Accounts Receivable

Author : Anil.lingamgunta
Creation Date : Dec 20, 2011
Last Updated : Feb 07, 2012
Document Ref : NA
Version : 1.2

Approvals:

Approver 1

Approver 2
Document Control

Change Record

Date Author Version Change Reference

V

Reviewers
Name Position

Distribution

Copy Name Location

No.

A) Library Master
Contents
Document Control.......................................................................... 2
APPLICATION SET UP CONTROL SHEET – ACCOUNTS RECEIVABLE...........5
INTRODUCTION...................................................................................6
AR: DEFINE RECEIVABLES QUICK CODES..............................................7
AR: DEFINE SYSTEM OPTIONS.............................................................8
AR: DEFINE PAYMENT TERMS............................................................12
AR: DEFINE TRANSACTION TYPES......................................................14
AR: DEFINE INVOICE SOURCES..........................................................15
AR: DOCUMENT SEQUENCE - DEFINE...................................................21
AR: DOCUMENT SEQUENCE - ASSIGN..................................................22
AR: AUTO ACCOUNTING.....................................................................23
AR: DISTRIBUTION SETS....................................................................24
AR: DEFINE RECEIVABLES ACTIVITIES................................................26
AR: DEFINE RECEIPT CLASSES...........................................................27
AR: DEFINE PAYMENT METHODS.......................................................28
AR: ASSIGN REMITTANCE BANKS.......................................................29
AR: DEFINE SALES TERRITORIES.........................................................30
AR: DEFINE CUSTOMER PROFILE CLASSES.........................................32
AR: DEFINE COLLECTORS..................................................................35
AR: DEFINE SALESPERSONS..............................................................36
AR: DEFINE REMIT-TO ADDRESSES....................................................37
AR: DEFINE AUTO INVOICE RULES:.....................................................39
AR: DEFINE AUTO CASH RULES:.........................................................43
AR: DEFINE APPLICATION RULE SET:..................................................44
AR: DEFINE AUTO LOCK BOX:.............................................................45
AR: OPEN/CLOSE PERIOD:..................................................................48
AR: STATEMENT CYCLES....................................................................49
AR: AGING BUCKETS.........................................................................50
AR: AUTO INVOICE REQUEST SET........................................................51
AR: PROFILE OPTIONS.......................................................................52
OPEN AND CLOSED ISSUES FOR THIS DELIVERABLE............................55
Open Issues......................................................................................55
Closed Issues....................................................................................55
Application Set up Control Sheet – Accounts Receivable

Environment Machine: Type (definition, execution, or

Name: Vision http://osidt3.osicpl.co both): Vision Operations
Operations m:8000

Control Sheet:
Workflo
Setup Task Responsibil Due QA QA Signature
w
ity Dat Responsibil Due Approval
Sub
e ity Date
Workflo
w Name
AR-SETUPS AR: DEFINE RECEIVABLES QUICK
CODES
AR: DEFINE SYSTEM OPTIONS
AR: DEFINE PAYMENT TERMS
AR: DEFINE TRANSACTION TYPES
AR: DEFINE INVOICE SOURCES
AR: DOCUMENT NUMBERING
AR: AUTO ACCOUNTING
AR: DEFINE TAX CLASSIFICATION
AR: DISTRIBUTION SETS
AR: DEFINE RECEIVABLES ACTIVITIES
AR: DEFINE RECEIPT CLASSES
AR: DEFINE PAYMENT METHODS
AR: ASSIGN REMITTANCE BANKS
AR: DEFINE SALES TERRITORIES
DEFINE TERRITORIES – COMBINATION
OF COUNTRY, REGION AND AREA
AR: DEFINE CUSTOMER PROFILE
CLASSES
AR: DEFINE COLLECTORS
AR: DEFINE SALESPERSONS
AR: DEFINE REMIT-TO ADDRESSES
AR: DEFINE AUTO INVOICE RULE
AR: DEFINE RECEIPT RULES
AR: OPEN/CLOSE PERIOD

BR100_Account Receivable.V1.2 5
 AR: STATEMENT CYCLES
AR: AGING BUCKETS
AR: AUTO INVOICE REQUEST SET
AR: PROFILE SETUPS

Introduction

This document will explain how the Accounts Receivable module will be set-up for
________projects. All options are set-up based on the requirements of the Company. These will
default at various instances in the application, which can be overridden. Only regions (sections)
that are relevant to Accounts Receivable are mentioned in this section.

