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Home Marketing 14 Best Free (& Private) Email Accounts & Service Providers for 2024

14 Best Free (& Private)

Email Accounts & Service
Providers for 2024
Written by: Braden Becker

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generator.

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Updated: 08/16/24 Published: 03/20/18

When I was growing up, your first email address was a rite of passage (I see you,
smileygirl747 and thegrouchy1). Today, it’s simply a necessity for many daily activities. Need
a free email address?

Create a new, on-brand email signature in just a few clicks.

Get started here. (It's free.)
There are dozens of free email service providers available that offer security, ample storage
space, and accessibility on both your mobile devices and desktops. But they each have their
use cases, and I’d recommend them for different reasons.

In this guide, I’ll explain what each free email account entails, as well as which options offer
the best privacy. You’ll also learn about the best email service providers that host your
account and integrate with your business website for free right now.

(But if you’re looking for the best email marketing services, check out this article instead.)

TL;DR by The HubSpot Blogs

11 Best Free (& Private) Email Accounts …
Finding a free email service provider that works well can
be challenging. We're sharing the top email providers… 00:00:00

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Table of Contents

Types of Email Accounts

Best Free Email Accounts

Best Free Email Accounts for Privacy

How to Make an Email Account

Frequently Asked Questions About Email

Types of Email Accounts

There are two main types of email service providers to choose from for personal emails:
email clients and webmail.
MAKE A FREE EMAIL SIGNATURE
Most options offer both alternatives to best match the end-user's needs, but it’s still
important to understand the different terms. Make an on-brand email signature with our
free generator.
What are email clients?
BUILD YOUR SIGNATURE
Email clients are software applications you install onto your computer to manage the email
you send and receive. To access this email, the client interacts with a remote email server.

Examples of email clients include Mozilla Thunderbird and Apple Mail.

What is a webmail?
Webmail is an email you access only from the internet, so it exists primarily on the cloud
rather than your computer. Instead of an installed application fetching your email, you can
manage your inbox right from your internet browser.

Examples of webmail providers include Gmail, Yahoo! Mail, and Hotmail.

Now, let’s explore the best free email service providers (and the best free email accounts for
privacy) you can use — both webmail and email clients included.

I’ve highlighted unique features for each email service provider to help you find the best fit,
but remember, regardless of which you choose, you can use our free email signature
generator to add that little extra professional touch.

Free Email Signature Generator

Create a free email signature with our easy-to-use tool.

Professional Headshot Social Links

Contact Info And More!

Build a Signature

Best Free Email Accounts

1. Gmail: Best for Productivity and Accessibility

2. AOL: Best for Interface Organization

3. Outlook: Best for Multiple App Integrations

4. Neo: Best for Creating a Custom Email Without a Domain

5. Yahoo! Mail: Best for Lots of Storage

6. iCloud Mail: Best for Data Encryption

7. Mozilla Thunderbird: Best for Managing Multiple Accounts

8. Mail.com: Best for Custom Domain Options

9. 10 Minute Mail: Best for temporary email addresses

1. Gmail: Best for Productivity and Accessibility

Image Source

Type of email: Webmail

Core Features
15 GB free email storage.

99.9% protection from suspicious/spam emails.

Text suggestions that help you write emails faster.

Allows users to un-send emails within seconds of emailing.

Accessible on all internet-connected devices and browsers.

AI features to aid in productivity.

Who should use it: Anyone who already uses and loves the rest of Google’s products.

It might seem like an obvious top pick, but Gmail is too versatile not to get our first slot.

Gmail is the most popular email provider globally, with an estimated 1.8 billion users. And
according to Litmus Labs, it has the second-highest email client market share.
Ironically, however, one reason Gmail is so popular has nothing to do with email.

Gmail is an email inbox tool you can access once you have a Google account. Since it’s built
into Google Workspace (formerly G Suite), creating a Gmail account is more than creating
an email account.

With Gmail, you can access a suite of free applications to chat, run video conferences, and
share files with the people on your contact list. These applications include Google Play,
Google Spreadsheet, Google Docs, and more.

For example, Google Hangouts, available from your inbox’s left sidebar (or the right — you
can customize how your inbox is displayed), lets you text and video chat with other Gmail
users if you don’t want to send an email.

Note: You can also use a free product like HubSpot Meetings to schedule meetings without
back-and-forth emails.

