JSS Academy of Higher Education & Research, Mysuru

(Deemed to be University)

GUIDELINES FOR FORMATTING PhD THESIS

1. Size:
All copies of the thesis shall have:
a) 80 – 100 gsm A4 size executive bond paper with printing on both sides.
b) Number of pages in the thesis shall not exceed 300 pages including tables and figures.

2. Margin and spacing:

Margins at the binding (left) edge must be 1.5'' (38 mm) and other margins 1.0'' (25 mm).
The page format should be single column with single spacing used between the lines.
Paragraphs should be separated by 1.5 space. All text pages should be justified.

3. Font and Font Size:

a) Font style shall be “Arial ” with font size 11 for running text .
i. Title - font size 12 / Bold/ Numerical : 1,2,3,4
ii. Subtitle – font size 11 / Alphabetic : a, b, c, d
iii. Main points under subtitles - font size 12 / Numerical : (I) , (II), (III),(IV).
iv. Sub points under main points- font size 12 /Numerical : i. , ii, iii, iv, v

b) The tables and drawings shall have appropriate size as advised by the Guide.

i. Title of the table/ Graph/Drawing - font size 14 / Bold/ Numerical : 1,2,3,4

ii. Subtitle the table/ Graph/Drawing – font size 12/ Alphabetic : a, b, c, d

1
4. Pagination:
a) Pages must be numbered consecutively throughout the thesis, starting from abstract
followed by the first page of the introduction including all pages whether textual or
otherwise (table, figure etc) and finishing at the final page of the reference.
b) Roman numerals are used on the preliminary pages (up to the first page of text) and
Arabic numerals are used on the text pages.
c) Page numbers shall be located centrally at the bottom of the page, approximately 0.75’’
(15 mm) above the edge.
d) Pages containing running text shall have 20 lines.
e) Headings of tables shall be placed at the top of the table and a consistent format must
be used throughout the dissertation. The word “Table” shall be written in full (not
abbreviated) (e.g., Table 7).
f) Captions of figures should be placed at the bottom of the figure. The word “Figure”
should be written in full (not abbreviated) (e.g., Figure 9).

5. The entire thesis shall be split into following titles:

a) Cover page – Annexure-1(a) & Annexure-1(b)
b) Certificates.
i) Certification by Controller of Examination- Annexure-2
ii) Declaration by the candidate – Annexure-3
iii) Certificate by the guide – Annexure-4
iv) Certificate by the HOD / Principal – Annexure-5
v) Anti-plagiarism certificate (follow the guidelines) –Annexure-6
vi) Viva Voce Examination Proceedings –Annexure-7*
vii) Certificate by the guide and student (confirming the inclusions in the final copy) –
viii) Annexure-8*
(*To be included only in the final hard bound copy)
c) Dedication (if any).
d) Acknowledgement.
e) List of abbreviations, tables & figures.
f) Content page.
g) Abstract – (Structured Abstract: Annexure-9)
i) Structured Abstract with subtitles: Introduction, Objective, Methodology,
Results and Conclusion
ii) Not exceeding 500 words.
iii) 06 key words below the abstract.

2
 i) Introduction.
j) Review of literature.
k) Methodology.
l) Results.
m) Discussions.
n) Summary.
o) Conclusions.
p) References (Vancouver style)- Annexure -10
q) Additional inclusions –Annexure- 11 #
i) Publications.
ii) Certificate of scientific presentation- oral /poster.
iii) Details on awards/ grants/patents etc.
(#Do not attach the copy of the publications & certificates in the thesis)
6. Printing on the spine and cover page:
All copies shall be bound with the title of the thesis, the name of the degree, the year of
submission and the name of the scholar embossed/printed on the spine and cover page of
the thesis, Annexure -1(a) & Annexure- 1(b).
7. Cover binding:
a) Hard bound copy:
Hard non-flexible cover / fine grain book cloth/ PVC coated /water & crush proof
wax coated binding material shall be used for hard cover binding.
b) Soft bound copy:
Flexible cover /water & crush proof wax coated paper shall be used for soft cover binding.

