APPLICATION LETTER
Your Name,
Your Address,
City, District.
Phone Number
Email Address
Date. ie 1st MAY 2025
The Human Resource Manager,
Company/Organization Name,
Company Address,
City, District.
Dear Sir/Madam,
RE: APPLICATION FOR A JOB VACANCY 0F……………………
I am humbly applying for the above mentioned position as adverised
in……………..I am a male ugandan aged 27 years. dedicated, self-
motivated, and results-oriented individual with a strong passion for
excellence and a desire to contribute positively to your esteemed
company.
I hold a Bachelor's Degree in Business Administration] from kyambogo
University and have gained practical experience in customer service,
data entry, financial management`. I am confident that my strong work
ethic, excellent communication skills, and ability to work well in a team
setting make me a valuable candidate for your organization.
Enclosed are copies of my academic documents and curriculum vitae
for your review. I would appreciate the opportunity to further discuss
how I can be of benefit to your team.
Thank you for considering my application. I look forward to hearing
from you at your earliest convenience.
Yours faithfully,
Signature
[Your Full Name]
Contact
COMPLAINT LETTER
[Your Name]
[Your Address]
[City, District]
[Phone Number]
[Email Address]
[Date]
The Manager
[Company Name]
[Company Address]
Dear Sir/Madam,
RE: COMPLAINT ABOUT DELAYED DELIVERY OF GOODS
I express my concern regarding the delay in the delivery of goods I
ordered from your company on [insert order date], with reference
number [insert order/invoice number].
According to the agreement, the goods were supposed to be delivered
by [insert expected delivery date], but to date, I have not received them.
This delay has caused significant inconvenience, as the goods were
urgently needed for [mention purpose if applicable, e.g., business
operations or a planned event].
I kindly request that you look into this matter urgently and provide a
clear explanation for the delay. I also request an immediate update on
when I can expect the delivery of my order.
Your prompt attention to this matter will be highly appreciated. I hope
this issue will be resolved as soon as possible to avoid any further
inconvenience.
Yours faithfully,
[Your Full Name]
CURRICULUM VITAE
1. Personal Details
Full Name: Gods mercy
Date of Birth: 12th March 2001
Gender: Female
Nationality: Ugandan
Marital Status: Single
Contact Number: +256 700 000 000
Residential Address: Kiwatule, Kampala, Uganda
2. Career Objective
A dedicated and results-oriented individual seeking a challenging
position in a dynamic organization where I can utilize my academic
knowledge, professional skills, and passion for learning to contribute
to organizational success and personal development.
3. Academic Background
Year Institution Qualification
2021 – 2024 Kyambogo University Bachelor of Business Administration
Uganda Advanced Certificate of
2019 – 2020 St. Mary’s SSS Kitende
Education (UACE)
2015 – 2018 Kitante Hill School Uganda Certificate of Education (UCE)
2008 – 2014 Mengo Primary School Primary Leaving Examination (PLE)
4. Work Experience
Centenary Bank – Kapeeka Branch
Intern – Accounting & Sales Department
June – July 2024
Duties and Responsibilities:
Assisting clients with account inquiries
Filing and organizing financial documents
Scanning, printing, and photocopying invoices
Conducting field surveys and financial education
Recording and tracking overheads and dispatch notes
Data entry and invoice generation using EFRIS system
5. Skills and Competencies
Excellent interpersonal and communication skills
Proficient in Microsoft Office Suite (Word, Excel, Access, PowerPoint)
Strong organizational and time management abilities
Ability to work with minimal supervision
Customer service and client relations
Report writing and data entry accuracy
6. Languages Spoken
English – Fluent
Luganda – Fluent
Swahili – Basic
7. Referees
1. Mr. ………………………….
Lecturer – Kyambogo University
Phone: +256 772 123 456
2. Mrs. ………………………..
Branch Manager – Centenary Bank, Kapeeka
Phone: +256 701 654 321
Declaration
I hereby declare that the information provided above is true and
correct to the best of my knowledge and belief.
Signature: _______________________
Date: ___________________________
TERMINATION LETTER
[Company Letterhead]
[Date]
[Employee’s Name]
[Position]
Dear [Employee’s Name],
RE: TERMINATION DUE TO MISCONDUCT
Following a disciplinary hearing held on [date], and after careful
consideration of the facts presented, we regret to inform you that your
employment with [Company Name] is hereby terminated effective
immediately due to [state the reason – e.g., gross misconduct, breach
of company policy] despite several warnings.