Like most email accounts today, Gmail also has an intuitive calendar where you can set
meetings and reminders.

Setup experience: First, Google built Gmail’s privacy settings into the user agreement. So, if
you have specific security preferences, cater to them before using your new email account.

After you create your email address, Gmail redirects you to a homepage with more privacy
settings.

This section asks about your YouTube preferences because the platforms are connected
through your Google account.

Unlike other email accounts, you can use your Gmail address to log in to and manage your
YouTube account. You’ll also use this account to collaborate on shared documents and
spreadsheets from a cloud-based Google Drive.

I like Gmail’s offer of 15 GB of free email storage. This allows me to keep things that are
important without worrying too much about hitting the limit.

This email service also has extensive customization options as well. Personalizing your inbox
is more than selecting graphics or themes — it lets you decide how you want your email
inbox to function.

You can also choose whether you want a reading pane, which emails show up at the top of
your inbox, and more.

What I Like
Each Google account comes with a range of helpful tools and resources.

You can use “Labels” to create folders to organize your inbox. This helps you organize
many emails, especially if you’re using your Gmail account for business.

There are many ways to personalize your email inbox for your specific needs.

AI tools

What I Don’t Like

The tie-ins with other Google products can feel overwhelming if you just want to create a
simple email account.

Primary, Promotions, and Social sections of the inbox can be helpful, but emails don’t
always end up where I expect them to, so I often direct all emails to the primary inbox and
sort them myself.

Some settings and options are more intuitive than others, so getting used to this email
experience may take longer than you’d like.

Some settings require you to click “Save” to make changes, while others happen
automatically, which can get confusing.

Nested labels don’t always work properly on mobile.

Pro tip: Google offers a number of free AI tools in Gmail that you can use to be more
productive.

Some of these tools, like Tabbed Inbox, which automatically organizes your received
messages into different buckets, still need work, but others are quite useful.

For example, Smart Compose uses generative AI to make suggestions about what to write
next as you’re composing an email, while Summary Cards organize and showcase all of the
crucial information from transactional emails.

Image Source

If you are a member of the Workspace Labs program, you can also play around with the
“help me write” feature to create emails from simple prompts.

2. AOL: Best for Interface Organization

Image Source

Type of email: Webmail (Email client available with paid plans)

Core Features
 1 TB free email storage.

One-tap unsubscribe.

In-app spellchecker to reduce errors.

Protection from suspicious/spam emails.

Ability to import contacts in any file format.

Attachments tab with files you’ve sent or received.

Accessible from any internet-connected device and browser.

Who should use it: Anyone who uses email for most of their communication.

“You’ve got mail!”

America Online (AOL) — I feel nostalgic just typing those words — was many’s first
introduction to email in the United States. And it has quietly kept up with today’s standards
for a good user experience, making it still one of the best free email accounts available.

Operating as a division of Yahoo! Inc., AOL delivers your email from its classic news-driven
homepage and offers the contemporary spam filters and virus protection you’d expect from
an email provider.

You can also send text and instant messages from specific windows in your email inbox.

And AOL does have something over Gmail: more storage. Also, you can import email
contacts from a CSV, TXT, or LDIF file, so you’re not creating your “buddy list” from scratch.

Setup experience: The sign-up experience is simple, but it seems arbitrary that there is a
limit on characters in the email address. This provider also requires a phone number for
verification. I got an error message on my first try signing up.

On the second try, everything went smoothly, and I could easily create my new AOL email
account.

Image Source

Onboarding is quick and simple — it’s just choosing a theme and text settings. Then, the
homepage for my new email account was full of news and ads, which I wasn’t expecting.

There was also an ad at the top of my inbox. When I clicked “Compose” to create a new
email, a helpful set of pop-ups showed me how to create emails with their tools.

The AOL inbox also offers spaces to save contacts, photos, documents, subscriptions, and
travel.

What I Like
Large text option is great for accessibility.

Simplified tools make it easy for many users to create, organize, and send emails.

The “Views” section offers spaces to save contacts, photos, documents, subscriptions, and
travel.

Huge amount of storage.

What I Don’t Like

Some add-on features feel dated.

Ads and headlines distract and fill a sizable portion of the screen.

Helpful icons on the right sidebar are for calendar features, but they're small and difficult
to see compared to clickable ads.