3
8. The color of the thesis cover and the font details are as follows:

Medical
i) Medical : Maroon – Font color: White

Pharmacy
ii) Pharmacy : Olive green - Font color: White

iii) Dentistry : Black- Font color: White Dentistry

Life Sciences
iv) Life Sciences: Navy Blue : Font color: White

Biomedical
v) Biomedical Sciences/MBA: Grey -Font color: Black Sciences

9. Submission of thesis:

i) Soft bound copy: On completion of research, the Ph.D. student shall prepare and submit
three copies of soft bound thesis as per the guidelines to Controller of Examinations
within 3 months of the date of submission of synopsis.

ii) Hard bound copy: The PhD candidate shall submit the final hard bound thesis as per the
guidelines within one months of viva voce examination to Controller of Examinations, duly
certified by the supervisor that all the corrections suggested by the thesis evaluators and
the examiners have been carried out (Annexure-8). The recommendations of the
Examiners of viva voce examination as per the specimen copy of the (Annexure -7) shall
be placed in the hard-bound copy. The result shall be announced only after submission of
the final hard bound copy to Controller of Examinations.

The incorporation may be:

• Minor amendments to thesis
• Major amendments to thesis
• The resubmission of thesis

4
 Minor amendments Major amendments Resubmission
1. Typographical and/or More substantial and may Incomplete study which needs
grammatical change. include substantial re-writing of further research/repeat of
parts of the thesis. previous research is required
completely.
2. Corrections to references Repetition of experiments/ study Rewriting/ Re-structuring of
/diagrams/tables and re- partly reanalysis of data/ large parts of the thesis.
writing of small sections of interpretation
text.
3. To be completed within 1 To be completed within 1 month To be completed within 3
month of the date of the of the date of the viva voce months of the date of the viva.
viva voce examination. examination. Not required pay a resubmission
fee.

iii) Soft copy (CD)

Soft copy in CD ROM (in duplicate) shall be submitted along with hard bound final thesis
copy as per the requirement of UGC- Shodaganga - Information Library Network Center
National Portal (INFLIBNET). CD labeling shall contain title, name and register number of the
candidate name of the department and college, month and year of submission.

Soft copy (CD) shall contain the following

a) Complete thesis in a single file both in Word and PDF formats
b) One folder containing 16 files in PDF as given under:
01_title
02_certificates
03_acknowledgement
04_contents
05_preface
06_list of tables and figures
07_abstract
08_chapter 1
09_chapter 2
10_chapter 3
11_chapter 4
12_chapter 5
13_chapter 6
14_chapter 7
15_references
16_appendix

5
 c) Shodhganga Meta data Format: An excel file mentioning the below fields:

Name of the Researcher (eg: Rajesh Kumar to be written as

Kumar, Rajesh)
Name of the Guide
Registration Date
Thesis completed Date
Awarded Date
Title of Research (No Symbols are allowed)
Keywords
Coverage (Faculty name)
Citation references (Count)

Note: Final thesis after the public viva voce submitted without the soft copy in CD (in duplicate)
as per the above requirements will not be accepted. This is a mandatory requirement for
processing of results.

Anti-plagiarism guidelines

The PhD candidates shall subject the thesis for Plagiarism check using anti-plagiarism software.
The PhD candidates shall submit their thesis along with Plagiarism check certificate from the
Departmental Academic Integrity Panel (DAIP).
Permitted similarity index as per the anti- plagiarism guidelines are as follows:

% Permitted Similarity index 10%

Total continuous words Not exceeding 14 words

The work-flow and other details can be had from the JSS AHER Anti-plagiarism Policy-2018 available in JSS
AHER website.

