Project Initiation Document
Project Details
Project Title:
Project Sponsor Name:
Project Client Name:
Project Manager Name: Abubakr Maljee
Start Date:
Completion Date:
Estimated Cost:
Document Details
Version Modifications Author Date
1 3 days before
Approvals
This document requires the following approvals:
Name Role Signature Date Version
seniors
sponsor
client
3 days b4
Distribution
This document has been distributed to the following:
Name Role Date of Issue Version
everyone
1
Purpose of the Project Initiation Document
Project Aims:
first paragraph of brief
add all 3 paragraphs after (mr ... feels that)
Project Management and Control:
I am to ensure that the project is delivered to the given constraints and to
the required standards. I will provide confidence to stakeholders that I
have adequate control over the project’s outcomes and sufficient ability to
respond to change.
I will do this by producing the following artifacts:
- A time schedule as a Gantt chart to keep to the project’s deadline of
14 July 2023
- An accurate cost plan based on the team members’ salaries and cost
of equipment to keep to the project budget of £80,000
- A resources list detailing which resources will be needed and when
throughout the duration of the project
- A risk management plan that identifies, assesses and describes how
to mitigate the potential risks
- A communications plan that details how and when team members
will communicate over the duration of the project
This PID contains a summary of the project management details and
will provide confidence to stakeholders over the quality of the project
management.
Background to the Proposed Work:
Purpose of the project:
2nd paragraph
Responsibilities:
Responsibilities:
Stakeholder Responsibility
Project Manager, Firas
2
Zahrol Layani
To provide confidence to stakeholders that I have
adequate control over the project’s outcomes and
can respond effectively to change.
To ensure that the project is completed to the
given constraints of time, budget and quality.
Client, Ms Ivanova To give the requirements, budget and scope of
the project beforehand.
To receive the product and sign off the project
after handover
Sponsor, Ms Ivanova
To give the mandate for the project
Senior Software Engineer Ana
Simelane
creating customised payroll and tax tools
• creating a customised backend system
• stress testing
• software testing
Junior Software Engineer Eliana
Schmid
Junior Software Engineer Karim
Devi
• creating a customised interface
• creating invoicing and payment systems
• software testing
• hardware testing.
Senior Network Engineer Daniel
Hussein
• upgrading network infrastructure
• installing and configuring hardware
• deploying and configuring the cloud server
• configuring security protocols
• stress testing
Junior Network Engineer Maja
Assefa
• upgrading network infrastructure
• installing and configuring hardware
3
• software testing
• hardware testing
Materials:
reuirement(last paragraph)
Objectives
SMART objectives Achieved? Date and Comments
task from gantt no start,end and rescource
Scope:
requirements
last paragraph
Business Case:
Benefits
Mr Newbrook feels that the new system will:
⦁ improve security for the customers and bank
⦁ reduce fraud
⦁ reduce the time taken to investigate fraud
⦁ increase efficiency and reduce customer waiting times.
Assumptions
Assumption Validated by Status Comments
4
budget I have produced an
accurate and robust cost
plan with adequate
contingency funds in
case of unexpected cost
increases
deadline I have produced an
accurate and robust time
schedule as a Gantt chart
with contingency time in
case of emergencies or
delays
equipment will arrive clientMs Ms Ivanova has assured
on time and not Ivanova has me of this through a
damaged assured contract in writing with
me of this the vendors, stating the
through a conditions and
contract in consequences if any
writing with conditions are violated
the vendors, (e.g. financial or other)
stating the
conditions
and
consequence
s if any
conditions
are violated
(e.g.
financial or
other)
fp analysis is correct pm/client In similar projects that
both Firas Zahrol Layani
and Ms Ivanova have had
experience in delivering,
their function point
analyses were accurate
and correct.
It takes two days to PM not This is contextual
rectify a major fault validated information based on the
and one day to rectify average time, but it is
a minor fault subject to change.
Constraints
Constraint Validated by Status Comments
deadline contract
budget contract
5
It takes two days to experience
rectify a major fault
and one day to rectify
a minor fault
Dependency on Senior Even though no task is
software and cloud applicable to only one
devops engineers resource. A senior
resource being
unavailable doubles the
time for many crucial
tasks.