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3. Outlook: Best for Multiple App Integrations

Image Source

Type of email: Webmail and Email Client

Core Features

15 GB free email storage.

Option to use add-ins to access other Microsoft apps like Skype.

 Excellent filters to organize and group important emails in folders.

Provides aliases that add anonymity to your email and protect your identity and inbox
from malicious spam.

Data encryption in your mailbox and after you send an email.

Who should use it: Anyone who uses many platforms to connect with others.

If you ever cringed at the sight of a “Hotmail.com” email address, you can thank Outlook
for keeping it alive and well.

Microsoft bought Hotmail in 2012 and relaunched it as Outlook. But there’s good news: The
tech giant reinvented the free email service and added many advanced features.

While it touts a calendar and message filter like Gmail, Outlook also integrates with several
popular communication apps.

For example, you can connect Skype, Facebook, PowerPoint, PayPal, and even task
management software such as Trello. This makes it easy to reach and work with non-Outlook
users without leaving your inbox.

Another perk: Outlook offers 15 GB of free storage for each user, along with a super-clean
interface.

Setup experience: Creating an email address was super easy. However, the verification
puzzle wasn’t very intuitive. So, if you take a non-traditional approach to puzzles, this step
may take longer than you expect.

When I opened my Outlook inbox, an ad was already at the top with many others on the
right sidebar.

The second email was a “welcome” with details about the Outlook mobile app, extra tools,
security, and how to personalize your inbox. Then, a “Get Started” panel appeared in the
inbox with a six-point checklist for setup.

If customizing your inbox is important, make some time to set up your Outlook inbox.

You can access personalization choices not in this checklist, like dark mode, notifications,
and accessibility, by clicking on the gear icon at the top left of your Outlook inbox.

What I Like

Outlook is a streamlined, professional tool for business email.

It’s easy and intuitive to create new folders, label or flag emails, and draft new emails.

Includes many useful features for sending professional emails, like buttons to prioritize
emails and customize your signature.

Icons at the top right for Skype, OneNote, Calendar, and tips are useful add-ons for users.

What I Don’t Like

Promotion for other Microsoft products within this free email account can feel distracting.

Onboarding doesn’t seem as user-focused and comprehensive as other tools.

4. Neo: Best for Creating a Custom Email Without a

Domain

Image Source

Type of email: Webmail (Email Client available for iOS)

Core Features

Custom email addresses with a free domain name.

Read receipt functionality for tracking opened emails.

Email templates for convenient reuse of frequently sent emails.

Priority inbox for organizing crucial emails and deferring less important ones.

Automatic follow-up reminders for users to respond to emails without a reply.

Send later feature enabling email composition and scheduling for optimal delivery time.

A free one-page site that aligns with a user’s domain, complete with contact forms and
social media integration.
Who should use it: Small businesses and solopreneurs.

Neo is a business email platform designed to help solopreneurs, freelancers, and small
businesses establish deep connections with their customers, vendors, and partners.

For those who don’t own a domain, Neo provides a business email address with a domain
name and a one-page website, enabling users to develop a unique online presence and
reputation. If you have a domain name already, you can get a 30-day free trial to decide if it
is the right email service for you.

With various functional features like a free co. site domain name, a user-friendly one-page
website builder, schedule send capabilities, email templates, follow-up reminders, a priority
inbox, and appointment scheduling, Neo supports the expansion and productivity of small
businesses. Neo plans to launch email marketing capabilities in the future.

With an eye toward streamlining operations, Neo integrates calendar, contacts, and storage
functionalities within the email platform. This allows users to unify their business processes
and access all essential tools from a single location.

Neo provides support for multiple accounts and offers 10-100 GB of email storage. It is
designed to streamline business communications and operations for users, offering a
comprehensive suite of tools to optimize their business interactions. Neo's Business Max plan
is feature-packed, comprising Neo Appointment Booking, Signature Designer, Campaign
Mode, and Smart Write.

Setup experience: Setting up with Neo is relatively straightforward. You can begin by
selecting one of their business plans.

Interestingly, Neo provides flexibility in setup, allowing users to proceed with or without their
domain. Neo offers a complimentary co. site domain if you don’t have one. Once you set up
your domain, the process continues with account and mailbox details, followed by payment
information. Neo sweetens the deal with a bonus: a free one-page site for immediate use.

After completing these steps, you’ll have a business email without owning a domain. We
recommend diving deep into your chosen plan’s features to maximize your enterprise’s
growth potential.