6
 Annexure -1 (a)

FORMAT FOR COVER/TITLE PAGE OF THE PhD THESIS

TITLE OF THE THESIS

<Font Arial><Font Size 18> < 1.0 Line spacing >

Thesis submitted in Partial Fulfillment of the

Degree of Doctor of Philosophy (PhD)
<Font Arial><font size 16> <Italic> < 1.0 Line spacing >

By

(Name of the Candidate)

<Font Arial><font size 16> <1.0 line spacing>

(Register number of the Candidate)

<Font Arial><font size 16> <1.0 line spacing>

(Name of the Department)

<Font Arial><font size 16> <1.0 line spacing>

(Name of the Institution)

<Font Arial><font size 16> <1.0 line spacing>

(Address of the institution)

<Size 14><1.0 line spacing>

(Month and Year)

<Size 16>
Annexure -1 (b)

FORMAT FOR PRINTING ON THE SPINE OF PhD THESIS

PhD Thesis

(Name of the candidate)

(Register No)

(Title)

(Month)

(Year)
 Annexure-2

JSS Academy of Higher Education & Research

(Deemed to be University)
Sri Shivarathreeshwara Nagar, Mysuru - 570 015

This is to certify that this thesis entitled “

” has

been submitted by __ to

JSS AHER.

Date: Controller of Examinations

 Annexure-3

JSS Academy of Higher Education & Research, Mysuru

(Deemed to be University)
(Name of the College)

DECLARATION BY THE CANDIDATE

I declare that the thesis entitled “__________________________________________________________

_____________________________________________________” submitted by me for the degree of
Doctor of Philosophy (PhD) is the record of work carried out by me during the period from
________to_______ under the guidance of ____________________and has not formed the basis
for the award of any Degree, Diploma, Associateship, Fellowship, Titles in this University or any
other University or other similar institution of Higher Learning.

Signature of the Candidate

Date:

Place:
Annexure-4

JSS Academy of Higher Education & Research, Mysuru

(Deemed to be University)
(Name of the college)

CERTIFICATE FROM THE GUIDE (& COGUIDE, IF ANY)

I/We certify that the thesis entitled “ __________________________________________________

___________________________” submitted for the degree of Doctor of Philosophy (PhD) by
Mr./Ms. ________ is the record of research work carried out by him/her during the period
from ________to __________ under my/our guidance and supervision, and that this work has not
formed the basis for the award of any Degree, Diploma, Associateship, Fellowship or other Titles in
this University or any other University or institution of Higher Learning.

Signature of the Co-Guide Signature of the Guide with

designation with designation

Date:

Place:
 Annexure-5

JSS Academy of Higher Education & Research, Mysuru

(Deemed to be University)
(Name of the college)

CERTIFICATE FROM THE HEAD OF THE INSTITUTION/DEPARTMENT

I certify that the thesis entitled______________________________________________________

______________________________________” submitted for the degree of Doctor of Philosophy (PhD)

is the record of research work carried out by Mr/Ms _____________during the period from_______
to______ under the guidance and supervision of ___________________ in partial fulfillment of for
the award of Doctor of Philosophy in the faculty of ______________and that this work was carried
out by him in the department of ___________________(include department and name of the
institution/college).

Signature of the HOD Signature of the Principal

Date:

Place:
 Annexure-6

JSS Academy of Higher Education & Research, Mysuru

(Deemed to be University)
(Name of the college)

CERTIFICATE OF PLAGIARISM CHECK

It is certified that PhD Dissertation titled__________________________________________

__________________________________________________________________________

by ________________has been subjected to plagiarism check.

