation for the time being.

Words importing the singular number only include the plural number and vice versa.

(15)
Schedule showing (Approximately) materials to be supplied by the Municipal Corporation under clause
10 and 26 for works contracted to be execute and the rates at which they are to be charged for.

Particulars Rates at which the materials will be Place of delivery

charged to the contractor

Unit Rs. P.

Cement mT. Corporation Store

Bitumen (Packed) mT. Do

Roller Per Day Do

Steel Bar HYSD mT. Do

Note : The person or firm submitting the tender should see that the rates in above schedule are filled
up by the Engineer-in-Charge on the issue of the from prior to submission of the tender.

Signature of the Contractor Signature of the Commissioner

(16)
 ADDITIONAL CONDITIONS

1. Cement found surplus after the completion of a work should be returned to the Assistant Engineer,
the value of the cement returned to the Municipal Corporation will be credited to the contractor. If
any contractor is found to have used the surplus cement for his own purpose or otherwise deposed
of it without the written consent of the Executive Engineer or the Assistant Engineer (if nominated
for the purpose by the Executive Engineer) he may be held guilty of theft. In this connection the
provision of clause 10 may be referred to where it is clearly stated that all materials issued to the
contractor’s shall remain the property of Municipal Corporation.

2. The contractor shall have to make his own arrangements for water both for the work and use by
his coolly, etc. for steam road rollers and for all tools and plant, etc. required on the work.

3. Contractors will be responsible for the payments of all water charges payable to the Municipal
Corporation of Siliguri or any other water works authority including a Government department
concerned.

4. If the contractor shall desire an extension of the time for completion of the work under clause 5 of
the contract, no application for such extension will be entertained if it is not received in sufficient
time to allow the Executive Engineer/Assistant Engineer to consider it and the contractor will be
responsible for the consequences arising out of his negligence in this respect.

5. The contractor will have to leave ducts in walls and floors to run conduit or cables, where necessary,
and he will not be entitled to any extra payment on this account.

6. Contractors in the course of their work should understand that all materials (e.g. store and other
materials) obtained in the work of dismantling, excavation, etc., will be considered Municipal
Corporation property and will be disposed of to the advantage of Municipal Corporation.

7. Owing to difficulty in obtaining certain materials in the open market due to war the Municipal
Corporation have undertaken to supply materials specified in the schedule on page..................of
the Tender form at rates stated therein. There may be delay in obtaining the materials by the
Municipal Corporation and the contractor is, there-for, required to keep himself in touch with the
day to day position regarding the supply of materials from the Municipal Corporation and to so
adjust the progress of the work that his labour may not remain idle not may there be any other
claim due to or arising from delay in obtaining the materials. It should be clearly understood that
no claim whatsoever shall be entertained by the Municipal Corporation on account of delay in
supplying materials.

8. The minimum period for which a road roller is required to be used by a contractor shall be
determined by the Executive Engineer/Assistant Engineer on the basis of the quantity of metal
that can be consolidated by a roller per day and the Executive Engineer’s decision shall be final.
if the roller be required to work for a longer period due to bad arrangement of the contractor,
shortage of water, etc., additional hire charges shall be levied at the rates specified below under
‘A, Hire Charges’ for the additional period the roller works.

9. No Compensation for any damage done by rain or traffic during the execution of the work will be
made.

(17)
10. Whenever a work is carried out in a municipal area, electric lights or electric danger signals
wherever available shall be provided by the contractors on the barriers as well as paraffin lights.
Facilities for the electric connection will be made by this Municipal Corporation but the contractor
will bear all the expenses.

11. The contractor should quote through rate inclusive of cost of materials and carriage to place of
working.
12. The contractors should give complete specifications showing the method of execution and the
quantity and quality of material they intend to use per hundred sq.m. area.

13. In cases where water is used by the contractor, he will be required to deposit in advance with the
Municipal Corporation the charges for water which are to be calculated in accordance with the
schedule of miscellaneous rates in the Canal Act.

14. It must be clearly understood by the contractor that no claim on account of enhanced rates on
those already accepted, due to war fluctuations will be entertained during the currency of this
contract for the work as per schedule attached to the agreement and the additional work, if any,
under clause 12 of the contract, if such additional work shall consist of items which have already
been quoted for, or, items not quoted for but appearing in District Schedule.

15. In the event of emergency the contractor will be required to pay his labour every day and if this is
not done, Municipal Corporation shall make the requisite payment as would have been paid by
the contractor and recover the cost from the contractors.

Inconvenience of the Public

16. The contractor(s) shall not deposited material on any item which will seriously inconvenience the
public. The Engineer-in-Charge may require the contract(s) to remove any materials, which are
considered by him to be a danger or inconvenience to the public or cause them to be removed at
the contractor’s cost.

17. The contractor undertakes to have the site clean, free from rubbish to the satisfaction of the
Engineer-in-Charge. All surplus materials, rubbish, etc. will be removed to the places fixed by the
Engineer-in-Charge and nothing extra will be paid.

18. The contractor shall not allow any rubbish or debris to remain on the premises during or after
repairs, but shall remove the same and keep the place neat and tidy during the progress of the
work. The Engineer-in-Charge may get the site or premises cleared of debris, etc., and recover
the cost from the bill of the contractor if the latter shows slackness in observing this clause.

19. Materials brought at site shall not be stacked at random. The contractor shall stack all these
materials as directed by the Engineer-in-Charge.