Since the set-up steps are irreversible in most of the cases, WE STRONGLY
RECOMMEND that the Process owners and Project Manager of the project to review the
set-up documents thoroughly.

BR100_Account Receivable.V1.2 6
AR: Define Receivables Quick Codes

Navigation: Receivables →Setup →System →Quick Codes

Form
Name
Receivable Lookups
Process: sBusiness Area: Date:
Accounts Accounts Receivables Dec-11
Receivable
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations

Description: Quick/Look-up codes provide a list of value choices in oracle application

window.

Receivable Lookups

Type Meaning Application Description

Typ Cod Meanin Descriptio Ta Effective Effective Effective

e e g n g from To To

BR100_Account Receivable.V1.2 7
AR: Define System Options

Navigation: Receivables → Setup → System → System Options

Form
Name
AR System Options
Business Area: Date:
Process: Accounts Receivables Dec-11
Accounts
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations

Description: System options in Receivables determines Ledger, default accounting

information for Exchange Gain or Loss, Journal Import option, customer numbering method,
Transaction parameters, Auto Invoice program, and automatic receipt program options etc.

System Options Accounting

BR100_Account Receivable.V1.2 8
Operating Ledger Realized Realized loss Tax Un allocated
unit Name Gain account account account account

Cross Cross Header Header Level Header Days per Posting

Currency Currenc Rounding Rounding Level Cycle
Rate Type y Account. Roundin
Roundin g
g
Account

BR100_Account Receivable.V1.2 9
Transactions and Customers:<tab>

BR100_Account Receivable.V1.2 10
Allow Allow Allow Show billing Tax Document
changes transact payment of numbering invoice number
to print ion unrelated printing Generation level
transactio deletion transactions options
ns

BR100_Account Receivable.V1.2 11
Asses late Balance Calculation Interest Debit Interest charge
charges calculati period invoice memo activity
on transaction charge
type transact
ion type

BR100_Account Receivable.V1.2 12
Penalty Late Enable Max memory Log file Accounting flex
charge charge purge (in bytes) messag
activity batch interface e level
source table

System Territor Automatic Automatic Create Grouping rule

items y customer site reciproc name
numbering numbering al
custome
r

Claims <tab>

BR100_Account Receivable.V1.2 13
Lock box and post quick cash claim handing
Negative lines Positive lines Prepare claim Exclude credit memo
creation

Miscellaneous <tab>

BR100_Account Receivable.V1.2 14
Split Discount Auto Days in Sales Write Off Allow
Amount Basis Cash Days Sales Credit limits Per unearned
Rule Set Outstandi Percent Receipt Discount.
ng Limit
Calculatio
n

Discount Require Require Print Print Minimum Credit

on sales Billing Remit to home Refund Card

BR100_Account Receivable.V1.2 15
Partial man. Location Address country Amount Payment
Payment for Method
Receipts

Bank Invoices Invoices Charge Default Source Applicati

Account Per Per back Country of on Rule
payment Commit Commit Due Territory set
Method Date

AR: Define Payment Terms

BR100_Account Receivable.V1.2 16
 Navigation: Receivables → Setup → Transactions → Payment
Terms
Form
Name
Payment Term
Business Area: Date:
Process: Accounts Dec-11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations

Description: Payment Terms in Receivables determines due date and discount date for
customer open Invoices. The payment terms defined here are available as list of values in
Customer/Customer site, Transactions, sales orders, and other setup windows.

Name Description Allow Prepayment Billing Cycle

BR100_Account Receivable.V1.2 17
 Discount on Credit Check
partial
payment

Base Amount Discount Basis Effective Print Lead Installment

Discount Basis date / End Days Options
Date

Payment Schedule
Relative Day Dat Day of Months A head
Sequence Amount s e month

Payment terms

BR100_Account Receivable.V1.2 18
AR: Define Transaction Types

Navigation: Receivables → Setup → Transactions → Transaction

Types
Form
Name
Transaction Types
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations.