We undertake the following:

a) The research work submitted is original.
b) No sentence, table, paragraph or section has been copied verbatim from any other resource
unless it is placed under quotation marks and duly referenced.
c) There is no fabrication of data or results which have been compiled.
d) There is no falsification by manipulating research materials, equipment or processes.
e) The thesis has been checked using Anti-plagiarism web tool “TURNITIN” and found within limits
as per the anti-plagiarism guidelines of JSS Academy of higher education & research, Mysuru.
f) Similarity index of the thesis is as follows:
% Similarity index
Total continuous words

1.Guide 2. Student:
Name: Name:

Signature: Signature:
Recommendation/ comments by Department Academic Integrity Panel (DAIP):

DAIP Name Signature

Chairman
Member – 1
Member – 2
Institution seal:
 Annexure-7

JSS Academy of Higher Education & Research, Mysuru

(Deemed to be University)
(Name of the college)

Proceedings of the Ph.D. Viva Voce Examination of Mr./Ms

held on the (date) in (College Name, Place)

The Ph.D. Viva-Voce Examination of Mr./Ms on his /

her Ph.D. thesis entitled “_______________________________________________”
was conducted in (Place of viva voce examination) on (date: DD/MMM/YYYY).

The following examiners were present:

1. External Examiner (Name, Designation & Address)
2. Guide (Name, Designation & Address)

The Research scholar Mr./Ms presented the

salient features of his/her Ph.D. work. This was followed by questions from the board
members. The questions raised by the thesis Evaluators and Examiners were also put to
the research scholar. The research scholar answered the questions to the full satisfaction
of the examiners and members.

Based on the research scholar’s work, his / her presentation and also the clarifications
and answers by the scholar to the questions, the board recommends that Mr./Ms
be awarded the Ph.D. degree in the
Faculty of

Name and signature of the Examiners and Guide:

1.
2.
 Annexure-8

JSS Academy of Higher Education & Research, Mysuru

(Deemed to be University)
(Name of the college)

Certificate by the Guide and Student

This is to certify that all the corrections/inclusions suggested by the thesis evaluators and examiners
of viva voce examination conducted on ________ at ________ have been incorporated in the thesis
entitled“_______________________________________________________________________”

Guide

(Name, Designation and signature)

Student

(Name, Registration number and signature)

Place: Date:
 25
Annexure -9 mm
(Upper margin)

ABSTRACT

(Complete title)
(Title should be centered, in bold and font size 14. Only first letter of title should be
in uppercase)

BACKGROUND - (Font Arial size 12, Bold and uppercase)

Paragraph Arial, size 11: Establish the context, background and/or importance
of the topic; indicate a problem, scope in the field of research.

OBJECTIVE - (Font Arial, size 12, Bold, and uppercase)

(Left
Paragraph Arial, size 11: Indicate the primary purpose of the research.
(Right margin)
margin)
METHODS - (Font Arial, size 12, Bold, and uppercase)
38m Paragraph Arial, size 11: Provide a description of the research design 25mm
m (qualitative or quantitative) / data sources/ data collection/ analysis.

RESULTS - (Font Arial, size 12, Bold, and uppercase)

Paragraph Arial, size 11: Provide a summary and discussion of the results.

CONCLUSION - (Font Arial, size 12, Bold, and uppercase)

Paragraph Arial, size 11: Implication of the results shall in particular show the
extent to which the research can be related as a strategy to address
the issues stated in the background.

(Abstract word count: 500 )

(Bottom margin)

1 (Page no)
25
mm
15
mm
 Annexure - 10

Vancouver Citation Style

The Vancouver Style is the citation style used by most biomedical journals and many scientific
journals. It came out of a meeting of medical journal editors in 1978, held in Vancouver, BC, and
is maintained by the International Committee of Medical Journal Editors (ICMJE). It is also known
as the Uniform Requirements for Manuscripts Submitted to Biomedical Journals.

a) Additional Resources on the Vancouver Style

For the complete guide to the Vancouver Style, please consult this online book:
Citing Medicine, 2nd ed.
http://www.ncbi.nlm.nih.gov/books/bv.fcgi?rid=citmed.TOC&amp;depth=2
This book provides very detailed examples for almost any type and variation of resource:
conference papers, wikis, journal articles with a supplement, etc.