Amendment Vide G.O. No.4736A dt.10.11.64

(18)
 Additional Conditions When Road Rollers
are Supplied by Municipal corporation
Road Rollers, if available, shall be supplied by the Municipal Corporation upon payment of hire
charges at the rates and on the conditions specified below. The contractor should requisite road roller
at least two weeks before the date on which the same are required mentioning the dates on which
delivery is desired. In case rollers cannot be made available to the contractor on that date, requisite
extension of time shall be granted to the contractor for completion of the work but the contractor shall
not be entitled to claim any compensation for loss of labour or any other cause whatsoever shall be
entertained.

Amended & Substituted vide Govt. in P.W.D.’s memo No. 1298-A dated 31-3-79

A - Hire Charge

Hire charges & other charges of Municipal Corporation equipment’s per day of eight hours or part there
of as well as pay of driver, cleaner, chowkider etc. will be as per rates indicated in Special Terms &
conditions.

B - Conditions

1(a) The road roller will be made over and taken back at the site of work. The Roller charges (which
includes the hire charges and the wages of the departmental crew) shall be recovered at the prescribed
rates from the date the road roller is made over till the date it is taken back even though the roller may
not have been working. If however any roller remains idle for two or more days at a stretch for any of the
reason or reasons mentioned below and provided the contractor submits within a week of the date of
occurrence of the contingency, an application through the Assistant Engineer to the Engineer-in-Charge
praying for exemption from payment of roller charges (showing reasons and particulars for such claim
for exemption) the Engineer-in-Charge may at his discretion and if he is satisfied that there were
sufficient reasons, allow exemption from payment of the said roller charges for such days as he may
consider reasonable under the circumstances.

The reason for which exemption may be allowed are :

(i) Continued unfavourable weather conditions for carrying out the particular type of work on which
the roller engaged.
(ii) Lack of roller work for reasons beyond the control of the contractor.
(iii) Diversion of the roller by the Engineer-in-Charge to other works.
(iv) Essential repairs.
(v) Any other reason’s precluding the work of the roller.

The contractor shall not in any events be entitled to claim any compensation for loss of labour or
for any other loss whatsoever which may have been incurred by him during the period for which exemption
from payment of the charges is allowed.

(b) The rollers and other equipment’s shall be fully utilized for the purpose for which the same are
made over and shall not be allowed to remain idle when they are in working conditions.

The time limits for the working day for each type of rolling shall be fixed according to the limits of
work output given in statements I & II below. If the actual number of days of rollers works exceeds the
limits based on the specified floor limits for the number of days in excess of such limits the hire charges
and the wages of the departmental crew shall be charged at double the prescribed rates. If the actual
number of days of roller work is less the number of days calculated on the specified limit. the hire
charges for roller and the wages of the crew shall be recovered for the number of a days calculated on
the specified celling limit. in all cases part of a day shall be counted as a full day.

(19)
2. The crew shall be one operational charges of the rollers.

3. The rollers issued to a contractor are to work for 6 days in the week stoppage of work on the
seventh day for general cleaning and petty repairs, contractor will pay for hire charges as well as
the wages of the crew for the whole week.

4. Clean water for operating and washing the rollers shall be supplied by the contractor at his cost.

5. Fuel (petrol, diesel or steam coal and ancillaries such as match boxes, kerosene oil, fire wood
and cotton waste for working up cleaning etc. of road rollers shall have to be supplied by the
contractor at his expenses. Steam Coal for steam road rollers and diesel oil for diesel oil for
diesel road rollers may however be supplied by the concerned Department at the rate specified
in the agreement and cost debited to the contractors account accordingly.

6. The grease and lubrication oil required for operating and maintenance of the roller shall be
supplied by the Department from where the rollers is hired free of cost.

SPECIFICATIONS GOVERNING ISSUE OF ROAD ROLLERS

The number of working days to be allowed for finishing each individual item of work shall be
calculated in the basis of work output in Statement I and II below.

(Extra allowances are to be considered by the Executive Engineer only on special circumstance
depending on the particular nature of work and his decision will be final)

Signature of Tenderer Signature of Tender Signatur of Tender

accepting authority inviting authority

(20)
 STATEMENT - I
(a) For Petrol, Diesel or Steam Road Roller -8 Tonnes or over
TABLE
Work out-put per working day of a hours
Serial No. Items of work Floor Limit Ceiling Limit
(Minimum) (Minimum)
(1) (2) (3) (4)

1. Rolling sub-grade 1,486 Sq. m. 2,230 Sq. m.

2. Rolling boulder soling

(a) Stone (except laterite) of slag boulder 558 Sq. m. 922 Sq. m.
(b) Laterite Boulders 743 Sq. m. 1115 Sq. m.

3. Consolidation of ballast (size within the

range of 7.5 cm. to 12.5 cm.)
(a) Broken stone (Pakur or Rajmahal) or 23 Cu. M. 34 Cu. m.
(Chandil or similarly hard stone)
(b) Broken stone varieties softer than (a) above 25 Cu. M. 40 Cu. m.
(c) Broken slag 25 Cu. M. 40 Cu. m.
(d) Laterite or Jhama 34 Cu. M. 51 Cu. m.
(e) Unbroken stone (e.g. shingle) 34 Cu. M. 51 Cu. m.