Risk Management Strategy
Risk Probability Impact Severity Contingency
Plan
Regression Have
testing adequate
takes longer contingency
than time
expected, included in
which would the time
result in schedule as a
delays in the Gantt
completion of chart for
the unexpected
project. This delays and
could unforeseen
result in the events
project
being
completed
after
the initial
deadline of
14 July 2023.
6
There is a Install
security antivirus
vulnerability software and
in the antimalware
financial programs on
management both
system, which the
would organisation’s
result in and project
cyberattacks team’s
such as computers,
ransomware and
being installed regularly scan
on the for
computers. malware
This would
restrict access
to vital
files and
cause tasks
to take longer
to
complete.
The client, Ms Before the
Ivanova, project,
adds another clearly state
feature the
to be added scope of the
to the project
scope of the and the
project, requirements,
which would and
result in record these
limiting the in the
quality of PID to
some of the prevent
features scope creep
due to extra
tasks to
be completed.
7
The contract
equipment, between Ms
such as the Ivanova, the
networking client,
infrastructure and the third
and party
cloud server, vendors
is not clearly
delivered on states the
time or is conditions
damaged, and
which would consequences
result in if
delays in the these
completion of conditions are
the not adhered
project to (e.g.
financial or
other)
A team Have
member is adequate
unavailable contingency
during the time
project’s included
duration, within the
which would time schedule
result in (Gantt chart)
delays in the and
completion of schedule
the tasks
project or the efficiently so
assigning or that if
another a member is
member to unavailable,
their task another
resource can
take
on that task
8
The project Ask the client,
exceeds Ms
the initial Ivanova, for
budget of more
£80,000, funds or keep
which would aside
result in a a percentage
reduction in of the
the quality of budget for
some of unforeseen
the costs
deliverables
Deliverables
Item Components Description
materia;s
Stakeholders
copy responsibilities
Stakeholder Responsibility
Project Management Team Structure/Organisational chart
chart on paper
Communication Plan
Stakeholder(s) Frequency Type Purpose
9
Stakeholder(s) Frequency Type Purpose
Client, Ms
Ivanova
Once during the
project execution
Project
checkpoint
report
To update the client
regarding the
progress of the report
and discuss any
issues that have
arisen and how they
have been handled.
Client, Ms
Ivanova
Once after
handover
Final project
evaluation
report
To give a written
account of:
- The total cost
of the project
- How well it
performed
against the
objectives
- How successful
the project was
with lessons
Firas Zahrol Layani
learned
Client, Ms
10
Ivanova
Once a week
When
emergencies arise
Email
Face to
face/phone
call
Updates on the
progress of the
project
discuss any issues
that have arisen and
their causes.
Sponsor, Ms
Ivanova
Once, before the
project begins
Face to face,
email
To give the mandate
for the project
Senior Software
Engineer Ana
Simelane
Once a week Email and
face to face
To ensure the whole
project team is
updated regarding
the current status of
the project and all
agree on the next
steps.
To discuss any issues
she might be having
with regards to
developing the
customised payroll
and tax tools or
11
backend system.
Junior Software
Engineer Eliana
Schmid
Junior Software
Engineer Karim Devi
Once every
fortnight
Emails, video
call meetings
To discuss their
progress and issues
revolving around the
creation of the
customised interface
and invoicing and
payment systems.
To resolve any
teamwork issues and
inform all members of
the status of the
project
Senior Network
Engineer Daniel
Hussein
Once a week Email and
face to face,
or phone calls
To ensure the whole
project team is
updated regarding
the current status of
the project and all
agree on the next
steps.
To discuss any issues
he might be having
with regards to
time/task
management, as well
as the infrastructure
and cloud server he is
12
responsible for
developing
Junior Network
Engineer Maja Assefa
Once every
fortnight
Emails, video
call meetings
To discuss their
progress and issues
revolving around the
upgrading of the
network
infrastructure and
testing.
To resolve any
inquiries about the
project and give
advice on how to
tackle issues.
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