Supply, Sales and Inventory Management System Based Java and
SQL Server
Qinghao Kong, Jirui Hu, Hao Xu
Department of Electrical Engineering and Information Technology, Shandong University of Science
and Technology, Jinan 250031, China.
Abstract: The development of the inventory management system mainly includes the establishment and maintenance of the
database and the development of the Java. The purpose is to facilitate the store operators to input and modify the data of
incoming and outgoing merchandise, customers and suppliers, easy and fast incoming and outgoing merchandise data search,
complete incoming and outgoing merchandise receipt and payment fund management, and flexible incoming and outgoing
merchandise inventory statistics. This paper presents the detailed design of this management system, with particular emphasis
on the database part of the design, including requirement analysis, conceptual structure design, logical structure design,
physical structure design, etc., and detailed testing of the system's functions.
Keywords: Supply; Sales and Inventory Management System; Java; SQL Server
1. Requirement analysis
The Store Supply, Sales and Inventory Management System are widely used in various stores, facilitating all three
categories of people - customers, employees and administrators at the same time. In the early days, stores' supply, sales and
inventory information was mainly recorded and managed manually, which was not only not easy to record but also not easy
to keep. With the increasing popularity of computers and the continuous development of software systems coupled with the
urgent need for information system development, the Store Supply, Sales and Inventory Management System came into being.
This system makes a detailed analysis of the needs of customers, employees and administrators.
1.1 Requirement analysis of customers
Customers can view all the products available in the store and place their orders. You can also view the order
information of the customer who has placed an order. If you are not satisfied with the product, you can request a return and
return the item you have purchased.[1]
1.2 Requirement analysis of staff
The employee's permissions are limited to queries and there is no permission to add, delete or change. Therefore, the
employee's requirements are to view the inventory of the warehouse, view all order information, and view orders that are still
outstanding.
1.3 Requirement analysis of administrator
The administrator's requirements include six main parts: Entry management, order processing, product information
management, staff information management, customer information management, and supplier information management.
(1) Entry management: inventory inquiry, Entry, Entry order inquiry, display all Entry orders, returns.
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(2) Order processing: inventory inquiry, view all orders, view unfinished orders, view return orders, confirm
completed orders, confirm customer returns.
(3) Product information management: query all product information, query individual product information, add
product information, delete product information, modify product information.
(4) Staff information management: query all staff information, query single staff information, add staff information,
delete staff information, modify staff information.
(5) Customer information management: query all customer information, query single customer information, add
customer information, delete customer information, modify customer information.
(6) Supplier information management: query all supplier information, query single supplier information, add supplier
information, delete supplier information, modify supplier information.[2]
2. Conceptual structure design
Based on the requirement analysis, and the functionality that the system should have, design the entities, attributes, and
relationships between entities for this database.
3. Logical structure design
The Relation Schema is as follows:
Staff (StaffID, StaffName, StaffContact, StaffPassword, StaffPosition, IstheAdmin)
Customer (CustomerID, CustomerName,CustomerContact, CustomerPassword, CustomerAddress)
Order (OrderID, OrderDate, Quantity, Total, OrderStatus, CustomerID, ProductID)
Foreign key: CustomerID, ProductID
Product (ProductID, ProductName, ProductEfficacy, ProductPrice, ValidityPeriod, ProductType, SupplierID)
Foreign key: SupplierNumber
Warehouse (ProductID, ProductNumber)
Foreign key: ProductID
Entry (EntryID, EntryNumber, EntryDate, ProductID)
Foreign key: ProductID
Supplier (SupplierID, SupplierName, SupplierContact, SupplierAddress)[3]
4. Physical structure design
(1) Staff table
Mainly used to store staff information.