4. Consolidation of metal (size within range

of 3.75 cm. to 7.5 cm.)
(a) Broken stone metal (Pakur or Rajmahal 14 Cu. M. 23 Cu. m.
Chandil or similiarly hard stone)
(b) Broken stone varieties softer than (a) above 17 Cu. M. 28 Cu. m.
(c) Broken slag metal 17 Cu. M. 28 Cu. m.
(d) laterite or Jhama metal 28 Cu. M. 45 Cu. m.
(e) Unbroken stone (e.g. shingle or gravel) 34 Cu. M. 51 Cu. m.

5. Consolidation of moorum 34 Cu. M. 51 Cu. m.

6. Rolling dry chips / Bajri / Gravel in Surface

dressing works
(a) On water-bound surface 558 Sq. m. 1,115 Sq. m.
(b) On brick - up surface 650 Sq. m. 1,3000 Sq. m.

7. Rolling premixed chip / Bajri / Gravel

(a) In 19 mm (Norinal) thick carpet 372 Sq. m. 743 Sq. m.
(b) In 25 mm (Norminal) thick carpet 325 Sq. m. 650 Sq. m.
(c) In 32 mm (Norminal) thick carpet 279 Sq. m. 558 Sq. m.
(d) In 38 mm (Norminal) thick carpet 232 Sq. m. 465 Sq. m.

N.B. In case of items not covered by the above or by any stipulations of a particular contract, the limits will be
as decided by the Engineer-in-charge.

(21)
 Statement - II
Petrol, Diesel or Steam Road Roller - 6 Tonnes or over

The limits of works output to be allowed for petrol, diesel or steam rollers of 6-10 tonne or less
shall be 25% less than the limit for the corresponding items Statement- I above.

Amendment of clause 3 of additional Clauses in Page 16 of the West Bengal Standard Contract
Form No. 2911, 2911 (i), 2911 (ii) and on Form No. 2912 vide G.O. No. 5396 - A Dt. 15-05-76 in partial
Modification of the G.O. No. 33-A Dt.7-01-74.

Extra allowance may be the same per statement I in case of roller of 8-13 Tonne or above.

Tar and Bitumen

1. The contractor undertakes to make arrangements for the supervision of the work by the firm
supplying the tar or bitumen used.

2. The contractor shall collect the total quantity of tar or bitumen required for the work as per standard
formulae before the process of painting is standard and shall hypothecate it to the Engineer-in-charge
against money advanced by Municipal Corporation if any bitumen or tar remain unused on completion
or the work on account of lesser use of materials in actual execution for reasons other than authorised
changes of specification and abandonment of portion of work corresponding deduction equivalent to
the cost of unused material as determined by the Engineer-in-charge shall be made and the material
returned to the contractors. Although the materials are hypothecated to Government the contractor
undertakes the responsibility for their proper watch, safe custody and protection against all risks. The
materials shall not be removed from site of work without the consent of the Engineer-in-charge in
writing.

(22)
20. ADDITIONAL CONDITIONS OF CONTRACT FOR DEPARTMENTAL MATERIAL

(a) The value of materials supplied by the Municipal Corporation for use on the work shown in the
Schedule on page 11 of the contract form (West Bengal Form No.2911) in respect of items of
worth for which the contractor’s rates are inclusive of the cost such materials will be debited to
him in his account at the rates specified in this Schedule.

(b) Regarding materials in respect of items of work for which the contractor’s rates are not inclusive
of the cost of such materials, the contractor shall only act as custodian on behalf of the Municipal
Corporation and the value of such material will not be charged to him except under sub-clauses
(f) and (g) hereof.

(c) When the contract provides for use of certain specified materials to be supplied by the Municipal
Corporation, the contractor shall not obtain such materials from other sources, unless so authorised
in writing by the Engineer-in-Charge of the works.

(d) Materials supplied for a particular work or a part thereof shall not be used elsewhere except with
the written permission of the said Engineer-in-Charge.

(e) Materials shall be supplied to the contractor in such installments as may be decided by the said
Engineer-in-Charge.

(f) The contractor shall be held responsible for any misuse, loss or damage of the materials issued
or handed over to him by the Engineer-in-Charge. In default the costs of such materials shall be
recovered from the contractor according to the terms of the provisions made in sub-clauses (g)
and (h) hereof.

(g) In the following cases, the materials issued or handed over to the contractor shall be deemed to
have been misused by him :

(a) Materials lost or damaged due to negligence on the part of the contractor and/or defective storage
by him;

(b) Materials used in excess of the requirements as shown in Statement III attached herewith;

(c) Materials used without permission of the Engineer-in-Charge in temporary work (e.g., Coffer dams
embankments shoring etc.) or in the contraction of contractor’s godown, site office labour hutments
etc.

The value of materials misused as above (in which case the decision of the Engineer-in-Charge
shall be final) shall be recovered at 50 per cent in excess of the highest of the following three
rates:

(i) Issue rate as specified in the contract.

(ii) Departmental stock rate at the time of recovery of value : and
(iii) Market rate at the time of recovery value.

(h) In cases of loss or damage of materials issued or handed over to the contractor other than under
the circumstances mentioned in sub-clause (g) the materials so lost or damaged shall be replaced
by the Engineer-in-Charge as to the cost of the contractor and the certificate of the Engineer-in-
Charge as to the cost of replacement shall be final and binding on the contractor.

