SAFETY ZONE SECURITY FORCE
AND MAN POWER SERVICE
(An Ex-Service Man Organisation)
# 2NRD MAIN CROSS NEAR GANGAMMA GUDI TEMPLE M.V EXTENTATION HOSKOTE 562114.
E-Mail: [email protected] www.safetyzonesecurityforce.com
Phone: ,9590534211,
Ref.: Date:
Dear Sir/Mam,
We take this opportunity to introduce ourselves to your organization as qualified
professionals providing need based and cost effective security services. It is based
on the present and future requirements of our valuable. Our team has experience in
handling with all matters pertaining to security services, firefighting and safety. Our
focus is providing security to institutions and housekeeping (facility staff), Man
Power Services.
Selection
Care is taken while selecting personnel as guards keeping in view the strengths and
requirements of the job, education, age, physical fitness, police verifications and
their backgrounds. All personnel are subjected to vigorous vetting process. Through
verification and backgrounds of each staffs.
Training
All safety zone Security Force & Facility management Services personal undergo
meaningful security training to pick up necessary skill required to perform duties to
their allotted post. Refresher training once in every three months by rotation is must.
Supervision
We totally believe in supervision of guards regularly in order to provide quality
services. We have totally dedicated operational team comprising Field Officers and
supervisors who will be regularly checking the guards day and night. Around the
clock control room is available to meet any eventuality during day and night
You will have our expects suggestion and advice regarding security and
arrangements and managements including fire security without any
fees.
Close watch on vital installment, valuable points and guarding them.
Watch and ward, vigilance and intelligence will be provided.
To avoid familiarity with employees, we provide security personnel
from different areas.
Duty Hours
The working schedule shall be 8 to 12 Hrs per Employee, however
24Hrs will be provided round the clock in two different shifts.
Uniform and Accessories
a) Uniform will be provided to all our securities & other Employees personal
as following with company name and Embalm.
b) Communication instruments
c) Safety equipment’s (waki taki facilities)
Periodic Checks
Day and Night, surprise checks will be conducted by our agency to assess the
performance of our guards to the entire satisfaction of our employer.
Professional guards
Our guards are well trained by Ex-service man.
We are sincere and keen in providing security covers to reputed units who consider
security as an equally important subject. Without exaggeration, we pride ourselves a
professional security agency, which advocates an integrated security system. We
could appreciate the opportunity of meeting you for further deliberations and mutual
perceptions on the subject.
MONTHLY CHARGES
MINIMUM WAGES 2024 - 25
Security Supervisor and Security Guard Security Supervisor Security Guard
1. Basic + DA 4000 4000
EXTRA 4 HOURS
2. Other Allowance 13,250 12,994
Gross Wages (A) 17,250 16994
EMPLOYEE CONTRIBUTION TOWARDS EPF & ESI
3. EPF@ 13% on Total Basic + DA 520 520
4. ESIC @ 3.35% on Gross Salary 604 552
UNIFORM 300 280
TOTAL – B 18,674 18,346
Mangement Free @ 10% 1,867 1,834
GRAND TOTAL 22,179 20,180
Fixed Salary per Month 17,250 16,996
Deductions
1. ESI 0.75% ( On Gross salary) 139 127
2. EPF - 12% ( on Basic + DA) 480 480
3. PT 200 200
Total Deductions 819 807
Take Home Pay 16,431 16,189
Total Manpower 2 3
Grand Total 44,358 60,540
HOUSE KEEPING ABD GARDENER CHARGES AS PER MINIMUM WAGES 2024- 25
House Keeping and Gardener
1. Basic + DA 11,991
Gross Wages (A) 11,991
2. Employee Contribution PF 13% on basic + DA 13% 1,558.83
Total Employer Contribution 1558.83
Total CTC Per Employee 13,549.83
3. Service Charges 10% 13549.83
Billing Monthly Cost 14,904.81
4. Manpower Numbers 3
Total Monthly Cost 44,714.43
Take Home Calculator
Wages for 26 days basic + DA ( as per stage wage 11,991.00
Employee Contribution PF (12%) on basic + DA 12% 1,438.92
Take Home Salary of Staff 10,552.08
Note:
Weekly twice night visit for security performance Security
equipment is provided from company
SAFETY ZONE SECRITY AND MAN POWER SUPPLY:
SL
No. Service Description SAC Time Duration Unit Price/Unit (without tax) GST Amount
1 Item 01 1234 8 Day 550 18% 5500
2 Item 02 1234 12 hours 400 18% 5664
3 Item 03 1234 13 Day 300 18% 4602
4 Item 04 1234 14 hours 250 18% 4130
5 Item 05 1234 13 hours 300 18% 4602
6 Item 06 1234 12 hours 420 18% 5947.2
7 Item 07 1234 16 Day 400 18% 7552
Total
Terms of Payment
The service bill of every month shall be submitted on 1st and the same shall be
paid within 5th of every month through Account Payee Cheques or Demand Draft
payable locally.
CHANGE OF DUTIES TO SECURITY STAFF:
Will report for duty 20 Minutes in advance and take charge of the duty and in case
his reliever does not turn up for duty he will stay in duty till the replacement will
be given.
