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This document has been generated from SAP Help Portal and is an incomplete version of the official SAP product documentation.
The information included in custom documentation may not reflect the arrangement of topics in SAP Help Portal, and may be
missing important aspects and/or correlations to other topics. For this reason, it is not for production use.
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SAP SuccessFactors Employee Central Payroll offers all the same features and benefits as SAP's on premise
payroll solution, and it is delivered with the security, scale, and flexibility of the SAP SuccessFactors cloud, for
organizations that wish to manage payroll in-house via a cloud-based solution.
SAP SuccessFactors Employee Central Payroll offers all the same features and benefits as SAP's on premise
payroll solution, and it is delivered with the security, scale, and flexibility of the SAP SuccessFactors cloud, for
organizations that wish to manage payroll in-house via a cloud-based solution.
The SAP Best Practices for SAP SuccessFactors Employee Central Payroll for the United States provides a preconfigured baseline for
Employee Central Payroll for the United States to take full advantage of starting your implementation at an advanced point. Templates
and best business practices enable you to establish end-to-end processes quickly and simply across Employee Central, Employee Central
payroll and post payroll processing, off-cycle payroll processing and period end closing for Human Capital Management.
You accelerate your implementation, reduce project duration and costs, as well as starting with a solid foundation to grow further
with your own specific requirements.
A proven solution: Based on the world's leading payroll Delivering Customers Choice & Flexibility.
solution that is currently used by thousands of
Run in the cloud with a pure SaaS-based solution with a
organizations worldwide.
lower total cost of ownership than on premise solutions.
Choice: Available when you want the benefits and
Scale easily as business needs expansion, while delivering
convenience of cloud delivery but also want the control of
constant innovation without disruption.
implementing and managing payroll in-house.
For the related process flows check the scenarios published on the Process Navigator .
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SAP Best Practices solution builder BP-SOLBLD 70Vx Add-on for the implementation tool (only
necessary to be implemented in a system
Always use the latest available version as
where content activation shall be done
outlined in SAP Note 1301301
using the Solution Builder (that is Sandbox
or Development System).
SAP Best Practices BP-ERP 617Vx BP-ERP Add-ons containing All Scope Items
Configuration Content configuration content
BP-CANW 740Vx BP-CANW
(for SAP ERP and SAP (only necessary to be
Always use the latest
NetWeaver) implemented in the
available versions as
system which is used for
outlined in SAP Note
the initial content
1301301 .
activation (that is
Sandbox or Development
System).
Note
For running the SAP SuccessFactors Employee Central Payroll processes SAP SuccessFactors Employee Central must be
configured as prerequisite which is not in scope of this package.
SAP Notes
The following SAP Notes need to be implemented:
2157908 SAP Best Practices for SAP SuccessFactors This SAP Note contains All Scope Items
Employee Central Payroll for the United critical information for
States implementing the SAP Best
Practices for SAP
SuccessFactors Employee
Central Payroll for the United
States. Before you start the
implementation of the related
SAP Best Practices scope,
check the latest versions of
this SAP Note.
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3118895 SAP best practices EC Benefits integration Before you start activation of Scope Item Employee Central: Benefits
to EC payroll for HSA and FSA plans in USA: the scope item Employee Integration with Employee Central
Delivers of BC sets containing PTP Central: Benefits Integration Payroll - Manage Employee Central
replication configuration, Payroll calculation with Employee Central Benefits Integration
rules and schema adjustments Payroll, check the latest
versions of this SAP note.
3198641 SAP Best Practices for Employee Central Before you start activation in All Scope Items
Payroll : Deliver Role for Best Practice solution builder assign the
content Activation in Employee Central role to activation user.
Payroll system
SAP ERP On-Premise / Financial / Cost Center Company Code, G/L Accounts, Cost Center All Scope Items
S/4HANA Accounting Master Data
SAP SuccessFactors HCM Employee Central HCM Core configuration required All Scope Items
Core
SAP SuccessFactors HCM Employee Central Global Benefits Employee Central Global Benefits configuration Relevant only
Core is required for Employee
Central:
Benefits
Integration with
Employee
Central Payroll
Connectivity
The following connectivity is used:
Refer to the product documentation for the steps to establish the connection for the point to point integration between Employee
Central and Employee Central Payroll.