(i) Where so specified and in any case in respect of cement, steel and bituminous materials supplied
by the Municipal Corporation, a stock register shall be maintained by the contractor and the day to
day receipts issues and balance of such materials shall be shown therein. This register shall be
produced by the contractor to the Engineer-in-Charge or his representative whenever required
for verification of stock.

(23)
(j) Whenever asked for by the Engineer-in-Charge during the progress of work and also with the
final, the contractor shall submit to the former a statement showing-

(a) the total quantity of materials received by the contractor from the Deptt:
(b) consumption thereof item by item in the work; and
(c) the balance in hand.
(k) Whenever by computing the consumption of materials of any description in any item or group of
items of work requiring use of such materials-

(a) It is found that the contractor has used less materials than are required by the specifications and/
or are shown in Statement III attached herewith, the value of the quantity of materials less used
shall be recovered from the contractor at 5 (five) per cent in excess of the issue rate or such
materials. In such an event the contractor shall not be entitled to claim or to receive the materials
the cost of which has been thus recovered; or

(b) it is found that the contractor has used any material in excess of the requirement, the value of the
material used in excess shall be recovered from the contractor as provided in sub-clause (g)
hereof ;

(c) provided that recovery of materials used less or in excess as indicated in paragraph (a) and (b) of
the sub-clause shall be subject to the decision of the Engineer-in-Charge who may allow variation
according to para I of Statement III.

(24)
 Additional Clauses

1. In case where the responsibility of despatch of stores rests with the suppliers but the freight is
payable by the purchaser, the supplier should despatch the stores by the most economical
method using the full wagon whenever it is possible and economical to do so, failing which the
supplier will render himself liable for the whole or part of any avoidable expenditure caused by
such default. The supplier should get in touch with the Purchase Officer concerned and in cases
of despatch of stores which are the property of the Defence Department at the time of despatch.
The supplier may obtain the advice of the ‘Movement Control Section’ Staff Officers or the
Controller of Supplies of the stations concerned.

2. The contractor will have to make his own arrangements for the carriage of materials.

3. “For all items of contract works requiring unskilled labour the contractors shall be bound to
employ unskilled local labour. The expression “local” shall mean and deem to mean the Anchal,
the Block, the Thana or the District of the State of West Bengal where the work will be executed.
In cases of non-availability of such unskilled local labour and of other difficulties experienced by
the contractor in recruiting such local labour, the contractor may, with the prior permission in
writing of the Engineer-in-Charge of the work, recruit and employ unskilled labour from
neighbouring areas of that District. In case the work is in the border area of two districts and
there is dearth of adequate number of labour from the district where the work will be executed,
labour may be recruited by the contractor from contiguous areas of the other contiguous district.
In case local labour will not be available even from the districts as mentioned and when the
exigency or progress of work so demands, the contractor may, with the prior permission in
writing of the said Engineer-in-Charge engage labour from the other districts of the State of
West Bengal and in case the same be not available then the contractor may, with the prior
permission of the said Engineer-in-Charge, employ imported labour of other states.

In case where the contractor fails to secure unskilled local labour or to engage imported labour,
the contractor shall employ labour locally recruited by Municipal Corporation or labour imported
by Municipal Corporation at the rate to be decided by the Superintending Engineer of the works
concerned whose decision as to the circumstances in which employment of such labour is of
mutual advantage to Municipal Corporation and the contractor, will be final and binding on the
parties.

For items of contract jobs requiring skilled labour, the contractor shall have to employ at 70%
(seventy percent) of skilled labour locally. In case the contractor fails to recruit skilled local
labour, the contractor shall employ skilled labour locally secured by Municipal Corporation in the
manner indicated above. For bridge works, highly technical works of framed structural buildings,
sanitary and plumbing works, electrical works etc. involving skilled labour the contractor may
with the prior permission in writing of the Engineer-in-Charge to whom the full facts must be
placed for permission, import and employ skilled labour upto 30% (thirty percent) of the total
requirement. In this case the expression “imported labour” shall mean labour imported, primarily
from other States and secondly from the distant districts of the State of West Bengal.

Military credit notes will only be issued at the dispatching station for materials which are the
property of Municipal Corporation at the time of dispatch. Ordinary credit notes will be issued by
this Municipal Corporation at the receiving station to help contractors in taking delivery and the
cost will be recovered from the contractor.

Signature of the Officer by whom accepted Commissioner

Siliguri Municipal Corporation

(25)
 Special Terms and Conditions

1. All works are to be done as per General Conditions and the General Schedule
Specifications in the P.W.D. Schedule with upto date corrections
and with all corrigenda and addenda operative on the last date of
the dropping of the tender and copy of which has been kept
recorded in the office of the Board of Councillors, Siliguri Municipal
Corporation.

2. Intending tenderers are required to see the site of work and get
themselves thoroughly acquainted with local conditions and all
factors which may affect their rates. They are also required to see
the "Specified Schedule as defined in clause 1 above. Each Contractor to see
tenderer shall have to furnish a certificate of compliance with the the site
above by signing the "Declaration by the Tenderer" provided in the
documents (at the end of the special terms and conditions at page
45).

3. If the stipulations of the various contract documents be at variance Order of precedence

in any respect one will overside the others only in so far as these of contract
are at variance in the order of precedence as given below : documents.

1. Special terms and conditions.

2. Special Specifications

3. Notice inviting tenders.

4. Specific price schedule of probable.

items with approx, quantities.