Description: Transaction types in Receivable determines type of transaction (transaction

classification), Invoice class, default payment terms, creation sign, effective dates, updates to
customer balance, posting to GL, method of application allowed and accounting information .

Operating Legal Entity Name Description Class

Unit

BR100_Account Receivable.V1.2 19
Creation Sign Transaction Printing Invoice Type Credit Memo
Status Option Type

Application Terms start Date/End Open Allow

rule set Date Receivable Adjustment
Posting

Post to GL Allow Natural Default Tax Excl From Allow Over

Freight Application Classificati Late Application
s Only on Charges
Calc

Receivable Revenue Unbilled Tax Freight Clearing Unearned

Account Account Receivable Account Account Account Revenue
Account Account

Transaction types:

BR100_Account Receivable.V1.2 20
AR: Define Invoice Sources

Navigation: Receivables → Setup → Transactions → Sources

Form
Name
Transaction Sources
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision operations

Description: Transaction Batch Source determines the Source Type, Numbering method
for Transactions, Default transaction type for the Transaction. For Imported Source type it
determines Auto Invoice Validation options for Tax, Customers, Accounting, Sales credit and
other information.

BR100_Account Receivable.V1.2 21
Operating
unit Legal entity Name Type

Batch Source:
Description Active Effective Automatic
Effective Date From Date To Batch
Numbering

Last Number Automatic Last Number Copy Allow

Transaction Document Duplicate
Numbering Number Transaction
to number
Transacti
on
Number
o

Copy Receipt Reference Field Referenc Credit memo

Transaction handling for Default Value e Field batch source
info credit credits Default
field to credit Value
memo

BR100_Account Receivable.V1.2 22
Auto invoice options:

In Valid Line GL Date in Grouping Rule Create Allow Sales

Closed Period Clearing Credit

BR100_Account Receivable.V1.2 23
Customer information:

Sold to Bill to Bill to Address Bill to Contact Ship to

Customer Customer Customer

Ship to Address Ship to Contact Payment Method Customer Bank

Rule Account

BR100_Account Receivable.V1.2 24
Accounting Information:

Invoicing Accounting Accounting Derive Payment Revenue

Rule Rule Flex field Date Terms Account
Allocation

BR100_Account Receivable.V1.2 25
Other information:

Transaction Memo Reason Agreement Memo Line Sales

Type Rule Territory

Inventory Unit of FOB Point Freight Related

Item Measure Carrier Document

BR100_Account Receivable.V1.2 26
Sales credit information:

Sales Person Sales Credit Type Sales Credit

BR100_Account Receivable.V1.2 27
AR: Document Sequence - Define

Navigation: General Ledger → Setup → Financials→ Sequences →

Document→ Define
Form
Name
Document Sequences
Business Area: Date:
Process: Accounts Dec – 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations

Description: Document sequences determine the sequence name, application, sequence

number, and effective dates for the sequence.

Document Sequencing for Receivables:

Name Application From To Type Messag Initial value

e

BR100_Account Receivable.V1.2 28
AR: Document Sequence - Assign

Navigation: General Ledger → Setup → Financials → Sequences

→ Document→ Assign
Form
Name
Sequence Assignments
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations

Description : Document sequences defined for Receivables are assigned to

the following transaction types. The sequence numbers are assigned to
transaction then they are saved. Since Manual source and Proforma Source
are enabled for copy document number as transaction number, the
document number assigned to transaction is copied as Transaction number.