PERIODICAL CHECK:
Senior Officer of our Company will visit and inspect periodically and
supervise the performance of the security personnel suggestions and
precautionary and measure will be discussed with you and that will be timely
& effectively implemented.
UNIFORM AND CLOTHING
Uniform will Be provided to all our security personnel as following with company name and
Embalm.
THANKING YOU FOR GIVING AN OPPURTINUTIES TO INTRODUES OURSELF
Your Safety Is Our Responsibility
THANKING YOU FOR GIVING AN OPPURTINUTIES TO INTRODUES OURSELF
THANKING YOU FOR GIVING AN OPPURTINUTIES TO INTRODUES OURSELF
Weekly Two Time Site visit briefing the housekeeping Chemical teaching the SOP in the
Housekeeping.
SECURITY SOP
• There will be Eleven security guards One supervisor One head guard by day and night.
• The gate will not be left unmanned under any circumstances.
• The following security registers will be maintained at the gate:
- Visitors Register
- Office Open / Close Register
- Security Duty Register
- Security Duty Handover Register
- Attendance Register Housekeeping & Security Staff
- Housekeeping In-out register
- Students In - Out Register
- Letter Receiving Register
- Gate Entry Register
- Fire Fighting Practice Register
1. Contract staff/ casual laborers – Security to identify the person, make an entry in the register and issue the
badge. Keep record of the badge.
2. Housekeeping movements register to be maintained.
3. Visitors- Security will confirm with the person whom the visitor wants to meet. If the person is available in
the office, security will make an entry in the register and direct him/her to right person. Visitors who have an
appointment with the resident will be directed to the Secretary only. Visitors will be given visitors badge.
4. Visitors are not allowed to enter inside any workstation. The concerned staff will take directions from the
security to meet the persons in the office.
5. Visitors are requested not to leave their personal baggage at security cabin.
Material Movements
1. Material coming in to the premises must be accompanied by a proper gate pass.
2. No item will be taken out without written permission of the department head.
3. Documents for material incoming and outgoing should be implemented with a list of authorized signatories.
4. Shifting of materials from one wing to another should be carefully monitored and a record of such has to be
maintained to avoid confusion.
Mail and Courier Movements
1. Incoming and outgoing mail / courier record to be maintained properly.
2. Incoming – security person will receive the mail and courier and hand it over to the concerned person.
3. Outgoing – He will make an entry of outgoing mail / courier with full details.
4. Any loss/ missing report should be given to Admin without delay.
5. No courier should be sent out without seal and sign of the departmental head.
Patrolling Procedures
1. The security must ensure that once the college is closed, all the unwanted lights and Air conditioning units are
put off.
2. Patrolling should be taken on an hourly basis once the college is closed for the day.
3. Security will keep a watch on the activities of the casual laborers/ contractors.
4. If security finds anything unusual/ untoward, a report must be given to the Admin Head/ Security Supervisor first
verbally (in case urgent) & then in writing.
Frisking /Checking Procedures
1. All outside staff will be thoroughly frisked at the time of their leaving the premises in the evening. In case of any
person resisting, the same will be clearly informed to the concerned authority.
2. All garbage being removed from the premises by the housekeeping personnel else must be thoroughly checked
before they are being taken out.
3. If anything untoward is found it must be reported to Administration head
4. Housekeeping personnel should be frisked/checked on their each in and out movements
5. Frisking is applicable for all, Vendors and Housekeeping staff.
Handing over and Taking Over
1. The guard coming on duty or going off duty will go through the log and entries of previous shift and discuss the
progress plan with the reliever.
2. Both the security guards/Supervisor will check the entire building thoroughly.
3. Reliever guard should check all the documents which are related to security before taking over charge.
4. Security should check all the systems which are in the facility/under security.
5. Occurrences report register to be maintained.
6. Reliever guard should check all the documents, systems, which are related to security before taking over charge.
Fire Control
1. All the fire equipment to be checked whether serviceable or unserviceable.
2. Security should know where the fire extinguishers are located/installed and to be able to operate them
immediately incase of any fire accidents.
3. Check the life of the fire extinguisher, i.e due date of next recharge. If the due date is over, give a written
complaint to the Director.
4. In case of fire, prompt action to be taken by the security to safeguard the life and property of the College.
5. In the event of any fire, rush to the spot , muster all manpower available and take control of fire fighting
operations.
6. Employees to be made aware to respond during emergency. Mock Drills to be done and fire exit posters to be
pasted at necessary spots.
7. If necessary, Security should call Ambulance team and Fire Station.
Emergency Procedures
1. The security should have all the addresses and contact numbers of nearest police station, hospital, ambulance and
fire brigade.
2. Security will immediately report if any untoward incident/misconduct of misbehaviour occurs to Security
Supervisor / Admin Head.
3. Security person should know the entire emergency exits doors and main entry gate, so that he can take suitable
action at short notice.
4. Identify the emergency and its gravity.
5. In case of emergency, ring the alarm bell / siren.