5. The Schedule as defined in clause 1 above.

6. Printed Tender Form

4. Engineer-in-charge means the Executive Engineer, Siliguri Engineer-in-charge

Municipal Corporation. The work shall have to be taken up within and taking up to
ten days of the receipt of the work order and completed in all respect work
within the specified time of completion as mentioned in clause (1)
of the notice inviting Tender. Failure to do so, will constitute a
violation of the contract stipulation as regards progress and timely
completion of work and the contractor will thereby make himself
liable to action as per stipulations of the printed tender Form.

Signature of Tenderer Signature of Tender Signatur of Tender

accepting authority inviting authority

(26)
 Special Terms and Conditions Continued

5. All works are to be carried out with due regard to the convenience of Convenience of
the occupants if any and in close co-operation with other contractor/ the occupants
contractors that may be working on the premises or in the areas of and damage to
work. All arrangements and programme of work must be adjusted property
accordingly. All precaution must be taken to guard against chances
of injury or accident to the occupants, users or workers. The contractor
must see that all damages to the compound, road or any property
which in the opinion of The Engineer-in-charge are due to the
negligence of the contractor must be promptly rectified as per his
direction and to his satisfaction. For works within Hospitals etc. the
rules and regulations of the authorities concerned must be strictly
obeyed. All these shall be done at the cost and expenses of the
contractor and deemed to have been covered by rates of different
items of work.

6. The contractor shall not assign the agreement of sublet any portion No subleting of
of the work. The contractor may, however, appoint any authorised work and
representative in respect of one or more for the following purpose selection of
only. representative.

(A) General day-to-day management of work.

(B) To requisition departmental materials, tools & plants etc. to receive

the same and sign hand receipts thereof.

(C) To attend measurements when taken by departmental officers and

sign the records of such measurements.

The selection of the authorised representative is subject to the prior

approval of the Executive Engineer concerned and the contractor
shall keep in writing such approval of the Executive Engineer giving
therein the name of work, the name and address of the representative
he wants to appoint and the specific purpose for which the
representative will be authorised.

Signature of Tenderer Signature of Tender Signatur of Tender

accepting authority inviting authority

(27)
 Special Terms and Conditions Continued

Even after first approval, the Executive Engineer, may issue at any
subsequent date, revised directions to have such authorised representative
changed and the contractor shall be bound to abide by such directions.
The Executive Engineer shall not be bound to assign any reason for any of
his directives with regards to the appointment of authorised representative.

Any notice correspondence, etc. issued to the authorised

representative or left at his address, will be deemed to have been issued
to the contractor himself.

The provisions of a power of attorney, of any, must be to the approval

of the Municipal Corporation. Otherwise the Municipal Corporation shall
not be bound to take consignee of such power of Attorney.

7. Before the actual commencement of work, the contractor shall submit Programme of
a programme of construction clearly showing the materials. Men and works
Equipment and a time table divided into four equal periods of progress
of works for approval of the E.I.C. who will have authority to make
additions alterations and substitutions to such programmes with the
consent of the contractors and such approved programmes shall be
adhere to by the contractors unless the same is subsequently found
impracticable in some or all respects in the opinion of the E.I.C. and
is modified by him. The contractor must be given proper notice in
writing praying for such modification of programme.

8. The contractor shall within ten days of the receipt of the order to take Work order book
up work, supply at his own cost one work order book to the Assistant
Engineer concerned. The work order book shall be kept at the site of
work under the custody of the Assistant Engineer or his authorised
representatives. The work order book shall have machine numbered
pages in duplicate. Directions or instructions from Supervision officers
to be issued to the contractor will be entered in the work order book
(except when such directions or instructions are given by separate
letters). The contractors or his authorised representative shall regularly
note the entries in the work order book and also record thereon the
action taken or being taken by him in complying with the said direction
or instruction or any relevant point relating to the work. The contractor
or his authorised representative may take away the duplicate pages
of the work order book for his own record.

Signature of Tenderer Signature of Tender Signatur of Tender

accepting authority inviting authority

(28)
 Special Terms and Conditions Continued

The first page of the work order book shall contain the following
particulars :-

a) Name of work

b) Reference to contract number

c) Contractual rate

d) Date of opening the work order book

e) Name and address of the contractor

f) Signature of the contractor

g) Name and address of the authorised representative if any of the

contractor authorised by him (vide clause 5 above)

h) Signature of the authorised representative duly attested by the

contractor.

i) Date of actual completion of work

j) Date of recording final measurement. Entries vide (j) and (i) above
shall be filled in one completion of the work and before the work
order book is recorded in the office of the sub-divisional officer
concerned.

9) When one item of work is to be covered up by another item of work When one item is
the later shall not done before the former item has been measured covered by
and has been inspected by the concerned Sub-Divisional Officer / another item.
Assistant Engineer and orders given by him for proceeding with the
later item of work. When however this is not possible for practical
reasons the Sectional Officer / Sub-Assistant Engineer if so authorised
by the Assistant Engineer may issue order regarding later items.

Signature of Tenderer Signature of Tender Signatur of Tender

accepting authority inviting authority

(29)
 Special Terms and Conditions Continued

10. If the contractor desires to take up work at night he shall have to Work at night
seek written permission for the E.I.C. before hand. The contractor
shall also take up work at night addition to day work. If the E.I.C.
shall so require by giving a notice in writing, for proper progress of
work and for such period and hours as he may specify if ordered or
permitted to work at night the contractor shall provide sufficient or
satisfactory lighting arrangement. No extra payment shall be made
for night works beyond tendered rates.