Document sequences
Application Categor Ledg Metho Start End
y er d Date Datae Sequence

BR100_Account Receivable.V1.2 29
Receivables

AR: Auto Accounting

Navigation: Receivables → Setup → Transactions → Auto

Accounting
Form
Name
Auto Accounting
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations

Description: Auto Accounting Rules determine default GL accounts for transactions that we
enter manually or import using Auto Invoice. Receivable creates default accounts for Revenue,
Receivable, freight, tax, unearned revenue, unbilled receivable, bills receivable, and auto invoice
clearing (suspense) accounts using this information

Auto Accounting:

BR100_Account Receivable.V1.2 30
 Table
Operating Unit Type Segment Name Constant

AR: Distribution Sets

Navigation: Receivables → Setup → Receipts → Distribution Sets

Form
Name
Distribution Sets
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations

Description: Distribution sets determine account for non-invoice related receipts in

Receivables. Distribution sets are used for recording interest, bank charges, service tax and penal
charges on bills discounting.

BR100_Account Receivable.V1.2 31
Distribution Sets
Operating Unit Name Description Active

Distribution Set Lines

% Amount Description

BR100_Account Receivable.V1.2 32
AR: Define Receivables Activities

Navigation: Receivables → Setup → Receipts → Receivable

Activity
Form
Name
Receivables Activities
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operation

Description: Receivables activities are defined in Receivables to default

accounting information for certain activities like miscellaneous cash, invoice
adjustments, receipt write-off applications.

BR100_Account Receivable.V1.2 33
Operating Name Description Type Status
Unit

GL Account Tax Rate Code Recoverable/ Activity GL Distribution

Source Source non Account Set
Recoverable

Receivables activities:

BR100_Account Receivable.V1.2 34
AR: Define Receipt Classes

Navigation: Receivables → Setup → Receipts → Receipt Classes

Form
Name
Receipt Classes
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations

Description: Receipt Classes determine processing steps for Receipts.

Payment methods, which determine the bank accounts, are assigned to

BR100_Account Receivable.V1.2 35
Receipt classes. The processing steps include creation method, Remittance
method and clearance method.

Name Creation Remittance Clearance Notes

Method Method Method Receivable

Require Name/ Print name Date Debit Memos

Confirmation Inherit Receipt
Numbers

BR100_Account Receivable.V1.2 36
Receipt Classes:

AR: Define Payment Methods

Navigation: Receivables → Setup → Receipts → Receipt Classes

→ Receipt method
Form
Name
Receipt Classes
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operation

Description: Receivable uses payment methods to account receipt entries

and applications. Receipt methods determine remittance bank
information. Multiple remittance banks can be assigned to Payment Methods.
For more information follow the next step.

BR100_Account Receivable.V1.2 37
Receipt Printed Effectiv Operatin Bank Branch Account Start
Method Name e From g Unit Name Name Name Date
Name

Cash Bank UN Unidentifie On Unearned Earned

Account Charges applied d Receipts Account Discount Discount
Account Receipts Account Receipts s s
Account Account

BR100_Account Receivable.V1.2 38
AR: Assign Remittance Banks

Navigation: Receivables → Setup → Receipts → Receipt Classes

→ Payment Method → Bank Accounts
Form
Name
Receipt Classes
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations

Description: Remittance Bank information determines GL accounts for

Bank, Bank charges, unidentified Receipts, Unapplied Receipts, On Account
Receipts, Unearned and earned discounts. These accounts are used by
Receivables when we enter or apply receipts. We can assign multiple
remittance banks to a payment method, but only one of it can be primary
bank.
Note: Refer Step AR: Define Receivables Activities and Payment method.

BR100_Account Receivable.V1.2 39
Operatin Bank Branch Account Currency Min Risk Clearing
g Unit Nam Name Name Receipt Eliminatio Days
e Amount n Days

Star Over Cash Primary Receipt Remittance Factoring Short

t Ride Account Confirmation term
Date Bank debt

BR100_Account Receivable.V1.2 40
Bank Charges UN applied Unidentified Receipts On Account
Receipts Account Receipts

Unearned Earned Discounts Claim Description

Discounts Investigations

AR: Define Sales Territories

Navigation: General Ledger/Receivables → Setup → Financials →

Flexfields → Key → Segments
Form
Name
Key Felxfields Segments
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations

Validation sets are important components of Key Flex fields. Value sets
determine the list type, security type, format type, Size and validation type
of segment in key flex fields.