Authorizations
The following authorizations are required for the data replication from SAP SuccessFactors Employee Central based on the
delivered template role:
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Package Details
The scope for SAP Best Practices for SAP SuccessFactors Employee Central Payrollis organized into two
groups: Data Management and Payroll Processing. Each group has scope item or elements of scope.
Implementing a scope item requires the configuration guide and the activation of the scenario-specific content in the Employee Central
Payroll system (refer to SAP note 2157908 ).
Visit the Assets pages to find configuration guides, test scripts, and proces flows for each scope item.
Data Management
Update Payroll- The scope item delivers configurations required in the payroll system for replicating employee master data
Relevant Data from SuccessFactors Employee Central.
Prerequisites Employee Central Core best practices for the respective country must be activated in the
connected Employee Central instance.
PTP Employee Replication pr job is scheduled in the Employee Central payroll system.
Replicate Absence The scope item delivers configurations required in the payroll system for replicating absence data from
Data SuccessFactors Employee Central Time Off.
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Scope Employee absence data replication from SuccessFactors Employee Central Time Off.
Prerequisites Employee Central Time Off best practices for the respective country must be activated in the
connected Employee Central instance.
PTP time data Replication job is scheduled in the Employee Central payroll system.
Payroll Processing
Payroll and Post The scope item delivers configurations required to successfully execute payroll in the respective country and
Payroll Processing complete the post payroll activities using these payroll results.
Configurations on Finance and accounting system exist for post payroll activities.
Retroactive Payroll The scope item delivers configurations to account for master data and payroll data that has changed in the
Processing payroll past during the payroll execution.
Scope Creation of payroll results to account for past payroll relevant changes and process post payroll
activities.
Prerequisites Employee master data and payroll-relevant data from payroll past is replicated successfully.
Off-cycle Payroll The scope item delivers configurations to process off-cycle payroll anytime during the pay period.
Processing
Scope Creation of off-cycle payroll results and completing the post payroll tasks.
Prerequisites Adhoc pay components (wagetypes) successfully replicated in the payroll system.
Manage Third-Party The scope item delivers configurations required in the payroll system to replicate employee benefits
Benefits administration system from another third party benefits system and be able to process the benefits
deductions during payroll execution.
Prerequisites Successful benefits enrollment in third party system and replication into ECP system.
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Manage Employee The scope item delivers configurations required in the payroll system to replicate employee benefits deduction
Central Benefits pay-components created during enrollment in Employee Central benefits and subsequently process them
Integration during payroll execution.
Prerequisites Employee Central global benefits best practices for the respective country must be activated in the
connected Employee Central instance.
Period End Closing for The scope item delivers configurations required in the payroll system to carry out the activities required for
HCM day-end, month-end, quarterly-end, and year-end closing in payroll.
Prerequisites Configurations related to this scope item are implemented in the system.
Data Management
The scope item group Data Management bundles scope items and related configurations to implement the replication of payroll
specific master data from Employee Central Core to Employee Central Payroll that is needed to successfully run payroll for USA
employees. The implementation content is aligned with the best practice configurations delivered for Employee Central Core.
Additionally, it also contains processes and configurations to replicate absence data from Employee Central Time Off that are
required to be accounted for during payroll evaluation of USA employees.
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Maintain Loan Details
Note
See the Downloads page for SAP Cloud ALM manual test cases.
These assets provide everything you need to understand and implement the Update Payroll-Relevant Data scope items in the SAP
Best Practices for SAP SuccessFactors Employee Central Payroll package.
Configuration Guide A step-by-step guide for the manual configuration of the scope item.
Test Script A procedure for validating the accuracy of the implemented scope item.
ID: 4LQ
View in Employee Central the replication status for each employee to see if there are any failed jobs. Use the Display or Overview
function to view for the employee the absence data as transferred from Employee Central to Employee Central Payroll.