b) Using Vancouver Style

Vancouver Style uses in-text citations and a Reference List at the end of your document.
• Citations within the text of your paper are identified with a number in round brackets.
Example: Jones (8) has argued that…
• References are numbered consecutively in the order they are first used in the text. The
full citations will be included in the Reference List at the end of your document, with
matching numbers identifying each reference.
• When multiple references are cited together, use a hyphen to indicate a series of
inclusive numbers. Use commas to indicate a series of non-inclusive numbers. A citation
with these references (4,5,6,7,14,19) is abbreviated to (4-7,14,19).
Example: Multiple clinical trials (4-6,9) show…
• The original number used for a reference is reused each time the reference is cited.
Example: “…the theory was first put forward by Lee (7) in 1999, but there was
disagreement (3,5,8) over its importance.”
• Include the page number for any direct quotes or specific ideas.
Example: “…has been proven demonstrably false.” (4, p23)
• The citation in brackets is placed after any commas and periods, and before any colons
and semi-colons.
Example: …a new definition. (13, p111-2) …this option is preferred (11);

c) Indirect Citations
An indirect source is when one author is quoted in the text of another author. These types of
citations are generally not accepted in Vancouver Style, so seek permission from your
instructor. Include the author and date of the original source in the text. Use “as cited in” or “as
discussed in” to say where you found the quotation and provide the citation to that reference.
Example: James Wallace (2001) argued (cited by 5, p26), that…

d) Reference List
Provide full citations in your Reference List, included starting as a new page at the end of your
document. Follow the examples included in this guide for different types of resources:
· Books
· Articles in Journals
· Websites
· Other Resources
· Personal Communication
e) Books
Standard Format for Books:
Author Surname Initials. Title: subtitle. Edition (if not the first). Place of publication:
Publisher; Year.

i. Book with One Author or Editor

1. Mason J. Concepts in dental public health. Philadelphia: Lippincott Williams & Wilkins; 2005.
2. Ireland R, editor. Clinical textbook of dental hygiene and therapy. Oxford: Blackwell
Munksgaard; 2006.

ii. Two-Six Authors/Editors

1.. Miles DA, Van Dis ML, Williamson GF, Jensen CW. Radiographic imaging for the dental
team. 4th ed. St. Louis: Saunders Elsevier; 2009.
1. Dionne RA, Phero JC, Becker DE, editors. Management of pain and anxiety in the dental
office. Philadelphia: WB Saunders; 2002.

iii. More than Six Authors/Editors

1. Fauci AS, Braunwald E, Kasper DL, Hauser SL, Longo DL,
Jameson JL, et al., editors. Harrison’s principles of internal medicine. 17th ed. New York:
McGraw Hill; 2008.

iv. Organization as Author

1. Canadian Dental Hygienists Association. Dental hygiene: definition and scope. Ottawa:
Canadian Dental Hygienists Association; 1995.

v. No Author/Editor
1. Scott’s Canadian dental directory 2008. 9th ed. Toronto: Scott’s Directories; 2007.

vi. Government Document

1. Canada. Environmental Health Directorate. Radiation protection in dentistry: recommended
safety procedures for the use of dental x-ray equipment. Safety Code 30. Ottawa: Ministry of
Health; 2000.
vii. Chapter in a book
1. Alexander RG. Considerations in creating a beautiful smile. In: Romano R, editor. The art of
the smile. London: Quintessence Publishing; 2005. p. 187-210.

viii. E-book
1. Irfan A. Protocols for predictable aesthetic dental restorations [Internet]. Oxford: Blackwell
Munksgaard; 2006 [cited 2009 May 21]. Available from Netlibrary:
http://cclsw2.vcc.ca:2048/login?url=http://www.netLibrary.com/urlapi.asp?action=summary&
v=1&bookid=181691

ix. Multiple Authors

Cite authors in the same way for all types of resources: articles, websites, videos, etc.
List up to the first 6 authors/editors, and use “et al.” for any additional authors.
x. Articles in Journals
Journal articles can be accessed in three different ways: (1) from the print (paper) copy; (2) from
the journal’s website; or (3) from an online article database like Medline. You will cite the article
differently depending on how you accessed it.