11. The contractor shall be responsible for true setting out of the work Responsibility for
and for the correctness of the position levels dimensions and setting out of work
alignments etc. of all works.

Any setting out that may be done or checked by the E.I.C. or his
representative or any line or levels that may have been given or
checked by either of them shall not in any way, relieve the contractor
of his responsibility for the correctness thereof.

12. Portion of land near the site of work which is in the possession of the Arrangement
Municipal Corporation may be provided free of charge to the of land
contractor, for the purpose of making service roads and godown and
store yard of materials and labour camp. Where no such facility exists
the contractor shall have to make his own arrangement to procure
land at his own cost. The contractor shall obtain prior approval of the
E.I.C. today his godown camp office etc. within the area of land in
possession of Municipal Corporation.

13. The successful tenderers shall have to arrange their own sources of Own sources
energy for driving the pumping set in all stages of execution of work. of energy
No. facilities of any sort will be provided for utilisation of the
department sources of energy existing at the site of work.

Signature of Tenderer Signature of Tender Signatur of Tender

accepting authority inviting authority

(30)
 Special Terms and Conditions Continued

14. All tools plants required for the work will have to be supplied by the Tools and plants
successful tenderers at his own cost, if however supplied by the
Department the hire charges will be recovered at the rate mentioned
in department schedule as per terms and conditions laid down therein.

In case of any of the tools and plants articles issued by the department,
if damaged while in the custody of the contractor, shall be repaired or
replaced at the cost of the contractor.

15. Arrangement for water for mixing concrete mortar soaking bricks, Arrangement of
bats and other materials, construction of platforms and vats including water for works
cost thereof are to be borne by the contractors. The water should be
clean, free form suspended impurities and should not be acidic or
alkaline.

16. Samples of goods to be supplied by the contractors and used in the Materials to
works shall have to be bot approved of the Engineer-in-charge of be approved
work prior to being utilised.

17. All materials should be carried or supplied as per requirement. Collection of

Carriage for site supply should be continuous and of uniform section materials at site
as far as practicable and all stacks must be started form one end of
a particular Kilometer and completed before any other Kilometer is
taken up. Stacking should be evenly placed throughout the length of
the road. before stacking materials when supplied at roadside the
berms and flanks at the case may be dressed and levelled and for
which no extra will be paid. Stacking should be done on berms or
flanks as per direction of the Engineer-in-charge. No extra for stacking
on berms will be paid.

Signature of Tenderer Signature of Tender Signatur of Tender

accepting authority inviting authority

(31)
 Special Terms and Conditions Continued

18. (a) The following materials will be issued from the place noted against Issuance or
each. Necessary cost of carriage from Municipal Storeyard to site materials
work must be included in the rate, unless otherwise specific provision
for carriage work is made in the schedule. The Kilometer post as
fixed on the road will be taken as final for the purpose of this contract.
The different materials will be issued as per details given below in
clause 38, if available. No demand will be entertained.

(b) Tenderer should particularly note that while every effort will be
made by the authority to supply materials as mentioned in clause 38
such as cement and tools etc. as and when required but no guarantee
for the same can be given and failure of such supplies in time or in
requisite quantities shall not entitle the contractor for any claim what-
so-ever on any ground.

(c) The issue of materials whether from stacking yard. Godown or

roadside will also include cost of necessary handling and carriage by
head load as required for which no extra claim will be entertained.

(d) Indent of materials required to be supplied by the authority shall

be submitted by the contractor at least 10 days in advance to the
E.I.C. or any other officer / officers as may be appointed in this respect
by him. The maximum and minimum quantities at which the indent
has to be submitted shall be as approved by the E.I.C.

19. The contractor shall be required to adopt all necessary precautions Custody of
for all the materials supplied by him or made to him to prevent damage, materials
loss or theft. Such materials shall not be moved to any other site
without the written permission of the E.I.C. The contractor shall be
required to maintain account of receipts and issue of all materials
delivered to him or supplied.

Signature of Tenderer Signature of Tender Signatur of Tender

accepting authority inviting authority

(32)
 Special Terms and Conditions Continued

In case shortage of materials which cannot be satisfactorily accounted

for, shall be recovered from the contractor's bill or other dues at double
the issue rate (where such a rate is specified) and where the issue
rate is not specified 100% in excess of the stock issue rate or the
market rate (whichever is higher), the quantities of materials for which
such value is to be recovered and the rates of such recovery shall be
decided by the E.I.C. Surplus materials, which are issued direct to
work (i.e. cost non-recoverable) shall be returned to the Engineer-in-
charge in good condition.

20. The contractor must provide suitable stores of sufficient capacity for Storing arrangement
Cement & other materials. The godown, stores should be water light for departmental
and on elevated floor. Cement and steel in connection with the work materials
may immediately on arrival be made over to the contractor who shall
be responsible for the safe custody thereof as enumerated in column
19 above. No separate payment shall be made for storage.

21. The contractor shall arrange all transport necessary for completion Arrangement for
of the work including Railway Wagons / Factory where necessary. carriage of
The department may however grant necessary certificate. If materials including
necessary for procurement of Railway Wagons / Factory. All damage Rly. Wagons.
and demurrage charges etc. are to be paid by the contractor and the
E.I.C. will not interfere in this matter and the contractor will remain
solely responsible for this.