What I Like

Provision of a business email paired with a free domain.

Professional interface, ensuring a hassle-free user experience.

Enhanced functionality with email templates, read receipts, and integrated mail forms.

Robust support and guidance for newcomers.

Generous storage space, going up to 100 GB.

What I Don’t Like

Though a 15-day free trial is available, the catch lies in completing an extensive setup
process before accessing the trial features.

The promise of a free domain comes attached to a paid subscription.

The 30 MB attachment ceiling may pose challenges for certain businesses.

As a relatively nascent service, it may still be refining its offerings.

With a pre-existing domain, users are allowed to use sub-domains rather than full-fledged
domains.

5. Yahoo! Mail: Best for Lots of Storage

Image Source

Type of email: Webmail (Email Client available for iOS)

Core Features

A mammoth 1 TB free email storage.

Instant notifications for new emails.

Connects seamlessly with the Yahoo Calendar.

Accessible from all internet-connected devices and browsers.

Advanced sorting and organization of media and documents.

Who should use it: Creatives and anyone who sends and receives attachments frequently
via email.

Yahoo! Mail, another well-known platform, sits beside AOL in storage space, but this should
be no surprise, as Yahoo! and AOL are under the same parentage. It offers a whopping 1 TB
for free, along with a few key social media integrations.

You can have custom background themes and search for key information from your inbox
with Yahoo! Mail.

Yahoo! Mail makes it easy to find every photo, video, and document you’ve ever attached or
received via email in the tabs on your inbox’s sidebar.

This makes the platform appealing to those who share documents regularly or want an
album made of every photo they’ve ever shared.

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Setup experience: Overall, this was a similar sign-up experience to AOL. I ran into the same
error messages, too. The theme selection pop-up was also similar, but there wasn’t an option
to choose larger or smaller text.

Once you’ve completed the theme selection, you’ll be in your Yahoo! Mail inbox. Again, there
is already an ad at the top of your inbox and an ad on the right sidebar.

The “Views” menu on the right side works the same way it does on AOL, but it also includes
sections for “Emails to myself,” “Shopping,” “Wallet,” and “Receipts.” As someone who
frequently sends myself emails as reminders, this is a helpful addition.

If you want more personalization, click the gear icon at the top right. Scroll past themes,
message layout, inbox spacing, and message tabs, then click on “More Settings.”

What I Like

Simple and easy-to-use tool that comes with a free email account and tons of storage.

Clicking on email draft text connects to Grammarly GO for writing suggestions.

Easy to use “Views” feature for organizing email and attachments.

Email is one tab within the larger Yahoo! property for easy access to other resources.

What I Don’t Like

Not much of an onboarding experience, but the tool is intuitive if you’re already familiar
with email.

It takes several clicks to update your preferences for notifications, security, filters, and
more.

6. iCloud Mail: Best for Data Encryption

Type of email: Webmail (Email client available via Apple Mail)

Core Features
5 GB free email storage.

One-click “Unsubscribe” feature.

Native to Apple products and services.

Search functionality to find info about an email.

VIP flagging for automatic filtering of important messages.

Who should use it: People who use a Mac or iPhone and want everything in one system.

If you’re Team Apple, iCloud Mail may be on your list of email service providers as the email
address is often needed for Apple tools.

Their free email account has 5 GB of storage that you can use to sync your photos, files, or
email.

However, it’s important to note that because the storage is shared between all of your apps
and devices, you may eat into your email storage allowance for the month.

Upgraded plans start at $0.99 a month and go up to $9.99 a month.

While it’s free to create an iCloud email address, you’ll need two things to create an account:

An Apple ID.

An Apple device that your Apple ID is connected to.

If you have both things, it’s easy to create your new iCloud email account.

You can use this account through the Mail app on your Apple computer desktop or online
through iCloud Mail.

The features of these two interfaces are slightly different. For example, it's easiest to create
an out-of-office auto-reply email online.

One of the most significant advantages of using iCloud over other email providers is the
ease of integration.

Apple builds its desktop and iPhone mail apps with all email clients in mind, but it pays
special attention to making the experience delightful for iCloud users.
What I Like

This email account has the clean and visually appealing design Apple is known for.

It’s simple, easy, and familiar to use for Apple fans.

What I Don’t Like

Apple is more of an ecosystem than a service provider. This interconnection offers extra
value, but it can also be frustrating if you’re looking for a simple standalone email service.