xi.Standard Format for Journal Articles:

Author Surname Initials. Title of article. Title of journal, abbreviated. Date of Publication:
Volume Number(Issue Number): Page Numbers.

xii. Journal Article in Print

1. Haas AN, de Castro GD, Moreno T, Susin C, Albandar JM, Oppermann RV, et al. Azithromycin
as a adjunctive treatment of aggressive periodontitis: 12-months randomized clinical trial. J Clin
Periodontol. 2008 Aug; 35(8):696-704.

Xiii Journal Article from a Website

1. Tasdemir T, Yesilyurt C, Ceyhanli KT, Celik D, Er K. Evaluation of apical filling after root canal
filling by 2 different techniques. J Can Dent Assoc [Internet]. 2009 Apr [cited 2009 Jun
14];75(3):[about 5pp.]. Available from: http://www.cda-adc.ca/jcda/vol-75/issue-3/201.html

xiv. Journal Article from an Online Database

1. Erasmus S, Luiters S, Brijlal P. Oral hygiene and dental student’s knowledge, attitude and
behaviour in managing HIV/AIDS patients. Int J Dent Hyg [Internet]. 2005 Nov [cited 2009 Jun
16];3(4):213-7. Available from Medline:
http://cclsw2.vcc.ca:2048/login?url=http://search.ebscohost.com/login.aspx?direct=true&db=
cmedm&AN=16451310&site=ehost-live

1. Monajem S. Integration of oral health into primary health care: the role of dental hygienists
and the WHO stewardship. Int J Dent Hyg [Internet]. 2006 Feb [cited 2009 Jun 21];4(1): 47-52.
Available from CINAHL with Full Text: http://tinyurl.com/kudbxw

f) Websites
Standard Format for Websites:
Author Surname Initials (if available). Title of Website [Internet]. Place of publication:
Publisher; Date of First Publication [Date of last update; cited date]. Available from: URL
Website with Author
1. Fehrenbach MJ. Dental hygiene education [Internet]. [Place unknown]: Fehrenbach and
Associates; 2000 [updated 2009 May 2; cited 2009 Jun 15]. Available from:
http://www.dhed.net/Main.html

Website without Author

1. American Dental Hygienists’ Association [Internet]. Chicago: American Dental Hygienists’
Association; 2009 [cited 2009 May 30]. Available from: http://www.adha.org/

Part / Article within a Website

1. Medline Plus [Internet]. Bethesda (MD): U.S. National Library of Medicine; c2009. Dental
health; 2009 May 06 [cited 2009 Jun 16]; [about 7 screens]. Available from:
http://www.nlm.nih.gov/medlineplus/dentalhealth.html
 Blog
1. Skariah H. The tooth booth dental blog [Internet]. Mississauga (ON): Hans Skariah; 2004 -
[cited 2009 Jun 20]. Available from: http://dentaldude.blogspot.com/

An Entry / Article within a Blog

1. Skariah H. The tooth booth dental blog [Internet]. Mississauga (ON): Hans Skariah; 2004 - .
Dental did you know: breastfeeding duration and non-nutritive sucking habits; 2009 May 18
[cited 2009 Jun 20]; [about 1 screen]. Available from:
http://dentaldude.blogspot.com/2009/05/dental-did-you-know-breastfeeding.html