Table 1 Table of Staff
Field Name Data Type Length Is Empty Primary Key
StaffID varchar 8 not empty primary key
StaffName varchar 30 not empty
StaffContact varchar 30 not empty
StaffPassword varchar 30 not empty
StaffPosition varchar 30 not empty
IstheAdmin varchar 1 not empty
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Note: Whether the administrator takes the value of 1 or 0, where 1 represents the administrator, 0 represents the general
staff, the default value is 0. The staff number takes the number beginning with 201, 202, etc. 2.[4]
(2) Customer table
Mainly used to store customer information.
Table 2 Table of Customer
Field Name Data Type Length Is Empty Primary Key
CustomerID varchar 8 not empty primary key
CustomerName varchar 30 not empty
CustomerContact varchar 30 not empty
CustomerPassword varchar 30 not empty
CustomerAddress varchar 90 not empty
Note: The customer number is taken as 101, 102 and other numbers starting with 1.
(3) Order table
Mainly used to store order information.
Table 3 Table of Order
Field Name Data Type Length Is Empty Primary Key
OrderID varchar 8 not empty primary key
OrderDate date not empty
ProductID varchar 8 not empty
Quantity int not empty
Total float not empty
OrderStatus varchar 1 not empty
CustomerID varchar 8 not empty
Foreign key: CustomerID, ProductID
Note: The order status takes the values 0, 1, 2, 3. where 0 represents an incomplete order, 1 represents a completed
order, 2 represents a returned order, 3 represents a returned completed order, the default value is 0. The order number takes
the number starting with 301, 302, etc. The number starts with 3.
(4) Product table
Mainly used to store product information.
Foreign key: SupplierID
Note: The item number is taken as 401, 402 and other numbers starting with 4.
(5) Warehouse table
Mainly used to keep the number of items.
Foreign key: ProductID
Note: The number of products is 0 by default, and the product number is taken as 401, 402 and other numbers starting
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with 4.
(6) Entry table
Mainly used to store incoming information.
Foreign key:ProductID
Note: The incoming order number is taken as 501, 502 and other numbers starting with 5.
(7) Supplier table
Mainly used to store supplier information.
Note: The vendor number is taken as 601, 602, etc. starting with the number 6.
5. System advantages and disadvantages
5.1 Advantages
(1) The system has three identities: customer, employee, and administrator. It broadens the people who can use the
system and makes the system more widely available.
(2) Simple and easy to understand page operation, good interactivity.
(3) The use of techniques such as views and triggers simplifies programming and improves the maintainability of code.
5.2 Disadvantages
(1) The functions considered in the system are not yet comprehensive, and more functions could be added.
(2) The system can also add some new technologies to improve system security, such as data backup.
6. Concluding remarks
This system is based on JAVA and SQL Server development of supply,sales and inventory management system, the
system provides the administrator, staff and customers with the corresponding functions they need, through the SQL Server
database for data manipulation and storage, but also greatly facilitates the administrator, staff for the management of the
supermarket, but also to facilitate better customer purchases and other operations, friendly interface easy to use, greatly
improve the efficiency of supply,sales and inventory management.[5]
Profile: Kong Qinghao (2002.11 --), male, Han nationality,from heze, Shandong province, bachelor degree,
research direction: machine learning.
References
[1] Zhe Li,and Houhua Shen."Database Design on Teaching Management System Based on SQL Server".Proceedings of
2015 3rd International Conference on Education, Management, Arts, Economics and Social Science (ICEMAESS 2015). Ed.
Atlantis Press, 2015, 1127-1131.
[2] Ting Ting Lu. "The Library Information Management System Analysis and Design". Applied Mechanics and Materials
3360(2014): 2198-2201.
[3] Ghlala Riadh. Analytic SQL in SQL Server 2014/2016. Hoboken, NJ, USA: John Wiley & Sons, Inc.,John Wiley & Sons,
Inc.,2019.
[4] Fan Jin Zeng and Hui Li and Li Ding. "Database Design of Merchandise Management System Based on SQL Server".
Applied Mechanics and Materials 2617(2013): 4728-4731.
[5] Costel Gabriel CORLATAN et al. "Query Optimization Techniques in Microsoft SQL Server". Database Systems Journal
V.2(2014): 33-48.
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