Very little email storage.

7. Mozilla Thunderbird: Best for Managing Multiple

Accounts

Type of email: Email client

Core Features
Smart email organization into folders.

Browser-like tabs for working on multiple emails.

Integration with your Google Calendar for task management and meeting scheduling.

Large extension library to customize your experience with several apps and services.

Who should use it: Anyone looking for a simple but customizable email inbox.

Thunderbird is a free email client from Mozilla (known primarily for Firefox) that offers a
quick email inbox setup and a simple, easy-to-use user interface.

However, it is important to note that it isn’t free to create an email address on this
platform. If you need one, the tool allows you to create an email address via Mailfence or
gandi, but at a cost.

If you’ve already created a free email account on another service, like Gmail, however, you
can use this tool to create, check, and send emails from multiple accounts.

The app offers customizable features, such as theme settings and app extensions, to
improve your email experience. The email app also allows you to open multiple emails in
tabs, like how you would open various web pages in Firefox browsers.

Setup experience: To use this tool, you’ll need to download Thunderbird, so it may not be a
fit if you’re looking for an online email platform.

It’s exciting that this is an open-source tool, but the many pop-ups and donation requests
added to the confusion I was feeling as I tried to set up my email.

What I Like

Smart streamlined tool for receiving, sending, and organizing emails.

Great features for privacy, chat, and more.

Excellent tool for tech-savvy email users.

What I Don’t Like

The text in the inbox interface is small. It’s easy to increase the font size in the reading
pane for individual emails, but increasing the font size for the interface isn’t intuitive unless
you’re tech-savvy.

Some common processes require multiple steps. For example, you need to create a
template and a filter to create an out-of-office auto-reply message.

Pro Tip: While Thunderbird will charge you to create a Mailfence email account during sign
up you can create one for free directly on Mailfence’s site. More on this later.

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8. Mail.com: Best for Custom Domain Options

Image Source

Type of email: Webmail

Core Features

65 GB free email storage.

 Attachments up to 30MB.

Choose from 100+ custom domains.

Alias addresses.

Two-factor authentication.

Add-free premium plans.

Who should use it: Small businesses or entrepreneurs that would like a more unique and
custom domain without the price tag.

Mail.com may not be as popular or well-known as Gmail, but it offers many of the same
features.

It has the basics like anti-virus and spam security and dedicated apps for your mobile
devices, but also up to 10 alias addresses per account (think help@ or support@), a massive
amount of storage, a calendar, and online office tools like a word processor and spreadsheet
tool.

But what’s its biggest differentiator? That’s got to be its option to choose from over 100
custom domains.

Mail.com’s options make you look a little more polished and established than a Gmail or
Outlook email address, but they are still short and memorable.

You can choose from general options like mail.com or myself.com or even industry or
profession-focused options like engineer.com or musician.org.

What I Like

Lots of custom domain options.

Secure and professional.

Ample storage.

Free alias addresses.

Additional productivity and office tools.

What I Don’t Like

Business interface -– Between ads and the numerous navigation options, there’s a lot to
sort through if you just want to read and send emails.

9. 10 Minute Mail: Best for temporary email addresses

Image Source

Type of email: Webmail

Core Features

Randomized email addresses.

Addresses are only available for 10 minutes (though you can extend by 10-minute
increments).

Receive emails.

Who should use it: Users claiming offers or testing out forms

As a marketer, it may be blasphemous for me to include this option on our list, but hey, it can
be extremely useful.

As the 10 Minute Mail website reads, “the website you are registering with could be selling
your personal information; you never know where your e-mail will be published. An email
address with a 10-minute lifespan is the best solution to prevent this.”

Ever needed to test out a form on your website or wanted to claim an offer from a website
that has questionable security? Or maybe you’ve wanted to snoop on a competitor’s
strategy without anyone knowing. 10 Minute Mail is here to help.

Every time you visit the no-frills webmail provider, you’ll be given a randomized temporary e-
mail address and inbox that expires after 10 minutes.

Once the clock runs out, you can’t access the address or inbox — but you can extend the
time by 10 minutes as many times as you need to, with the click of a button.

What I Like

Helps keep your primary inbox clean and personal information secure when filling out
certain forms.

What I Don’t Like

No history of emails received.

Can only receive emails, not send them.