Image on the Internet

1. McCourtie SD, World Bank. SDM-LK-179 [image on the Internet]. 2009 Apr 29 [cited 2009
Jun 14]. Available from: http://www.flickr.com/photos/worldbank/3486672699/

g) Other Resources Newspaper Articles

1. Fayerman P. Women must now wait to 40 for publicly paid amnio test. Vancouver Sun. 2009
Jun 9; Sect. A:5.
2. Health Canada issues warning over fake toothbrushes. The Globe and Mail [Internet]. 2009
April 10 [cited 2009 Jun 23]. Available from:
http://www.theglobeandmail.com/news/national/health-canada-issues-warning-over-
faketoothbrushes/ article973190/

3. Waldman D. Mouth is ‘window on the rest of the body’: oral health, dental hygiene is linked to
more than teeth, gums. The National Post [Internet]. 2009 Apr 14 [cited 2009 Jun 22]. Available
from Canadian Newsstand:
http://cclsw2.vcc.ca:2048/login?url=http://proquest.umi.com/pqdweb?did=1680306071&sid=1&F
mt=3&clientId=6965&RQT=309&VName=PQD

Video recordings
1. Dental dam: still the best dry-field technique [DVD]. Provo (UT): Practical Clinical Courses;
2007.
2. Cuaron A, director; Abraham M, producer. Children of men [DVD]. Universal City (CA):
Universal; 2006.

Dictionary, Encyclopedia or Similar Reference Book

Unsigned
26. Mosby’s dental dictionary. 2nd ed. St. Louis: Mosby Elsevier; 2008. Frenotomy; p. 273.

Signed (and Online)

27. Murchison DF. Dental emergencies. In: Merck Manual of Diagnosis and Therapy
[Internet]. 18th ed. Whitehouse Station (NJ): Merck; 2009 [last modified 2009 Mar; cited
2009 Jun 23]. Available from:
http://www.merck.com/mmpe/sec08/ch096/ch096a.html?qt=dental&alt=sh

f. Personal Communications
Personal Letters and Conversations
Personal communication (with the exception of email) should not be included in the Reference
List, as they are unpublished and cannot be easily traced by the reader. Instead, acknowledge
personal conversations and letters within the text in parentheses.
Conversation
“…in conversation with a fellow student from the Dental Hygiene program (Affleck, Ben.
Conversation with: MattDamon. 2008 Sep 07.).”

Personal Letter
“…this information was later confirmed in a letter (Hepburn, Katherine. Letter to: Spencer Tracy.
2005 Mar 03. 4 pages.).”

Email
Email correspondence is included in the Reference List as emails are easily traceable and
dated.
Bloom, Orlando. Searching Medline for dental hygiene articles [Internet]. Message to:
Johnny Depp. 2008 Nov 11 [cited 2009 Jun 22]. [3 paragraphs].

Permission
When citing any personal communication, you must have written permission from the
cited person(s) to use that communication.
Acknowledge the permission in a footnote or in a “Notes” section at the end of the text.

(REFERENCE: Vancouver Community College Library)

Annexure -11
Information on publication(s), scientific presentation(s), award(s),
grant(s) and patent(s).

SNO PUBLICATIONS 1 2 - . .

1. Authors

2. Title

3. Name of the journal/ book.

4. Volume /edition/ Page number.

5. Impact factor/ Citation index.

SNO SCIENTIFIC PRESENTATION

1. Authors

2. Title

3. Name of the conference/symposium etc.

4. Date/ month/ year / place of presentation.

5. Type of presentation: Oral/ poster.

SNO AWARDS

1. Name/ title of the award.

2. Awardees

3. Date/ month/ year / place of receiving award.

4. Type of award : Cash/ certificate/ medal etc

SNO GRANTS

1. Name of the agency/ organization given the grant.

2. Title of the grant.

3. Grant amount in Rupees.

4. Duration

5. Date/ month/ year of receiving the grant.

SNO PATENTS

1. Inventor(s)

2. Title of the invention

Type of patent:
3.
Institutional/ individual - Indian/ International

Patent application number/

4.
Patent number

Status:
5.
Published in patent journal/ patent granted