Note
See the Downloads page for SAP Cloud ALM manual test cases.
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These assets provide everything you need to understand and implement the Replicate Absence Data scope items in the SAP Best
Practices for SAP SuccessFactors Employee Central Payroll package.
Configuration Guide A step-by-step guide for the manual configuration of the scope item.
Test Script A procedure for validating the accuracy of the implemented scope item.
ID: 4LS
Payroll Processing
The scope item group Payroll Processing bundles scope items and system configurations required to run regular payroll for
employees in USA and the subsequent post payroll tasks, such as posting to finance and reconciliation.
Further, it also describes implementation content for benefits processing in payroll when benefits administration is either handled
in third party benefits system or in Employee Central benefits.
This scenario describes the typical steps to process payroll for employees in SAP SuccessFactors Employee Central Payroll using
data replicated from SAP SuccessFactors Employee Central. It includes the preparation of payroll run, the payroll run itself, the
creation of payment data, the printing of employee pay statements and the posting to financial accounting.
Option 1
using the classical payroll-related transaction codes starting from the Employee Central Payroll menu;
Option 2
using the SAP Payroll Control Center, in case it has been integrated in Employee Central. In this case, payroll and post-payroll
processing can be executed in Employee Central, which calls the Employee Central Payroll system via the Payroll Control Center
screen, which is exposed through a gateway.
Key Features
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Business Benefits
Automatic calculation of employee's basic remuneration Automatic calculation of employee's special payments,
and integration with FinanceFollow-Up Activities in Third- overtime payments, or bonuses
Party Remittance Processing (Outside of Scope Item
Scope)
Note
See the Downloads page for SAP Cloud ALM manual test cases.
These assets provide everything you need to understand and implement the Payroll and Post Payroll Processing scope items in the
SAP Best Practices for SAP SuccessFactors Employee Central Payroll package.
Configuration Guide A step-by-step guide for the manual configuration of the scope item.
BSI Configuration
Test Script A procedure for validating the accuracy of the implemented scope item.
ID: 10D
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Retroactivity refers to the ability to make employee master data changes prior to the current pay period. SAP SuccessFactors
Employee Central Payroll then automatically recalculates previous periods and adjusts the results accordingly.
Master data changes that are earlier than the current pay period dates trigger a retro payroll for an employee in the current payroll
run. SAP SuccessFactors Employee Central Payroll recalculates all payroll periods starting with the earliest payroll period that is
affected by this change and pays out or deducts the differences from the current pay.
This business process describes retroactive payroll processing during a regular payroll run. Retroactive payroll can also run during
an off-cycle run.
Note
See the Downloads page for SAP Cloud ALM manual test cases.
These assets provide everything you need to understand and implement the Retroactive Payroll Processing scope items in the SAP
Best Practices for SAP SuccessFactors Employee Central Payroll package.
Configuration Guide A step-by-step guide for the manual configuration of the scope item.
BSI Configuration
Test Script A procedure for validating the accuracy of the implemented scope item.
ID: 10F
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payroll cycle.
To accommodate these needs, SAP developed the Off-cycle Workbench enabling you to perform the following activities:
Run payroll for payments including bonuses and other one-time payments, advance payments (multiple pay periods), and
absence payments (days within a payroll period)
Execute a correction payroll when changes have been made to an employee's master data
Reverse payments
Key Features
View Employee's Payroll Results (Optional) Execute Off-cycle Payroll Run for Year-End Adjustment
Execute Off-cycle Payroll Run for One-Time Payments Reverse Payroll Results
Execute Regular Off-cycle Payroll On-Demand Run Check Off-cycle Activities Subsequent Processing Results
Execute Off-cycle Payroll Run for Advance Pay Periods Correct Errors (Optional)
Payments
Business Benefits
Possibility to pay employees outside the regular payroll run Full traceability of Off-cycle payroll runs
Note
See the Downloads page for SAP Cloud ALM manual test cases.
These assets provide everything you need to understand and implement the Off-cycle Payroll Processing scope items in the SAP
Best Practices for SAP SuccessFactors Employee Central Payroll package.