Best Free Email Accounts For Privacy

1. Zoho

2. ProtonMail

3. GMX Mail

4. Tuta (formerly Tutanota)

5. Mailfence

10. Zoho

Type of email: Webmail

Core Features

100% privacy from advertisers.

Encrypted emails to secure sensitive information.

Customizable domain name.

Integration with Zoho CRM.

Who should use it: Startups and small businesses.

This is the first of the free email accounts for privacy to make our list, but it holds a ton of
potential for businesses.

Most of Zoho’s plans are paid, some for as little as $1 a month. But they have a free forever
plan, too.

The first thing you’ll notice about Zoho is its user-friendliness. From integrating with Google
Drive, Box, and other cloud-based file managers to its built-in task manager, this email
service offers a simple way to accomplish all your daily tasks.

To create an email account, you need to either add a domain you own or purchase one.
Then, you have to verify your domain. This can feel complicated if you just want to create a
quick personal email account.

But if you’re looking for a free email account for your business, the real difference-maker is
the ability to use a custom domain to create free email addresses for up to five users.

The first user to sign up will become the super admin for emails on your custom domain.

What I Like
Professional and clean interface and email experience.

A free domain-based email address is a professional plus for new businesses.

Tons of useful business apps and features.

Thorough onboarding that walks through 17 key features.

What I Don’t Like

No chance to test the features of this email service before going through a multi-step
setup process.

The number of apps and features can be overwhelming if you’re looking for a simple tool.

25 MB attachment limit, which may be a challenge if you frequently send emails with
attachments.

Free Email Signature Generator

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Professional Headshot Social Links

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11. ProtonMail

Type of email: Webmail

Core Features

1 GB free email storage.

Optimized inbox for grouping messages into folders.

 100% privacy (personal information is not required to open an account).

End-to-end data encryption that eliminates third-party access to your email.

Compatibility with external email clients like Apple Mail, Outlook, Thunderbird, and
ProtonMail.

Who should use it: Anyone who sends and receives sensitive information.

ProtonMail offers just 500 MB of free space, but for the worthy trade of encrypted email,
allowing you to send messages that nobody else can see and disappear after a month.

What’s the catch? Is the service hard to use? ProtonMail is easy to use on any device, with
no software to encrypt your emails, as with most webmail platforms. Like other email
services on this list, its inbox interface is easy to understand.

And, the tool offers quick color-coded labels to help you further organize emails that require
the most care and protection.

Setup experience: Creating an account was easy, and the captcha was simple and quick to
complete. For Gmail users, Proton quickly suggests forwarding their Gmail accounts to this
service.

The onboarding is also inviting and easy to understand. It offers helpful suggestions like
changing app logins to your new Proton email address.

This tool is simple and intuitive, and it was easy to create useful folders and labels for my
new email inbox.

What I Like

Streamlined tool for receiving, sending, and managing emails securely.

A clear focus on data protection and email protection.

Super easy to set and has clear instructions for forwarding.

What I Don’t Like

Requires a paid upgrade to remove their branded footer.

Uses different terms to describe some features, like “Auto-reply” for vacation or away
messages, which can be confusing.

12. GMX Mail

Type of email: Webmail

Core Features
65 GB free email storage.

Easy-to-use email filter templates.

Protection from suspicious/spam emails.

External account integration to manage all emails (even from other service providers).

Who should use it: Anyone who needs multiple emails with one central inbox.

While you may not have heard of GMX Mail, it’s been around for quite a while (since 1997) —
and it has many features that I think make it worth considering.

Now, at a glance, the GMX website will look identical to Mail.com and, frankly, I can’t explain
to you why. But both are well-known and trusted email service providers with their share of
differences.

Like Mail.com, GMX offers 65 GB of storage and alias addresses, but its big differentiator is
privacy.

It allows for email encryption, and data is secured only in Europe according to European
data protection standards — arguably some of the best in the world.

It also offers a spam filter and virus and malware scans.

Setup experience: Once I logged in, there was a big ad at the top of the inbox. This was
partly confusing because the inbox and other sections have a small font that could be hard
for some users to read.
To address this, their instructions recommended I adjust the text size of my browser, which
wasn’t what I was hoping for.

When you open an email, it opens a new window with a much larger font. This is good,
because it makes the email easier to read, but overall it created a disorienting user
experience.

What I Like

Clear and useful settings for spam detection, virus protection, blocklist, and more.