No claim will be entertained for bad road or for deterioration of the

condition of the road during pendency of the contract. No extra will
be paid for any hindrance what-so-ever. i.e. breakdown of bridge.
Load restriction over bridge, closure of ferry or railway lines or
insufficiency or water in rivers or channels. No claim for bad condition
of approach road to departmental stockyard will be entertained.

Signature of Tenderer Signature of Tender Signatur of Tender

accepting authority inviting authority

(33)
 Special Terms and Conditions Continued

22. Rates quoted by the contractor will cover any enhancement of Railway Rates quoted to
freight, cost of fuel, lubricants Govt. and Municipal taxes, duties cover any
royalties etc. which may take place during the period of contract enhancement etc.
remain in operation, This will also include payment of royalties of
river sand at the bridge site if utilised for the purpose of work.

23. All rates quoted shall be inclusive of cost of collection royalties, Rates to include
breaking sales tax, transport charges handling stacking and all other royalty Sale Tax
incidentals complete if not separately stipulated in the priced schedule. transports etc.

24. Except where specially mentioned in the description of the item itself Rates irrespective
the rate for any item of work will apply equally to all floors in any of all floors
position and upto any height. In respect of concrete work etc. where heights etc.
the rate is on the basis of volume, the item shall apply to all floors
irrespective of the thickness unless a specific item appears in the
schedule for the particular type of work.

25. Unless otherwise specifically mentioned in the schedule or any where All item means
in the contract, an item will mean complete item including necessary complete item
cost of all labours materials and labour item will include necessary
carriage of materials from road side dumps / godown if not otherwise
mentioned in the priced schedule.

26. It must be clearly understood that the value of work as indicate in Variation in the
clause 1(d) or the quantities of the various items indicated in the quantities of work
specific priced schedule of probable items are approximate only and
may be appreciably increased or decreased during actual execution.
One or more items may even be kept non-executed. The contract
shall remain unaffected by such alteration and / or non-execution.

Signature of Tenderer Signature of Tender Signatur of Tender

accepting authority inviting authority

(34)
 Special Terms and Conditions Continued

27. If materials and or workmanship supplied and / or executed by Reduced items

the contractor does not conform to specifications laid down in the
printed / priced schedule / Departmental schedule special
specifications, inspite of his best efforts and the E.I.C. feels that
such materials / works are however acceptable, then in such case
the E.I.C. may accept the materials / works / subject to the condition
that the contractor will have no objection to the reduction to rate of
such supplied / work / workmanship and the decision of the E.I.C.
in this respect will be final and binding upon the contractor.

28. Any time of work which can legitimately be considered as not Supplementary
stipulated in the schedule of probable items of work but becomes items
necessary as a reasonable contingent item during actual execution
of the work will have to be done by the contractor when so desired
by the Engineer-in-charge.

The rates of a supplementary item shall be derived to the Maximum

extent possible from the time of the accepted items of works
appearing in the schedule of probable items.

To complete the analysis if necessary, the rates appearing in the

P.W.D. schedule (as defined in clause 1 of the special terms and
conditions shall be applicable for the portion remaining after
application of the principles laid down in the preceding paragraph.

In case extra items do not appear in the "Specified schedule" such

class of works will be paid at the rates entered in the schedule of
rates of the NORTHERN Circle, P.W.D. which was in vogue on
the last date of the dropping of the tender.

If the analysis cannot be completed even after the application of

the principles laid down in the proceeding 3 paragraphs, the
balance shall be determined from market rates (i.e.) the market
rate on last date of dropping of the tender of materials and labour,
plus profit and overhead charges which both together shall be
taken as 15 (fifteen) percent on the cost of labour and materials
(excluding materials that may be supplied by the Deptt.)

Signature of Tenderer Signature of Tender Signatur of Tender

accepting authority inviting authority

(35)
 Special Terms and Conditions Continued

Contractual percentage should be applied over the rated or the portion

of the rates which have been derived from the rates of specific priced
schedule of probable items the specified schedule or the Northern
Circle schedule, P.W.D. No contractual percentage os however
applicable on the rates or the portion of the rates analyzed on the
basis of the market rate. Bit for the facility of preparing bill such rates
(based on marked rates) should be so adjusted that the contractual
percentage can be applied over the gross amount of the bills.

Claim for the supplementary items shall not be entertained unless

supported by entries in the work order book or by any written order.

29. The contractors are requested to preserve as many empty cement Presents empty
bags as possible in good condition and the same may be purchased Cement Bags
by the authority at the prevailing market rate.

30. Any sum of money due and payable to the contractor including Appropriation of
security deposit returnable to him under this contract may be contractor's dues
appropriated by the Govt.. and set off against the claim of Govt. for
the payment of a sum of money arising out of or under any other
contract made by the contractor with the Government.

31. The contractor should take all safety measures including barricading Safety
lighting guarding etc. as per direction of the Engineer-in-Charge. measures

Signature of Tenderer Signature of Tender Signatur of Tender

accepting authority inviting authority

(36)
 Special Terms and Conditions Continued

32. No claim for idle labour will be entertained under any circumstances Idle labour
whatsoever.

33. The traffic on the road of this deptt. should not be disturbed or Providing
suspended without written approval of the E.I.C. Necessary diversion diversion etc.
if required is to be provided and no expenditure on this account will
be borne by this deptt. The diversion should be dismantled within 7
(Seven) days after the completion of the work and the site restored
to original conditions. Cost of providing diversion will be deemed to
have been included, in the rates quoted by the tenderer unless there
is specific provision in the priced schedule.