BR100_Account Receivable.V1.2 41
Key flexfield:
Application Flex field Title

Structures
Code Title Description View Name

Freeze Flex field Enabled Segment Separator

Definition

Cross-Validate Freeze Rollup Groups Allow Dynamic Inserts

Segments

Segment Summary
Number Window Column Value Display Enabled

BR100_Account Receivable.V1.2 42
 Prompt Set ed
10

20

Value sets
Value Set Name Description List Type Security Type

Format Maximu Validatio Number Upper Right Min Value/Max

Type m Size n Type s Only case Justify Value
only and Zero
Fill nos.

AR: Define Customer Profile Classes

Navigation: Receivables →Customers →Profile Classes
Form
Name
Customer Profile Classes
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations

Description : Customer profiles are used to group customer accounts based

on similar credit worthiness, business volume and payment cycles. Not all
customers have credit limits fixed. Credit limits are determined and fixed
separately for certain customers through individual assessment.

BR100_Account Receivable.V1.2 43
Name Descripti Active Balance Bill Level Type Tax
on Forward Printing
Billing

Grouping Payment Allow Over ride Discount Send

rule terms Discounts terms Grace Days statements

Send Credit Send Cycle Collector Classificati Period

Balance Dunning Name on review
Letters cycle

BR100_Account Receivable.V1.2 44
Analyst Tolerance Credit Match Hold Charge Use
Check Receipt Charged Beginnin Multiple
By Invoice g Date interest
rate.

Customer profiles:

Late charge Profile

BR100_Account Receivable.V1.2 45
Enable Charge Credit Disputed Late Payment
late Calculation items Transactio Charge terms
Charges n Type

Message Interest Interest Days in Receipt Hold

Text Calculation Calculation period grace days changed
Formula Period invoice

Change beginning date Use multiple intrest rates

Profile Class Amount:

BR100_Account Receivable.V1.2 46
Credit Limit Order Min Receipt Min Exchange Minimum
Credit Limit Amt statements Rate Type Customer
Amount Balance

Min Min value Max Type for Currency Value for

Invoice Charge Charge Interest Interest
Balance Per Per Charge Charge
Invoice Invoice

BR100_Account Receivable.V1.2 47
Charge Charge Penalty Penalty Penalty Penalty
Schedule Schedule Charge Charge Charge Charge
for Interest for Interest Type Type Value Schedule
Charge Charge

AR: Define Collectors

Navigation: Receivables → Setup → Collections → Collectors

BR100_Account Receivable.V1.2 48
 Form
Name
Customer Profile Classes
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations

Description : Collectors in receivables can be assigned to profile class or

Customer’s credit profile class. When it is assigned to profile class, that
collector becomes the collector for all customers to whom that profile class
was assigned. The default value ‘ Default Collector’ is used in Customer
Profiles.

Collectors:
Employ Active
Descriptio Correspondenc Telephone Grou
Name ee
n e Name Number p
Name

AR: Define Salespersons

Navigation: Order Management → Setup → Sales → Sales Persons

BR100_Account Receivable.V1.2 49
 Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations.

Description : Sales persons in receivables are defined and assigned to

transactions to capture sales credits and also to view data in advanced
collections. Resource imported as Sales Persons can be viewed in Sales
Persons window.

Sales Persons

Operating Nam Sales Role Rol Sales Start Date

Company e Person Type e Credit
Number Type

AR: Define Remit-To Addresses

Navigation: Receivables → Setup → Print → Remit-To Addresses

Form
Name
Remit-To Address

BR100_Account Receivable.V1.2 50
 Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations

Description : Remit to Address determines the address to which customers

should remit their payments against invoice. Auto invoice rejects invoices if it
could not determine Remit to address location for the invoice.
Remit To Address Zone
Use this zone to define the remit-to address that you want Oracle
Receivables to print on your statements.

BR100_Account Receivable.V1.2 51
Country Address Line 1 Address Line 2 Address Line 3

Address Line 4 City State Addressee

Operating Unit

Receipts From Zone

Use this zone to assign specific states and countries to your remit-to address.
Country State Or Province Postal Postal Codes To
Codes From

BR100_Account Receivable.V1.2 52
 AR: Define Auto Invoice Rules:
GROUPING RULES:

Navigation: Receivables → Setup → Transactions → Auto invoice

→ Grouping Rules
Form
Name
Auto-invoice Grouping Rules
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations.