This behavior is in violation of Section [specify clause] of our employee
handbook. You are required to return all company property
immediately and finalize your clearance process.
Your final payment will be processed in accordance with company
policy and labor laws.
Sincerely,
[Name]
[Title]
[Company Name]
PURCHASE LETTER
[Your Name / Company Name]
[Your Address]
[Phone Number]
[Email Address]
[Date]
The Sales Manager
[Supplier’s Company Name]
[Company Address]
Dear Sir/Madam,
RE: PURCHASE ORDER FOR GOODS
We would like to place an order for the following items as per the prices
and terms agreed upon:
Item Description Quantity Unit Price Total Price
TOTAL AMOUNT
We kindly request that you deliver the above-mentioned items to our
premises at [Delivery Address] by [Preferred Delivery Date].
Please include the invoice, delivery note, and any warranty details (if
applicable) with the delivery. Payment will be made upon receipt and
verification of the items.
We appreciate your prompt attention to this order and look forward to a
continued business relationship.
Yours faithfully,
[Your Full Name]
[Your Title]
[Company Name]
[Your Company Name]
[Your Address]
[Phone Number]
[Email Address]
[Website if any]
Date: [Insert Date]
TO:
[Client’s Name]
[Client’s Company Name]
[Client’s Address]
Dear [Client’s Name],
RE: Quotation for Supply of [Goods/Services]
Thank you for your inquiry regarding our products/services. Please find
below our quotation for the requested items:
Unit Price Total Price
Item Description Quantity
(UGX) (UGX)
[e.g., A4 Photocopy
20 Reams 10,000 200,000
Paper]
100
[e.g., Office Pens] 500 50,000
Pieces
Subtotal 250,000
VAT (18%) 45,000
Total Amount UGX 295,000
Terms and Conditions:
Delivery Time: [e.g., Within 3 working days after order confirmation]
Payment Terms: [e.g., 50% on order, 50% upon delivery]
Validity: This quotation is valid for [e.g., 14 days] from the date above.
Mode of Delivery: [e.g., Free delivery within Kampala]
We look forward to serving you and hope to build a long-term business
relationship. Should you need any further details or adjustments,
please do not hesitate to contact us.
Yours faithfully,
[Your Name]
[Your Title]
[Company Name]
JOB ADVERTISEMENT
Subject: Teacher – Accounting
Location: Langton Academic Solutions, [Insert Location]
Application Deadline: [Insert Deadline Date]
Company: Langton Academic Solutions
About Langton Academic Solutions
Langton Academic Solutions is a renowned educational institution
providing high-quality tutoring and academic support to students. We
specialize in preparing students for success in their academic and
professional lives. We are currently seeking a qualified and passionate
Accounting Teacher to join our team and contribute to delivering
outstanding education in the field of accounting.
Key Responsibilities
Plan, prepare, and deliver accounting lessons aligned with the
curriculum
Assess students' understanding of accounting principles through
assignments, quizzes, and exams
Provide constructive feedback to students to improve their academic
performance
Qualifications and Requirements
Bachelor’s degree in Accounting, Finance, or a related field
A teaching qualification (e.g., Postgraduate Diploma in Education) is an
added advantage
Minimum of 2 years of teaching experience in accounting or related
subjects
Strong understanding of accounting principles and practices
Excellent communication, organizational, and interpersonal skills
How to Apply:
Interested candidates should submit the following documents:
A detailed CV
Cover letter expressing your interest in the position and your teaching
experience
Copies of academic qualifications
Reference letters (optional)
Please send your application to:
Human Resource Department
Langton Academic Solutions
Email:
[email protected]Website: www.langtonacademic.com
Only shortlisted candidates will be contacted.
ADVANTAGES OF USING EMAILS
Fast and efficient communication
Low cost
Easy record keeping
Accessible anywhere
Eco-friendly
Allows file attachments
Professional format
Mass messaging
Secure with encryption
Organized and manageable
HOW SOCIAL MEDIA HAS BEEN MISUSED IN BUSINESS
COMMUNICATION
Sharing confidential information publicly
Spreading false or misleading information
Posting unprofessional or inappropriate content
Cyberbullying or harassment of employees and clients
Damaging company reputation through careless posts
Wasting work time on non-business activities
Poor handling of customer complaints online
Instances Where Social Media Should Not Be Used:
To share confidential or sensitive information.
For formal or official communications.
During emergencies or crises.
When detailed clarification is needed.
When the audience lacks internet access.
For professional or official matters.
When announcing bad news.
To avoid spreading misinformation.
When handling conflicts or criticism.
For internal company issues.