34. Work not converted by the specification attached should be bone as Work not covered
per specification of the P.W.D. schedule and Department operative by specification
an the last date of the dropping of the Tender as applicable. etc.

35. Time is the essence of contract. If however a contractor desires an

extension of time for no fault on his part, he should apply in writing to Extension of time
the Executive Engineer who shall grant it in writing if reasonable
grounds be shown for it, and without such written authority of the
Executive Engineer applied for and obtained prior to expiry of the
original date provided for in tender, the contractor shall not claim
exemption from compensation leviable under clause 2 of agreement
from.

36. After completion of the work the road side / worksite is to be properly Site Clearance
cleared off from all materials scattered by the road side / worksite. All
such scattered materials have to be picked up and to be stacked and
to be returned in place as per direction of the E.I.C. For such clearance
work no payment will be made.

Signature of Tenderer Signature of Tender Signatur of Tender

accepting authority inviting authority

(37)
 Special Terms and Conditions Continued

37. For works which are based on P.W.D. Northern Circle schedule of Recovery rate of
rates recovery rate of Municipal Corporation Materials and / or tools works followed from
and plants issues will be made on the basis of P.W.D. Northern Circle P.W.D. Schedule.
schedule of rates.

38. Issue of Materials :

Issue Rates for different materials to be issued from Municipal Corporation Store or godown
under Sub-Division under....................................................................Division.

Sl. Description of item Unit Issue Rates Remarks

No. of Materials

1. Cement M.T. Rs. (i) Rates furnished in against item

1,2 & 3 mean the issue rate of the
2. Steel Materials materials at departmental godown
or stock yard. In case of misuse,
1) Mild Steel Rods M.T. Rs. less or excess consumption at the
custody of contractor the cost is to
ii) Tor Steel Rods M.T. Rs. be recovered from the contractor
at (4) FOUR TIMES the issue rates
iii) Structural Steel M.T. Rs. mentioned on item No. 1, 2 & 3

(ii) The cost of empty bitumen or

3. Bitumen (Packed & Bulk) M.T. Rs. tar or Mobil or diesel drums not
returned by the contractor or
4. Empty Bitumen Drums M.T. Rs. damaged by cutting it.

5. Empty Tar Drums M.T. Rs. Sites in which case the same shall
not be taken back so misused by
6. Empty Mobil / Empty Diesel M.T. Rs. contractor or in any other way will
Drums be recovered at (4) FOUR TIMES
the issue rates furnished against
item no. 4, 5 & 6

Signature of Tenderer Signature of Tender Signatur of Tender

accepting authority inviting authority

(38)
 Special Terms and Conditions Continued

Issue rates of materials (for building works only) to be issued from any Municipal yards or
godown under Siliguri Sub-Division / Siliguri Municipal Corporation.

i) Cement at Rs.................................................................................

(Rupees)

ii) Mild Steel Materials for RCC works and heavy structural section, weighing more than 224 kg/
meter at Rs................................................... (Rupees...........................................................................
..................................................................................) per tonne in sections, size and weight and available
in stock. Cut pieces o Steel materials, left surplus on completion of work shall not be taken back if the
same be considered as unsuitable in other works.

iii) Tor Steel for RCC work at Rs.................................................................per M. Ton

(Rupees......................................................................................................per M. Ton)

39. The executive Engineer concerned and other officers of the Municipal Supervision of
Engineering Directorate under him will supervise the execution of the work works and,
by the contractor at all stages and will record the necessary measurements Recording of
in the Measurement Book which will be maintained in the office of the Measurement
Executive Engineer.

40. The running bills and final bills of the contractors will be paid by the Payments to
Municipal Corporation, only after such bills have been certified by the contractor
Executive Engineer of the Municipal Engineering Directorate.

Signature of Tenderer Signature of tender Signatur of tender

accepting authority inviting authority

(39)
 Declaration By the Contractor

1. I/We have inspected the site of work, have made myself I ourselves fully acquainted with local
conditions in and around the site of work. I/ We have carefully gone through the Notice inviting
Tenders and other tender documents mentioned therein. I/We have also carefully gone through the
special terms and conditions. My/Our tender is offered taking due consideration of all factors and if
the same be accepted. I/We promise to abide by all the stipulations of the contract documents and
carry out and completed the work to the satisfaction of the E.I.C.

Signature of the Tenderer

Address of Tenderer

_____________________________________________________

_____________________________________________________

_____________________________________________________

Commissioner
Siliguri Municipal Corporation

2. Certified that I/We have gone through the specified schedule (as defined in Col. 1 of the special
terms and conditions), laying in the office of Board Councillors, Siliguri Municipal Corporation and
office of the Executive Engineer, Siliguri Division carefully and agree to abide by the same in connection
with my/our tender for the work:

_______________________________________________________________________________

_______________________________________________________________________________

Signature of Contractor

(40) Signature Not Verified

Digitally signed by Subir Nag
Date: 2025.04.19 11:52:14 IST
Location: West Bengal-WB