Description: Grouping rule determines how auto invoice would group

revenue and credit transactions into Invoice and credit memos. All invoice
lines would be grouped into invoices based on value contained in
Interface_line_attribute. (Delivery Name).

BR100_Account Receivable.V1.2 53
Grouping Rule
Name Description Line ordering Start date End date Transaction Class
rule

Transaction Class
Group by

BR100_Account Receivable.V1.2 54
 LINE ORDERING RULES:

Navigation: Receivables → Setup → Transactions → Auto invoice

→ Line Ordering Rules
Form
Name
Auto invoice Line Ordering Rules
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations.

Description: Line Ordering rule for transaction lines that you import into
Receivables using Auto Invoice. Auto Invoice uses these rules to order
transaction lines when grouping the transactions it creates into invoices,
debit memos, and credit memos. You can assign a line ordering rule to each
grouping rule. You also assign transaction attributes to your line ordering
rules. Auto Invoice uses these attributes to order invoice lines. You can
assign a priority to these attributes for each of your invoice line ordering
rules. You can also specify an ascending or descending order for each
transaction attribute assigned to a rule.

BR100_Account Receivable.V1.2 55
Line Ordering Rule
Name Description Start date End date

Order By:

Sequence Transaction attribute Type

BR100_Account Receivable.V1.2 56
 AR: Define Auto Cash Rules:

Navigation: Receivables → Setup → Receipts → Auto Cash Rule

sets.
Form
Name
Auto-Cash Rules
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations.

Description : AutoCash Rule Sets to determine the sequence of AutoCash Rules that Post
QuickCash uses to update your customer's account balances. You specify the sequence and the
AutoCash Rules for each AutoCash Rule Set. The AutoCash Rule Sets you define display as list
of values choices in the Customers, Customer Addresses, Customer Profile Classes, and the
System Options windows. Post QuickCash first checks the customer site, then the customer
profile class, and finally at the system options level to determine the AutoCash Rule Set to use.

BR100_Account Receivable.V1.2 57
Name Description Discounts Item in Active:
Duplicates

Remaining Auto Cash Financial charges Apply partial

Remittance rule:/Sequence Receipts
Amount

BR100_Account Receivable.V1.2 58
AR: Define Application Rule Set:

Navigation: Receivables → Setup → Receipts → Application Rule

sets.
Form
Name
Application Rule
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations.

Description: Application Rules Sets window to review existing and define new application rule
sets. Application rule sets specify the default payment steps for your receipt applications and
how discounts affect the open balance for each type of associated charges. By defining your own
application rule set, you can determine how Receivables reduces the balance due for a
transaction's line, tax, freight, and late charges.

Name Description Application Rule Freeze Type Tax Enable

Rule Details Treatment:

BR100_Account Receivable.V1.2 59
AR: Define Auto Lock box:

Navigation: Receivables → Setup → Receipts → Auto lock box--

Autolockbox.
Form
Name
Auto lock box.
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations.

Description: Auto Lockbox automatically creates receipts in Receivables using electronic

information that your bank provides (Banks already defined in Payables or CM). Receivables let
you specify the receipt method for each Lockbox you define. Receipt methods provide the
default accounting information for receipts you create through Auto Lockbox.

Operating Number Active Batch Source Bank Account

Unit

BR100_Account Receivable.V1.2 60
Bank Name Address Bank Origination Accounting Flex
Number field

Auto Lock box

Receipt tab

Batch GL date Exchange Require Match Match On

Size Source Rate Type billing receipt By Correspondi
Location ng date

BR100_Account Receivable.V1.2 61
Transactions tab:

Auto Associate Evaluate for Invalid Trans Number Line Level Cash
Claim Eligibility Handling Application.

BR100_Account Receivable.V1.2 62
 AR: Open/Close Period:

Navigation: Receivables → Control → Accounting→ Open/Close

periods.
Form
Name
Period Open/Close
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations.