Configuration Guide A step-by-step guide for the manual configuration of the scope item.
BSI Configuration
Test Script A procedure for validating the accuracy of the implemented scope item.
ID: 10H
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The enrollment of an eligible employee in benefits takes place in the Third Party Benefits system. This data is then replicated to the
SAP SuccessFactors Employee Central Payroll system, where it is considered in payroll and post-payroll processing.
Key Features
Replicate Employee Benefits Data (Out of scope) Replicate Terminated Employee Benefits Data (Out
of scope)
View Employee General Benefits Information
View Employee Stopped Savings Plans Enrollment
View Employee Savings Plans Enrollment
View Terminated Employee General Benefits
Print Employee Benefits Enrollment Form
Information
Print Employee Benefits Confirmation Form
Business Benefits
Efficiently manage and control Third Party Benefits in the Keep track of a saving plan's employee enrollment or
payroll system termination
Note
See the Downloads page for SAP Cloud ALM manual test cases.
These assets provide everything you need to understand and implement the Manage Third-Party Benefits scope items in the SAP
Best Practices for SAP SuccessFactors Employee Central Payroll package.
Configuration Guide A step-by-step guide for the manual configuration of the scope item.
Test Script A procedure for validating the accuracy of the implemented scope item.
ID: 3D9
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The enrollment of an eligible employee in benefits takes place in the SuccessFactors Employee Central system. This data related to
benefits contributions pay components is then replicated to the SAP SuccessFactors Employee Central Payroll system as
wagetypes, where it is considered in payroll and post-payroll processing.
Key Features
Business Benefits
Efficiently manage and control Employee Central Benefits Keep track of impact on payroll due to a saving plan's
integration with the payroll system employee enrollment or termination or change of
dependents
Note
See the Downloads page for SAP Cloud ALM manual test cases.
These assets provide everything you need to understand and implement the Manage Employee Central Benefits Integration scope
items in the SAP Best Practices for SAP SuccessFactors Employee Central Payroll package.
Configuration Guide A procedure for validating the accuracy of the implemented scope item.
Test Script A procedure for validating the accuracy of the implemented scope item.
Task Tutorial A click-through tutorial designed for the end user to experience the tasks that comprise the scope
item.
ID: 5X6
For this purpose, the system provides a series of standard reports that can be used to generate evaluations and analyses of payroll.
For quarterly and year-end closing, a number of payroll tax reports can be generated using the Tax Reporter functionality.
By law, companies are required to report the results of their payroll calculation to several tax authorities – including federal
government, state, and local governments – on a periodic basis (for example, quarterly and yearly). The Tax Reporter functionality
enables the payroll group to produce these regulatory reports for these government authorities in the format that they require.
Key Features
Business Benefits
Note
See the Downloads page for SAP Cloud ALM manual test cases.
These assets provide everything you need to understand and implement the Period End Closing for HCM scope items in the SAP
Best Practices for SAP SuccessFactors Employee Central Payroll package.
Configuration Guide A step-by-step guide for the manual configuration of the scope item.
BSI Configuration
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Test Script A procedure for validating the accuracy of the implemented scope item.
ID: 10L
Downloads
You can download individual assets for the SAP Best Practices for SAP SuccessFactors Employee Central
Payroll package.
Configuration Guide A step-by-step guide for the manual configuration of the scope item.
BSI Configuration
Workbook A technical list documenting the configuration delivered with the package.
SAP SuccessFactors Employee Central Payroll for USA Workbook : Garnishments XLS
SAP SuccessFactors Employee Central Payroll for USA Workbook : Wagetypes Catalog XLS
SAP SuccessFactors Employee Central Payroll for USA Workbook : Employee Central XLS
SAP SuccessFactors Employee Central Payroll for USA Workbook : Tax Models XLS
Test Script A procedure for validating the accuracy of the implemented scope item.
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Test Script (SAP Cloud An import format for creation of manual test cases in SAP Cloud ALM.
ALM)
Test Scripts (SAP Cloud ALM) ZIP
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