Settings on the left-hand sidebar are super convenient and easy to understand.

Supports emailing in multiple languages and has a built-in translator tool.

What I Don’t Like

The only way to increase font size in this email tool is to zoom in or out on the browser
window.

Several useful features are so different from other email services they may take some
getting used to.

Some stationery choices feel dated.

13. Tuta (formerly Tutanota)

Image Source

Type of email: Webmail (Offline Email Client Available)

Core Features

Full encryption to guarantee email privacy and zero tracking.

Sustainable email storage on secure servers powered entirely by renewable energy.

1 GB free email storage.

Who should use it: Any individual looking for free encrypted emails without ads

Tuta is a great choice for folks looking for a free private email service provider. They also
have business accounts available for a small cost.

This service places a premium on security with end-to-end encryption of internal and
external emails, calendars, and contacts using quantum-safe encryption.

It also promises not to scan or track your emails, which we certainly believe as there are no
ads on the platform.

Other security features include two-factor authentication (2FA), session handling, and
phishing protection.

Setup experience: After signing up, one of the first screens you’ll see is a recovery code.
Once you log into your inbox, you’ll see three emails from Tuta.

Each email details what sets this service apart and its dedication to security.

From there, you can click the settings gear at the bottom left of your screen to see menus
for updating templates, appearance, and other email settings.

This tool is super simple, so there aren’t many of the extras that other platforms have, but if
you’re focused on privacy, this is a plus. The interface is easy to understand and use for its
primary function: receiving and sending email.

What I Like

Open source email account service that prioritizes user privacy.

Focus on sustainability and environmental impact.

Simple and easy-to-read interface.

Streamlined functions make it easy to focus on writing, sending, and organizing email.

No ads.

What I Don’t Like

You can attach images or documents, but this tool isn’t for sending images or graphic
 emails.

Folders for organization, but no flags, labels, or tags, which can make it tough to find
important emails.

14. Mailfence

Type of email: Webmail

Core Features

500 MB free email storage.

Excellent legal protection owing to strict Belgian privacy laws.

True OpenPGP end-to-end encryption on a secured infrastructure.

Free Shared Inbox Tool

Connect all your messaging tools in one shared inbox to streamline
personalized conversations with prospects and customers.

Generate leads from messaging Connect contacts with the right

channels people

Get the full picture of all your And more!

contacts

Get Started for Free

Who should use it: Anyone looking for a secure email account that integrates with other
tools.

Mailfence is a secure browser-based email service provider based in Belgium. Given the
strict privacy laws in Belgium, all your data is locked away from third-party access.

Their free plan gives you 500 MB of email space, which is admittedly quite limited, but if
you’re not sending big files, you can make it work.

Fortunately, if you exceed this, you can still enjoy Mailfence for as little as €2.50 a month.

On the paid plan, you can create up to 10 aliases and have five GB of email space, among
many other features.

With Mailfence, it’s easy to organize your day and business because you’d be able to easily
integrate your email account with your contacts, calendar, and documents.

Setup experience: The landing page after account creation has lots of text to read, which
can be a little overwhelming compared to other simpler email services. But the interface is
clean and simple once you’re in the inbox.

Some functionality isn’t super intuitive. For example, to create a folder, you click the three
dots to the right of your email address at the top.

Based on my experience in other email services, I would expect to add a new folder where
the “Tags” option is in Mailfence’s interface.

What I Like
Easy-to-read user interface.

Simple encryption options to protect sensitive data.

A welcome email with email account details is super helpful.

Clear icons at the top highlight other service features.

What I Don’t Like

Some functionality takes some getting used to, like how to use “Tags” effectively.

Great for plain text emails but not as useful for emails with images or animations.

Bonus: HubSpot Free Email Integration

Get Started with HubSpot's Free Email Integration

Core Features
 500 email per day limit. You can send up to 500 emails per day with a free email account.
This is a great limit for businesses just starting out.

Log customer email responses. This tool brings communication into a single space to
easily meet customer expectations. It also eases potential customer frustration by placing
customer call notes and email exchanges in the same place.

Schedule email sequences. You might copy and paste templates for customer emails. But
why copy and paste when you can schedule email sequences and send customers exactly
what they need to know when they need it?

Update contact records. Keep up with customer contact changes with a single system that
connects everything you know about your customer in one place.