Description: Open and close accounting periods in your calendar to control the recording of
accounting information for these periods. Receivables lets you open future accounting periods
while your current period is still open. Receivables also lets you reopen previously closed
accounting periods and enter receivables activities without transferring transactions to the
general ledger when you set your accounting periods to 'Future. ‘Define your receivables
calendar in the Accounting Calendar window. Receivables reference the statuses of these
accounting periods to control transaction entry and journal entry creation to your general ledger.
You cannot enter an activity in a closed accounting period

BR100_Account Receivable.V1.2 63
Open and close accounting periods :
Ledger

Last Period Status Number Fiscal Year/ Start End Date

Opened Name Date

BR100_Account Receivable.V1.2 64
AR: Statement Cycles

Navigation: Receivables → Setup → Print ->Statement Cycles

Form
Name
Aging Buckets and Interest Tiers
Business Area: Date:
Process: Accounts Dec – 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations.

Description : Statement Cycles determine when to send statements to

customers. Statement cycles are assigned to Customer profiles.

Statement Cycles :
Name Description Interval Active

Cycle:
Operating Unit Statement Date Skip Date Printed

BR100_Account Receivable.V1.2 65
AR: Aging Buckets

Navigation: Receivables → Setup → Collections → Aging Buckets

and Interest Tiers
Form
Name
Aging Buckets and Interest Tiers
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations

Description: Aging Buckets determine Aging Bucket Name and Time

Periods used for reviewing aging reports. Receivable provides for the seeded
aging buckets with 4-bucket Aging type and 7-bucket Aging Type

Aging Buckets :
Name Type Description Status

Lines

Sequen Typ Days Days First Heading Second Heading

ce e From To
Number

BR100_Account Receivable.V1.2 66
AR: Auto Invoice Request Set

Navigation: System Administrator → Concurrent → Set

Form
Name
Request Set
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations

Description : It is good practice to consolidate the requests related to auto

invoice import program, prior to submission of Auto invoice import program
dependent data has to be populated into interface tables from staging tables
for sources like POS and created as Request set and scheduled at frequent
interval to eliminate the manual intervention or automated.

BR100_Account Receivable.V1.2 67
Se Set Application Description Owner From Print Allow
t Code date Togethe Incompatibility
/To r
date

Set Display Stage Descriptio Stage Function Applicatio

Applicatio Sequence n Code n
n

Auto Invoice Request Set:

BR100_Account Receivable.V1.2 68
AR: Profile Options

Navigation: System Administrator → Profiles → System

Form
Name
System Profile Values
Business Area: Date:
Process: Accounts Dec - 11
Accounts Receivables
Receivables
Control Number: Priority (H, M, L): Process Owner:
BR100_AR Priority (H) Vision Operations

Description: Profile options determine the way the application should look
and behave. Profiles can be set at Site, Application, Responsibility or User
level. The following profile options would be set for Accounts Receivable.

BR100_Account Receivable.V1.2 69
Profile options :
Profile Site Applicatio Responsibility User
n
Sequential
Numbering

BR100_Account Receivable.V1.2 70
AR: Create Bank
Charges

AR: Default
Exchange Rate
Type

AR: Use Invoice

Accounting For
Credit Memos

AR: Bills
Receivable Batch
Source

AR: Cash - Allow

Actions

eBTax: Allow
Override of Tax
Classification
Code

AR: Allow
summary table
refresh

HZ: Reference
Territory

ICX: Territory

HZ: Generate
Party Number

HZ: Generate
Party Site Number

IEX: Default
Country

IEX: IPP Printer

Name

IEX: Print IPP Port

IEX: Use Score

Definition

OM: Invoice
Numbering
Method

BR100_Account Receivable.V1.2 71
AR: Open and Closed Issues for this Deliverable

Open Issues
ID Issue Resolution Responsibility Target Date Impact Date

Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date

BR100_Account Receivable.V1.2 72
ID Issue Resolution Responsibility Target Date Impact Date

BR100_Account Receivable.V1.2 73