Who should use it: Anyone looking for a free way to connect email accounts to customer
management or marketing tools.

Like Thunderbird, HubSpot’s free email integration offers an exciting, free way to improve
your email experience.

As noted above, many of these free email tools are siloed systems for email creation and
management. But what if you want to send beautifully designed newsletters or manage
contacts with email?

If you’re creating a free email account for your business, this tool can connect your email to
customer relationship management, marketing, and more. This can help your team do more
from their email inboxes.

You can track customer conversations, use sales automation for new leads, and send
gorgeous marketing emails to your contact list.

Setup experience: Signing up with an existing email, like Gmail, is quick and simple. As soon
as you log in, you’ll learn how to send free marketing emails and connect your email to
HubSpot’s free CRM.

Get HubSpot's Free CRM

The step-by-step onboarding process offers a lot of information, so make sure you’re ready
to start using this tool when you sign up.

What I Like

Super tool for sending graphic emails, like newsletters.

Useful feature add-ons for small businesses looking for free email.

Excellent walkthroughs to make the most of marketing and integration features.

Connects to HubSpot CRM and other powerful business tools.

What I Don’t Like

This free account's huge range of features can be a lot to take in.

May not be a fit for someone looking for a personal email account.

How to Make an Email Account

No matter which provider you choose, creating an email is a simple process. But it’s still
important to know best practices so you can have one that fits your needs the best.

The purpose of an email is to provide a space for you to have easy, secure communications.
Follow the steps below to create an email:

1. Choose an email provider.

Select an email provider based on your user needs. Consider which features, such as top-tier
security, email scheduling capabilities, or integrations, are the most important to you.

Also, consider how much storage you will need and what type of provider works best.

2. Choose a username.
Select a username based on the purpose of the account. If it is a professional account, then
your name with a significant number will do.

The name of your business will do if it’s a business account. You might also consider your-
[email protected] for professional accounts.

3. Create a secure password.

Email providers generally have minimum requirements for how secure your password must
be. These often include a number or a special character.

Follow these guidelines and choose a password that’s unique and has a variety of letters,
numbers, and characters to make it extra secure.

4. Secure your account.

Many email providers include ways to add extra security to your account. Take advantage of
these features to keep your account and data safe. Setting up two-factor authentication is
a great place to start.

5. Write a signature.
Set up an email signature for your account. This saves a lot of time as you are writing
emails and helps keep your closing consistent. Include information like your name, your title,
and your contact information.

HubSpot’s free email signature generator includes all of these along with social media links
and a headshot.

Frequently Asked Questions About Email

What’s the best email service provider (ESP)?
This is a tricky question with no direct answer. The best email service provider is one that
addresses your unique needs.

For instance, if you want an ESP with a large storage space, Yahoo! Mail may be ideal
because it offers you one TB. If you want an ESP that seamlessly works with Google’s
products, Gmail will be your top pick.

If you are a Microsoft fan, you would want to opt for Outlook. And, if you seek an ESP with
uber-high privacy and security, ProtonMail may be best for you.

Why does your email service provider matter?

Whether you’re an individual or a business owner, your choice of ESP can impact your email
deliverability. A reliable ESP ensures your emails land in your recipients’ inboxes and avoid
the spam folders.

If you have a business, you’d want an ESP that goes beyond delivering emails. At some
point, you’d need email templates, automation capabilities, and analytics to track your
subscribers' email engagement.

While many ESPs falter at this, HubSpot, a platform used by 194,000+ customers in over 120
countries, excels.

How do I pick the best email service provider for my

team?
Several variables must be considered when choosing an email service provider for your
team. First, you need to identify your needs and select those that are most important. These
needs could include integration options, ease of automation, and customization.

With these needs, you can research ESPs, evaluate their features, check their pricing, and
read customer reviews. If your preferred ESPs offer trials, take advantage of that and test
them.

Every team has hopes of scaling in the future, so consider picking an ESP that can work
irrespective of your team’s size.

Making the Most of Your Email

And with that, you have some of the best options for free email accounts this year. But who
knows? Your next email address could be entirely different while giving you just what you
need to succeed.

Editor's note: This post was originally published in March 2018 and has been updated for
comprehensiveness.

Free Email Signature Generator

Create a free email signature with our easy-to-use tool.

Professional Headshot Social Links

Contact Info And More!

Build a Signature

Topics: Email Marketing

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